time management: how to manage time

Short Term Goals Long Term Goals

Omnie Solutions (I) Pvt. Ltd.

Planning. Priorities. Procrastination.


Plan to do most imp thing first Sort out things (Use planners) Organize things, maximum problems can be solved by organizing Team Work – delegate work


1st 2 hrs are the most effective hours. Plan most imp work at that time Start with the most important work of the day. Don’t schedule meetings for this time.


It takes too much time. You don’t know how. You want to do it “perfectly.”

Missed deadlines. Overlooked opportunities. Wasted time. Lost customers due to poor or slow service. Wasted money. Use right channel of doing the work


Mention your daily tasks in the calendar Write dates for follow-up along with the task Include personal deadlines. Prepare your calendar for the entire month by 1st of every month Delete the completed tasks from your calendar


Just because you can do something easily doesn’t mean you should that first.

Give priority to the task that is most Urgent.Prepare a priority list on daily or weekly basis and update it regularly


Remember Ann Landers’s words: People take advantage of you

only with your permission.Think twice before making a commitment


Do it- reply to those that need a reply immediately Defer it- scroll past the emails that can wait (you can flag up the ones you don't want to

lose track of, to remind you to reply later) Delegate it - forward emails that someone else needs to deal with Dump it - delete emails you don't need to respond to and those dealt with that you do

not need to keep Do not check mail in every 10 mins. Use Folders and apply rules so that you do not waste time on searching for mails Keep standard emails templates which can be used afterwards


Procrastination is the bad habit of putting off until the day after tomorrow what should have been done the day before yesterday

Napoleon Hill(American Author)

Procrastination creates:

DelayLow achievementStressFeelings of guiltProblems with deadlinesPoor personal organisationIneffective planning


Attempting too much. Not saying no. Incomplete information. Management by crisis, fire fighting. Interruptions. Meeting without agenda


It is a valuable management tool. It is also about change management. It strengthens the role of the library (resource) in the organization. It can demonstrate the librarian’s competence and improves the image and visibility of the library.


Goal must be concrete Goal must be measurable Goal must be in writing Goal must be achievable


Steps required to achieve the goals. Prioritize. Set deadlines. List resources needed. Keep your eye on your goals.


Beckwith’s Three Cornerstones of Planning◦ 1. Predicting the future. ◦ 2. Decide what you want your future to look like.◦ 3. Analyze the results.◦ 4. Implement the plan.


Read the market trend Analyze from results Refer to last year’s plans What dose the client desire?

Write your vision statement. Share your vision with the participants. Then write the mission statement.

Remember to plan for alternative futures.


Keep a check point for yourself, analyze the results Look for new ideas to help you achieve your goal

Goals can never be reached without execution of plans Give a start to your ideas, every small step will contribute in your

success


Ground Rules for effective time management◦ Planning◦ Organizing ◦ Prioritizing◦ Multitasking◦ Using effective ways to reduce effort ◦ Smart working◦ Setting Target for yourself


Thank You!!

Presentation Created By:

Pallavi Chaudhary

(Sr. HR Executive)


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