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Videoconferencing Basics Minute Development Series 2008 Vicky Pace

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Page 1: Videoconferencing Presentation

Videoconferencing Basics

Minute Development Series 2008

Vicky Pace

Page 2: Videoconferencing Presentation

04/12/23 06:27 OSU-COM Center for Rural Health 2

Purpose: To learn how

videoconferencing is used in the medical profession and how to connect and participate in an interactive videoconference.

Page 3: Videoconferencing Presentation

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Objectives:

Recognize uses for videoconferencing.Name components of the video

conference equipment and their function.Identify the buttons on the remote control

and use them to perform a variety of functions.

List steps to connect and participate in a videoconference.

Perform steps to prevent problems

Page 4: Videoconferencing Presentation

04/12/23 06:27 OSU-COM Center for Rural Health 4

Uses for Interactive Videoconferencing

EducationMedicine

TelemedicineConsultations

BusinessConferencesDemonstrations

Other uses?

Page 5: Videoconferencing Presentation

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The Equipment

Camera UnitSpeakerMicrophone PodRemote Control

Screen or MonitorComputerKeyboard & MouseOther Devices

Page 6: Videoconferencing Presentation

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Component FunctionsFunctions of Main Components

Screen or Monitor used to display the image from the far site

Camera Unit sits on top of the monitor and controls the camera

Speaker is used to provide sound to you from the far site (lets you hear what they are saying)

Microphone Pod transmits sound to the far site

If the red light is off the far site can hear what you are saying)

If the red light is on you are muted.Remote Control is used for all functions

including, controlling the camera and sound and connecting to a call.

Page 7: Videoconferencing Presentation

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Component Functions

Functions of Peripheral ComponentsScan Converter (used connect the computer to the

polycom for displaying)Computer (used to display the PowerPoint slides)Keyboard and Mouse (controls used to load and

move from slide to slide during the presentation)VCR (optional device used to display VHS

recordings on the polycom)

Page 8: Videoconferencing Presentation

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The Remote ControlButtons used to control the sound “Volume” used to increase (right side of

button) or decrease (left side of button) sound.

“Mute” when you do not want other site to hear what is being said in near location.

Notice microphone icon with in bottom left screen.

NOTE: The button on the microphone pod is also used to mute and unmute. The red light indicates your site is muted. If the red light is NOT on the far site can hear what is being said.

Page 9: Videoconferencing Presentation

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The Remote ControlButtons used to control the camera “Camera” displays external camera sources

available, such as primary camera, computer desktop for PowerPoint presentations, document camera for viewing documents, VCR or DVD taped presentations, slide projector, etc.

“Near” and “Far” controls cameras. “Near” controls camera at your location. To control the “Far” camera, distant site permission has to be given in setup.

“Directional Arrows” moves camera in corresponding directions. Use to frame the speaker in the center of the screen monitor.

“Zoom” is used to move the camera in for a closer view or farther away for a larger view.

Page 10: Videoconferencing Presentation

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The Remote ControlButtons used to connect or end a call “Directory” (left-green) button shows the

address book. “Directional Arrows” (center-red) are used to

navigate within the address book. “Select” (center-red) button is use to choose a

site to call. “Call/Hang Up” (top-green) button is used to

dial the remote site or end the connection.NOTE: Pressing numbers on the keypad to dial

an IP address can also be used to connect to a remote site. Numbers will be displayed as they are typed in. “Dot” button (left center-blue) is required to place the dot.

Page 11: Videoconferencing Presentation

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Steps to Connect Using the Codian Bridge Using the number keys dial the IP address to

connect to the auto attendant. Inside the OSU Telemed network dial 192.168.168.74 Outside the OSU Telemed network dial 164.58.163.74

Press “Far” on the remote control Use the “Down Arrow” on the remote control to

scroll to “Rural Health Med Ed #1” Press the “Right Arrow” on the remote control Press “#” on the remote control to give you the

keypad Enter the conference pin number: 678 Press “#” on the remote control to remove the

keypad Press “call/hang-up” when the meeting is overNOTE: The attendant will tell you if you are the first

participant. You will hear a tone when others connect.

Page 12: Videoconferencing Presentation

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Trouble Preventing TipsCheck all connectionsReset equipment

Reboot cameraRestart scan converterReboot computerCheck VCR (if needed)Adjust the sound

Remote and/or monitor

Frame the subjectFar site (remote)Near site (scanconverter)

If all else fails,

CALL SUPPORT

Debbie Martin

918-561-8564

Page 13: Videoconferencing Presentation

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ReviewUses

Education, Telemedicine, Business

EquipmentSpeaker, Microphone Pod, Remote Control, CameraMonitor, Computer, Keyboard, Mouse, VCR

Remote ControlControlling the SoundControlling the CameraConnecting to a Conference

Page 14: Videoconferencing Presentation

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ReviewSteps to connect

Dial the IP addressInside OSU network: 192.168.168.74Outside OSU network: 164.58.163.74

Press “Far” Arrow down to “RURAL HEALTH MED ED #1”Right arrow to selectPress “#” (displays keypad) Enter the conference pin number: 678Press “#” (keypad disappears)

When over press “call/hang-up”

Page 15: Videoconferencing Presentation

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ReviewTrouble preventing tips

Check all connectionsReset equipment (turn off and back on)

polycomscan convertercomputer

Adjust the soundCheck VCR (if needed)

Frame the subjectIf problems call support

Local technical support Debbie Martin 918-561-8564Vicky Pace 918-584-4332