March 19th-24th

The Wooster High SchoolInstrumental Music

Department

DISNEY WORLDDISNEY WORLD2016 2016

Disney WorldTrip

Handbook

Orlando, FloridaMarch 19-24, 2016

Disney World

Wooster High SchoolInstrumental Music Department

Table Of Contents

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Addresses and Phone #'s 4Adult List 6 Bus Travel 11Chaperone Information 18Chaperones' Student Check-Off Sheet 28Disney Information 6General Guidelines 10Hotel Information 17Itinerary 8Instruments and Equipment 15Loading 16Luggage 11Medical 14Money 15Music 15Music Staff and Chaperone Room Assignments 20Notes 27Participating WHS Organizations 4Pledge Form & Field Trip Permit (return by 3/3) 29Special Information 11Student Bus and Room Assignments 21Student List 5Trip Statistics 26Uniforms 13What To Bring 12

From The Principal

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Dear Students, Staff, and Chaperones,

Being a member of the Wooster High School Band and Orchestra is a great honor that carries a level of respect and distinction. Traveling to one of the most renowned destinations in the world, Walt Disney World, is a wonderful opportunity. You should be proud to be a member of such a group. The tradition of this trip as an established part of our music curric-ulum is special and unique. You will have other opportunities that most students across this nation will never experience.

While you are traveling, remember your roles as good ambas-sadors from Wooster. You have the awesome responsibility to represent yourselves, Wooster High School, and the city of Wooster. Our administrative team expects that you will display proper behavior at all times as you represent our school and our town.

Please be respectful and safe in all you do. Most importantly, take time to enjoy your experiences. There is a reason why champions always say, “I’m going to Disney World.”

Congratulations and Good Luck! Go, Generals!

Mr.Keener

From The Director

Dear Students,

What a great opportunity we have in a trip such as this. You will perform for thousands of people in one of the greatest venues in the world, Disney World! I am very confident in your abilities and extremely proud of all of you. I’m so excited that you will get the chance to show so many others how talented you are. No matter what, please relax and enjoy yourself. You deserve an opportunity like this, so take advantage of every minute. The memories of this trip will be with you for a lifetime.

Because we will spend much of our trip in the midst of hun-dreds of thousands of people, it will be very important for you to be extremely conscious of where you are asked to be and when. Your safety and enjoyment are of primary concern. Please give the chaperones that have volunteered their time and money for our trip the respect they deserve. In short, just use your head.

Many people have made sacrifices so that you may take advantage of this opportunity. Please remember that you are representing not only Wooster High School, but the city of Wooster and the state of Ohio. Your fine musicianship will surely come through; make sure that your attention to pro-fessionalism does as well.

Congratulations and good luck!

Sincerely,

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Mr.Adams

Wooster High School String Orchestra Dan Adams, Director

Wooster High School Marching Band Dan Adams, Diane Adams, Doug Bennett, Directors

General InformationParticipating WHS Organizations

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Tour CoordinatorNoteworthy Tours, Inc. 1-800-323-2331PO Box 1665 1-419-627-2757 (emergencies)Sandusky, Ohio 44871-1665 info@noteworthytours.com

Go Online To Get Up-to-date Trip Informationhttp://www.whsmusic.nvi.net/trips.htm

Hotel Embassy Suites Orlando - International Drive/Jamaican Court8250 Jamaican Court Orlando, Florida 32819 407-345-8250

Wooster High School Music Transportation515 Oldman Road Barons Bus LineWooster, Ohio 44691 12800 Brookpark Rd.330-345-4000 x.3261 Cleveland, OH 44130email: whsmusic@mac.com 888-378-3823

Important Addresses & Phone #’s

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Participating Students (and bus number)

General Information continued

215 Students

(** Loading Crew)

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Adults (and bus number)

General Information continued

Dan Adams 1Diane Adams 1Doug Bennett 5Sandy Bogner 1Renee Bright 5Susie Cochran 3Gillian Culbertson 2Melissa Gifford 5

Matt Sczpanski 4Liza Talampas 3April Tobias 2Christina Walton 2Robin Yeager 4

Julie Gingery 3Cheryl Gooch 4Mark Gooch 4Julie Kilbourne 2Barb Knapic 1Lapman Lun 5Denise Otto 3Bev Reed 5

Disney World Information

Formerly known as Downtown Disney, this is an outdoor shopping, dining, and entertainment complex where we will go on Monday eve-ning. Includes 3 areas: West Side, the Landing, and the Marketplace.

Disney Springs

21 Adults

Disney's Animal KingdomOne of Disney's newest parks features:

• Expedition Everest ride• Maharajah Jungle Trek & Kilimanjaro Safaris• It’s Tough to be a Bug 3D “Bug’s Life” feature• Countdown to Extinction & River Rapid rides

Disney FastPass+Reserve access to attractions in Animal Kingdom, Mag-ic Kingdom, and EPCOT.

Use your ticket ID code to register up to 3 advance FastPass+ picks per day via the web.

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General Information continued

Disney World Information continued

Disney's Hollywood StudiosDisney's movie studio features:

• The Twilight Zone Tower of Terror• Rock ’n’ Roller Coaster• Fantasmic!• Star Tours - Star Wars ride• Jim Henson's Muppet Vision 3D

This is where the Marching Band will perform. We are featured in the parade that precedes the Disney Festival of Fantasy Parade down Main Street, USA. As with all the parks, plan your stops well. That way you'll get to see the sights that interest you the most. Some might be:

• Main Street Electrical Parade• Space Mountain• Splash Mountain• “Wishes" Fireworks show• Pirates of the Caribbean

Magic Kingdom

Epcot The largest of the Disney Parks Features include:• Mission: Space• Test Track• Honey, I Shrunk The Audience!• Soarin'• World Showcase of 11 countries• Illuminations

Itinerary

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Saturday, March 1912:30 PM Check-in: WHS B136 Load buses.1:30 Depart WHS to Orlando, Florida. $ Late Dinner Stop en route ~ (45 min.). Sleep.

Sunday, March 20 $ Breakfast Stop en route ~ (45 min.).9:30 AM approx. Arrival at Disney's Hollywood Studios. 1 Dining Card provided ($10). $ Additional food/snacks on your own in park.8:30 PM Fantasmic! After Fantasimic, exit to buses. Depart to Embassy Suites. Check in, unload.11:00 Curfew. In rooms, doors locked.11:30 Lights out.

Monday, March 216:15AM Wake-up.7:00-8:45 Breakfast at hotel.9:00 Depart to Disney's Animal Kingdom. $ Lunch on your own at Animal Kingdom.4:30 PM Meet at park exit and move to buses.5:30 Depart to Disney Springs. $ Dinner on your own.9:45 Meet at bus parking.10:00 Depart to hotel.11:00 Curfew. In rooms, doors locked.11:30 Lights out.

Tuesday, March 226:15AM Wake-up.7:00-8:45 Breakfast at hotel.9:00 Depart to Magic Kingdom Park. 1 Dining Card provided ($10). $ Additional food/snacks on your own in park.

Itinerary continued

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Tuesday, March 22, continued1:00 PM Marching Band meets for performance at Golden Oak Outpost stand by "Splash Mountain". Change, warm-up. Orientation by Disney Staff.2:30 Marching Band featured in opening to “Disney Festival of Fantasy Parade” down Main Street, USA. After parade, change, pack up, and go back into park.9:00/10:00 Enjoy “Wishes” fireworks show and “Main Street Electrical Parade”. Park closes. Load buses/depart to hotel. Curfew upon arrival. In rooms, doors locked. Lights out.

Wednesday, March 236:30 AM Wake-up.7:00-9:00 Breakfast at hotel.9:00 Check out of hotel. Load buses. Orchestra transfers string instruments to rental truck.9:30 Depart to EPCOT. 1 Dining Card provided ($10). $ Additional food/snacks on your own in park.1:30 PM Orchestra meets at Italy Showcase by Gelato Kiosk and “La Gemma Elegante” shop.2:00 “You're Instrumental” workshop begins.4:30 Workshop ends. Re-enter EPCOT.9:00 Enjoy Illuminations: Reflections of Earth. Immediately after show meet at buses in lot. Transfer string instruments to buses.10:00 Depart for Wooster. Sleep. $ Breakfast Stop en route ~ (45 min.). $ Lunch Stop en route ~ (45 min.). Thursday, March 246:00 PM approx. Arrive at Wooster High School. *Parents: Please do not park behind school. Unload, pack up instruments and equipment. Turn in Marching Band uniform (B126).

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General Guidelines1. Bring questions to the Music Parents Meeting: 8PM - March 1st.

2. The Wooster High School policies for student conduct (see WHS Student Handbook) and the WHS Music Department policies (see WHS Band/Orchestra Handbooks) are in effect at all times.

3. There will be absolutely no smoking at any time. Students found smoking will face immediate disciplinary action as well as suspension upon return to WHS.

4. There will be absolutely no drinking of alcoholic beverages or drug use at any time. Drinking or drug use will result in that student’s parents being contacted and said student being sent home on the first available transportation at their own expense. The student will also face suspension upon return to WHS.

5. Hotel Security Guards will be employed throughout the night dur- ing our stay at the hotel.

6. In case of any emergency, contact a director or chaperone immedi-ately. Do not hesitate. If in Disney, find a park employee.

7. All students are responsible for knowing the scheduled times of all events, rehearsals, departures, etc. Take your handbook with you to FL.

8. When checking in with a chaperone at report times, you must be seen to be accounted for. Friends cannot check in for you.

9. When we are all together, do not separate from the group at any time. When free time is scheduled, always travel in groups. The larger the number of people together, the better.

10. Always practice good citizenship. Be aware of the fact that you are representing not only yourselves, your families, and the music depart-ment, but also Wooster High School and Wooster, Ohio.

11. Students are responsible for reading and following all guidelines as established in the trip handbook. Return the Pledge Form promptly.

12. Wear your supplied lanyard at all times.

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Special InformationBus Travel1. All students and chaperones will adhere to the same bus assign-ment for the duration of the trip.

2. MP3 players, phones, etc. may only be used with headphones. Remember, you are responsible for equipment such as these on the trip.

3. You are responsible for keeping the bus clean. Food and beverages are allowed but may be disallowed if they are not handled responsibly. No coolers are allowed. Keep food and beverages to a minimum.

4. Stay in your seat while the bus is moving unless instructed other-wise by a chaperone or bus driver. Keep aisles clear.

5. Please use bus restrooms only for “emergencies”. Plan to use the facilities at various stops on the way and before departures.

6. Keep noise on the bus to a reasonable level so as not to disturb the driver of the bus and those around you.

7. Before entering the bus, check in with your assigned chaperone.

8. All movies must carry less than an R rating. Movie selection will be subject to aproval by chaperones and directors.

9. Make sure to charge your cell phone completely on the bus as we travel to Florida to ensure you have battery for the long 1st day.

1. Everyone is permitted one medium size suitcase and one small carry-on travel bag (to fit under the seat in front of you /at your feet).

2. Your suitcase will be transported in the lower compartment of one of the buses and will not be available to you during travel. Keep any items you will need during the bus ride in your carry-on bag. The bottom of the bus may not be accessed when we arrive.

Luggage

Special Information continued

Luggage continued3. All luggage must be marked clearly with your name and “Wooster High School, Wooster, Ohio” on the outside. Put your name, address, and phone number on the inside of the luggage.

4. Your luggage is your responsibility at all times. You are responsi-ble for leaving and picking up your suitcase at the proper loading and unloading areas outside the buses (see Loading, pg. 16).

5. All suitcases will be placed under buses 3, 4, 5. (instruments go under buses 1, 2)

1. Clothing A. You will need clothing appropriate for hot, humid weather. Check the weather ahead of time for ideas. Check itinerary for appropri-ate dress.

B. No old, ragged jeans, etc., or T-shirts with imprintings of bad taste are to be worn. You will be asked to change if necessary. The WHS dress code will be in effect. Remember that you are an “ambassador” for our community.

C. All uniform parts, including "Woo!" shirt, socks, hose, shoes, etc. This is discussed more thoroughly under Uniforms.

D. The Orchestra will wear comfortable, but appropriate, clothing for the clinic session.

2. Toiletries A. Toothbrush, toothpaste, shampoo, deodorant, etc. B. Hair dryers will be available in your hotel room.

3. Sun Screen A. At this time of year, after our winter and being thrust into intense sunlight, there is a high probability of severe sunburn.

What To Bring

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Special Information continued

What To Bring continued4. Cell Phone A. All students who have a cell phone are encouraged to bring them. Do not forget your charger. Your bus seat has a charginging port. B. Provide your cell number on the Pledge Form. Numbers will be used for the duration of the trip and then will be discarded. C. You will be asked to silence and put phones away at times (eg. backstage). Remember to be courteous to those around you.

Uniforms1. Marching Band: You will need your complete uniform: • Pants • Jacket (Wools) • Plume ("plume people") • White Gloves • Long Black Socks • Spats • Hat (no box) • Black Shoes (cleaned, no sneakers) • "Woo!" T-shirt

2. Flag Corps: You will need your complete uniform: • Blue Pants • White Blouse (white shirt under) • Shoes (clean)

3. Majorettes: You will need your sequined outfits: • Sequins • Boots • Hose

4. Band pants must be hemmed (loosely, please; and no cutting) so that the cuffs do not break at the instep. They should hang exactly straight. Parents, please help us take care of this before departure day.

5. All uniform parts (even shoes and hats) will be transported in your garment bag and will be carried on the bus by you. Uniforms will be stored carefully in overhead compartments.

6. Uniforms will stay (laying flat) in the overhead bus compartments of the buses. Do not take your uniform to your room.

7. Make sure your name is clearly printed on the tag on your garment bag. If you need a new tag, please ask before the trip.

8. When in uniform, students must wear the full uniform. You will be instructed on when to change in or out of your uniform or remove hats.

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Special Information continued

Medical1. All students must have an updated Emergency Medical Form on file with the music department.

2. The directors must be notified in writing prior to departure of any special medical concerns, including information on medications.

3. Emergency Medical Forms (EMF) for each student will be taken on the trip. Mr. Adams will have copies of all students' EMFs. Chaper-ones will carry a copy of the EMF’s for all their assigned students.

4. While in the Disney parks, Mr. Adams will leave his copy of EMF’s at the first aid station along with a cell phone number the Disney staff can use to call him in an emergency. If you become ill or injured, inform a nearby Disney staffer that you are from Wooster High School, and they will contact Mr. Adams from the first aid station.

5. Dr. Lun will hold prescription medications for all students for whom there is a need. Medical concerns should be brought to the at-tention of directors as soon as possible prior to the trip. Obtain a form from the music office to be completed by your physician to allow for the administration of prescription medications. (Pack your own “over-the-counter” meds such as asprin, band aides, antihistimines, etc. in in your own bag in their original containers.)

6. Notify your chaperone if you are not feeling well. In the case of a medical emergency, notify a director immediately.

7. Please eat intelligently at all meals. You will need to keep up your energy to meet the hectic schedule. Eat something at every meal, even if you don't feel particularly hungry. Poor eating habits on a trip such as this are the number one reason for sickness.

8. It will be especially important to consume lots of fluids to fight dehydration. Water is always the best option.

9. Do you ever suffer from motion sickness? If so, be sure to bring some Bonine or Dramamine for the bus ride and Disney attractions.

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Special Information continued

1. You're A Grand Old Flag/America The Beautiful must be memorized prior to departure. It will be checked-off to directors of the Freshman Band, Concert Band and Symphonic Band before we leave.

3. All Marching Band members need to attend four practices in the Gault Rec. Center: 7:15AM on March 9th, 15th, 16th, 17th.

Music

1. You will need to bring money (approx. $74-$91)* for the following meals not included in the regular trip package (look for $ in Itinerary):

Saturday: Late Dinner en route to Orlando (fast food $7). Sunday: Breakfast en route to Orlando (fast food $6). Additional Snacks/Dinner at Hollywood Studios ($10) Monday: Lunch at Animal Kingdom ($10 to $15). Dinner at Disney Springs ($8 to $20) Tuesday: Additional Snacks/Dinner at Magic Kingdom ($10). Wednesday: Additional Snacks/Dinner at EPCOT ($10). Thursday: Breakfast en route to Wooster (fast food $6). Lunch en route to Wooster (fast food $7).

2.* Each person should decide how much money to spend on such items as snacks, souvenirs, etc. Refer to the itinerary to see where you might want to spend money in this way.

3. In general, purses (especially large purses) are discouraged.

4. Do not leave money in your hotel room or left unattended.

Money

1. Be sure your instrument is in good playing condition prior to de-parture.

Instruments and Equipment

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Special Information continued

Instruments and Equipment continued2. Double check for flags, batons, mouthpieces, oils, extra reeds, extra strings, etc. before we leave.

3. All instrument cases must be marked clearly with your name and “Wooster High School, Wooster, Ohio” on the outside. Put your name, address, and phone number on the inside of the instrument case.

4. Percussion section leaders should make sure that all trap cases and any other percussion items transported are marked clearly with the above information. Double check that all mallets, sticks, and carriers are packed and loaded.

5. All violins and violas will travel to/from in the overhead compart-ments. Take your violin/viola to your room at check-in. Cellos will go in the spare seats in the back of the buses. String Basses will be transported underneath bus 1.

6. All other instruments and equipment will go in the compartment underneath buses 1 and 2. Instrument cases under the buses will not be available to you during travel.

7. Loading/unloading your instrument is your responsibility.

8. Flutes and Clarinets will be placed in Rubbermaid containers.

Loading1. There will be a crew of 10 people (see pg. 5**) who will serve on the Loading & Unloading Crew. These people will do the actual pack-ing of items under the buses as well as pulling items from underneath the buses. Be ready to hand instruments and suitcases to these people to move the process efficiently and quickly.

2. Everyone is responsible for the loading and unloading of his/her own luggage. Your suitcase is to be loaded underneath buses 3, 4, 5. Instruments will be loaded underneath buses 1 and 2.

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Loading continued3. Keep your eye on your bag/instrument and see that they're loaded. When we unload, the loading crew will set it next to the bus. Make sure not to leave your suitcase or instrument.

4. Remember that any items loaded underneath the buses will not be available during travel, so plan ahead.

1. Students may not leave the hotel.

2. If there is a problem with your key, go to the front desk to get it checked out. Ask a chaperone or another student first if you have ques-tions. Please do not let doors slam shut.

3. Please do not take any “souvenirs” from your room (towels, etc.)The hotel will contact the school with a list of expenses from each room. Students in the room will cover these costs. Occupants will be billed for any damages in their rooms. Also, don't even bother opening the mini fridge in the room.

4. No boys in girls’ rooms, or vice versa.

5. Please do not use the telephone in your room. Use cell phones or pay phones to make any necessary calls. Do not place room service or delivery calls of any kind.

6. It is advised not to bring unnecessary items such as expensive jew-elry, etc. Never leave anything of value in your hotel room while away for the day. You may wish to utilize the safe in your room.

7. Everyone in their own rooms by curfew; doors shut and locked.

8. Any students out of their sleeping quarters after lights out will be sent home on the next available transportation at their own expense.

Hotel Information

Special Information continued

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Chaperone InformationGeneral Information1. Each chaperone will be assigned 2-3 rooms of students.

2. Check attendance of your student group at all meeting times and bus departures. It may be helpful to use the chart on page 28.

3. One chaperone will be designated as bus captain. This person will report to Mr. Adams on the status of attendance at meeting times and bus departures.

4. When checking-off students after bus stops, wait outside the bus and make visual contact with each of your assigned students as they en-ter the bus. Please do not rely on second-hand information on whether or not a student is present at any check-in.

5. Instruct your students to ask Disney personnel for directions (bus-es, gates, back lot, etc.).

6. Make room and curfew checks as scheduled on the itinerary. When checking rooms, you have the right and responsibility to enter a room and check all parts of the room if necessary, including bags/containers.

7. Please bring this handbook with you. It contains important infor-mation that you will want to utilize throughout the trip.

8. If you have what you consider to be a problem concerning a stu-dent, please bring it to the attention of a director as soon as possible.

9. Please help to remind students of upcoming events, activities, appropriate dress, monies needed, etc.

10. Check student rooms at check-out for any forgotten items.

11. Carry the EMF’s for each of your assigned students.

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Chaperone Information continued

Specific Information1. Dr. Lun will hold prescription medications for all students for whom there is a need. Specific medical concerns should be brought to the attention of the directors as soon as possible prior to the trip. Chaperones will receive a copy of forms from students allowing for the administration of prescription medications. A "masterlist" of students with prescription medications will be provided to chaperones so they know which students will need to meet up with Dr. Lun at specific times throughout the trip.

2. Check-in Helpers will check-in students and direct them to their assigned chaperones (and chaperones to their assigned students). Use the check-in time to familiarize yourself with the students in your charge.

3. Mr. & Mrs. Gooch will handle uniform concerns and will transport spare uniform parts and repair items.

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Bus & Room AssignmentsMusic Staff and Chaperone Room Assignments

Room No. ______Renee BrightMelissa GiffordBev Reed

Room No. ______Gillian CulbertsonJulie KilbourneApril TobiasChristina Walton

Room No. ______Susie CochranJulie GingeryDenise OttoLiza Talampas

Room No. ______Dan AdamsDiane Adams

Room No. ______Doug BennettLapman Lun

Room No. ______Sandy BognerBarb Knapic

Room No. ______Mark GoochCheryl Gooch

Room No. ______Matt SczpanskiRobin Yeager

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Bus & Room AssignmentsStudent Bus and Room Assignments

Bus #1

Bus Captain: Mrs. Adams

Mr. Adams

Total on Bus

Mrs. BognerMrs. Adams Mrs. Knapic

44

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Bus & Room Assignments continued

Bus #2

Bus Captain: Mrs. Kilbourne

Total on Bus 49

Mrs. Tobias

Mrs. Walton

Mrs. Kilbourne Mrs. Culbertson

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Bus & Room Assignments continued

Bus #3

Bus Captain: Mrs. Otto

Total on Bus 49

Mrs. Gingery

Dr. Talampas

Mrs. Cochran Mrs. Otto

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Bus & Room Assignments continued

Bus #4

Bus Captain: Mr. Gooch

Total on Bus 44

Mrs. Gooch

Mr. Sczpanski

Mr. Gooch Mrs. Yeager

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Bus & Room Assignments continued

Bus Captain: Mr. Bennett

Bus #5

Dr. Lun

Mr. Bennett

Total on Bus 50

Mrs. GiffordMrs. Bright Mrs. Reed

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Trip Statistics

Students 215

Chaperones 18

Staff 3

Total Participants 236

Female Students 130

Male Students 85

String Orchestra 50 (4 also in MB)

Marching Band 169

Totals

Other Numbers

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Notes

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StudentStudent Check-Off Sheet

Permission and Pledge FormC u t a l

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My child, ______________________________ has my permission to travel with the WHS Instrumental Music Department to Orlando, Florida on March 19th-24th, 2016. It is understood that my child will ride to and from on the bus and is responsible for his/her conduct.

________________________________ signature of parent or guardian

I can be reached at the following number(s) from March 19th-24th:

daytime phone # _______________________________________

evening phone # _______________________________________

student cell phone # ____________________________________• Students are encouraged to bring cell phones (see pg. 13) •

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As a member of the Wooster High School Marching Band/Orchestra, I have read and understand the trip handbook and agree to abide by the policies stated therein. These policies are in effect for the Wooster High School Instrumental Music Department’s trip to Orlando, Florida, March 19th-24th, 2016.

If, because of infractions of stated rules or other serious misbehav-ior, the directors deem it necessary to send me home prior to the close of the trip, my parents and I agree to pay for my immediate return to Wooster without refund of any portion of the trip.

Date _______________ ________________________________ signature of student

________________________________ signature of parent or guardian

Return this page to the Music Office by Thursday, March 3rd.

Pledge Form

Field Trip Permit