the productivity shift: doing productive vs. being productive (the marketing event 2013)

DOING PRODUCTIVE VS BEING PRODUCTIVE

W: productivityist.com E: [email protected] T: @mikevardy

THE PRODUCTIVITY SHIFT

mailto:[email protected]?subject=

ABOUT ME

ABOUT THIS SESSION



you’ve got proposals to do… …meetings to attend…

…award submissions… …lunches…

…and so on…



TIME MANAGEMENT



WHAT IS TIME?



there are 14 different definitions of time... !

!

...and that’s just when it is used as a noun.



THE BOTTOM LINE?time is incredibly big.



MANAGING TIMEmeans managing you AND your energy



"YOU CAN DO ANYTHING BUT YOU CAN'T DO EVERYTHING.”

DAVID ALLEN



FOCUS ON TASK(not on time)



LET’S TALK ABOUT...time chunking

!



TIME CHUNKINGit’s what makes time less than big



YOU CAN TIME CHUNKby the week

by the day by the hour



A PROJECT IS...anything that requires more than a single action to complete.



THE IMPORTANCE OF CONTEXTS



CONTEXTS ADD VALUEto your tasks, projects, and goals



TASK MANAGEMENTTools



ASANA



FLOW



EVERNOTE



REMINDERS HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-REMINDERS-AS-A-TASK-MANAGER/


http://productivityist.com/how-to-use-reminders-as-a-task-manager/


30/30 HTTP://PRODUCTIVITYIST.COM/HOW-TO-USE-3030-LIKE-THE-EMERGENT-TASK-PLANNER/



DUE



THE POMODORO TECHNIQUE HTTP://WWW.POMODOROTECHNIQUE.COM/DOWNLOAD/PDF/POMODORO-CHEAT-

SHEET.PDF

There are five basic steps to implementing the technique: !

1. Decide on the task to be done 2. Set the pomodoro (timer) to 25 minutes

3. Work on the task until the timer rings; record with an x 4. Take a short break (3-5 minutes)

5. Every four "pomodori" take a longer break (15–30 minutes)


http://www.pomodorotechnique.com/download/pdf/Pomodoro-Cheat-Sheet.pdf


LET’S NOT FORGETanother piece of technology...



DAVE SEAH’S EMERGENT TASK PLANNER HTTP://DAVIDSEAH.COM/BLOG/NODE/THE-EMERGENT-TASK-PLANNER/




THE STRIKETHROUGH SYSTEM

TASK TASK TASK

CAPTURE CONTEXTS USE COLOR


EMAIL MANAGEMENT



THE EMAIL PROBLEM



The problem with email isn’t the platform. !

The problem with email is the users of the platform.



WHAT EMAIL REALLY IS(it’s not what you think)



An email can be one of two things... !

1. An action item !

2. A reference item



EMAIL MANAGEMENTTactics



1. BUILDING BETTER SUBJECT LINES 2. FIRST IN, FIRST OUT 3. TEXT EXPANSION/CANNED RESPONSES 4. CHECK EMAIL “SECOND THING” IN A.M. 5. SET BOUNDARIES



LET’S TALK ABOUT...Inbox Zero



email isn’t the real work but... !

!

...we give it that power every time we let it steal our focus.



THE IDEA OF MULTIPLE INBOXES



EMAIL MANAGEMENTTools



DISPATCH



KEYMAILS



AWAYFIND



CALENDAR MANAGEMENT



WHAT GOES ON A CALENDAR?



HYPERSCHEDULING(or “The About A Boy Syndrome”)



DUE DATESare not as important as “Do Dates”



THE WEEKLY REVIEW PROCESS



THEMING YOUR MONTHS



CALENDAR MANAGEMENTTactics



1. USE DIFFERENT CALENDAR VIEWS (DAY, WEEK, MONTH)

2. SCHEDULE APPOINTMENTS WITH YOURSELF 3. COLOUR-CODE WHERE POSSIBLE 4. CREATE AN “IDEA CALENDAR” 5. DON’T MARRY YOURSELF TO THE GREGORIAN

CALENDAR



CALENDAR MANAGEMENTTools



DOODLE



SCHEDULEONCE



FANTASTICAL



5 THINGS YOU CAN DO NOW: !

1. “FLIP THE SWITCH” ON EMAIL 2. BUILD THE CAPTURE HABIT 3. START FOCUSING ON TASK, NOT ON TIME 5. GO “DEVICE/ENVIRONMENT SPECIFIC” 6. USE TOOLS TO BLOCK THE WEB

!



YOU NEED TO BUILDAn Achievement Structure



BECAUSE WHEN YOU SET UPyou won’t upset.


- Q&A - THANKS FOR ATTENDINGW: productivityist.com E: [email protected] T: @mikevardy


the productivity shift: doing productive vs. being productive (the marketing event 2013)

Technology

email isnt

lets talk

infoproductivityist

time chunking

email

productivityist

time

problem