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Social Sciences (MaGW) Physical Sciences STW Technology Foundation Call for Proposals URSES+: application in the urban context 2016 - Second round The Hague, January 2016 Netherlands Organisation for Scientific Research (NWO)

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Social Sciences (MaGW) Physical Sciences STW Technology Foundation

Call for Proposals

URSES+: application in the urban context

2016 - Second round

The Hague, January 2016

Netherlands Organisation for Scientific Research (NWO)

Contents

1 Introduction 1 1.1 Background 1

1.2 Available budget 1

1.3 Validity of the Call for Proposals 1

2 Purpose 2 3 Guidelines for applicants 3

3.1 Who can apply 3

3.2 What can be applied for 3

3.3 When can applications be submitted 3

3.4 Preparing the application 3

3.5 Specific grant conditions 3

3.6 Submitting the application 3

4 Assessment procedure 5 4.1 Procedure 5

4.2 Criteria 5

5 Contact details and other information 6 5.1 Contact 6

5.1.1 Specific questions 6

5.1.2 Technical questions about the electronic application system, ISAAC 6

5.2 Other information 6

6 Appendices 7

1

Chapter 1: Introduction / URSES+: application in the urban context

1 Introduction

1.1 Background

Shell, Amsterdam Institute for Advanced Metropolitan Solutions (AMS),

Switch2SmartGrids (S2SG), a Top Consortium for Knowledge and Innovation

(TKI)1 and NWO are collaborating in the URSES research programme, which

focuses on R&D in smart and renewable energy systems. AMS’s involvement

means that the researchers now have the possibility to test their potential

innovations in the urban context of the Amsterdam metropolitan area. This Call

offers ongoing research projects the opportunity to submit an application for

funding to further develop their current URSES research in terms of practical

applications. We call this a ‘lead project’. A total of eleven URSES research

projects at different universities in the Netherlands can submit a proposal for a

lead project.

There is a huge demand for more intelligent applications in the electricity grid,

from generating electricity at home with solar panels, plugging electric cars into

the grid, to developing better systems for heat and cold storage in the ground.

Smart energy systems are vital for reliable energy supply and for keeping

electricity generated from new energy sources affordable.

AMS has joined the URSES research programme, which Shell has been involved

with as an industrial partner since its inception. AMS’s participation and

contribution will enable the researchers to translate their URSES projects into

relevant project results and practical applications in the Amsterdam metropolitan

area.

Collaboration between the different research disciplines and with businesses, or

transdisciplinary research, is ultimately aimed at practical applications of the

research results. It is important to look beyond technical innovation, as the

transition to smart and renewable energy systems also requires research into the

societal aspects of introducing these new and smart energy systems.

The URSES research programme falls under the NWO contribution to the Energy

Top Sector, specifically the NWO theme of Sustainable Energy. The programme is

entirely consistent with and geared to the Switch2SmartGrids Top Consortium for

Knowledge and Innovation (S2SG TKI), which is part of the Energy Top Sector.

URSES is a joint initiative of the NWO divisions of Social Sciences (MaGW),

Physical Sciences (EW), STW Technology Foundation, and Shell. The duration of

the research is four years; the maximum duration of the lead projects is two

years.

1.2 Available budget

The available budget for this Call is a maximum of €1.7 million.

1 In the 2016-2019 period, three TKIs (Switch2SmartGrids, Solar Energy and EnerGo) will collaborate in the

Urban Energy TKI.

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Chapter 1: Introduction / URSES+: application in the urban context

Researchers in the lead projects will cooperate with private and/or public

partners. These partners will make in-kind contributions to this research project

(see 3.2: What can be applied for).

1.3 Validity of the Call for Proposals

This Call for Proposals is valid until the closing date of 28 April 2016.

3

Chapter 2: Purpose / URSES+: application in the urban context

2 Purpose

Objective of the funding instrument

Much of our energy consumption takes place in the major cities and metropolitan

areas of the world, and this has a significant impact on the quality of life.

Focusing on smarter and more sustainable energy systems at the urban scale is

therefore essential to ensure more efficient use of increasingly scarce raw

materials and energy sources. Large cities with high population densities are

generally more efficient in terms of average energy consumption per capita than

sparsely populated areas, and they offer ample opportunities for further efficiency

improvements and integration of renewable energy sources. At the same time,

the scarcity of available space and resources as well as more stringent

regulations and institutional frameworks present major challenges.

The purpose of this funding instrument is to finance additional research aimed at

designing, developing and testing the solutions researched in the URSES projects,

as well as determining how these solutions can be made suitable for the future

energy systems of large cities and metropolises and what the preconditions are

for successful application.

Ultimately, the additional research should contribute to the application,

integration and valorisation of the knowledge and solutions acquired in the URSES

programme within this metropolitan context.

Sub-objectives of this funding round

This includes applied research aimed at developing URSES project results that are

relevant for solving metropolitan energy supply issues into applicable methods,

models, principle solutions or prototypes that can be tested or validated in pilots,

proof-of-concepts or case studies.

The solutions must be relevant for the Amsterdam metropolitan area (i.e. they

must have a bearing on issues or specific challenges in the energy supply for the

Amsterdam metropolitan area), or must be capable of being implemented in the

Amsterdam metropolitan area or the City of Amsterdam, or being tested in a

pilot, proof-of-concept study or case study in this region.

Knowledge utilisation by public and private parties must be strengthened by

focusing on the integration and implementation of design principles, solutions,

and research in the urban energy systems developed in URSES projects.

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Chapter 3: Guidelines for applicants / URSES+: application in the urban context

3 Guidelines for applicants

3.1 Who can apply

Project leaders with an ongoing project in the URSES programme can apply. They

will be personally invited to submit a proposal.

The URSES+: application in the urban context Call for Proposals is

interdisciplinary, and is aimed at collaboration with partners in the business

sector, public sector and civil society organisations. The existing consortia,

possibly expanded with new partners or continuing without partners who have

left, are invited to submit an application. Any new partners should be included in

the existing consortium agreements. It is also possible for existing consortia to

jointly submit an application.

The main applicant/project leader submits the application on behalf of the entire

project consortium and is responsible for the consistency and results as well as

financial accounting for the proposal. Members of the consortium should be listed

as a co-applicant in the application when submitting the proposal in ISAAC.

3.2 What can be applied for

The application is divided into a project part A and a project part B. With respect

to project part A, a maximum of 16% of the total project budget of the individual

project (URSES budget (84%) plus URSES+ budget (16%) = total project

budget) can be applied for. In project part B, an additional €100,000 can be

applied for per project.

A maximum of 16% funding per project is available from AMS in respect of the

total project budget (URSES budget (84%) plus URSES+ budget (16%) = total

project budget). The application for this part is called ‘project part A’. Project part

A of each project can be awarded on condition that the application is rated

Excellent or Very Good. Project leaders will be given the opportunity to jointly

submit an application. In that case the available budgets for the relevant projects

are combined. If a project leader decides not to submit an application, the

relevant budget will not be available for other projects.

An additional €100,000 per project is available from the S2SG TKI for the projects

with the highest ranking, with a total available budget of €400,000. The

application for this part is called ‘project part B’. Applicants are not required to

apply for the full amount of €100,000 for project part B; they may also apply for

less. This means it is possible for more than four projects to be financed from the

S2SG TKI contribution.

Applications for project parts A and B are reviewed against all the criteria

mentioned under 4.2 Criteria; all three criteria are equally weighted.

It may be the case that only project part A of the application is awarded. To

qualify for project part B, project part A must have been approved. Applicants are

asked to take this into consideration when drawing up the requested budget. The

application must clearly specify what will be financed from part A and what from

part B. Project parts A and B must be described separately on the application

form.

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Chapter 3: Guidelines for applicants / URSES+: application in the urban context

The following table indicates, for each project, which amount may be requested

for project part A.

Co-financing required

The compulsory in-kind contribution for project part B is 20% of the amount

applied for. The non-academic partners in the consortium must make a concrete

contribution to this part of the research (see 6.2 Arrangement on in-kind

contributions from private and public/semi-public parties).

NWO is the main financier, and co-financing should not exceed the budget

requested from NWO: this means that the maximum co-financing that can be

applied for is 100% of the grant requested from NWO.

The in-kind contribution should be described and expressed in monetary terms in

an official letter (Letter of Commitment; see 3.4) to be enclosed with the full

application by the private and/or public partners acting as co-financier.

Project number Project title Project leader Maximum amount to be requested for project part A

(16% of project budget)

408-13-001 Car as Power Plant Dr. ir. Z. Lukszo €142,221

408-13-005 Smart Regimes for Smart Grids

Dr. M.J. Arentsen €78,508

408-13-009

Realizing the smart grid: aligning consumer behaviour with technological opportunities

Prof. E.M. Steg €94,604

408-13-011 Gaming beyond the Copper Plate

Dr. M.M. de Weerdt €117,738

408-13-012

Stable and scalable decentralized power balancing systems using adaptive clustering

Prof. F.M.T. Brazier €94,929

408-13-025 PMU Supported Frequency-Based Corrective Control of

Future Power Systems

Dr. ir. M.S.E.E.

Popov €155,400

408-13-029 Transition Patterns to Smart Energy Systems

Dr. D.A. Loorbach €116,475

408-13-030 Aquifer Thermal Energy Storage Smart Grids

Dr. T. Keviczky €113,305

408-13-031 Emerging Energy Practices in the Smart Grid

Prof. G. Spaargaren €104,582

408-13-037

ENergy-Based analysis and control of the grid: dealing with uncertainty and mARKets (ENBARK)

Prof. C. De Persis €112,880

408-13-056 Distributed Intelligence for Smart Power routing and mATCHing

Dr. H.P. Nguyen €177,552

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Chapter 3: Guidelines for applicants / URSES+: application in the urban context

Staffing costs

Funding can be requested for the salary costs of staff members to be appointed

for the research. The duration of these appointments may never exceed the

duration of the grant awarded for the research. This includes the staffing costs of

at least one or more junior researchers and/or postdocs (Professor or Associate

Professor), replacement grants, fees for non-academic staff and material costs.

The grant for fundamental research at universities is awarded subject to the

Agreement on Funding Scientific Research 20082 concluded between NWO and

VSNU on 2 October 2008, including the latest standard salary tables (see the

NWO website).

Academic staff

The term academic staff is defined as the staff performing the research. The

following criteria apply for each category.

Junior researcher (maximum 2 years)

A junior researcher must have graduated at the time of the appointment, or

the graduation date should already have been set and take place within six

months of appointment.

The appointment period for a junior researcher is a maximum of two years.

A junior researcher is in the same salary scale as PhD candidates, but may

start in a different grade depending on the relevant experience of the

envisaged candidate.

Postdoc researcher (maximum 2 years)

A postdoc researcher must have obtained their PhD at the time of the

appointment or the date of the PhD defence should already have been set

and take place within six months of appointment.

The term of appointment for a postdoc researcher is a maximum of two

years.

It is possible to perform all or part of the research at one of the private and/or

public partners in the consortium. This should be substantiated in the research

proposal.

Replacement grant

A Professor or Associate Professor may be exempted from part of their teaching

duties through a replacement grant so that they can devote a certain period of

time to the funded research. A replacement grant for conducting research will

only be awarded if the applicant can demonstrate that a grant for a junior

researcher or postdoc researcher will not meet the intended purpose. The

replacement grant may be used to cover the salary costs of the temporary

replacement, based on the fixed salary rate of a postdoc researcher and up to a

maximum of €100,000 per replacement.

Non-academic staff

Non-academic staff are staff members who support the academic staff by

performing specialist non-academic tasks related to the research, such as

computer programming or setting up and developing demonstrations and pilots.

Grants can be requested for non-academic staff at secondary vocational, higher

vocational or university level. The contribution of non-academic staff must be

explicitly substantiated, both in terms of level and duration.

2 The Agreement on Funding Scientific Research can be found on the NWO-website.

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Chapter 3: Guidelines for applicants / URSES+: application in the urban context

Bench fee

Postdoc researchers are allocated a personal bench fee. This is a fixed amount for

the researcher, e.g. for attending conferences, publication of the dissertation, etc.

The maximum amount of the bench fee is €5,000. The allocated amount is made

available separately as a lump sum.

Material costs

Funding may also be applied for in the application to cover material costs such

as: procuring special equipment and consumables needed for the research,

except for computers; conducting interviews and surveys; acquiring databases;

travel and accommodation costs; management of the project consortium, for

example a process manager (non-academic staff), up to 5% of the grant;

organising national and international workshops and meetings; student

assistance.

Material costs should be accounted for both financially and substantively.

Expenses not covered:

The costs of using computers in university computer centres and the costs

of using laboratories.

Accommodation, overhead and depreciation costs.

Costs incurred to obtain an auditor’s statement, costs incurred for arranging

and/or acquiring and performing contract research, including any other

indirect costs related to this, and reservations for future costs or the

formation of reserves.

The costs of equipment, consumables, or administrative or technical

assistance that are part of the standard facilities of a university or research

institute.

Administrative and support tasks.

Granting the application

An awarded grant is subject to the condition that the funding parties have made

their cash contribution, if any, available to NWO in a timely manner.

3.3 When can applications be submitted

The closing date for submitting applications is 14:00 CET on 28 April 2016.

Applications submitted after this deadline will not be included in the procedure.

3.4 Preparing the application

A grant application consists of two documents: a fact sheet and the application

form.

The fact sheet must be completed directly in NWO’s electronic application

system, ISAAC.

The application form can be found on the grant page for this programme on

the NWO website. As soon as you have completed this form you can attach

it to the fact sheet as a PDF file.

Application form

Applications must be written in English and will only be accepted if the application

form has been used. Further instructions can be found on the application form,

which can be downloaded from the grant page on the NWO website or

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Chapter 3: Guidelines for applicants / URSES+: application in the urban context

www.nwo.nl/URSES. To guarantee proper processing of your application you

should not protect the PDF file in any way.

You must enter one or more discipline codes that apply to the proposed research

on the application form. You can only use the NWO discipline codes for this, which

are available atwww.nwo.nl.researchfields. This information must also be entered

in ISAAC (in the ‘General’ tab under ‘Disciplines’) before submitting the

application.

Letter of Commitment

When submitting the full application, the in-kind contributions of the public and

private partners must be confirmed by a Letter of Commitment. This letter

consists of an explicit statement of the agreed contribution of human or financial

resources and an explanation of how the co-financing will be used. The amounts

stated in the letter must correspond to the amounts in the application budget.

The Letter of Commitment must be attached to the application. Further

agreements must be recorded in a consortium agreement (see 3.5 and Appendix

6). Most URSES agreements already have a consortium agreement, which may be

revised or adjusted if necessary.

3.5 Specific grant conditions

During the period for which a grant is applied for, the main applicant and co-

applicants must remain effectively involved in the research covered by the

application. The institution must give the applicants the opportunity to provide

adequate research supervision during the course of the application process and

the research.

The maximum duration of the projects is two years and the projects should start

within three months after the grant is awarded. A shorter duration of projects or

appointments is also permitted.

NWO’s Intellectual Property policy

At the start of the project the consortium partners must conclude an agreement

on the rights (e.g. copyrights, intellectual property, etc.) on products,

technologies, etc., developed in the project. If consortium agreements have

already been concluded for URSES, these can also be used for URSES+. Any new

partners can be added to the existing agreements. AMS and Shell will have a

non-exclusive right to use all the results of the URSES+ projects. This right of use

should also be included in the agreements of the consortium partners. These

consortium agreements must be submitted to NWO for approval. After approval,

the projects can begin.

More information on NWO’s Intellectual Property (IP) policy is available at

http://www.nwo.nl/over-nwo/organisatie/nwo-onderdelen/magw/projectbeheer.

Applicants can contact NWO in case of questions concerning intellectual property

(see 5.1.1). On submission of a researcher’s proposal, the consortium partners

must confirm that they have taken note of NWO’s Intellectual Property policy. A

draft consortium agreement is available through the link above.

Other specific grant conditions

A matchmaking event will be held at the AMS Institute on Tuesday 9 February

2016 to give the project consortia of URSES projects the opportunity to liaise with

relevant partners in the business sector, public sector and civil society

organisations. Applicants are expected to participate actively in the matchmaking

event.

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Chapter 3: Guidelines for applicants / URSES+: application in the urban context

AMS can mediate in providing URSES+ projects with data from parties such as

the City of Amsterdam and Alliander, as well as providing access to data collected

in previous AMS projects.

NWO and AMS reserve the right to have an application modified for substantive

scientific, policy or budgetary reasons as a condition for granting the application.

If an application is granted, NWO and AMS will in principle appoint the main

applicant as the project leader. The project leader will receive the instructions for

project leaders and the general grant conditions of NWO.

NWO and AMS will jointly monitor progress and evaluate the results of the funded

research in relation to the planning and envisaged results set out in the

application. If a significant – negative – discrepancy is found, NWO and AMS

reserve the right to apply sanctions as specified when granting the application.

3.6 Submitting the application

Only applications submitted through the online application system, ISAAC, will be

processed. A main applicant is obliged to submit their application through their

own ISAAC account. If the main applicant does not have an ISAAC account, they

should create this at least one day before submitting the application so that any

registration problems can be resolved in time. If the main applicant already has

an account with NWO, they need not create a new account to submit a new

application.

When submitting your application in ISAAC you will have to enter some additional

details online, so be sure to plan sufficient time for this.

In case of technical questions, please contact the ISAAC helpdesk (see 5.2.1).

10

Chapter 4: Assessment procedure / URSES+: application in the urban context

4 Assessment procedure

4.1 Procedure

The first step in the assessment procedure is a review of whether the application

can be taken into consideration (admissibility check). This verifies whether the

conditions set out in Chapter 3 of this Call for Proposals have been met.

If a modification of the application is possible, the applicant will have the

opportunity to modify the application within a specific period. If the application is

not modified within this period, the application will not be processed. Modified

applications will be processed after approval.

The NWO code on conflict of interest applies to all individuals and NWO

employees involved in the assessment and/or decision-making process.

Assessment procedure

An assessment committee will be established for this funding round. The URSES+

assessment committee for lead projects will comprise representatives of the

private sector, the public sector, academia, and an official chairperson. The

assessment committee will be established by NWO. Applications that have been

declared admissible by the bureau will be processed by the assessment

committee.

The members of the assessment committee draw up preliminary

recommendations, which are sent to the main applicant along with any relevant

questions. The applicant may submit a written response to the preliminary

assessment (the reply). The assessment committee rates each application as

Excellent, Very Good, Average or Poor. Finally, the assessment committee

compiles a ranking of the submitted research projects.

The assessment committee’s method with respect to project parts A and B is as

follows: all proposals are assessed on project part A. Proposals with a Very Good

or Excellent rating qualify for funding of project part A. The assessment

committee compiles a ranking in which the four highest applications can be

awarded project part B.

Decision

The programme committee, which consists of representatives from NWO, Shell,

AMS and S2SG TKI, issues its final recommendations on the projects that can be

granted based on the assessment committee’s assessment and ranking. Only

applications rated Excellent or Very Good qualify for a grant. The formal allocation

decision is made by the NWO Social Sciences Board.

NWO gives all full proposals a qualification, which is communicated to the

applicant after it has been decided whether or not to award the grant. For further

information about the qualifications see: http://www.nwo.nl/kwalificaties.

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Chapter 4: Assessment procedure / URSES+: application in the urban context

Indicative timeframe

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track the progress of the assessment procedure through their ISAAC account. No

rights can be derived from this.

4.2 Criteria

The applications are assessed against the following three criteria, which are

weighted equally:

I. Quality and innovation

A. Research questions and objectives

Have the definition of the problem and the research questions been clearly

defined, sufficiently demarcated and sufficiently detailed?

B. Approach and methods

Is the proposal theoretically well substantiated? Are the proposed methods and

techniques and the proposed framework suitable for addressing the defined

problem and answering the research questions? Is the work plan logically

structured, well phased and realistic? Does the project make use of existing

technology or solutions, such as PowerMatcher? In developing a new solution,

has the case been made why this solution is better than or different to existing

solutions/technology? Are the listed sources accessible and suitable to answer

the research questions? Is the proposed timeframe feasible and realistic?

II. Implementation and approach

A. Utilisation

Will the project lead to new techniques, methods or important applications? Is

the research required to be able to use new technology or new insights? Will

results from the URSES project be used and are these results an essential part of

the application? What is the expected economic impact? Does the research

involve collaboration between researchers and businesses?

B. Added value of knowledge valorisation

Is the intended purpose of knowledge valorisation sufficiently clear? In what way

is ongoing knowledge valorisation guaranteed in the value chain?

5 January 2016:

9 February 2016:

Call for Proposals

Matchmaking meeting

28 April 2016 Deadline for submitting applications

May 2016 Secretariat confirms processing of the application and

notifies the applicants

May/June 2016 Drafting of preliminary recommendations by

assessment committee

July 2016 Response by applicants

August 2016 Preparation of recommendations by assessment

committee

September 2016 Final recommendation by the URSES Programme

Committee

End of September

2016

Allocation decision by NWO Social Sciences Division

Committee

12

Chapter 4: Assessment procedure / URSES+ application in the urban context

C. Effectiveness and feasibility of the approach

What steps will be taken to make the knowledge useful for third parties? Will

activities be undertaken to reach the target group? Is the proposed approach

effective? Will the potential of the consortium be put to optimal use? What

revenues will the specific activities generate? Is the activity or product suitable

and useful for the intended purpose and the target audience?

III. Relevance

What will the research deliver in terms of solutions to relevant issues or

challenges in the energy supply of the Amsterdam metropolitan area or the City

of Amsterdam?

To what extent will the solutions under research be (physically) tested, validated

and demonstrated in the Amsterdam metropolitan area or City of Amsterdam?

To what extent will research be done in cases in Amsterdam or use be made of

data from or on the Amsterdam metropolitan area or the City of Amsterdam?

How will the project results be translated into the urban context in a practicable

way?

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Chapter 5: Contact details and other information / URSES+: application in the urban context

5 Contact details and other information

5.1 Contact

5.1.1 Specific questions

For specific questions about URSES+: application in the urban context and

this Call for Proposals please contact: Wendie Kingma

[email protected]

+31 (0)70 3440 583

5.1.2 Technical questions about ISAAC, the electronic application system

You can contact the ISAAC helpdesk if you have any technical questions about

ISAAC. Please read the ISAAC manual before consulting the helpdesk. The ISAAC

helpdesk is available Monday to Friday from 11:00 to 17:00 CET on +31 900 696

4747. Unfortunately, not all foreign providers allow you to call 0900 numbers in

the Netherlands. You can also send your queries by email through

[email protected]. You will receive a response within two working days.

14

Chapter 6: Appendices / URSES+: application in the urban context

6 Appendices

6.1 Arrangement on in-kind contributions from private and

public/semi-public parties

Definitions

Private parties

Businesses are deemed private partners. NWO defines a business as: the activity of

an organisational association or person aimed at sustainable participation in

economic transactions by means of labour and capital, with the aim of making

profit. International private parties can also participate.

Public and semi-public parties

Public partners are defined as institutes that do not fall under the research institutes

recognised by NWO (these are institutes that may not submit proposals to NWO,

such as TNO and DLO) and that do not belong to the category of private parties.

Conditions

1. Possibility of participation by private parties and public/semi- public

parties with in-kind contributions

Private parties and public/semi-public parties usually participate in NWO research

programmes through a financial contribution to the programme or project budget.

Private and public/semi-public parties can participate in the NWO projects with an

in-kind contribution under the following conditions:

The private and public partners in the project consortium must jointly

contribute at least 20% of the project costs of project part B in this Call,

besides the NWO funding. Contributions from public and private parties must

be in kind. The total in-kind contribution should not exceed 100% of the

requested NWO funding. The terms of reference for the project costs of project

part B is therefore: a maximum of 80% NWO funding plus at least 20% in-kind

contributions from partners.

In-kind contributions must:

be essential for the project;

be included in the budget approved by NWO for the research costs of the

project application in which the private or public/semi-public party is

participating;

fall within one of the cost categories mentioned under 3.

2. Commitment

If an external partner will be participating in the research project with an in-kind

contribution as described above, this public or private party will commit to the NWO

project in respect of the relevant in-kind contribution.

3. In-kind contributions

In-kind contributions that may be made to a research project by private and public

parties include the following costs directly attributable to the research project and

incurred by the external private or public parties (see Condition 1):

Wage costs, provided these are based on an hourly wage calculated on the

basis of the annual salary for full-time employment according to the wages

column for the wage tax section of the payroll sheet, increased by the

statutory social charges or social charges under an individual or collective

employment contract, and 1,650 productive hours per year. This may be

increased by a charge for other general costs of up to 50% of the wage costs

mentioned above. The resulting hourly rate to be attributed to the project,

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Chapter 6: Appendices / URSES+: application in the urban context

including the 50% increase for general costs, is capped at €100. Project

management, supervision, coordination and consultancy are not covered by

the matching.

The costs of consumables, research tools and software (licences) directly

related to the project, based on the original purchase price.

Use of equipment, machines and infrastructure:

The costs of acquisition and use of equipment, machinery, and

infrastructure, on the understanding that this concerns the depreciation

costs to be attributed to the project, calculated on the basis of the original

purchase prices and a depreciation period of at least five years; the costs of

consumables and maintenance during the period of use.

The costs of acquisition and use of equipment, machines and infrastructure

which are not purchased solely for the project will only be considered as

project contributions in proportion to their use for the project, provided

there is a comprehensive time sheet for each machine or for the

equipment.

In-kind contributions in the form of a discount on the list price of

equipment, machines and infrastructure; the discount must be at least 25%

of the list price. In that case, the costs charged to the equipment budget of

the project amount to the list price minus the discount.

In-kind contributions through the provision of software.

4. Accounting for in-kind contributions

Private and public parties must account for their in-kind contributions to NWO

through a statement of contributed costs, to be provided to NWO within three

months after the end of the research project to which the in-kind contribution was

made. The application to establish the in-kind contribution must be submitted at the

same time as the application for establishing funding by the academic

partner/partners, together with a joint substantive final report. If the in-kind

contribution to be accounted for exceeds €125,000 an auditor’s statements is

required. In other cases, a written statement that the in-kind contributions are

attributable to the project will suffice.

If a private or public party has committed an in-kind contribution to a research

project and is later unable to provide or account for this in-kind contribution, NWO

will invoice this party for (the relevant part of) the in-kind contribution so that the

total contribution committed is maintained.

Publication:

Netherlands Organisation for

Scientific Research

Visiting address:

Laan van Nieuw Oost-Indië 300

2593 CE The Hague

January 2016