Time Management

Time management

“a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.”

http://en.wikipedia.org/wiki/Time_management

Why Should I manage my Time?•Time is one of the most critical resources

in any project. •Good planning spreads the necessary

work over a reasonable period of time. This allows everyone to work at a consistent, sustainable pace.

•While it does take time to plan ahead, the time saved more than make up for it.

Effects of Poor Time Management•Decreased employee morale•Lower employee productivity•Higher turnover

•Why do you think these three things are effected by time management?

Decreased Employee Morale

•Employees do not like working for managers that do not know how to manage their time. When managers react without first planning, the employees see this as a weakness in management skills.

Lower Employee Productivity

•With low morale and a lack of trust in their supervisor/manager, employees tend to perform less than usual.

High Turnover

•As morale gets lower and productivity declines, employees lose interest/desire to work for the manager/company.

•This cost companies a lot of money to consistently train new employees.

•Timelines

•PERT Charts

•Gantt Charts

Tools to manage your Time

Timelines

•A clean and concise visual representation of a series of events. It helps you arrange large chunks of time and see the overall plan easily.

Timeline

•Linear: http://www.lkwdpl.org/study/timeline/

A linear timeline shows a picture of events as they occurred in a certain period of time. Use a linear timeline for one subject and time frame.  A linear timeline can be written horizontally or vertically, for example:

Timeline•Comparative: http://www.lkwdpl.org/study/timeline/

A comparative timeline shows two or more subject areas which occurred at the same time; it shows readers the "big picture." A comparative timeline might compare historical events in two or more countries or compare two or more subjects like music and theater. A comparative timeline could look like this:

PERT Charts

•The Program (or Project) Evaluation and Review Technique, commonly abbreviated PERT, is a model for project management designed to analyze and represent the tasks involved in completing a given project.

(http://en.wikipedia.org/wiki/Pert_chart)

PERT Chartdeveloped primarily to simplify the

planning and scheduling of large and complex projects. It was able to incorporate uncertainty by making it possible to schedule a project while not knowing precisely the details and durations of all the activities. It is more of an event-oriented technique rather than start- and completion-oriented, and is used more in projects where time, rather than cost, is the major factor. It is applied to very large-scale, one-time, complex, non-routine infrastructure and Research and Development projects. (http://en.wikipedia.org/wiki/Pert_chart)

Steps in the PERT Planning Process1.) Identify the specific activities and

milestones2.) Determine the proper sequence of the

activities3.) Construct a network diagram4.) Estimate the time required for each

activity5.) Determine the critical path6.) Update PERT chart as the project

progresses

PERT ChartA network diagram created using Microsoft Project (MSP). Note the critical path is in

red.

GANTT ChartA more detailed description of the project

schedule, focusing on when individual tasks will be worked on.

Build the frame chart. There should be one row for each task in the PERT chart, and one column for each working day in the project from start to finish.

GANTT Chart

http://upload.wikimedia.org/wikipedia/en/7/73/Pert_example_gantt_chart.gif

Project Planning

•Using the Student Reference Material Provided, get into your four team group and develop a birthday party plan (30 minutes)

•We will review plan with the class.

Project Planning

•With your same group, discuss a project that your team would like to plan out.

•Inform instructor of the project and develop a time management plan for the project. Include in this plan a timeline, PERT chart, and Gantt chart.

Review & Questions

•Lets review the groups projects.

•Any Questions?

•Please complete evaluation before leaving.