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UNDP ProcurementUNDP Procurement

Kerry Kassow, Kerry Kassow, UNDP CopenhagenUNDP Copenhagen

Prague, Czech Prague, Czech RepublicRepublic

17 December 201317 December 2013

Scope of PresentationScope of Presentation

• UNDP - who we are

• UNDP procurement

• How to do business with UNDP

Who we areWho we are• UNDP partners with people at all levels of society to help build

nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone.

Tagline: Empowered Lives. Resilient Nations.

• UNDP works in 4 main areas:Poverty Reduction and Achievement of the MDGsDemocratic GovernanceCrisis Prevention and RecoveryEnvironment and Energy for Sustainable Development

UNDP at a glanceUNDP at a glance170+ The number of countries and territories where UNDP is working on the ground

95% of UNDP's partners consider the organization

to be a "critical partner" in contributing to the MDGs 

26 The average number of elections that UNDP supports every year around the world

7+ million The number of people who have received HIV testing and counselling since 2003 through UNDP-administered grants.

UNDP video One Day on Earth http://bit.ly/UNDPOneDay

UNDP video One Day on Earth http://bit.ly/UNDPOneDay

Procurement Trend (million USD)Procurement Trend (million USD)

Which are the major products?Which are the major products?• Pharmaceuticals• Laboratory & Medical

Equipment• Vehicles & Accessories• IT Equipment – Hardware

& Software

• Elections Equipment• Office Equipment• Agricultural & Forestry

Equipment

Which are the major services?Which are the major services?• Construction &

Engineering Services• Travel Services• Security Services• Facility Rental/Leasing• Project Management

•Conferencing Services•Workshops & Training•Transport •Telecom Services•Printing & Publishing

Items Sum of PO AMOUNT (USD)Conference organizing services 396,316 International Individual Consultants 263,214 Consultancy Firm Services 85,768 Hospitality 18,380 Security Communications Equipment 16,110 Workshop & Training 13,833 IT Software 9,211 TV / Radio Receivers 7,507 Industrial Products 5,948 Hand Tool, Utensil, Devices 4,247 Travel 2,706 Relocation 2,182 IT Equipment 72 Insurance 39

Bought from Czech Republic 2012

Countries Sum of PO AMOUNT (USD)Slovak Republic 460,262 Kazakhstan 73,620 Tajikistan 47,751 Uzbekistan 38,330 Moldova 38,176 Albania 31,550 Turkmenistan 30,344 Bangladesh 29,358 Somalia 23,803 UNDP1 13,833 Armenia 13,007 Guyana 9,097 Belarus 8,169 Montenegro 4,247 Kyrgyzstan 3,100 Cambodia 885

To Whom

How is procurement organized? How is procurement organized? • Procurement at UNDP is decentralized to the responsibility of

our country offices (140)• Every country office is a potential business partner• 70% of total spend with top 30 country offices• Consult and review their websites at www.undp.org

UNDP is active in 170+ countries and territories UNDP is active in 170+ countries and territories globallygloballyA truly global profile - visit http://open.undp.org

COUNTRY OFFICE PO AMOUNT (USD)Brazil 132,000,924 Zimbabwe 107,206,681 UNDP1 96,700,877 Zambia 72,632,344 Sudan 66,103,075 Congo, DRC 53,508,556 Palestine 44,740,599 Sudan South (Juba) 44,610,769 Indonesia 38,970,056 Haiti 34,634,438 Colombia 32,733,203 Iraq 29,342,657 Afghanistan 29,277,198 Somalia 23,326,709 Tajikistan 22,010,314 Cyprus 20,702,551 Pakistan 16,852,391 Moldova 16,401,739 Bangladesh 16,073,599 Panama 15,757,846

Top 20 UNDP Offices= 61% of Total Volume ofPurchase Orders

Procurement Support OfficeProcurement Support OfficeCopenhagen, Denmark• Procurement Support to Country offices (advise, training and

procurement on their behalf)

• Support to country offices lacking capacity

• Responsibility for procurement of goods and services related to strategic practices, i.e. Democratic Governance (elections), Crisis Prevention and Recovery, HIV/AIDS (Global Fund)

New York, USA• The main responsibility of the Procurement Support Office in NY is

policy-making and oversight

ElectionsElections• Ballot Boxes• Voter registration equipment

i.e. scanners, cameras, software etc

• Printing of ballots• Indelible ink

Crisis Prevention & RecoveryCrisis Prevention & Recovery• Emergency Relief Items• Tents• Water-related supplies• Household items• Blankets• Pre-fab housing /shelters• Office in a box

Procurement For Global Fund Procurement For Global Fund • Laboratory equipment, test kits, CD4

counter, PCR machines, diagnostic test kits, reagents

• Laboratory equipment, TB drugs, test kits

• Bednets, pharmaceuticals

How to do Business with UNDPHow to do Business with UNDPwww.undp.org www.undp.org

Key success factors: Key success factors: • Understand your client(s) – target those projects

that are most relevant to your offering (refer to the annual statistics and “open UNDP website”)

• Invest resources towards understanding the requirements of tenders (too many tender responses fail to meet minimum requirements)

• Reputation is key amongst UN agencies - problems will arise, how you respond to them can distinguish your company from others.

Resources: Resources: • Learn about UNDP’s projects by country,

project, funding source: http://open.undp.org• Procurement Notices above USD 100K are

advertised:http://www.ungm.orghttp://procurement-notices.undp.org

• Annual statistics: www.ungm.org (as previously mentioned)

Thank you!

Contact: kerry.kassowContact: kerry.kassow@undp.org@undp.org