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OVERVIEW

This document was developed to assist members of the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) with the development of a safety and accident prevention program. It is designed to be utilized as a guideline or template to develop new policies and procedures or enhance current programs that may already be in place within the entity. While every effort has been made to ensure completeness, this program is a template and is generic in design; therefore, not all information may be appropriate to your entity. In addition, your entity may conduct operations or provide services or functions that are not included or addressed within this document but may need to be included within policies. Please also remember that changes frequently occur in the safety field and that appropriate changes should be made with regard to policies and procedures.

The sample program is structured into three sections, plus an Appendix.

Section 1 contains seven recommended components of a comprehensive safety and accident prevention program, including:

Management Statement of Safety

Accident/Incident Investigation Policy

Safety Education & Training Policy

Safety Audit & Inspection Policy

Recordkeeping Policy

Accident/Incident Analysis Policy

Safety Program Review & Revision Policy

Section 2 contains general administrative policies, procedures, and standards as well as written safety programs, specifically developed for high-risk tasks, including:

Hazard Communication (Right to Know)

Safety-Related Disciplinary Policy

Safety Committee Formation

Return-to-Work (Modified Duty) Policy

Respiratory Protection

Confined Space Entry

Excavation and Trenching

Section 3 contains general safety rules, practices, and procedures for a variety of tasks and jobs, including administrative/clerical positions, a variety of maintenance and labor positions, public safety positions, and other general tasks common to all employees, regardless of the type of work.

The Appendix contains sample forms and reports referred to throughout the manual, such as an Accident/Incident Investigation Report, Inspection Forms, and other administrative reports and forms. The appendix is in Excel format. The forms are separate from the Microsoft Word document.

Instructions

As described above, this manual is designed to be used as a sample or template in the development of a comprehensive program for your entity. Please carefully read each section of the manual in its entirety before determining whether or not it will be used in your particular application.

Highlighted and/or parenthetically identified items, for example (ENTITY NAME), will need to be addressed by your entity prior to implementation. The Find and/or Replace tools in Microsoft Word can be used to assist with this endeavor as there are many references throughout the document.

However, in some cases, references will be made to a (RESPONSIBLE PERSON) or some other area in which non-generic information is required. Please read the document carefully to determine who the person(s) should be, based upon the topic or circumstance. It is unlikely that the same person would be the Responsible Person throughout the entire program.

Section I - Components of a comprehensive safety and accident prevention program5

MANAGEMENT STATEMENT OF SAFETY6

SAFETY RESPONSIBILITIES7

ACCIDENT/INCIDENT INVESTIGATION POLICY9

SAFETY EDUCATION & TRAINING POLICY12

SAFETY AUDIT & INSPECTION POLICY13

RECORDKEEPING POLICY14

ACCIDENT/INCIDENT ANALYSIS POLICY15

SAFETY PROGRAM REVIEW & REVISION POLICY16

SECTION 2 - GENERAL ADMINISTRATIVE POLICIES/PROCEDURES & HIGH-RISK ACTIVITY SAFETY POLICIES17

RETURN-TO-WORK (MODIFIED DUTY) PROGRAM18

HAZARD COMMUNICATION PROGRAM21

DISCIPLINARY POLICY FOR VIOLATIONS OF SAFETY RULES/PROCEDURES26

SAFETY COMMITTEE DEVELOPMENT27

VEHICLE OPERATOR STANDARDS29

RESPIRATORY PROTECTION PROGRAM32

CONFINED SPACE ENTRY PROGRAM40

EXCAVATION & TRENCHING SAFETY PROGRAM50

SECTION 3 - GENERAL SAFETY RULES & DEPARTMENT/OPERATION - SPECIFIC SAFETY RULES66

GENERAL SAFETY RULES67

MOBILE (CELLULAR) TELEPHONES & WIRELESS COMMUNICATION DEVICES68

JOB, TASK, & PROJECT BRIEFINGS69

WORKING ALONE70

CHEMICAL HANDLING & STORAGE71

COMPRESSED GAS CHLORINE SAFETY73

FALL PREVENTION75

PERSONAL PROTECTIVE EQUIPMENT - GENERAL REQUIREMENTS79

PERSONAL PROTECTIVE EQUIPMENT FIRE & EMS SERVICES81

PERSONAL PROTECTIVE EQUIPMENT LAW ENFORCEMENT82

GENERAL RULES FOR MOTOR VEHICLE AND EQUIPMENT OPERATION83

SOLID WASTE, REFUSE, AND RECYCLING COLLECTION SAFETY87

ELECTRICAL SAFETY89

LOCKOUT/TAGOUT SAFETY PROCEDURES90

BLOODBORNE PATHOGEN SAFETY93

FIRST AID94

CONFINED SPACE SAFETY95

EXCAVATION AND TRENCHING SAFETY97

WORK ZONE/TRAFFIC CONTROL SAFETY99

LAW ENFORCEMENT SAFETY101

FIRE & EMS PERSONNEL SAFETY104

BACK INJURY PREVENTION & MATERIAL HANDLING107

FIRE PREVENTION & LIFE SAFETY108

TOOL SAFETY112

LADDER SAFETY113

MATERIAL STORAGE SAFETY115

SHOP SAFETY117

STORAGE & EQUIPMENT YARD SAFETY120

COMPRESSED GAS CYLINDER SAFETY121

MACHINE GUARDING SAFETY123

WELDING & CUTTING SAFETY124

WEATHER-RELATED ILLNESS PREVENTION126

PESTICIDE & HERBICIDE SAFETY128

CHAIN SAW SAFETY129

TREE CUTTING & TRIMMING SAFETY130

FORKLIFT SAFETY131

BACKHOE & LOADER SAFETY132

DUMP TRUCK SAFETY134

TRACTOR & SHREDDER SAFETY135

LANDSCAPING & GROUNDS MAINTENANCE SAFETY136

POISONOUS PLANT AWARENESS138

PAINTING SAFETY140

OFFICE SAFETY142

ERGONOMICS AWARENESS143

AGGRESSIVE ANIMAL AWARENESS144

WORKPLACE VIOLENCE AWARENESS145

INDOOR AIR QUALITY147

APPENDIX- FORmS149

Section I - Components of a comprehensive safety and accident prevention program

MANAGEMENT STATEMENT OF SAFETY

Dear Employee:

The success of the (ENTITY NAME) depends upon the efficient and effective use of resources to maintain high quality services for the citizens of our community. Our most important resource is our employees and, to protect this resource, we are committed to providing a safe and healthful work place for all employees by establishing and maintaining an effective safety and accident prevention program. Safety is, and will continue to be, a fundamental part of our organizations operations.

The responsibility for safety resides within all of us and we are each challenged to stay informed and to take responsibility for our own safety and the safety of our co-workers. To ensure the success of the safety process, we must all give our full participation and support to the safety policies and procedures that have been developed to protect us. Working safely, and in accordance with established safety policies, is an absolute requirement for all employees, supervisors, and managers.

___________________________________

(CHIEF EXECUTIVE) Signature

___________________________________

Date

SAFETY RESPONSIBILITIES

The (RESPONSIBLE PERSON) has the responsibility to administer and implement this Safety & Accident Prevention Plan, assigning tasks to staff members as defined within the individual components.

Management Safety Responsibilities

Managers are responsible for providing a place of employment that is free from recognized hazards that could result in injuries or accidents. Since it is impossible for managers to personally observe all employee activities, they must ensure that all supervisors and employees alike are trained and are aware of their safety responsibilities. Other safety responsibilities for managers include:

Provide leadership and direction concerning safety activities.

Participate actively in the continuous evaluation of the safety program.

Set goals concerning safety performance within the department.

Review losses for potential trends on a regular basis.

Enforce all safety rules.

Participate in facility and work site audits.

Participate and support all accident investigation activities.

Review accident reports and recommend corrective actions.

Supervisor Safety Responsibilities

Safety is as much a part of the supervisors responsibility as is getting the job done efficiently. In addition to the aforementioned responsibilities of managers, the important safety responsibilities of each and every supervisor also include:

Familiarize yourself with and enforce the safety rules and regulations that have been established by applicable local, state, and federal organizations. These regulations are intended to set minimum standards for safety and the contents of the regulations should be enforced as minimum safety requirements for all activities on our work sites or in our facilities.

Correct, or have corrected, all reported hazards. Operating under known hazardous conditions will not be tolerated.

Do not permit new or inexperienced employees to work with power tools, machinery or complex equipment without proper instruction and training.

Give adequate instructions. Do not assume that an employee knows how to do a job unless you personally have knowledge that the person can perform that task correctly.

Ensure tools, equipment, and