Unit 5, Lesson 2Unit 5, Lesson 2Editing Records and Using Editing Records and Using FormsForms

ObjectivesObjectives

Edit records in Datasheet view.Edit records in Datasheet view. Add and delete records in Datasheet Add and delete records in Datasheet

view.view. Cut, copy, and paste data in Cut, copy, and paste data in

Datasheet view.Datasheet view. Change the datasheet layout.Change the datasheet layout. Hide columns in a table.Hide columns in a table. Create a form.Create a form. Enter and edit data in a form.Enter and edit data in a form.

VocabularyVocabulary

ClipboardClipboard Field selectorField selector Record selectorRecord selector

First record

Previous record

Record Number box

Last record

Next record

New Record

Click here to select all fields at once.

SummarySummary

Access provides several navigation Access provides several navigation buttons for you to move around in a buttons for you to move around in a table.table.

You can add and delete records in a You can add and delete records in a table in Datasheet view. To delete a table in Datasheet view. To delete a record, you must select the entire row.record, you must select the entire row.

Selected data can be copied or moved Selected data can be copied or moved from one location to a new location from one location to a new location within the same table or to a different within the same table or to a different table.table.

Summary, continuedSummary, continued

The Clipboard task pane displays The Clipboard task pane displays copied and cut items, and it also copied and cut items, and it also enables you to paste the items.enables you to paste the items.

To rearrange database fields in To rearrange database fields in Datasheet view, select the Datasheet view, select the columns and drag them to a new columns and drag them to a new location.location.

You can hide some of the columns You can hide some of the columns so you can display the fields with so you can display the fields with which you need to work.which you need to work.

Summary, continuedSummary, continued

The Form Wizard helps you create The Form Wizard helps you create a professional-looking, a professional-looking, customized form for entering customized form for entering data.data.

Entering and editing data in a Entering and editing data in a form is similar to entering and form is similar to entering and editing data in a table in editing data in a table in Datasheet view.Datasheet view.