unstructured data and content governance —it’s not a diet--5 ways to sell governance in your...
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Presentation to the Department of Health and Human Services Web CouncilTRANSCRIPT
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Unstructured Data and Content Governance —
It’s NOT a DIET5 Ways to Sell Governance
in Your Organization
Ahava Leibtag
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SHIFTING PATTERNS OF MEDIA CONSUMPTION
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Roadmap for a Digital Government
• Enable the American people and an increasingly mobile workforce to access high-quality digital government information and services, anywhere, anytime, on any device.
• Ensure that as the government adjust to this new digital world, we seize the opportunity to procure and manage devices, applications, and data in smart, secure, affordable ways.
• Unlock the power of government data to spur innovation across our Nation and improve the quality of services for the American people.
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Imperatives
• Do more with less• Make it device agnostic• Consolidate services and strengthen
government’s buying power• Look forward, look back approach
(over time)• Stop duplication of efforts
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FUNDAMENTAL CONCEPTS IN CONTENT AND DATA
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3 Layers of Digital Services
Open Data & Conten
t
Systems,
Processes, Manageme
nt and Web APIs
Governmen
t Digital Services/Private
Sector Digital Servic
es
Customers (American People and Employee
s)
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OPEN DATA
Making your data available to the public through a Web API (Application Programming Interface)
Data
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WEB API
An interface that allows for the open sharing of data through a set of standards.
Data Web API
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APPLICATION
Software designed to allow the user to perform specific tasks.
Data Web API Application
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Structured Content
• Fields are defined• Defined tags around content types• Create a structure for the content
manually or through a CMS
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Unstructured Content
• Content with no semantic tagging to make the meaning understandable by a computer
• Content tied to its placeholder or form
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Information Tsunami
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Why do we want structured content?
• By defining content types, we free our content to publish on any type of interface: “anywhere, anytime, on any device”
• Separate content from display• Makes our content portable so it can
be device agnostic• Eliminates the idea of the page• COPE=Create Once, Publish
Everywhere
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IS THERE A WAY TO LASSO THIS CONTENT?
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Vision without execution is delusion.
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Content Governance?
Content governance is the day-to-day and long term management of content and creates a comprehensive user experience across channels.
Tools:• Taxonomies• Style Guides• Workflows• Editorial Calendars• Meta-tagging
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Taxonomies=Classification Schema
Blue• Aqua• Turquoise• Sky blue• Midnight blue• Navy
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Taxonomies=Classification Schema
BLUE
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TAXONOMY
We define a taxonomy as the classification of an organization’s data, information, content, and expertise into a hierarchical structure. When this agreed-upon classification of terms, keywords, concepts, categories, is applied to your organization's content as metadata it becomes a powerful tool in making information work across the enterprise.
--Seth Earley
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How to create taxonomies?
Step I: Understand the domain model:1. Who are the actors?2. Who are the consumers?3. What system are they using?4. What’s the nature of the information
they are managing?
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Step II: Understand the organizational maturity
Not ready to execute
More ready to execute
What do we have to do to get to Point B?
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Step III: Create unifying principles
1. Manually examine high-level content2. Use automated tools for tagging
medium level content3. Use error sampling to ensure
automated tools did a good job
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CONTENT GOVERNANCE AS A LIFESTYLE CHOICE
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D I E T
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Rethink Governance
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Rule #1: Claim it as a lifestyle
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Rule #2: If you bite it, write it.
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Documentation is challenging. But it must be done.
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Systems Create Freedom.
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Rule #3: You can choose not to count it,
but it counts.
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Rule #4: Schedule it into your life
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Rule #5: Find strong support systems
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5 Rules for Lifestyle Governance
1. Claim it as a lifestyle choice.2. If you bite it, write it.3. You can choose not to count it, but it counts.4. Schedule it into your life.5. Find strong support systems.
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Questions, comments, thoughts?
Ahava LeibtagAha Media Group, [email protected]: ahavaL301-452-5331