IBIS Project Launch Briefing With Q & A Session

11/9/2005

Overview

• Benefits of Relational Databases & Integrated Business Applications

• IBIS SCT Banner Modules

• Modules for Future Consideration

• Module Components and Benefits

• Question and Answer Period

Benefits of Relational Databases & Integrated Business Applications

• Shift to Customer-Focused Operations

• Single Employee Number Across Systems

• No Duplicate Data Entry

• Eliminate Conflicting Data/Information

• Liberate central administrative staff to develop and implement other value-added programs and services

IBIS SCT Banner Modules

– SCT Banner Finance

– eVisions (Eliminates Many Pre-Printed Forms)

– SCT Banner Human Resources & e-Recruitment

– SCT Operational Data Store (ODS)

– SCT Luminis Premier (Self-Service Portal)

– Luminis Data Integration (LDI) for e-Learning (Links Banner to Blackboard)

SCT Banner Modules for Future Consideration

– SCT Banner Workflow

– FAMIS (Facilities Management)

– SciQuest (E-Procurement)

– EDW (Enterprise Data Warehouse)

Finance Module Components

• Financial Statements• General Ledger (G/L)• Budgeting and Position Control• Accounts Payable (A/P)• Accounts Receivable (A/R)• Fixed Assets (F/A)• Inventory• Purchasing• Electronic Data Interchange (EDI) Interface• Payroll

Finance Module Benefits

• Fully integrated with SCT Banner Student and Human Resource Systems

• Focuses resources on improving operational efficiencies, not on maintaining interfaces to third-party software

• Program-based costing capability, to allow for multidimensional, functional and program reporting

Finance Module Benefits (Cont.)

• Rule-based, online budget controls to ensure expenditures remain within budgets

• Central repository for all financial transactions with real-time query access and reporting

• Electronic approvals to eliminate the paper chase

Finance Self-Service Functions

• Purchase Requisition & Status

• Encumbrance Query

• View & Approve Documents

• Budget Development, Transfer and Query

eVisions Module: FormFusion Component

• Ability to Print Custom Forms

• Simply Insert Logos, Signatures and Graphics Into Forms

• Reduces Need for Pre-Printed Forms

eVisions Module: IntelleCheck Component

• Tailors the process to specific printing, routing, security, and data needs

• Generates laser cheques on blank cheque stock including MICR coding, secure signatures, and customer logos

Human Resources Module

• e-Recruitment

• Biographic/Demographic Information

• Contract Administration

• Housing & Immigration

• Compensation & Benefits

• Performance Evaluation

Human Resources Module Benefits

• Fully Integrated with SCT Banner Student and Finance Systems

• Standard Contract Language

• Integrity of Employee Information

• Position Control

• Management Access to all Appropriate Employee Data

• Employee Self-Service

• Full Employee Costs Contribute to Budget Process

Human Resources Self-Service Functions

• Vacation Scheduling

• Vacation & Leave Balances

• Benefits and Deductions

• Payroll Information

• Job Description

• Personal Data

• Employee Directory

SCT Operational Data Store (ODS) Components

• Higher Education Data Model

• End-User Data Dictionary

• Read-Only Copy of Live Data

• Sample Templates for Major Reporting Tools

SCT ODS Benefits

• Consolidates all ERP Data in Single Store

• Common Data Source for Consistent Enterprise Reporting

• Simplifies Information Access for End Users

• Protects Live Database from Query Processing

Luminis Module Components

• Web Portal to All Enterprise Systems

• Integrated Enterprise Content Management System (Standardizes Webpage Editing and Updating)

• Standard Technical Tools & Methodologies:

– Software Development Kits (SDKs)

– Application Programming Interface (APIs)

Luminis: Web Portal Benefits

• Self-Service Access for All Customers: Students, Faculty and Staff

• One Username & Password (Single Sign-On)

• Common Interface to Systems

• Protects IBIS Software from Modification

Luminis: Web Portal Benefits (Cont.)

• Establishes Clear Standards for Custom Programming Interfaces to IBIS

• Automatically Links Custom Programs to New IBIS Upgrades

• Establishes Standards and Ownership for Web Page Content

• Ability to Integrate Future Applications

Luminis Data Integration: E-Learning

• Provides integration between Blackboard and Finance, HR and Student Information System

• Integration is Event-Driven, which means faster updating & more current information in Blackboard

• Addresses frequent faculty complaints regarding inconsistent faculty and student data

• Glue that ties all ERP applications together for the customer

Why IBIS in 2007?

• Brings UAEU and operational staff up to international standards in a very reasonable timeframe

• Induces a level of teamwork, planning and cooperation far beyond current practice

• Changes the institutional culture to a “Customer Service Focus”

• Provides timely, relevant information to support planning and decision-making

• Frees the management team to focus on the future

Why IBIS in 2007? (Cont.)

• One way to ensure a “Customer Service Focus” is to place greater control of services in the hands of students, faculty and staff

• Customers become more self-reliant

• System increases management accountability

• Customers are in control

Questions?

How Shall UAEU Protect and Continuously Improve the

Changes Made Over the Past Several Years?

A very effective way to protect such improvements is to institutionalize them in a sophisticated integrated information system, which would require a very large conspiracy to defeat.