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TIPPECANOE COUNTY COUNCIL

MEETING MINUTES TUESDAY, December 8, 2020

8:30 am. Tippecanoe Room, Tippecanoe County Office Building

20 N 3rd Street, Lafayette, Indiana

Councilmembers present: President Kevin Undenlvood, Vice President John Basham, Jody Hamilton, Ben Murray, Kathy Vernon, Roland Winger, and Lisa Dullum.

Others present: Attorney Doug Masson, Auditor Robert A. Plantenga. Attending Virtually: Recording Secretary Jennifer Wafford.

Call to Order and Pledge of Allegiance

President UndenNood called the meeting to order and led the Pledge of Allegiance. Auditor’s Financial Report — Bob Plantenga The 2020 financial statement shows a General Fund beginning cash balance of $12,329,109. The projected miscellaneous revenue, property taxes, and deductions for circuit breakers leave the total funds available of $62,084,666. After deducting encumbrances, the 2020 Budget, and minimum balances established by Council, the beginning net balance is $1,800,784. In 2020, there have been approved appropriations of $166,667, making the balance available for appropriations $1,634,117.

Of the appropriations approved, $107,418 was General Non-Cares request, and $59,249 was for CARES Act request. There are requests that have been submitted today for $3,719,545 for expenditures and a $6 million additional appropriation for revenue.

The Revenue Report highlights: The Property Tax (0100) line that shows we have received 54.8% of ' the projected 2020 budget. We are 91.2% through the 2020 Revenue year and are finishing up the property tax settlement. This revenue line should increase significantly this month with the deposit of the settlement.

The fund balances report shows: The General Fund (1000) shows a balance of about $4.5 million, which is under the minimum balance of $7.5 million. This fund balance will increase significantly from the property tax settlement that will be received this month. The Cumulative Cap Development Fund (1138) shows a negative balance of $-94,519.37 at the end of November. This fund will receive about $900,000 from property tax settlement, and that will fix the negative balance. The Reassessment Fund (1188) will be receiving about $170,000 of settlement funds. The Statewide 911 Fund (1222) shows a disbursement of $1.5 million disbursement, which was one bill for the new 911 software through Colossus Inc. The County Insurance Fund (4710) shows the receipts were higher than the disbursements for the month by $136,605.64 Treasurer’s Report — Jennifer Weston The Account Balances and Interest Rates report was distributed and show an account balance of $202,510,637.13, with a total interest of $61,892.01. The high balance is a result of the Fall installment of property taxes being paid. From the $61,892.01 of collected interest, $47,118.91 went into the General Fund. The General Fund total interest to date is $759,391.21.

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As of the end of November, 92% of the revised interest earnings estimate has been received, and we are 91.7% through 2020, and almost $100,000 of interest earned from the Self-Insurance balance has been credited to the General Fund. Public Comment on Agenda Items — None Consent Agenda

. Councilmember Basham moved to approve the consent agenda as distributed, second by Councilmember Winger. Motion carried.

Auditor Plantenga noted that the Tippecanoe Villa submitted an amended transfer request. The Request is a revision from the transfer form submitted in the Council Packet. The changes to the request include a decrease in the amount transferred to Professional Services, from Full-Time, Social Security, and PERF.

. Councilmember Vernon moved to approve the amended consent agenda as distributed, second by Councilmember Winger. Motion carried.

A. Approval of Meeting Minutes from November 10, 2020

B. Cary Home — General Fund 1000 Transfer $ 8,414

$ 644 $ 942

C. Public Defender — General Fund 1000 Transfer $ 22,600

$ 1,900 $ 3.000

D. Assessor - Reassessment Fund 1188 Transfer $ 2,796

E. Treasurer — General Fund 1000 Transfer $ 1 ,550

$ 500

$ 150

F. Parks & Recreation - General Fund 1000 Transfer $ 750

$ 1,750 $ 2,500

G. Highway — LRS Fund 1169 Transfer $ 180,000

$ 10,000 $ 7,000 $ 3,000

H. Villa — General Fund 1000 (Original Request) Transfer $ 5,331

Salaries / Full Time Social Security PERF Retirement to Repairs & Maint. / Buildings & Property

Salaries / PT Benefit Eligible Social Security Salaries / Full Time to Other Professional Services

Travel & Training to Office Supplies

Salaries / Part Time to Printed Forms Salaries / Part Time to Office Supplies Social Security to Office Supplies

Office Supplies Street Materials Gasoline & Oil to Repairs & Maint. / Buildings & Property

Gasoline & Oil Signage Building Materials Other Supplies to Heavy Machinery & Equipment

Salaries / Full Time


$ 9,500 $ 1,300 $ 933 $ 200 $ 700

$ 4,000

I. Villa — General Fund 1000 (Amended Request) Transfer $ 4,831

$ 9,500 $ 1,032 $ 541 $ 200 $ 700

$ 4,000

J. TEMA — Wm. “Smokey” Anderson LEPC / HMEP Grant Fund 8431 FF21

Grant Appropriation $ 12,000

IDHS Grant Fund 9212 FY21 Grant Appropriation $ 3,750

K. Health - Khala Hochstedler WCI /FIMR Grant Fund 9168 fy21

Grant Appropriation $ 35,320 $ 2,094 $ 3,094 $ 6,584 $ 4,900 $ 7,620 i 2.388 $ 62,000

VI. AdditionalAppropriations: A. Board of Elections-Julie Roush

General Fund 1000 ‘ Appropriation $ 2,500

$ 15,000 $ 2.500 $ 20,000

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Salaries / Part Time Social Security PERF Retirement Food Institutional or Medical to Other Professional Services Other Supplies to Other Professional Services

Salaries / Full Time Salaries / Part Time Social Security PERF Retirement Food Institutional or Medical to Other Professional Services Other Supplies to Other Professional Services

Travel & Training

Other Supplies

Salaries / Full Time Social Security PERF Retirement Other Professional Services Office Supplies Other Machinery & Equipment Travel & Traininq Total Requested

Office Supplies Office Supply Forms Other Operatinq Supplies Total Requested

~Councilmember Winger moved to approve the appropriation as presented, second by Councilmember Dullum. This appropriation is for personnel costs due to additional personnel required to help process the

absentee ballots, purchase Personal Protective Equipment, and the individuals needed to deliver those supplies. The expenses came in over budget as a result of COVlD—19.

Councilmember Winger thanked Julie Roush and the Board of Elections for their hard work in running the voting for the election during the pandemic.

President Underwood asked if there were any additional questions or comments. Hearing none he called for the vote. Motion carried.


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B. Community Correction — Jason Huber 1. LIT/ PS Fund 1170

Appropriation $ 10,000 Minor Equipment $ 39.675 Other Professional Services $ 49,675 Total Requested

Councilmember Murray moved to approve the appropriation as presented, second by Councilmember Hamilton.

The appropriation is to replace some unserviceable tasers, and the Prison Rape Elimination Act (PREA) Grant received in October. The grant was for Community Corrections to become PREA certified work release facility. Tippecanoe County Community Corrections will be one of a handful in the State that holds this certification. As a result of the certification, all the corrections officers will be outfitted with body cameras and increasing the number of security cameras within the facility to meet the certifications requirements. Councilmember Basham clarified if everyone was going to be wearing body cameras at Community Corrections? Director Huber responded that the surveillance officers already do, but the corrections officers will start wearing them. Councilmember Basham asked how many cameras would be purchased? Director Huber advised that 20 cameras would be purchased for the officers. He advised that this purchase has less to do with violence than it does with transparency and accountability for the participants and staff.


2. PREA Grant Fund 8331 FF22 Grant Appropriation 124,250 Salaries / Full Time

9,501 Social Security 13,911 PERF Retirement

7,876 Other Supplies 4,631 Travel & Training

53,546 Other Professional Services 33,333 Health Insurance

466 LTD Insurance 220 Life Insurance

2,311 Workers Compensation $ 250,000 Total Requested

-Counci|member Murray moved to approve the appropriation as presented, second by Councilmember Hamilton. Tippecanoe County Community Corrections was awarded a Prison Rape Elimination Grant of

$250,000. The majority of the grant will go toward hiring a few more Corrections officers. The user fee Fund is being used to match some of the salaries. The grant is also paying half the cost of the body cameras that are being purchased. There is also some required training that requires travel to Washington, DC.


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3. 2020-2022 Salary Statement $ 124,205 Community Corrections Grant Budget FF22 . Councilmember Murray moved to approve the salary statement as presented, second by

Councilmember Hamilton. Motion carried. C. Villa — Deanna Sieber

General Fund 1000 Appropriation $ 8,535 Other Professional Services


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Councilmember Basham moved to approve the appropriation as presented, second by Councilmember Hamilton.

This request is to cover additional agency staffing needs during the COVID outbreak in the facility. The facility had about 26 residents that were COVID positive, and 5 staff members who also had

COVID. President Undenlvood asked if there were any additional questions or comments. Hearing none he

called for the vote. Motion carried. D. Coroner — Donna Avolt

General Fund 1000 Appropriation $ 76,000 Autopsies

$ 15,000 Body Transfers $ 91,000 Total Requested

~Councilmember Vernon moved to approve the appropriation as presented, second by Councilmember Murray. This request is to pay the expenses through the end of the year. Coroner Avolt advised that her office is so busy that there is still a need for the portable morgue. President Underwood asked if there were any additional questions or comments. Hearing none he

called for the vote. Motion carried. E. Highway — Stewart Kline 1. MVH Fund 1176

Appropriation $ 299,160 Transfer Out -Councilmember Hamilton moved to approve the appropriation as presented, second by

Councilmember Winger. This request is for an end of the year correction. Payroll is transferred from 1176 to 1173, so

disbursements need to be transferred from 1176 to 1173 to balance the fund. President Underwood asked if there were any additional questions or comments. Hearing none he

called for the vote. Motion carried.

2. Co Share Surtax Fund 4805 Appropriation $ 97,260 Machinery & Equipment

Councilmember Hamilton moved to approve the appropriation as presented, second by Councilmember Basham. This request is to transfer insurance money received from a Dump Truck loss. An insurance

checks were received in the amount of $94,360, and $3,010. The funds are being requested to purchase new equipment.


3. 2021 Salary Statement $ Up to 17 Part Time Hourly Wage This request is for an intern next summer to help with some of the construction inspection.

- Councilmember Hamilton moved to approve the salary statement as presented, second by Councilmember Basham. Motion carried.

Cares Act Reimmrsement

F. Auditor — Robert Plantenga General Fund 1000

Appropriation $6,000,000 General Fund Revenue

$ 3,000,000 Transfer Out $ 82,122 Commissioner’s Other Supplies $ 3,220 Commissioner’s Other Professional Services $ 634,203 DOIT Machinery & Equipment


VII. VIII.

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$ 3,719,545 Total Requested Councilmember Basham moved to approve the appropriation as presented, second by

Councilmember Hamilton. Auditor Plantenga stated that there has never been an appropriation for revenue before. However, after talking with DLGF, it was determined that it would be an appropriate action to take. There has been $4.4 million deposited into the General Fund from CARES Act reimbursement, and an additional $1.7 million to be deposited today. He is asking that $3 million be transferred into a LIT Rainy-Day Fund that was created by the Commissioners in their December 7th Meeting. The purpose of the request is to cover future LIT distributable shares shortfall.


Committee Reports- None New Business

1. Resolution 2020-31-CL, Tippecanoe County Public Library Tax Exempt Lease Josh Holman, Executive Director of The Tippecanoe County Library, advised that there is a need to reallocate some resources, and it starts with the Mobile Library. The Public Library has had the current BookMobile since the early 19705. The current BookMobile is about 18 years old and requires a Class A CDL license because of the number of physical items on the vehicle. The Library is wanting to change vehicles and go to a step van type vehicle that does not require a Class A CDL License. This vehicle would not contain as many physical items but will be a vehicle that provides services under an awning that will still allow people to enter the vehicle. The plan is to visit more daycares than can be currently served, as well as senior citizen facilities and festivals or local events taking place in the community. This step van can be driven by any staff member and will cost about $340,000. The Library would issue a 2-year bond for the vehicle. The bond is a purchase lease agreement coming through the Indiana Bond Bank. This bond’s repayment would take place through payments issued from the Library’s debt services, which is a part of their tax levy and would not increase over the next two years.

Councilman Winger asked if the library was headed toward digital content or what is the long-term strategy for providing content to the public? Josh advised that for daycares and Senior facilities, the Library will still be relying on paper books for the infinite future. He believes that print materials will be around for a long time. When it does go away, Indiana will be another 8 years away from being fully digital for Library content.

. Councilmember Hamilton‘moved to approve Resolution 2020-31-CL as presented, second by Councilmember Winger. President Underwood asked if there were any additional questions or comments. Hearing none he called for the vote. Motion carried.

2. Resolution 2020-32-CL, Adopting Tippecanoe County Investment Policy Jennifer Weston, Tippecanoe County Treasurer, presented Resolution 2020-32-CL, requesting the Council readopt the investment policy currently in place. Every four years this policy must be readopted by the Council. She advised that nothing in the statue has changed allowing or disallowing any of the investments or any part of the policy which would have required her to submit a change to the policy.

. Councilmember Murray moved to approve Resolution 2020-32—CL as presented, second by Councilmember Winger. President Undenlvood asked if there were any additional questions or comments. Hearing none he called for the vote. Motion carried.

Unfinished/New Business -— None


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X. Commissioner FYI

Commissioner Brown reminded everyone that there is a Public Hearing December 9th at 6pm about the Jail Expansion and Community Correction Expansion. He announced that the Commissioner’s received and opened bids for the former YMCA project on November 25, 2020 and awarded bids for that project on December 7, 2020. There was a total of 11 bid packages and eight of the 11 bid packages had multiple bids. The total amount awarded for this project was $2.2 million dollars. The project will start after the first of the year and like the Fairgrounds project, it will be completed sometime in late 2021.

XI. Public Comment- None

XII. ADJOURNMENT . Councilmember Winger moved to adjourn, second by Councilmember Basham and the President

adjourned the meeting.

TIPPECANOE COU TY COUNCIL

Lisa Dullum V

8mm . j W Kathy Vernon! V

Rolahd Kara?)

ATTEST:

Robert A. Plantenga, 1/12/2021

Minutes prepared by Jennifer Wafford, Recording Secretary


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