… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

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Using DAF as a data scoping tool for institutional repositories

Sarah Jones

DCC, University of Glasgow

s.jones@hatii.arts.gla.ac.uk

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Background to DAF project

“JISC should develop a Data Audit Framework to enable all universities and colleges to carry out an audit of departmental data collections,

awareness, policies and practice for data curation and preservation”

Liz Lyon, Dealing with Data: Roles, Rights,

Responsibilities and Relationships, (2007)

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Scope of work

• DAF Development (DAFD) Project (University of Glasgow; King’s College London; University of Edinburgh; UKOLN, University of Bath)

• Four pilot implementation projects• University of Edinburgh• King’s College London• Imperial College London• University College London

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

The methodology

http://www.data-audit.eu/DAF_Methodology.pdf

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Themes addressed in DAF surveys

• Data: type / format, volume, description, creator, funder

• Creation: policy, naming, versioning, metadata & documentation

• Management: storage, backup, roles and responsibilities, planning

• Access: restrictions, rights, security, frequency, ease of retrieval, publish

• Sharing: collaborators, requirements to share, methods, concerns

• Preservation: selection / retention, repository services, obsolescence

• Gaps / needs: services, advice, support, infrastructure

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Subject areas of DAF pilots• DAFD test cases: GeoSciences; Archaeology; Mechanical Engineering; Humanities

• University of Edinburgh Physiology; Divinity; History; Brain Imaging; Astronomy

• University College LondonArchaeology; Scandinavian Studies; Physics & Astronomy; Life & Medical Sciences

• Imperial College LondonChemical Engineering; Physics; Business School

• King’s College LondonGeography; Psychiatry; Environmental Research; Biomedical And Health Sciences

• DataShare examplesCardiac group; Dept of International Development; Social Sciences

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Generalised findings• Lots of data were created

• Few policies for data creation, storage and management

• Researchers unsure where to begin and were often unaware of available support

• Often no place of deposit or funds for preservation

Pilot implementation findings http://www.data-audit.eu/findings.html

IJDC paper http://www.ijdc.net/ijdc/article/view/91/109

… because good research needs good data

DAF at KeepIt Digital preservation tools for repositories, 19/01/10, Southampton

www.data-audit.eu/

Workshop on next steps for DAF

• Many of the pilots found the actual process of gathering information on data management was more valuable than the asset register. The DAF approach was felt to be useful for defining requirements to improve data management. (JISC funded DMI projects)

• A suggestion was made to enhance DAF with practical examples / guidance from the pilot studies. (Implementation Guide)

• Align the DAF process with other data management planning tools. (IDMP project between AIDA, DAF, DRAMBORA, LIFE)