Time Management Resources

Over half of all Americans are concerned about the level of stress in their everyday lives.

62 percent say work has a significant impact on their stress levels.

The goal of this course is to introduce you to some strategies to help you manage tasks

Left untreated, stress can contribute to significant medical problems including:

heart diseaseulcersdepression and chronic pain.

reduce stress

Find more time to spend with the things that matter most.

and ultimately…

It’s the start of another day and there is so much to do.

Can you clear your desk and get home on time?

Congratulations! By setting priorities, you are able to use your time wisely and get rid of unimportant tasks.

I can never find

what I need

People keepinterrupting

me

People keep interrupting

me

Too much to do

Too little time

Congratulations! You got organized and established a system to track tasks, projects and paperwork.

I can never find

what I need

Too much to do

Too little time

Congratulations! To help defend your time you chose to get rid of that comfortable chair and avoid Roger, the office gossip.

is kind of like

Time itself can be a difficult concept to grasp.

It can be useful to think of time like money.

Time management can be a difficult concept to grasp.

Considering how you should spend money, can help you understand ways to spend your time.

What are some things that prevent you from finishing work and getting home on time?

I have too much to do and too little time

I can never find what I need, when I need it.

People keep interrupting me.

With limited

Whatever comes in first

Whatever is important

Whatever is hardest

how should you decide what to work on?

With limited

consider how you should decide what to buy.

Ok, let’s think about this:

With limited

Ok, let’s think about this:

Whatever comes in first

Whatever is important

Whatever is hardest

consider how you should decide what to buy.

how should you decide what to work on?

With limited

Certain jobs need to be done as soon as they cross your desk, however often at the expense of working on tasks that are truly important.

Determining what’s important is a better way to decide how to spend your .

Yes! Understanding what’s important is the most effective way of balancing your limited with your workload.

Step 1

Read why you put important things first

Step 2

Step 3

Write your own priorities

Here’s a plan to help you get started:

Watch how to set priorities

Just because it’s hard, doesn’t necessarily mean it deserves more time. Especially if it comes at the expense tasks that are truly important.

Knowing what’s important is a more effective way of deciding where to spend your .

Consider ways to keep track of your

Ok, let’s think about this:

vs. your bills.

Get organized

Write things down

Ask a coworker

How can you track your incoming work vs. your

?

Consider ways to keep track of your

Ok, let’s think about this:

How can you track your incoming work vs. your

vs. your bills.

?

Get organized

Write things down

Ask a coworker

Yes! Getting organized is the best way to keep track of your work and not waste your precious . Organize your work space

Organize tools with Outlook 07

Other organizational tools

Track your to do and task items

Keep on top of things using flags

Read how to organize your deskRead how to organize your paperwork

List of tools and resources

Get out of your inbox and into your day

Writing things down is a good idea, but having a system to keep track of what you write down is an even better solution. In other words, get organized.

What if your coworker is busy, or starts to get annoyed with your questioning? Organizing your own tasks is a better idea.

Consider how you react when someone asks for your .

Ok, let’s think about this:

When someone asks for your how should you react?

Refuse-your time is too valuable

Accept- and delay another project

Determine the value and defend

your time

Consider how you react when someone asks for your .

Ok, let’s think about this:

When someone asks for your

how should you react?

Refuse-your time is too valuable

Accept- and delay another project

Determine the value and defend

your time

Refusing outright is not always realistic and could be considered rude.

Determining the value of the request and defending your time is a better solution.

Delaying one project or task in place of another, fails to consider your priorities and right to your own time.

Determining the value of the request and defending your time is a better solution .

Yes! Getting organized is the best way to keep track of your work and not waste your precious .

Yes! New interruptions or requests can easily sidetrack your plans. Evaluate the situation but always defend your .

Resources to help to manage interruptions: Common interruptions

Drop by guests

Your supervisor

Watch how to avoid useless meetings

Read top 10 ways to manage interruptions

Watch how to get rid of the drop by guest

Watch tips for managing up

Read how to say no to your boss

Congratulations!

Everything you need to know about Office

Other Resources

Share

David Allen’s “Making it all Work”

Randy Pausch lecture on Time Management

Stephen Covey’s “Seven Habits”

We encourage you to enroll in the more in-depth instructor led class offered at UCOP. Dates and times can be found at the UC Learning Center

Finally, what are your thoughts about time management? Share your own ideas and practices by joining the discussion on-line.

Good luck saving time!

 

You should feel good about the fact that just by viewing some of the advice in this course, you have started on the road to improving your time management.