USER MANUALAdante Enterprises Database System

I. MAIN MENUOpen the database and a navigation form will appear. This will be the Home Page/Main Menu of the database.

If you want to add a new customer in the record, click Customers from the Main Menu and it will show the Customer which contains information of customers.

Clicking the New Customer button from the Customer Form will show a blank entry for customer which would be filled up by the user with the information to be given by the customer. Once finished, click the Save Record button to save the current record.

After saving the new customers record, you can click New Order from the Customer Form and it bring you to the Order Form which shows all the orders recorded. For a new order, click the New Order button.

Clicking the New Order button from the Order Form will bring you to a blank order from, which entries are to be filled up by the user according to order of the customer

In filling up the form, the user has a requirement of knowing the following things:1. Customer Number2. Employee ID3. Type4. Product Code

To continue, it is possible that the user uses the order form without a new customer given that the customer being currently served already has a record. The order number is displayed automatically once the customer number field is filled up.The user must also know the corresponding sales representative assigned to specific Employee ID. The Type will be referring to how the purchase by the customer was made, so as the user must know the corresponding equivalent of the letters from the dropdown list. And lastly, the user MUST know the codes of the products being bought by the customer.Once product codes are entered, the current date is already generated.

Click Save Record to add the current purchase to the Sales Report of the company.

Note:Only the values for Type is held constant since data in Products and Employees could still be added through time.

To issue an official receipt, click CHECKOUT and it will ask the user to enter the Order Number to make sure whose order receipt it is to be printed out.

A receipt would look like this showing specific order line information, and the amount due for each product, as well as the Value-Added Tax (VAT), the amount payable, and the Total amount to be received by the company.The user has the option to print it or just close the report, in compliance to a customers need.The user can now click the X command button, or Home to return to the Main Menu once the transaction is finished.

II. NEW PRODUCTS

From the Main Menu, clicking the Product button will bring you to the Product Information Form which displays the information about the products currently recorded. To add new item(s), click the New Item button.

Click the Save button so that the new item will be included in the product list. The product code is generated when the product name is filled up.

The user also has the option to delete the item(s) in the list by clicking the Delete button.

III. SALES REPRESENATIVE

From the Main Menu, to see who are the employees accommodating the customers, click the Sales Rep button and it will bring you to the Sales Representative Form containing necessary information of the employee.

To add a new sales representative, click the New button and enter all required information. The employee ID is generated when names are filled up.Click Save to add the information to the record.Click Delete to erase the record of an employee.

Clicking the Employee Sales button will preview the sales report which is sorted by employee. It will display the total sales amount per employee as well as the accumulated total sales for the whole company.

IV. SALES REPORTS

Clicking the Sales Report button will bring you to the Sales Form which has two buttons to choose from. First, the Total Sales.

By clicking the Total Sales button, it will display the Sales Report from the very beginning.There will be a subtotal for each order, and a summation of all sales will be at the very bottom or in cases, the next page(s).

Second, by clicking the Sales on Specific Period button, you will be asked to enter the starting date for which period you wanted to be included in the sales. After inputting the start date, click OK.

Next, enter the end date until which record you want to be included in the sales report.Note: The input for date must be in this format: MM/DD/YYClick OK when done.

In this example, sales for the month of January is showed with a a total amount of sales. For sales in including different months, it will be labelled as seen on the rightmost part of the report and there will be a separate subtotal for each month.

V. RECEIVABLES

Through clicking the Receivables button from the Main Menu, it will display a report on Customers with Payables. These are customers which have ordered, and there products were subject to delivery, such that, they were still unable to pay their dues to the company.Note :Delivery status could be updated through the order form, by changing the entry from the Type field to B.

VI. PENDING DELIVERIES

Through clicking the Pending Deliveries button from the Main Menu, it will display a report, showing all orders by the customers that should be delivered and are paid, yet the company had missed to deliver.Note:Delivery status could be updated through the order form, by changing the entry from the Type field to B.