transform financial reporting using master row sets in oracle e-business suite
TRANSCRIPT
Session ID:
Prepared by:
Transform Financial Reporting
Using Master Row Sets in Oracle
E-Business Suite
#10487
@eprentise
Helene Abrams
CEO
eprentise, LLC
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eprentise Can… …So Our Customers Can:
Consolidate Multiple EBS
Instances
Change Underlying Structures
and Configurations
Chart of Accounts,
Other Flexfields
Inventory
Organizations
Operating Groups,
Legal Entities, Ledgers
Calendars
Costing Methods
Resolve Duplicates, Change
Sequences, IDs
Separate Data (for a
Divestiture)
: Transformation Software for E-Business Suite
Reduce Operating Costs and
Increase Efficiencies
Shared Services
Data Centers
Adapt to Change
Align with New Business
Initiatives
Mergers, Acquisitions,
Divestitures
Pattern-Based Strategies
• Make ERP an Adaptive
Technology
Avoid a Reimplementation
Reduce Complexity and Control Risk
Improve Business Continuity, Service
Quality and Compliance
Establish Data Quality Standards and
a Single Source of Truth
Company Overview: Established 2007 l Helene Abrams, CEO
Learning Objectives
Objective 1: Learn the components of Financial
Statement Generator: rows, columns and row or
column sets.
Objective 2: See techniques for building a Master
Row Set.
Objective 3: Learn how a single chart of accounts,
with ranged values, promotes streamlined reporting.
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Agenda
• Introduction.
• Financial Statement Generator (FSG) components.
• Importance of a Master Row Set.
• Techniques of creating a Master Row Set.
• Streamlined reporting with a single chart of
accounts with ranged values.
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What is the FSG?
• “Custom” reports that allow you to report on General Ledger activity.
• Generate financial reports, such as income statements and balance sheets, based upon data in your General Ledger .
• Copy to reuse for different ledgers, ledger sets, or reporting currencies or report across ledgers in a ledger set.
• Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options, including changing font characteristics, inserting graphical images or logos, and adding color.
• Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities.
• Enable definition access set security to allow specific reports or report objects to only be used, viewed, or modified by certain users.
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Mandatory Components of a FSG
• FSGs are comprised of rows, columns and row or
column sets:
• Rows - detail of your report (row headings, accounts
or flexfield assignments, calculations, totals).
• Columns – different periods or companies or
consolidations.
• Report – a single combination of a row set and a
column set.
• Row sets and column sets are the two primary
building blocks of FSG reports.
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Optional FSG Components
• Content Sets – groupings of the same row sets and
column sets sorted by a flexfield segment.
• Row Order – display and sorting characteristics of
rows in a report. Used primarily to insert a segment
value (like the account number), or to utilize the
description of a segment value.
• Display Set – used to block out ranges of rows or
column sets simultaneously.
• Report Set – a group of reports that are run
together.
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Building a Basic FSG Report
1. Define which rows and columns you need to
display in your report.
2. Define the rows, columns and the attributes those
rows and columns have.
3. Build a report using those rows and columns.
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Example of FSG Components
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Creating Rows
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Display
Options
Account
Assignments
Calculations
Creating Rows
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Set Account Assignments
Creating Rows
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Defining Row Sets
• A powerful feature of FSG is the ability to collect
multiple row or column definitions into sets.
• Row set and column sets are the two primary
building blocks of FSG reports.
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Define an FSG Report
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Mandatory
Components
Basic FSG Report Objects
CO CC ACT SUB PROD LOC PTD Actual Jan 2012
PTD Actual Jan 2013
Variance
01 000 5530 110 10 122 7,596 11,143 3,547
01 000 5599 110 10 122 159 175 16
01 000 5600 112 10 132 84,532 94,676 10,144
01 000 5610 115 10 132 652 574 (78)
01 000 5620 117 10 132 23,456 24,394 938
01 000 5630 125 10 145 23,152 25,467 2,315
01 000 5640 126 10 145 42,350 47,432 5,082
01 000 5700 127 10 160 72,354 63,672 (8,682)
01 000 5710 148 20 160 23,659 24,605 946
01 000 5720 148 20 160 453 498 45
01 000 5800 150 10 132 9,452 10,586 1,134
01 000 5810 152 10 132 95,325 83,886 (11,439)
01 000 5910 155 10 132 1,242 1,292 50
01 000 5920 176 10 132 4,523 7,689 3,166
01 000 5930 177 40 132 4,213 4,719 506
01 000 5930 189 40 260 8,526 7,503 (1,023)
01 000 5940 190 10 260 3,333 3,466 133
01 000 5999 191 30 260 12,564 17,967 5,403
409,945 429,744 12,203
Date: Jan-31-2013 13:32:55 Page: 2
(Periods) (Calculated)
Column Set Columns
US Global Operations Comparative Expense Listing Current Period: Jan-2013
Title Headings
Currency: USD No Specific Company Requested
Row Definitions
Row Set
Row (Calculated)
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FSG Report Building Process
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Using the Master Row Set
Define the Financial Report Set
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Using the Master Row Set
Name the Row Set
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Example of a Row Set
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Importance of a Master Row Set
• A master row set is a super set of all the rows in all of
your reports and includes the attributes or characteristics
of every row and row set into a single, super, report.
• A master row set saves time, provides agility and
consistency.
• Using a master row set enables you to use a top down
approach vs. a bottom up approach when reporting with
the FSG.
• Once a master row set is defined it will be virtually
unnecessary to create additional row definitions for
reports.
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Defining the Master Row Set
• Create an inventory of all the requirements across
all your reports by:
• Defining a row set that contains the entire range
of account values, as well as the entire range of
segment values for each segment in your chart
of accounts, on the account assignment.
• For each row, determine all of the possible
characteristics of that row.
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Master Row Set Example
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7 Steps for Creating A Master Row Set
1. Give each report component a unique name.
• For all reports you will need to copy the master
row set and then delete all the rows that are not
needed for each new report (top-down
approach).
2. Assign descriptive names to the row set being
copied such as “Balance Rows” or “Expense
Rows.”
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7 Steps for Creating A Master Row Set
3. Note that the “Title” field is what shows up on the
printed report.
• There is a single line for the title, and it will print
in the center of the page underneath the “Set of
Books Name.”
• The third title line of the report is the “Period” for
which the report is run.
• The date and time of the report and a page
number will print on the upper left corner of each
page. Additional title lines can be typed into the
“Column Set Heading” field.
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7 Steps for Creating A Master Row Set
4. Draw each report on an Excel spreadsheet.
• Note similar flexfield assignments, calculations,
and totals for each report.
• Determine standard characteristics for the rows.
For example, you always group cash accounts
together and report them as one total line, but you
list expense accounts individually on all reports.
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7 Steps for Creating A Master Row Set
5. Assign sequence numbers for each row to reflect
the accounts in that row.
• Use the same number of digits as the value for
the accounts in that row.
• The account number order is generally the order
in which reporting is usually completed. Examples
include:
• Sequence numbers for all asset rows might start
with a 1xxxx.
• Rows with cash accounts might have a
sequence number of 11xxx.
• Rows with liability accounts might have a
sequence of 3xxxx.
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7 Steps for Creating A Master Row Set
6. The sequence number should reflect the type of
row. • Rows with sequence numbers ending in 0 or 00 should be
header rows or subtitles.
• Sequence number 11000 should be a header row with no
account assignments or calculations and should be titled “Cash
Assets.”
• Rows ending in 99999 or 9999 should be totals or subtotals.
• Sequence 11999 would be a subtotal of all cash asset rows.
• Sequence 19999 would be a net of all asset rows.
• Parallel the names and numbers in the values for the account
segment of the flexfield and use the 9 as a parent or summary
account Have the value description read “Total Current Assets”
or “Net Accounts Receivable.” Enter the value set descriptions
in a form that does not require substantial retyping.
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7 Steps for Creating A Master Row Set
7. Autocopy completed row sets and then make
modifications for each of the other reports.
Autocopy all report components (column sets,
content sets, row orders, reports and report sets).
• Use Autocopy to make a copy of your master
row set.
• Delete rows that are not necessary in the report
you are creating.
• Create or use pre-defined columns sets to
define the amount types.
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Streamlining the Development of a
Master Row Set
• To leverage a master row set it is important to have
a single COA organized into logical ranges for each
segment.
• If each segment is not in a logical range, the “out
of range” values increase the number of rows
that are necessary to capture all account values
making the use of a master row set more difficult.
• Multiple COAs may have different segments and
values potentially eliminating the use of a master
row set.
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Useful Row Set Reports
• Row Set Detail Listing
– Review detailed information about a specific row set, or about all row sets defined for your chart of accounts.
– General Ledger prints the details of each row definition, with display and format.
• options for each row appearing in a box. General Ledger also prints your account.
• assignments and your calculation definitions, if any.
• Row Set Summary Listing
– Review the names and descriptions of all row sets defined for your chart of accounts.
– General Ledger displays the chart of accounts structure associated with each row set.
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Conclusion
• THAT’S IT! You have a top-down
procedure for creating any type of report
in a matter of minutes.
• Time-to-information has been reduced.
• Management can now get the enterprise
information they need quickly and
without coding, extracting, or
transforming the data (or calling the IT
department).
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Conclusion
• Building a master row set for your FSG
reports will:
– Save time and money.
– Provide agility and consistency.
– Allow business users the ability to quickly
create new reports “on-the-fly.”
• With a single chart of accounts with ranged
values you will be able to fully utilize this
cost savings built-in feature of EBS.
• Build a master row set and be the master of
your own reporting destiny.
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Questions? Comments?
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THANK YOU
Helene Abrams
CEO
eprentise, LLC www.eprentise.com
Accelerating the time for change in
Oracle E-Business Suite
Visit eprentise at booth 1423!
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