The IFMSA – EMSA collaboration May 11th 2013

What is EMSA?• “EMSA is a politically neutral, non-governmental

student organisation, created in 1991, led by medical students for medical students represented currently in 22 countries on a faculty level across geographical Europe. It seeks to improve the health and quality of care of the citizens of Europe, by acting as a conduit for increased interaction and sharing of knowledge between European medical students in the areas of Medical Education, Medical Ethics and Medical Science.” – European Partnership agreement

The last AgreementGeneral remarks:• Other agreements:– Barcelona Agreement (92-94)– Porto Agreement (2001)

• Jena Agreement (2002)– European Partnership Agreement (2007)– Agreement with AMEE Executive Board (2008)

The last Agreement

Mission:• establish closer contacts and increase

communication between IFMSA and EMSA• promote long-term stability in relations between

the two organisations • stimulate this contact at a local, national and

international level

The last AgreementCommunication:• regular communication through LOSO (EMSA) and

RC Europe (IFMSA)• promote communication via emsa-

ifmsa@yahoogroups.com

The last AgreementCommunication:• regular communication through LOSO (EMSA) and

RC Europe (IFMSA)• promote communication via

emsa-ifmsa@yahoogroups.com• Both organisations will send their newsletters and

official publications• Individual Project Co-ordinators of EMSA and IFMSA

shall maintain regularcommunications on collaborations, as appropriate and if applicable

The last AgreementProfessional Partners:• The professional partner of EMSA is the Comité

Permanent des Médecins Européens (CPME). IFMSA is represented towards the CPME by EMSA.

• The professional partner of IFMSA is the World Medical Association (WMA). EMSA is represented towards the WMA by IFMSA.

• Ask for feedback 8 weeks in advance and report

The last AgreementProfessional Partners:• EMSA will maintain a Liaison Officer to the World

Health Organization – Regional Office for Europe (WHO-EURO). IFMSA will maintain a Liaison Officer to the World Health Organization (WHO)

• will remain in consistent communication regarding the opportunities and activities available

The last AgreementJoint Projects and Publications:• “The Teddy Bear Hospital scheme is a joint project

of EMSA and IFMSA” and shall be referred to as such in all international promotional materials of both Associations (www.teddybearhospital.org).

The last AgreementJoint Projects and Publications:• “The Teddy Bear Hospital scheme is a joint project

of EMSA and IFMSA” and shall be referred to as such in all international promotional materials of both Associations (www.teddybearhospital.org).

• When EMSA and IFMSA will have a joint publication, both logos must be on top of it. Logos of any translating association should be at the bottom.

The last AgreementMeetings:• EMSA will receive 2 free registrations to use for

MM, EuRegMe and AM, with max one spot for meeting.

• The delegation of EMSA to a GA shall be 4 delegates (2 per country max) and 5 to the EuRegMe (max 2 per country) IFMSA will receive 2 free registrations to use for the EMSA GA or the National Co-ordinators’ Meeting (max 4 delegates, 2 per country)

The last AgreementTimeline:• From 1 April 2007 until 31 March 2012 (5 years).

Differences between IFMSA and EMSA

IFMSA:• NMOs• Our Standing

Committees• Via NMOs, 80% of

Med Schools in Europe

EMSA:• FMOs (= IFMSA’s local

committee)• Pillars (Med ed; ethics

and culture, sciences, european integration, public health)

• 15% of Med schools (only a few not part of the IFMSA network)

AMEE – a stress point

• IFMSA has been in relationship with AMEE (Association for Medical Education in Europe) even before EMSA existed

• There was an agreement signed by EMSA with no deadline recognizing that IFMSA was the representative of Medical Students and EMSA towards AMEE

• Last year EMSA ushered itself in the AMEE board meetings, ignoring our only standing agreement and the AMEE constitution (says that only 1 medical student can be in the meetings)

A working timelineAgreed upon in October:• 1 – 31st Oct – IFMSA sends MoU template• 2 - EMSA would say yes or no • 3 – 2nd week Dec - share ideas on what should be included• 4 - TOM2 – IFMSA discusses EMSA’s proposal• 5 – Feb - EMSA's EB discusses IFMSA proposal• 6 – MM13 and EuRegMe – IFMSA discusses EMSA’s proposal• 7 – NCM – EMSA discusses IFMSA proposal• 8 – Finalize agreement till AM13 GA and IFMSA approves it • 9 – September – EMSA approves the agreement in their GA

What has been done?• 1 – 29th Oct – IFMSA sent MoU template• 2 – EMSA said yes on Nov 29th – and that they would make a

proposal • 3 – early Dec – I shared IFMSA ideas with EMSA on a face to face

meeting. No concrete input from EMSA• 4 - TOM2 – EMSA had not shared input, but IFMSA still discussed

the topic• 5 – Feb – no news from EMSA till March 9th when they send a

proposal (in attach to mail)• 6 – MM13 and EuRegMe – IFMSA discusses the agreement, not

exactly the proposal• 7 – NCM – EMSA discusses IFMSA proposal hope so. IFMSA sent

the latest input on May 11th, so during the NCM

What has been done?• Additionaly:

– IFMSA met the past CPME president in a meeting through Fabian, the treasurer

– We were requested to send more info about IFMSA– We informed EMSA of this on Nov 17th

– We sent the IFMSA presentation to the past CPME president– We have not heard back from the CPME– The RC Europe and the LOMEi used some free time in Brussels after

TOM2 and passed by the CPME office to follow up on the contact – left a business card and were told they would be contacted by the CPME

– On May 10th, the IFMSA president is contacted by the EMSA president about this visit

– We still have not received a contact from the CPME

Outcomes EuRegME 12 (shared with EMSA in early September)

• have agreements of 2 years rather than 5• have more than only one person for communication

from each• Trying to be more realistic in the points we agree on• Acknowledging the current problems that our

relationship is facing• Trying to involve as much people as possible in the

discussion of the agreement

Outcomes AM 12 (shared with EMSA in early September)

• interesting and concrete proposal:• joint meeting between IFMSA and EMSA to discuss

their relationship and how to improve it. The idea would be to have both organisations co-responsible for the organisation of a meeting where people from both organisations, only from IFMSA and only EMSA would be present in equal percentage (so, 1/3 for each of the groups) so that we could have a balanced group of participants.

Outcomes TOM 2 (shared with EMSA in May 11th)

• Topics that need to be addressed in the MoU:– The collaboration between IFMSA and EMSA towards

AMEE– The need for a clear distinction between IFMSA and

EMSA in external meetings– Conflicts at the local level

Outcomes MM13 (shared with EMSA in May 11th)

• Topics that should be address in the MoU:– Projects between the 2 organizations– How to maintain Communication– Joint efforts of advocacy at the regional level– Relationships with externals, specifically AMEE

• Ideas to be considered:– To merge IFMSA and EMSA at the european level– To make the RC Europe part of the board of EMSA

Outcomes EuRegMe 13 (shared with EMSA in May 11th)

• different approach: divide people into 3 different SWGs based on their context to comment on what should the MoU be:– 1 group where the NMOs did not have EMSA FMOs in

their country, – 1 group where the NMO did have EMSA's FMO and the

relations with the IFMSA local committees where good– 1 where the relationships where not good.

Outcomes EuRegMe 13 (shared with EMSA in May 11th)

1 - Group with no FMOs:what we need to know:• EMSA's goals• Their activities and what do we have overlapping• what are the differences between IFMSA and EMSA• Representation:

– does EMSA include other health-care professions?– What structures does EMSA have in place to ensure actual representation of

the interests of local students?• Identify the possible expertise that exist in one organization and not

in the other• Is it more efficient to stay separate organizations?• There should be organizational transparency

Outcomes EuRegMe 13 (shared with EMSA in May 11th)

2 - Group with FMOs with good relationships • In the agreement it should be included:– Regular meetings between both organizations (2/2

months between the EEB and the RC europe)– EMSA should be represented in the EuRegMe– The RC Europe should be in the CCM and EMSA's GA (or a

substitute)– There should be a 20min presentation of

an EMSA representative in the EuRegMe and a 20min presentation from the IFMSA in the NCM.

– The RC should start a survey

Outcomes EuRegMe 13 (shared with EMSA in May 11th)

3 - Group with FMOs with bad relationships • Problems that need to be addressed in the MoU:– Copying of projects/events– Miscommunication– No will of collaboration

• Suggestions:– Clarification of IFMSA and EMSA responsibilities on the

international level:– EMSA EB doing the same thing

The Next Steps• Try to go for a joint meeting before August so that

both organizations can approve the agreement before the end of the year.– Is your NMO interested in hosting this meeting? Let me

know• Survey to understand better our current reality at

the local level• Propose a concrete text for the agreement in line

with the outcomes we got

Just mail me

Questions?