vaultize outlook plugin for enterprise file sync and share (efss)

6
Vaultize Outlook Plugin Ecient Emails and IT Control over File Sharing

Upload: vaultize

Post on 17-Dec-2014

152 views

Category:

Software


5 download

DESCRIPTION

For many decades, email attachments have been the most popular and easy way of sharing files. And Microsoft’s Exchange and Outlook have been the most popular collaboration and messaging solutions. But, with data volumes growing exponentially year after year, administrators have been facing lots of issues in controlling attachments. Issues like: - Control of data shared through attachments: administrators have limited or almost no control on the attachments using transport rules. It is very important for the administrators to be able to define policies, especially for the data being shared outside the organization. This may be to ensure internal and external (regulatory) compliance. - Access control and rights: administrators have no control on how attachments can be accessed or used. For example, admins might want the data to be accessed only from a particular geography or IP address range. - Tracking attachments: once data leaves the organization, administrators cannot track who is accessing the data, from where and how. This kind of tracking is very useful for regulatory purposes and to analyse data loss issues. - Exchange storage consumption: attachments are the major contributors to Exchange mailbox size. Administrators have to provision huge amount of primary as well as secondary storage. Given the poor de-duplication of attachments at the Exchange server, the problem is compounded. - PST size: attachments contribute the most to the size of PSTs on user endpoints. Additionally, large PSTs slow down Outlook and make it difficult for users to work efficiently. - Attachment size limit: Exchange, by default, limits the size of attachments. This makes sharing of large files very difficult. Corporate users are falling pray to consumer file sharing solutions like Dropbox, because of which corporate data is going into a third-party clouds not under IT control – posing security and data loss risks to enterprises. Attachment expiry and revoking the attachments: if confidential or sensitive files is shared outside the organization by mistake, it is nearly impossible for the user or the administrator to revoke or block the attachments. In newer Exchange versions, one can revoke an entire message only if the receiver also uses an Exchange that supports revoking. Also, one cannot set an expiry for an attachment in terms of number of accesses or downloads or based on date and time. How Vaultize solves these problems The Vaultize Outlook plug-in replaces email attachments with secure links – freeing up email storage (in mailbox, PST and email server) and network bandwidth. All shared files are securely stored only once in Vaultize and a link is automatically inserted into the email. Corporate IT can set policies for automatic conversion of attachments to secure links. Blog at: http://blog.vaultize.com/vaultize-outlook-plug-in-control-file-sharing-and-make-email-efficient/ Video at: https://www.youtube.com/watch?v=LikuRle52VA

TRANSCRIPT

Page 1: Vaultize Outlook Plugin for Enterprise File Sync and Share (EFSS)

Vaultize Outlook Plugin Efficient Emails and IT Control over File Sharing

Page 2: Vaultize Outlook Plugin for Enterprise File Sync and Share (EFSS)

End-user challenges

Attachment size limitation

PST file size

Attachment expiry

Page 3: Vaultize Outlook Plugin for Enterprise File Sync and Share (EFSS)

IT Administrator Challenges

Control over attachments

Access control and rights

Tracking

Exchange storage consumption

Page 4: Vaultize Outlook Plugin for Enterprise File Sync and Share (EFSS)

Vaultize Outlook Plugin

Vaultize Plugin replaces attachment with secure link

Policy-based auto conversion

Attachment replacement based on •  Attachment size •  Email addresses

Access Control: Files accessible through •  Web browser •  Online document viewer •  Geo/IP fencing and tracking

Page 5: Vaultize Outlook Plugin for Enterprise File Sync and Share (EFSS)

For More Information

Video at:

https://www.youtube.com/watch?v=LikuRle52VA

Blog at:

http://blog.vaultize.com/vaultize-outlook-plug-in-control-file-sharing-and-make-email-efficient/

Page 6: Vaultize Outlook Plugin for Enterprise File Sync and Share (EFSS)

[email protected]

http://www.vaultize.com