the initiative for school empowerment and excellence (i.4.see)

The Initiative For School Empowerment and Excellence (i.4.see)

“Empowering teachers, administrators, policy makers, and parents to increase student achievement.”

District/School Training– i4see EOY –

March 23rd, 2006

2Initiative for School Empowerment and Excellence 3/23/2006

Thanks for Attending Today!

-- Overview --


i.4.see will improve the quality and scope of data collections, provide easy access to meaningful data for schools and

reduce the burden on schools for submitting data.

As we have discussed in the past, i.4.see is underway to provide many benefits…

•Enable Sound Policy Decisions•Reduce Data Collection Burden

•Improve Data Accuracy & Reliability•Reduce Drop-Out Rate

-- Why are we implementing i4see? --


Assign SASIDs

Collect & IntegrateStudent

Level Data

Provide District &

School Access

1 2 3

The support from schools has made this a reality…

-- How are we implementing i4see? --

Three Primary Components to Phase I


• 237,259 SASIDs Assigned• 80,383 Fall 05 NECAP Labels Requested• 150,118 EOY Student Records (04-05)• 207,630 BOY Student Records (05-06)• 17,281 Spring 06 NHEIAP Labels Requested• Connection to SPEDIS, EOY, Migrant, etc…• The most amazing school and district user group!!

Our initial results have been very positive…

-- Successes to Date : 100% Submission Rate --


Sep ‘05 Dec Mar ‘06 June

Request new SASIDs on-going

i.4.seeImplementation Timeline

.We are moving forward with an annual schedule.

Beginning of Year (BOY)Free and Reduced (F&R)

October 15th

End of Year Enrollment (EOY:Enrol)End of Year Academic (EOY: Acad)

July 15th

NECAP Labels August 10th

NHEIAP LabelsF&R 10th Grade

March 6th


Now that we have the initial collection and schedule in place, we are moving onto the next tasks..

• Real – Time Withdrawal and Entry

• Data in Teachers’ Hands

• Continued Integration within the DOE

• Enhanced Policy Definition

• Additional Data Verifications

-- Next Steps --


Here’s What’s Coming!

-- Submitting EOY Data --


As most of you are familiar with, there are a series of steps to complete a data submission…

Student Level Data Submission -- Process Steps --

1. Extract and Upload File Districts or Schools will extract data such as SASID and Attendance information and send the data in a .CSV file to the DOE through the ESS (education statistics system) Web Submission Tool.

2. Review and Correct File Level Validation

The system will validate the file. For example, ensure that one student was not in attendance for 400 days (i.e. more days than are in the school session). A report will be generated that allows the district/school to see any anomalies and make the corrections.

3. Run District Level Verification

Once all the data for student level submission has been submitted for the entire district (this can be in one file or in many files, it is up to you), you will be able to run a validation report against all the data you submitted. This will check for example that if your student leaves one school to transfer to another school in your district, that he/she was received by the 2nd school.

4. Review Summary Reports and Trend Reports

When you run the district report, summary reports will also be created to allow you to spot check the data you submit. For example, you will be able to compare last years 2nd grade enrollment to this years 3rd grade to make sure the numbers are similar (not exact of course!).

5. Sign-Off (via Superintendent)

Once all the validation errors have been fixed (e.g. student who was enrolled for 500 days), the superintendent will be able to sign-off on the data. At that point the data will be submitted and locked. Future corrections will require contacting the DOE.

6. View State Level Reports Once all of the districts have submitted their data, the state will run a validation report. If errors are identified you will be asked to correct the student records and re-signoff on the file. An example of this validation, would be that a student was claimed for 200 ½ days by your school and another 200 ½ days be another district’s school. Again, it is impossible for a student to be in school 400 ½ days. The system will identify these specific anomalies.

7. Make Corrections if Needed

Once you have corrected the anomalies, you will be able to rerun the state report and sign-off on your final submission.


We are making some updates to the 1st step…

-- ’06 Enhancements –

• All Fields Required

• One New Field and a few Changes

• You will no longer need comma’s if you are missing the last field(s)

• We will be adding school level data

1. Extract and Upload File Districts or Schools will extract data such as SASID and Attendance information and send the data in a .CSV file to the DOE through the ESS (education statistics system) Web Submission Tool.


We are making some updates to the 2nd step…


• Expanded rules

• Warnings (as opposed to ‘errors’) that must be verified

• Ability to add records on-line

2. Review and Correct File Level Validation

The system will validate the file. For example, ensure that one student was not in attendance for 400 days (i.e. more days than are in the school session). A report will be generated that allows the district/school to see any anomalies and make the corrections.


We are making some updates to the 3rd step…


• Expanded rules

• Warnings that must be verified

• Trend comparisons

• Errors for missing rows

3. Run District Level Verification

Once all the data for student level submission has been submitted for the entire district (this can be in one file or in many files, it is up to you), you will be able to run a validation report against all the data you submitted. This will check for example that if your student leaves one school to transfer to another school in your district, that he/she was received by the 2nd school.


We are making some updates to the 4th step…


• NEW MANDITORY REPORTS. detail reports should be verified by those most familiar with the program (e.g. for example, a report of all Title I Math students should be reviewed by the Title I coordinator). trend reports

• A3 Report

• Requirement to Confirm Reports

• History of Edits

4. Review Summary Reports and Trend Reports

When you run the district report, summary reports will also be created to allow you to spot check the data you submit. For example, you will be able to compare last years 2nd grade enrollment to this years 3rd grade to make sure the numbers are similar (not exact of course!).


No updates to the 5th step…


• No Change (yea!!)

5. Sign-Off (via Superintendent)

Once all the validation errors have been fixed (e.g. student who was enrolled for 500 days), the superintendent will be able to sign-off on the data. At that point the data will be submitted and locked. Future corrections will require contacting the DOE.




• New State Level Verification

• Report(s) will identify required changes. (example: A student is claimed by two districts for a total number of ½ days > 366).

6. View State Level Reports Once all of the districts have submitted their data, the state will run a validation report. If errors are identified you will be asked to correct the student records and re-signoff on the file. An example of this validation, would be that a student was claimed for 200 ½ days by your school and another 200 ½ days be another district’s school. Again, it is impossible for a student to be in school 400 ½ days. The system will identify these specific anomalies.




• Upon completion of any state level corrections, the district verification must be re-run.

7. Make Corrections if Needed

Once you have corrected the anomalies, you will be able to rerun the state report and sign-off on your final submission.


More Great Opportunities!

-- Life After EOY --


Following the BOY submission, high schools will be asked to track the entry and exits of their students.

Keeping students in school – for High Schools only

Real Time Entry and Exit


We are in the process of putting together an RFP.

Getting the Data Into Teachers’ Hands

Teacher and Admin Access

Assessment & Profile Data

Curriculum & Lesson Plans

Assessment Creation


We will continue to improve the workbench.

• Workbench enhancements

• Improved verification rules and reports

• Procedure and Policy Manual

Continuous Improvement

System Enhancements


• i4see Home Page: www.ed.state.nh.us/i4seetake a look at the FAQs

• Email support: [email protected]

• Phone support: Mike Cote at 271-2775Sandy Hyslop at 271-2831

• I4see Newsletters, Training Events, Tip Documents

-- Supports --

Don’t forget to add the home page to your bookmarks – maybe even as a favorite www.ed.state.nh.us/i4see

http://www.ed.state.nh.us/i4see


Questions?

Thank you for your efforts! And please contact us any time!

the initiative for school empowerment and excellence (i.4.see)

Documents

school empowerment

eoy data

entry data

meaningful data

amazing school

school session

scope of data collections

student level submission