The Great East Japan Earthquake Archive Project (National Diet Library, Japan)

Kei Shiraishi (Mr.)Research and Development for Next-Generation Systems OfficeDigital Information Services DivisionDigital Information DepartmentNational Diet Library, Japan The Great East Japan Earthquake Archive Project - Preserve and Share to Hand Down 12013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan DisasterTable of contentsBasic conceptCollecting recordsDeveloping our archive system (*Demonstration included)ScheduleCollaboration with other institutionsFuture perspective2Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster24 Jan 201322013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

24 Jan 201331.8 million books fell off the shelves in the closed stacks of the NDLOpportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster3Basic concept (1)Our project is based onSeven Principles for the Reconstruction Framework (Resolution of the Reconstruction Design Council in Response to the Great East Japan Earthquake on May 10, 2011) Principle 1 Page.1 (http://www.cas.go.jp/jp/fukkou/english/pdf/7principles.pdf)Basic Guidelines for Reconstruction in Response to the Great East Japan Earthquake (Reconstruction Headquarters in response to the Great East Japan Earthquake on 29 July, 2011 (revised 11 August 2011)) 5.(4)(ii) Page.37 (http://www.reconstruction.go.jp/topics/basic_guidelines_reconstruction.pdf)

24 Jan 20134Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster4Basic concept (2)Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster524 Jan 20132013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster5Basic concept (3)Expected to be used for various activities : Recovery and reconstruction of the disaster-afflicted areasDisaster preparedness planningAcademic research and study on the disasterEducation on disaster prevention, disaster reductionOpportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster624 Jan 20132013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster6Collecting records (1)Movie (NAIIC: National Diet of Japan, Fukushima Nuclear Accident Independent Investigation Commission)24 Jan 20137Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster7Collecting records (2)24 Jan 20138Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

Web archive: (2011-03-19 Sendai city website)2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster8Collecting records (3)24 Jan 20139Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan DisasterDigitized contents: (Ishinomaki Hibi Shimbun)

2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster9Collecting records (4)The archive we are building now aims at acquiring and preserving records related to Disaster and Earthquake. We will continue to collect various formats of records related to the earthquake of March 11, 2011 for the long term.Books, journals, reports, government publications : by legal deposit systemWebsites : by legal deposit system and with consent of webmastersMovies, Sounds, Photos, etc. : with consent of file creatorsThe archive includes records related to disasters and earthquakes before March 11, 2011, for example: Nuclear accidents, Nuclear energythe Great Hanshin-Awaji Earthquake in 1995, etc.24 Jan 201310Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster10Developing our archive system (1)24 Jan 201311Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

A screen image of a top page of the Great East Japan Earthquake archive system2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster11Developing our archive system (2)The second version prototype system is open on a trial basis !(* It is open up to 1 Feb 2013.)

Visit to our website onhttp://kn.ndl.go.jp/

24 Jan 201312Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster12Developing our archive system (3) Search result24 Jan 201313Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

a screen image of a search result2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster13Developing our archive system (4) Photo search result24 Jan 201314Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

A screen image of a photo search result2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster14Developing our archive system (5) Sound and movie search result 24 Jan 201315Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

A screen image of a sound and movie search result2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster15Developing our archive system (6) Metadata detail 24 Jan 201316Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

A screen image of a metadata detail information2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster16Developing our archive system (7) Contents view24 Jan 201317Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

A screen image of contents view2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster17ScheduleTimeEvent5 Nov 2012First prototype released (Simple search, Advanced search, etc.)10 Jan 2013Second prototype released (Image search, Movie search, etc.)Beginning of March 2013The Great East Japan Earthquake archive system to be launched officially (Map search, Timeline search, API, other languages version, ASP service, etc.)After April 2013Improve and expand the systemContinue to collect recordsOpportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster1824 Jan 20132013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster18Collaboration with other institutions (1) Project overall24 Jan 201319Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan DisasterNameDetailMinistry of Internal Affairs and CommunicationsSystem developmentNTT DATA CorporationMIC and NDL are outsourcing them to develop the system2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster19Collaboration with other institutions (2) Collecting recordsCooperating with the Diet, ministries, universities, academic societies, institutes, libraries (public and university), broadcasting stations, corporations, and NPOsCooperative agreement for the digital archive of the Great East Japan Earthquake between the NDL and the Edwin O. Reischauer Institute of Japanese Studies at Harvard UniversityCooperating with the campaign Lets donate records about the disaster to libraries, carried out by libraries in the disaster-afflicted areas24 Jan 201320Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster

2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster20Collaboration with other institutions (3) System collaboration24 Jan 201321Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan DisasterNameDetailMinistry of Internal Affairs and Communications5 archive systems are currently being developed in disaster-afflicted areas under the project of demonstration survey related to construction and operation for digital archive. International Research Institute of Disaster Science (IRIDeS) Tohoku University Michinoku ShinrokudenNHKThe Great East Japan Earthquake ArchivesNational Institute of Informatics CiNii Articles, JAIROJapan Science and Technology Agency (JST) J-STAGEJapan Atomic Energy Agencys LibraryJAEA-OPACGoogleMirai eno kiokuEdwin O. Reischauer Institute of Japanese Studies Digital Archive of Japan's 2011 Disasters System linkage to East Japan Earthquake Picture Project of Yahoo Japan corporation and Great Hanshin-Awaji Earthquake Disaster Materials Collection of Kobe University is already achieved.We are planning to collaborate with the following systems:2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster21Collaboration with other institutions (4) System Collaboration with JDArchive We are now examining two methodsCase 1: Use JDArchives APIHarvest JDArchives metadata by APISelect and accumulate metadataYou can search JDArchives metadata in oursCase2: Display a link to JDArchive on the right side of our archiveWe will give URL with search query from ours to JDArchive

24 Jan 201322Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster22Collaboration with other institutions (5) In our archive systemWe harvest metadata at regular intervals from other related organizations by APIWe will provide a records upload service:If you register and pass our validation, you can upload records to our systemWe preserve records you uploaded for the long termYou can open records to the public on our archiveWe will provide APISearch API and metadata harvesting API will be availableMetadata provided by API are limited to those with permission from authors to distribute

24 Jan 201323Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster23Future perspectiveCreating a trustworthy repository whose records cannot be destroyedConsidering how to collect, preserve and share government documents in the societyConsidering standards or guidelines of metadata creation with other related organizationsConsidering a mechanism to promote secondary use of records and metadataExpanding system collaboration to search metadata comprehensivelyDeveloping use case model by cooperating with related organizations

24 Jan 201324Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster24Not to forget the memory of the disasterNot to let people forget the memory of the disasterTo hand down the memory of the disaster to the next generation Thank you for your attention! Do you have any questions?24 Jan 201325Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster2013/1/24Opportunities and Challenges of Participatory Digital Archives: Lessons from the March 11, 2011 Great Eastern Japan Disaster25