transport department, gnctd operation of private stage...

Transport Department, GNCTD

Operation of Private Stage Carriage Services in Delhi for Cluster No. 6, 7, 8 and 9

Clarification No.1 dated February 22, 2011 to RFQP Document dated January 07, 2011

of 9

Sl. No. Queries Response

Part I Instructions to Bidders

1 As per RFQP document, the bid security amount is 2 crores for cluster no. 6, 7, 8

& 9. The bid security amount for cluster no. 1 was mere 10 lakh. For previous

clusters no. 2, 3, 4 & 5, where the cost of project was approximately same, the bid

security was 1 crore. So it is requested that the bid security amount should be

minimized.

No change is envisaged.

2 If only the opening of technical submission is scheduled on 21 Feb 2011, then

there is no point of submission of price proposal on the same day. It is requested

that the price proposal should be submitted on the day when the opening of price

proposal is scheduled.

No change is envisaged this is a single stage

bidding process with two envelope.

3 In a Type-3 entity, is it acceptable if tender document is purchased by one of the

shareholders and not in the name of SPC to be formed? Since our company

formation is under process and might take a month‟s time.

We already have an idle 2 year old private limited firm without any ongoing

business. Since forming a new SPC under companies act for type-3 would take a

month‟s time, can we amend Memorandum of the company we own to suit the

purpose of special purpose company of this bid? This company shall be

exclusively for this concession only which would be mentioned in its

Memorandum.

Refer para 4.1.9. No change is envisaged.

No comments, Bidder is requested to check Type

3 business entity requirements.

4 Earlier ceiling on maximum number of clusters for one company was 5. But now

DTC: Private ratio has been reversed i.e. 40:60 respectively. Either number of

buses per cluster should be reduced or number of cluster to one company should be

reduced.


5 RFQP document dated Jan 7th 2011, Page 62, Appendix 7: Format for Financial

Capability of the Bidder.

Below is the text given as footnote to the above appendix in the RFQP

#”The Bidder should provide the Financial Capability based on its own




of 9


financial statements. Financial Capability of the Bidder's parent company or

its subsidiary or any associate company will be considered for computation of

the Financial Capability of the Bidder where the Bidder holds at-least 51% of

the common equity of subsidiary company as on December 31, 2010 or Parent

Company (i.e. the Parent Company should hold at-least 51% of the common

equity of the Bidder as on December 31, 2010).”

Type 1 bidder is a company incorporated under Indian Companies Act 1956 and

does not have the financial capability required under the RFQP for submitting a

bid under Alternative -2. The bidder intends to qualify under Alternative 2 using

the financial capability based on the financial statements of its Global Parent

company (Global parent company meets the financial qualification criteria), the

Global parent “indirectly” holds at-least 51% of the common equity of the bidder.

To give an example:-

Bidder is, say Company A incorporated in India.

Company B is a company incorporated outside India and holds at least

51% of the common equity in Company A and hence is the “direct” parent

company of Company A.

Company C is a company incorporated outside India and holds at-least

51% of the common equity of Company B and hence is the “direct” parent

company of Company B but “indirect” parent company of Company A.

Company D is the Global Parent company incorporated outside India and holds at-

least 51% of the common equity of Company C and hence is the “direct” parent of

Company C but “indirect” parent company of Company A & Company B.

Based on above information will the bidder i.e. Company A, qualify to bid under

Alternative 2 based on the financial statements of its Global Parent Company i.e.

Company D?

This is acceptable provided relevant board

resolutions from each of the company

committing them for the Project is submitted.

6 RFQ document clause 4.16.1, Bid Security, When Type 3 Bidder participates in Refer Amendment No. 1.




of 9


more than cluster / project, single bid security shall be submitted for an amount of

Rs. 2 crores only.

In this case, if they become the lowest bidder in any of the four clusters in the

order of opening of financial bids, they will accept that cluster and withdraw the

price bid for the unopened cluster.

We also request DIMTS to make similar conditions for type 1 bidder also, if any

participants want to bid in more than 1 cluster but at the same time interested to get

only 1 cluster (which they should declare in affidavit at the time of submission of

proposal). In such a case if they clusters in the order of opening of financial bids,

they will accept that cluster and withdraw the price bid for the unopened clusters.

7 RFQ document clause 5.12.1, GNCTD shall issue a Letter of Acceptance to the

successful bidder, within in three days from the date of issue of LOA, the

successful bidder shall accept the LOA and submit to transport department,

GNCTD the acknowledge letter. We request DIMTS to amend it as, acceptance within three days from the date of

receipt of LOA.

Refer Amendment No.1.

8 RFQ document clause 5.12.2, The successful bidder shall execute the concession

agreement within 1 week of issue of LOA or such time as indicated by transport

department, GNCTD.

We request DIMTS to amend the time for signing of agreement to within 45 days

from the acceptance of LOA, since incorporation of new SPC will take at aleast 35

days time.

Refer Amendment No. 1.

Part II Draft Concession Agreement

1

Before introduction of Automatic Fare Collection system, please confirm that the

IM or nominated service provider shall provide the concessionaire with all on bus

ticketing equipment/consumables/e packs and related depot based reconciliation

equipment at their cost (zero cost to concessionaire).

Yes, refer clause 5.1 f (iv) of draft Concession

Agreement.

Where “e packs” refers to “Emergency Ticket

Packs”

2 Reference Fare Collection – Schedule 3, Annexure G, Para 6.1 Refer Amendment No. 1.




of 9


You collectively refer to conductors as drivers and therefore responsible

for emergency packs and cash collection. Please confirm if at any stage in

the project that the concessionaire is responsible for cash handling and

reconciliation. Please also outline the security measures provided by the

IM to store and collect cash at/from the depot.

3

Schedule 3, Annexure B, Monitoring of Driving Standards.

Please outline the qualification standards of the DQM contractor and

individual assessors.

The assessors will have sufficient experience of

driving public service vehicles.

4

Revenues, Article 4, Clause 4.8, CYF variation for change in law.

Please confirm if CNG fuel increases are included in the CYF variation or

part of the CYF review mechanism

Change in payment with respect to increase in

CNG price shall be in terms of Schedule 5 of

draft Concession Agreement.

5 Schedule 2, Para 2.1 of Specifications for Non A/C City Bus,

Peak load of up to 100 passengers @ 68Kg each, Is this loading correct

based upon seating/standee criteria?

The loading of 100 passengers is for design

criteria for peak capacity of bus.

6 Schedule 2, Para 2.1 of Specifications for Non A/C City bus, fire safety, no engine

bay fire suppression system required?

Schedule 2 stipulates minimum specifications

criteria with requirement as per Central Motor

Vehicle Rules, 1988.

7 Schedule 2, Para 3.1 of Specifications for A/C and non A/C City bus, engine

location front, are rear engined vehicles permitted? Rear engine will be considered as higher

specification and hence will be permitted.

8 Schedule 2, Para 3.4 of Specifications for Non A/C City Bus, temperature at

steering should not be more than 4 degrees beyond ambient temperature during

peak summers, please clarify this statement

During peak summer season in Delhi, the

temperature in driver area should be bearable for

bus driver.

9 Schedule 2, Para 3.11 of Specifications for Non A/C City Bus, Maximum speed of

bus 40 kmph, does this applies to A/C buses as well? Yes

10 Schedule 2, Para 5.1 of Specifications for Non A/C City Bus, gear box with

manual transmission, is auto transmission acceptable? Automatic transmission will be considered higher

specification, hence will be permitted.

11 Schedule 2, Para 6.0 of Specifications for Non A/C City Bus, leaf springs on the

front, is full air suspension acceptable? Full air suspension will be considered higher

specification, hence will be permitted.

12 Schedule 2, Para 34.1.2 of Specifications for Non A/C City Bus, destination route

number to be in English & Arabic numerals, please clarify

The display of text should be possible in fixed,

scroll & alternate mode type in Hindi & English

alternatively along with fixed route number in




of 9


Arabic numerals.

13 Please clarify if seat provision is required for the conductor, if not what safety

requirements are legislated for safe carriage of conductors?

No special permission for seat is required for bus

conductor. For other requirements, refer Chapter

III of MV Act, 1988 with Delhi Motor Vehicle

Rules, 1993 as amended.

14 Regarding the specification for A/C city bus, are A/C buses to be low floor/entry?

Same as non AC bus for floor height & number

of steps.

15 Where will the maintenance facilities be located?

It will be in the depots to be provided by DOT.

16 What size/capacity are the maintenance facilities based upon?

Refer Schedule 9 of draft Concession Agreement

17 Does each cluster of buses have to be maintained in separate maintenance

facilities? Would depend upon depots as provided by DoT.

18 What plant & equipment are provided within the maintenance facilities?

Refer Schedule 9 of draft Concession Agreement.

19 Do all Maintenance/stabling facilities have CNG Fueling stations on site?


20 What is the average fueling rate of CNG stations?

Bidders are requested to undertake their own due

diligence.

21 What is the quality of CNG fuel? Please supply fuel analysis report.

Bidders are requested to undertake their own due

diligence.

22 Bus peak requirements have been reduced in quite a few routes. If we use the

original peak/frequency report as a guide then some service will be running at 19-

23kph during peak. Will the UTT be adjusted to reduce peak speed to manageable

levels?

Will the performance standard monitors (OTP, lost Km‟s, missed trips) still apply

if it is shown DOT requirements (peak running speed 19-23kph) are unrealistic?

The time table has been prepared avg. kmph of

15-18 kmph. The operation of route will be

monitored through on board GPS and will be fine

tuned if found necessary.

23 What is the specification if any for wheel chair access on stage carriage, there is no

provision for this within the bus specification document. Wheel chair friendly buses are provided by DTC

on the same routes.

24 We request you to please allow fabrication of body of buses through accredited

vendors, as the vehicle manufacturers have hiked the prices of built up buses by Refer provisions under clause 2.2, 2.5 and 2.7

Schedule 2 of draft Concession Agreement for




of 9


about 6 to 7 lakhs. We wish to serve the commuters of Delhi through the cluster

scheme of GNCTD in a sincere and dedicated manner and the undue hike in prices

of buses would only increase. The operation cost of vehicles and we fed that is a

national loss too. We also assure that we will get the body built on the chassis and

get type approved of ARAI as per rules. This may kindly be permitted.

compliance by Bidder.

25 Whether the bid winner can go for arrangement / development of its own bus depot

or not. Refer Clause 5.1 (f) (i) , DOT shall provide

depot(s)

26 If the depot is provided by the government then what will be the approximate area

of the bus depot for each cluster. Refer Schedule 9 of draft Concession Agreement,

depending upon availability of land, depot(s)

shall be provided.

27 Schedule 3, Page 18, Annexure A

Minimum qualification of drivers is 10+2. Such clauses would further lead to

difficulty in development of drivers. It should be as per specification laid down by

Motor Vehicle Act.

The minimum academic qualification of drivers

shall be 10+2 in terms of Delhi High Court‟s

direction.

Those who have existing valid PSV badge shall

be allowed to operate buses in the Cluster.

28 Accordingly to Pg 26 clause f(i) & (ii), you would charge Rs. 60,000 per bus p.a

for depot rent and Rs. 1,20,000 per bus p.a for passenger facility charge increased

@ 10% p.a. our rate for such statutory expenses will not increase because it is

mentioned in Capital Cost for depot rent and passenger facility shall be Rs. 6 per

km i.e Rs. 35500 per bus per month. These charges should be reduced.

i). We already have heavy burden for MCD parking charges, fitness fees,

speed governor AMC etc. Operation of public transport is subsidized all

over the world. You charge onetime tax cars and for buses you levy heavy

quarterly / annual taxes. You are already earning advertisement revenue

from bus shelters, then why are you charging Rs. 10,000 per bus per month

for passenger facility infrastructure?

ii). Draft Concession Agreement, Article 5, Clause 5.1 (f) I & II, Bus depot,

upon Concessionaire making a payment of Rs. 60,000/ per year increased

at the rate of each year per stage carriage and passenger facility charges

upon Concessionaire making a payment of Rs. 10,000/- per stage carriage

Refer Amendment No.1.




of 9


per month.

iii). These charges look exorbitantly high when calculate per bus? Please clear

the meaning of per stage carriage, whether it is per bus or what? Also

please made clear that what all services will be provided by the department

under those charges.

iv). Similarly we cannot calculate ISBT fee charges in absence of detailed

Unified time table. Statutory expenses like depot rent, ISBT fee,

passenger facility charges etc should be exclusive of rates quoted by us

and reimbursed on actual (submission of actual bills upon payment) as

followed by MNC‟s / BPO‟s currently.

The detailed route is available for such planning

in Part III of the RFQP Document.

29 Fitness of a Euro-4 takes at least 10 days. The fitness authorities are already

running much over their capacities. Although we will keep 10% extra buses to

compensate the same, but on producing relevant documents penalty for non-plying

should not be levied. Also, for smooth functioning of this project, exclusive

fitness authority should be there for buses.

The compliance of emission standards as per

Euro-IV/ Bharat Stage-IV shall be tested on

prototype bus by Vehicle Manufacturer and

provided to the Bidder.

No change is envisaged. However, DoT is

committed to provide good services to its clients

i.e. permit holders.

30 To refuel 400 buses in 3-4 hours (night), we need minimum 15 CNG dispensers

per cluster. For smooth functioning of this project, committed CNG station should

be a must obligation of DOT.


31 Can you reduce working hours from 16-12? This would reduce cost considerably

apart from dependence on two drivers per day. No change is envisaged.

32 Also please clarify whether one depot per cluster would be given? Because if

three/ four smaller depots are given to complete the requirement, our cost of

manpower and depot maintenance would increase sharply.

Two to three depots may be provided considering

that each Cluster has large number of buses.

33 Page 24, Clause 4.6, unutilized capital cost would be compensated after end of

each year. It should be paid monthly because our repayments to lenders would be

monthly (EMI‟s).





of 9


34 Presently ACP‟s are impounding buses for 25-30 days for violations like over

speed, lane changing, over taking etc. You surely understand that despite of our

best efforts these violations will take place but much less than the current

frequency. In case the bus is not available, it should come under non-deductible

category. We already bear three penalties from traffic police.( 2 fines &

impounding)

No change is envisaged. Refer Clause 1.2.18 of

Schedule 3 of draft Concession Agreement.

35 Draft Concession Agreement Schedule 2, clause 2.2 and 2.5, in general design

features. To ensure compliance type approval certificate for complete bus as per

specification laid herein from approved test agency under CMVR will be

necessary.

Presently the CMVR requirements do not cover those of AIS052 as its

implementation date is yet to be notified, hence the type approval certificate will

cover the CMVR requirements only either on the complete bus or the drive away

chassis.

It is suggested to modify the above as below:

To ensure compliance, type approval certificate of the complete bus or the drive

away chassis and a compliance report of meeting the requirements of AIS052 and

this tender from any of the approved testing agencies notified under CMVR will be

necessary.

Refer provisions under clause 2.2, 2.5 and 2.7

Schedule 2 of draft Concession Agreement for

compliance by Bidder.

36 Draft Concession Agreement, Article 9, Performance Security of Rs. 5 crores

Performance Security of Rs.5 Crores is exorbitantly high for such kind of project,

in which successful bidder have to invest from their own. This will unnecessarily

increase the project cost. We request DIMTS to reduce it to Rs. 2.5 Crores for the

first 18 months and subsequently Rs. 1.5 Crores; for the purpose of security &

ensure the performance of the contractor.





of 9


Part

III

Cluster Design Data

1 The provision for „Idle run‟ is less than 10%. Will the concessionaire be

reimbursed for extra costs associated with „idle run‟ if it shown to have increased

once the depot location has been finalized?

Idle Run (dead kilometerage) as provided in the

Part III of the RFQP Document is indicative

only, depending upon the location of Depot(s)

this could change. Idle Run is part of the

Quantity of Service Kilometers per year to be

operated by the Concessionaire. Payment shall be

made in terms of the Service Kilometers operated

by the Concessionaire.

transport department, gnctd operation of private stage...

Documents