time saving tips booklet

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Time Saving Tips For: Excel Word PowerPoint Outlook

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Page 1: Time saving tips booklet

Time Saving Tips For:

Excel

Word

PowerPoint

Outlook

Page 2: Time saving tips booklet

About Glide Training

Our main focus is on the end objectives of

the individual, their team and organisation

and we design bespoke training to reflect

these objectives.

We are not here simply to “show-case”

software or methodologies, but to really help

you improve the way that you work within

your organisation.

We provide in-company training to our

corporate clients and to small businesses

who are looking for opportunities to learn

and develop their skills to run their

businesses effectively and with great results.

Page 3: Time saving tips booklet

©Glide Training Ltd Page 3

Excel

Check calculations in Excel:

Select two or more cells and the sum of those

cells is on the status bar. Right click for other

functions.

Keep the leading zero in a number:

Do you find Excel annoying when you type a

number that starts with a 0, and the 0 disappears?

Precede with an apostrophe and the zero

remains!

Rotate the orientation of data:

Select your data, select Copy, click on the starting

cell for the transposed data, click on the arrow

below the Paste button and click Transpose.

This:

Becomes:

Page 4: Time saving tips booklet

©Glide Training Ltd Page 4

AutoFill to copy instead filling series:

To get Excel to copy

weeks or other items

that would be seen as a

series: Click on the cell

containing the value to

be copied. Click and

drag across the cells to

copy to using the cross

in the bottom left of the cell. Once you have

released the mouse button, click on the smart tag

and choose Copy Cells.

Shortcut keys for highlighting data:

Ctrl, shift,

down arrow

Highlights from current cell to

the bottom of the list vertically

Ctrl, shift, end Highlights from current cell

end of the range

Ctrl, down

arrow

Highlights 1 cell at a time,

downwards

Page 5: Time saving tips booklet

©Glide Training Ltd Page 5

Word

Inserting a new page:

Don’t do lots of carriage returns to put in white

space at the end of a page – start a new page by

putting in a page break (Ctrl, Enter).

Starting a new line in a bulleted list without a

bullet point:

To have a line of text or a gap under a bullet point

before continuing with more bullets, type Shift,

Enter instead of just Enter.

Shortcut keys for moving around:

Ctrl, Home Moves to the beginning of the

document

Ctrl, End Moves to the end of the

document

Home Moves to the start of a line

End Moves to the end of a line

Page 6: Time saving tips booklet

©Glide Training Ltd Page 6

Organising text and pictures:

Use a table (without borders) to layout text and

pictures together.

Show/Hide:

Use the Show/Hide button (above) to help you

find out what is happening in a document. The

following symbols are useful to know:

paragraph break

line break

Tab

…. Spaces

Updating fields:

If you have cross-references, a table of contents

or other fields in a document, update them all at

once by typing Ctrl, A (selects the whole

document) and then F9 (updates fields).

Page 7: Time saving tips booklet

©Glide Training Ltd Page 7

PowerPoint

Reduce file size. Compress pictures:

Click on any picture in the document. From the

Picture Tools Format tab, then click on the

Compress Pictures button.

Select your required options and click OK.

Start a slide show from the desktop:

To start and finish a show by double clicking on

the icon and without showing the editing screen,

save a copy of your presentation as a PowerPoint

Show (Save As Type, PowerPoint Show).

Working with objects:

Ctrl, click

and drag

Copies an object

Aligning

Objects

Select the objects, from the

Home tab, select Arrange, then

choose an Alignment option.

Page 8: Time saving tips booklet

©Glide Training Ltd Page 8

Outlook

Finding messages in the same thread:

You can group messages to make it easier to find

messages that are part of the same conversation.

From a mail folder, go to the View tab and tick the

Show as Conversations box.

Searching mail:

Instead of scrolling through the Inbox to find a

message, enter the senders name or some text in

the Search box.

(This is even more useful when Show as Conversations is in

use.)

Organise your screen:

From the Inbox, go to the View

tab and set up your screen

layout.

Page 9: Time saving tips booklet

©Glide Training Ltd Page 9

Page 10: Time saving tips booklet

Courses Offered

I.T. Training

Microsoft: Excel, Word, PowerPoint, Outlook,

Access, Project, Visio, Publisher, Version upgrades.

Adobe: Photoshop, Dreamweaver, Acrobat,

Fireworks, Illustrator

In-House Systems: Oracle, SAP, Learning

Management Systems, payroll systems, Sales

tools, Intranet, New Employee Induction training

and more.

Personal Development Training

Develop skills including communicating,

presenting, time management, coaching, sales,

resilience and more.

Management & Leadership Training

Develop skills for Project Management, managing

teams, coaching, mentoring, innovation,

performance and more.

Page 11: Time saving tips booklet

How To Get In Touch

[email protected]

01273 956200

www.glidetraining.com

facebook.com/glidetrainingpage

@glidetraining

linkedin.com/company/glide-training-ltd

pinterest.com/glidetraining

glidetraining.tumblr.com

goo.gl/OZa3Kj