using digital tools for online meetings: tips and good practice
TRANSCRIPT
MEETINGSSue Beckingham | @suebecks | Sheffield Hallam
University
Lee Coddington and Chloe Benning | E-learning
Affordances• Meet remotely from different locations• Save on travel costs• Hold 'out of hours' meetings• Blend face to face with online peers
Used in the workplace• Business meetings• Online interviews• Digital CV (Resume)
By familiarising yourself now you will feel more confident when invited to an online interview or to join an online meeting in the workplace.
Online tools for virtual meetingsfree and paid options
ExamplesFree• Skype• Facetime• Google+ hangouts
Free at SHU• Blackboard
Collaborate
Corporate• Adobe Connect• Go To Meeting• Join Me• Any Meeting• Webex
Online meetings enableVoIP - voice over internet protocol
real time audio communication through a computer/tablet/smartphone via use of
headphones and speakers
Online meetings can offer• Slideshow presentations • Live or streaming video • Sharing of your desktop• Interactive whiteboards
Online meetings can offer• Text chat • Polls and surveys• One to one or group conversations• A recording of the meeting• Interview practice
An example of an online student team meeting using Skype
Using Google Docs and sharing the desktop
Organising a Google Hangout Meeting
Set up a meeting in the calendar
Google Hangouts
Google Hangouts
Google Hangouts
Add chat and share desktop options
Google Apps
and more!
Doodle: easy way to schedule meetings with peers
http://doodle.com/
Tips for preparing for an online meeting
• Think about your real-life surroundings [how tidy is your room?]
• Choose a quiet location• Get to know the platform you will use before the meeting• Pre-agree the agenda (the purpose and points you wish
to cover during the meeting) and have this to hand
Tips for meetings• Assign a Leader or Chair of the meeting • Pay attention to the process of the meeting
– make a note of who takes part– agree a minute (note) taker
• Keep an eye on the time allocated for the meeting - avoid distractions
Tips for meetings• Summarise as you go along • Be concise• Speak clearly• Listen to others
Good practice• Encourage participation from all present• Ask questions• Maintain eye contact by looking at the
webcam • Don't move around
Etiquette• Be on time• Don't just 'listen in' - contribute• Don't speak out of turn or interrupt• Keep focussed and pay attention• Don't have side conversations• Dress appropriately!
Some Tips
A short video clip Tips on how not to conduct yourself online
10 common mistakes
