tpp white paper

Oracle/Client Confidential - For internal use only 1

ORACLE APPLICATIONS

WHITE PAPER

THIRD PARTY PAYMENTS IN

PAYABLES

NOVEMBER 2009

Contributors: Sriram Ramanujam

Versions: 1.0

Create Date: 1 November 2009

_____


Contents

INTRODUCTION .......................................................................................................................................................................... 3 Objective ............................................................................................................................................................................... 3 Scope..................................................................................................................................................................................... 3 Background........................................................................................................................................................................... 3 Terms .................................................................................................................................................................................... 3

PROCESSING THIRD PARTY PAYMENTS IN PAYABLES................................................................................................................ 4 Overview ............................................................................................................................................................................... 4

SET UP STEPS FOR PROCESSING THIRD PARTY PAYMENTS........................................................................................................ 6 Supplier Page........................................................................................................................................................................ 6

Define Relationship .......................................................................................................................................................... 6 Search Relationship .......................................................................................................................................................... 7 Business Rules .................................................................................................................................................................. 7

Payables Options – Invoice Tab ......................................................................................................................................... 11 Business Rules ................................................................................................................................................................ 11

Payables Options – Payment Tab ....................................................................................................................................... 12 Business Rules ................................................................................................................................................................ 12

CHANGES IN APPLICATION TRANSACTION UI........................................................................................................................... 13 Invoice Workbench (APXINWKB) Form ............................................................................................................................ 13

Business Rules ................................................................................................................................................................ 13 Invoice Header ................................................................................................................................................................ 13 Remit To Supplier Site.................................................................................................................................................... 14 Schedule Payments tab.................................................................................................................................................... 14 Remit To Supplier Name ................................................................................................................................................ 14 Remit To Supplier Site.................................................................................................................................................... 15 Payables Open Interface Import API .............................................................................................................................. 15

Payment Workbench (APXPAWKB) Form ......................................................................................................................... 16 Business Rules ................................................................................................................................................................ 16 Payment Header Region.................................................................................................................................................. 16 Remit to Supplier Name.................................................................................................................................................. 16

USER PROCEDURES.................................................................................................................................................................. 19 Setup ................................................................................................................................................................................... 19

Setup Prerequisites.......................................................................................................................................................... 19 Setup Step Description.................................................................................................................................................... 19

Use ...................................................................................................................................................................................... 19 User Task Description..................................................................................................................................................... 19


Introduction

Objective

To provide an overview of the Third Party Payments feature from Payables perspective. Intended to provide

the reader a good understanding of the features, the setups and detailed steps on how to process a third party

payment.

Scope

This paper will cover the functional side of processing third party payments in Payables and discuss some of

the options and their impacts.

Background

The ability to process third party payments is a new feature in R12.1.

Terms

Trading Partner (Invoicing Supplier)

Name of the supplier or payee to whom you want to remit payment.

Supplier Site

Supplier Site of the Trading Partner (Invoicing Supplier to whom you want to remit payment).

Remit To Supplier Name Remit To Supplier is the supplier to whom the payments for the invoices are released. Remit To Supplier

can be the same as the Trading Partner (Invoicing Supplier) or it can be another Supplier for whom a

relationship has been defined with the Trading Partner (Invoicing Supplier). Sometimes the ‘Remit To

Supplier’ is also referred to as 3rd party supplier in this document

Remit To Supplier Site Remit To Supplier Site is the supplier site of the Remit To Supplier to whom the payments is released.

Remit To Bank Account Name

This is the Supplier’s Bank account name to which the Payment is made for the Invoice. In case of

electronic payments, the bank account name is where the funds are transferred.

Remit To Bank Account Number

This is the Supplier’s Bank account to which the Payment is made for the Invoice. In case of electronic

payments, the bank account is where the funds are transferred.

Allow Remit To Supplier Override

This checkbox is available in Payables Option window. When this check box is enabled, it enables you to

override the Remit To Supplier, which is defaulted on the Invoice screens and Payment workbench as per

the relationship defined.


Processing Third Party Payments in Payables

Overview

When you are making payments from their Payables system, there might be instructions from the supplier to

make the payment to a different party (3rd

Party). In that case the remittance of the payment has to go to the

3rd

Party. However for all legal purposes including 1099 it is treated as a payment to the original supplier.

The Payables department maintains the Supplier information. Establishing 3rd

Party Payment relationship is

part of the supplier maintenance activity.

You may also have information of the 3rd

party at the time of entering the invoices. You can have the right

to override the 3rd

Party defaulted at the time of invoice entry.

You process the invoices that are due for payment. Generally you are aware of the 3rd

Party suppliers to

whom the payments can be released on behalf of the supplier. The Payments department may have the right

to override the actual party to whom the payment can be made at the time of making payments.

The 3rd Party Payment requirement needs an ability to release payments to a supplier who can be other than

the Trading Partner (Invoicing Supplier).

When you are making payments from their Payables system, often times you will have to remit the payment

to a 3rd party. The following are some of the instances under which 3rd party payments are made:

• Supplier files for bankruptcy. This supplier has some outstanding invoices (on their accounts

receivable) from certain customers. The court or the collection agency then sends a notification to

all the customers saying that any outstanding payments that are due should be paid to them.

• Supplier is having a cash flow problem. They sell all their receivables to a 3rd party. The 3rd party

then notifies the customers about this change.

Under all these circumstances you will need to update the system with this new information so that

payments can be made to the 3rd party. The system should allow you to make 3rd party payments so that it

can be tracked. From an audit standpoint, it's imperative that you track 3rd party payments.

Since the payment is going to be made to the 3rd party, the system should provide a mechanism to capture

the following information:

● Name of the 3rd party

● Address

● Contacts

● Payment preferences like currency and payment method

● Telephone number

● Email Address

● Bank accounts

Once a payment is made to the 3rd party, you should be able to inquire against those payments. The

payment inquiry should let you know the 3rd party that was paid on any particular invoice. In addition to

this, you should also be able to run reports that let you know the payments that were made to the 3rd party.


Any 1099 or withholding should be based on the invoicing supplier and not the 3rd party. The system will

report the amount that was paid to the 3rd party on the 1099 Misc form.

The main purpose of this feature is to allow you to make 3rd

Party Payments. As a part of that overall

purpose this feature will enable you to establish a relationship between the Original Supplier and the 3rd

Party Supplier (which has been termed as a ‘Remit to Supplier’). It will also allow marking a particular

party as a default 3rd

Party for all the payments to be made for a given period. The 3rd

Party is defaulted on

the Invoices based on the setup. You may have the right to override the 3rd

Party that has been defaulted. In

addition the Payments clerk can also have the rights to override the 3rd

Party. When a 3rd

Party has been

selected the remittance of the payment is made to the 3rd

party and not the original supplier

This feature will allow you to do the following in the Oracle Financials application:

• Establish 3rd

party relationships

• Default 3rd

party supplier information while creating invoices and processing payments

• Allow override of 3rd

party supplier information on the invoice and payments screens

• Default Remit To Bank Account for the 3rd

Party supplier on Invoice and Payment screens

• While processing payments to a 3rd

Party Supplier:

o When the Payment Process Type is ‘Printed’ – the address of the 3rd

Party supplier is

utilized

o When the Payment Process Type is ‘Electronic’ – the Bank and Bank Account

information of the 3rd

Party supplier is utilized for transfer of funds


Set Up Steps for Processing Third Party Payments

Supplier Page

In the Supplier page a new tab called ‘Relationship’ is provided. This enables you to define, search and update the relationship

of a supplier with other suppliers. The parties which are included here are the ones to which the payment can be made on

behalf of the Supplier. This screen also enables you to define the default 3rd

party for a given period. You will also be able to

inactivate or end date a relationship. This relationship is defined at the supplier site level. Defining the ‘Relationship’ is

allowed only for Supplier Type – ‘Standard Supplier’.

Define Relationship

In the Supplier page, a new tab called ‘Relationship’ is added below the ‘Payment Details’ tab.

Upon clicking the Relationship region link, the page will display the ‘Relationship’ and

‘Relationship Details’ region. Initially the page will not display any relationship details. Using

this region, you are allowed to carry on the following actions for the selected supplier site:

o Search and View relationships

o Add relationships

o Update relationships at supplier site level

A field named “Relationship Assignment level - Site” is available. The relationships are

defined at Supplier Site level of the current supplier.

Note: The screenshots in this document represent the following business scenario: Supplier / Supplier Site

‘SRAMANUJ’ wants all payments that are due, to be made to third party Supplier / Supplier Site MJKRISHN.

Figure 1: Supplier Relationship page


Search Relationship

You are allowed to search relationships. In order to search a relationship for the supplier site

and for a given status, you will have to select the Supplier Site and the Status from the

respective LOVs and click the ‘Go’ button. Alternatively you can search relationships for a

given Status.

o When you select a site, status and click the ‘Go’ button, all the relationships

defined at the site level for the selected status are displayed in the

Relationships Details region.

o When you do not select a site, but select a given status and click the ‘Go’

button, all the relationships defined for the selected status for the supplier are

displayed in the Relationships Details region.

Figure 2: Search Relationship

Business Rules

� You are allowed to enter information in the following fields available in the grid:

o S.No

o Remit to Supplier Name

o Remit to Supplier Site

o From Date

o To Date

o Primary

o Additional Information

� The fields available on the page have the following business rules:

o S.No - A new read-only column named ‘S.No.’ is being introduced. This is

utilized for displaying error messages while referring to the relationship

rows, which violate the business rules related to adding a relationship. When

you add another relationship row, the new row inserted has an incremental

number with reference to the previous relationship row.


o Remit to Supplier Name – The Remit to Supplier Name LOV shows all the

suppliers that are active as of the system date. This is a mandatory field. The

“Remit To Supplier Name” LOV will enable you to search based on Supplier

Name and Supplier Number.

� When your search is based on Supplier Name, the ‘Results’ region

will display the supplier details in the following columns, namely:

• Select

• Quick Select

• Supplier Name

• Supplier Number

• Taxpayer Id

• Tax Registration Number

• DUNS Number

� When your search is based on Supplier Number, the ‘Results’

region will display the supplier details in the following columns,

namely:

• Select

• Quick Select

• Supplier Name

• Supplier Number

• Taxpayer Id

• Tax Registration Number

• DUNS Number

o Remit to Supplier Site - The Remit to Supplier Site LOV shows all the

active Supplier Sites of the supplier selected in the field ‘Remit to Supplier

Name’. This is a mandatory field. The “Remit To Supplier Site” LOV will

enable you to search based on Site Name and Operating Unit.

� When your search is based on Site Name, the ‘Results’ region will

display the supplier site details for the following fields namely:

• Select

• Quick Select

• Site Name

• Operating Unit

• Pay Site

• RFQ Site

• Purchasing Site.

� When your search is based on Operating Unit, the ‘Results’ region

will display the details for the following fields, namely:

• Select

• Quick Select

• Site Name

• Operating Unit

• Pay Site


• RFQ Site

• Purchasing Site.

o From Date – This is a date field, which has the ability to select the date

from the Calendar. This is a mandatory field.

o To Date - This is a date field, which has the ability to select the date from

the Calendar. You will not be allowed to select a date which is prior to the

date entered / available in the ‘From Date’ field. If you provide a date which

is prior to the ‘From Date’ and click the Save button, then the following

error is displayed – “To Date cannot be before the From date”.

o Primary – This is a check box. This enables you to mark a relationship as

Primary. You are able to mark only one relationship as Primary for a given

period. If at the time of saving there is more than one relationship which has

been defined as Primary for the same period, then the following error

message is displayed – “There can be only one Primary relationship for a

given date range”. For example, Supplier A Site A has been marked as

Primary from 1st Jan 2008 to 31

st March 2008. If you try to mark another

site, say Supplier B Site B, as primary from 24th

March 2008 to 30th

June

2008, it will not be allowed and the error message is given at the time of

saving. The dates entered in the ‘From Date’ and ‘To Date’ fields are

considered for any such processing. In short – the dates 1st Jan 2008 and 31

st

March 2008 are considered for any processing like defaulting the ‘Remit to

Supplier’ details on invoices or while processing payments. However if you

mark the Supplier B Site B as Primary from 1st April 2008 to 30

th June 2008,

then it is valid and is allowed.

o Additional Information – This is a free text or type in field and is able to

record alphanumeric values. This will enable you to enter and record any

additional information for the relationship.

o Add Another Row – This button will enable you to add another row on the

page and help you in defining an additional relationship.

Figure 3: Relationship Assignment

After providing the required information to add a relationship, upon clicking the ‘Save’

button the relationship is created. You are taken to the Relationship page where the active

relationships for the selected site are displayed. The newly created relationship is

displayed in the relationship list.


Figure 4: Confirmation of Relationship

� The following checks are done at the time of saving

o ‘To Date’ for any relationship cannot be before the ‘From Date’.

o There can be only one Primary relationship for a given date range (business

example given above).

o Same Supplier and site cannot be included in the relationship more than once

when a relationship for the same Supplier and Site is available in active

status for the same date range. For example Supplier A Site A exists as a

relationship from 1st Jan 2008 to 31

st March 2008. If you try to mark another

relationship for the same combination, say Supplier A Site A from 24th

March 2008 to 30th

June 2008, it is not allowed.

� If you click the ‘Cancel’ button, then the latest changes to the relationship are

reverted and you are navigated to the Relationship page where the active relationships

for the selected site are displayed.

Figure 5: Query existing relationship


Payables Options – Invoice Tab

A checkbox named “Allow Remit To Supplier Override” is provided in the Payables Options. Based on the setup, you are

allowed to override the Remit To Supplier Name and Remit To Supplier Site on the Invoices screens.

Business Rules

• A checkbox named “Allow Remit To Supplier Override” is available at the Payables Options >

Invoice tab > Main region.

• As per the setup in Payables Options, the “Remit To Supplier Name” and “Remit To Supplier

Site” fields behavior is editable / non-editable in the following UI’s:

• Invoice Workbench for all invoice types, except for Invoice Type – ‘Expense Report’

• Quick Invoices

• Recurring Invoices

• If the checkbox is selected, then the “Remit To Supplier Name” and “Remit To Supplier Site”

fields are editable and you are allowed to override the default Remit To Supplier Name and

Remit To Supplier Site.

• If the checkbox is not checked, then the “Remit To Supplier Name” and “Remit To Supplier

Site” fields are non-editable.

Figure 6: Payables Option > Invoices Tab


Payables Options – Payment Tab

A checkbox named “Allow Remit To Supplier Override” is provided in the Payables Options. Based on the setup, you are

allowed to override the Remit To Supplier Name and Remit To Supplier Site on the Payment Workbench header.

Business Rules

• A checkbox named “Allow Remit To Supplier Override” is available on the Payables Options

> Payment tab. As per the setup at Payables Options, the “Remit To Supplier Name” and

“Remit To Supplier Site” fields behavior is editable / non-editable in the Payment Workbench

header.

• If the checkbox is selected, then the “Remit To Supplier Name” and “Remit To Supplier Site”

fields are editable and you are allowed to override the default Remit To Supplier Name and

Remit To Supplier Site in the Payment Workbench.

• If the checkbox is not checked, then the “Remit To Supplier Name” and “Remit To Supplier

Site” fields are non-editable in the Payment Workbench.

Figure 7: Payables Option > Payment


Changes in application transaction UI

Invoice Workbench (APXINWKB) Form

In the Invoice Workbench the new fields “Remit To Supplier Name” and “Remit To Supplier Site” are provided. They enable

you to record the 3rd

Party supplier to whom the payments are made. When the Invoice is entered the third party suppliers will

default automatically in these fields based on the defaulting rules discussed below. You are able to override the 3rd

Party

Supplier defaulted (based on the setup in the Payables Options –> Invoice tab).

Business Rules

• Two new fields “Remit To Supplier Name” and “Remit To Supplier Site” are

introduced in the following screens:

o Invoice Header

o Schedule Payments Tab

• “Remit To Supplier Name” and “Remit To Supplier Site” fields are available for all

available invoice types, except for Invoice Type - ‘Expense Report’.

Invoice Header

Remit To Supplier Name

• At the Invoice header, the “Remit To Supplier Name” field shows all the active

suppliers, which are defined in the ‘Relationship’ region for the supplier and supplier

site selected on the invoice. The 3rd

party relationship should be active as of the

Invoice Date. Apart from that, the Trading Partner (Invoicing Supplier) will also be

displayed in this LOV. A supplier relationship for the invoice is termed as active if:

o The 3rd

Party is active as a supplier. (It is a pre-requisite that every 3rd

Party needs to be defined as a Supplier).

o The relationship between the Trading Partner (Invoicing Supplier) and

the 3rd

Party Supplier is an ‘active’ relationship for the Supplier Site as

of the Invoice date.

• At the Invoice Header, the “Remit To Supplier Name” LOV will display all the

details of the supplier which are shown for the Trading partner name field in the

invoice header, namely - Trading partner Name, Supplier Number, Taxpayer Id, Tax

Type & Registry Id.

• As soon as you select the Trading Partner (Invoicing Supplier), Supplier Site and

enter the Invoice Date in the invoice header and tab out, the values in the Remit To

Supplier Name and Remit To Supplier Site fields are defaulted on the invoice header,

as per the below defaulting logic and relationship defined for the Trading Partner

(Invoicing Supplier) at supplier site level.

• Defaulting Logic – Upon selecting the Supplier, Supplier Site and entering the

Invoice Date on the Invoice header, the applicable Remit To Supplier Name and

Remit To Supplier Site are defaulted in the ‘Remit To Supplier Name’ and ‘Remit To

Supplier Site’ fields based on the below:

o If a relationship is marked as ‘Primary’ and if it is an active relationship

as of the Invoice date, then the Supplier and the Supplier Site from the

relationship is defaulted.

o If none of active relationships is marked as ‘Primary’ or no relationships

exist for the Trading Partner and Supplier Site on the Invoice date, then

the Trading Partner (Invoicing Supplier) and Supplier Site are defaulted.

• If you change the Trading Partner (Invoicing Supplier) and Site, the system will

automatically get the Remit To Supplier Name and Remit To Supplier Site fields as

per the relationship defined for the latest Trading Partner (Invoicing Supplier) name

and site.


• In the Invoice header the field “Remit to Supplier Name” is editable or non-editable

depending on the setup done at the Payables Options. (Refer - Solution Component:

Changes in Payables Options).

Remit To Supplier Site

• The “Remit To Supplier Site” LOV will display only those supplier sites for the

supplier selected in the “Remit To Supplier Name” field for which the relationship is

defined and is active as of the Invoice date.

• A supplier site relationship for the invoice is termed as active if:

o The 3rd

Party supplier site is active for the 3rd

Party supplier. (It is a pre-

requisite that every 3rd


o The relationship between the Trading Partner’s Supplier Site and the 3rd

Party Supplier site is an active relationship for the Supplier Site as of the

Invoice date.

(Refer to the example given above in this component)

• The “Remit To Supplier Site” LOV will display all the details of the supplier site,

which are shown for the Supplier Site field in the invoice header, namely Site,

Operating Unit, Address, City, State, Province, Postal Code, County and Country.

• As per the defaulting logic, if the Trading Partner (Invoicing Supplier) has defaulted

in the ‘Remit To Supplier Name’ field, then the invoicing site is defaulted on the

‘Remit To Supplier Site’ field. If a Primary Supplier has defaulted then the site for

that Supplier defined in the relationship is automatically defaulted.

• If the value in ‘Remit To Supplier Name’ field is cleared, then the value in the ‘Remit

To Supplier Site’ field is also cleared.

• In the invoice header the field ‘Remit to Supplier Site’ is editable or non-editable

depending on the setup done in the Payables Options. (Refer - Solution Component:

Changes in Payables Options).

Figure 8: Invoice Workbench – Header

Schedule Payments tab

Remit To Supplier Name

• In the Schedule Payments tab, the default value for “Remit To Supplier Name” field

is defaulted from the invoice header as soon as the invoice header is saved for the first

time.


• Any subsequent updates on the Invoice header for the ‘Remit to Supplier Name’ and

‘Remit to Supplier Site’ fields will not reflect on the rows modified in the Schedule

Payment tab. You will have to update each schedule value individually.

• Excepting the defaulting logic, the LOV will have the same properties as that of the

Invoice header.

Remit To Supplier Site

• In the Schedule Payments tab, the default value for the ‘Remit To Supplier Site’ field

is defaulted from the invoice header as soon as the invoice header is saved for the first

time.

• Any subsequent updates on the Invoice header for the ‘Remit to Supplier Name’ and

‘Remit to Supplier Site’ fields will not reflect on the rows modified in the Schedule

Payment tab. You will have to update each schedule value individually.

• Excepting the defaulting logic, the LOV will have the same properties as that of the

Invoice header.

Remit to Bank Account Name and Remit to Bank Account Number fields

• In the “Schedule Payments” tab, the block “Bank Account” is renamed to “Remit To

Supplier – Bank Account”.

Figure 9: Scheduled Payments tab - Remit To Supplier Name and Remit To Supplier Site fields

Figure 10: Scheduled Payments tab - Remit To Supplier - Bank Account region

Payables Open Interface Import API

The Payables Open Interface Import API is used for importing invoices from external

sources. As new columns have been added in the Open Interface Invoices form, the same

columns have to be added to Payables Open Interface tables. The Payables Open Interface

Import API is modified and will have an additional four columns – Remit To Supplier

Name, Remit To Supplier ID, Remit To Supplier Site Code and Remit To Supplier Site

ID.


Payment Workbench (APXPAWKB) Form

In the Payment Workbench, new fields “Remit To Supplier Name” and “Remit To Supplier Site” are captured. This will

enable the Payments clerk to make 3rd

Party Payments. The 3rd Party will automatically default based on the defaulting rules

discussed. The Payments clerk will have the ability to override the 3rd

Party Supplier (based on the options selected in the

Payables Options – Payment tab).

Business Rules

• In the Payment Header, two new fields “Remit To Supplier Name” and “Remit To

Supplier Site” are introduced in the Payment Header.

• The “Remit To Supplier Name” and “Remit To Supplier Site” are mandatory fields

on the Payments header. If you try to save the invoice without entering a value in the

fields, the system will give an error message ‘“FRM-40202: Field must be entered.”.

• “Remit To Supplier Name” and “Remit To Supplier Site” fields are available for all

the Payment types.

Payment Header Region

Remit to Supplier Name

• At the Payment header, the “Remit To Supplier Name” field will show all the

suppliers, which are defined in the ‘Relationship’ tab of the Trading Partner’s site and

which are active. The Trading Partner (Invoicing Supplier) will also be displayed in

this LOV.

• A supplier relationship for the payment is termed as active if:

o The 3rd

Party is active as a supplier. (It is a pre-requisite that every 3rd


o The relationship between the Trading Partner and the 3rd

Party Supplier

is an active relationship for the Supplier Site as of the Payment date.

• At the Payment Header, the “Remit To Supplier Name” LOV will display all the

details of the supplier which are shown for the Trading partner name field in the

Payment header, namely Trading partner Name, Supplier Num, Taxpayer Id, Tax

Registration Num, Active, Payment Function & Employee Number.

• As soon as you select the Trading Partner (Invoicing Supplier), Supplier Site and

Payment Date in the payment header and tab out, the values in the Remit To Supplier

Name and Remit To Supplier Site fields are defaulted as per the defaulting logic and

setup done at the Trading Partner’s site. The defaulting logic is the same as that of the

Invoice header with the only difference being that the date to be considered here is the

Payment date.


Figure 11: Payment Workbench – Header

Figure 12: Payment Workbench –> Select Invoices Form - Invoice Number LOV contents


Figure 13: Payment Overview

Similar changes have been done at every stage of the Payment Process Request and Payment Instruction Creation process to

initiate the payment in the name of the Remit To Supplier / Supplier Site.


User Procedures

Setup

Setup Prerequisites

In order to release payments in favor of the 3rd

party Supplier, it is a pre-requisite to have

defined the 3rd

Party Supplier and its Sites in the application, and both of them should be in

active status.

Setup Step Description

Setup at Supplier Page

• Define the 3rd

party supplier relationship for a Trading Partner (Invoicing

Supplier) at the ‘Relationship’ region in the Supplier page for the identified

supplier site.

Use

User Task Description

To create an Invoice and define the 3rd

Party Supplier on the Invoice

• When creating an Invoice for the Trading Partner (Invoicing Supplier), you will

enter the Supplier, Site and Invoice Date apart from the other information on the

Invoice Header; the 3rd

Party supplier is defaulted on the Invoice Header.

• Upon entering the other required information on the Invoice header and saving it,

the 3rd

party information is defaulted in the fields available on the Schedule

Payments tab. Save and Validate the Invoice.

To process payments for Invoices with 3rd

Party payment information

• Payment Workbench

o Upon selecting the Trading Partner, Supplier Site and the Payment Date, the

3rd

Party Supplier information is populated in the Payment header region.

You will complete the other required information on the Payment header.

o Click the “Enter / Adjust Invoices” button to select invoices for the Trading

Partner (Invoicing Supplier).

o Upon querying the Invoice Number field on the “Select Invoices” form,

select the Invoices for which you would like to process payments. The

“Invoice Number” LOV will display the ‘Remit To Supplier’ information.

o Upon saving the Payment form, the Payment is created for the selected

invoices in favor of the ‘Remit To Supplier’ selected on the payment header.

• Pay in Full

o Upon clicking the “Pay in Full” check box on the Invoice Workbench –

‘Invoice Actions’ form, the Payment Workbench opens up. Most of the

information from the Invoice is defaulted on the Payment Header.

o Upon entering the Payment Date, the 3rd

Party Supplier information is

populated in the Payment header region. You will complete the other

required information on the Payment header.

o Upon saving the Payment form, the Payment is created for the selected

invoices in favor of the ‘Remit To Supplier’ selected on the payment header.

• Processing payment via ‘Payment Process Request’ (IBY)

o As per the criteria defined in the ‘Payment Process Request’, the selected

invoices are displayed. The ‘Remit To Supplier’ information for the selected


invoices is displayed in the ‘Payee’ column on the ‘Selected Scheduled

Payments’ pages.

o On the ‘Add Scheduled Payments’ page also the ‘Remit To Supplier’

information is displayed in the ‘Payee’ column for the searched invoices.

o On the ‘Review Proposed Payments’ page, the ‘Payee’ and ‘Payee Bank

Account’ column will display the ‘Remit To Supplier’ and Bank Account of

the ‘Remit To Supplier’.

o Upon completing the payment process, the payments are created for the

selected invoices in favor of the ‘Remit To Supplier’.

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