the construction specifications institute session 4 construction documents part 1 project delivery...

The Construction Specifications Institute

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Session 4

CONSTRUCTION DOCUMENTSPart 1

Project Delivery

Education ProgramConstruction Document Technology (CDT)

Preparatory Course2011

1www.csinet.org

This presentation is protected by US and International copyright laws. Reproduction, distribution, display and use of this presentation without written permission of the speaker and The Construction Specifications Institute is prohibited.

© The Construction Specifications Institute 2011

The Construction Specifications Institute is a Registered Provider with The American Institute of Architects Continuing Education Systems. Credit earned on completion of this program will be reported to CES Records for AIA members. Certificates of Completion for non-AIA members available on request.

This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to be an approval or endorsement by the AIA of any material of construction or any method or manner of handling, using, distributing, or dealing in any material or product. Questions related to specific materials, methods, and services will be addressed at the conclusion of this presentation.

AIA

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Learning Objectives• To understand how construction documents define the rights

of, responsibilities of, and relationships between the parties.

• To gain an insight of the benefits of using standard documents created by professional associations.

• To introduce the definitions, purposes, and content of each of the procurement and contract documents.

• To understand the distinctions between procurement and contracting requirements and documents.

• To become familiar with the procedures for soliciting pricing for the Work.

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Session OutlineSTUDY GUIDE: Subject Matter Area No. 3 – DESIGN

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B. Construction Documents 1. Elements of Construction

Documents

2. Elements of Procurement Documents

3. Elements of Contract Documents

4. Elements of Project Manual

5. Procurement Requirements

a. Solicitationb. Instructions for

Procurementc. Available Informationd. Procurement Forms

6. Life Cycle Costs and Value Analysis

a. Contracting Formsb. Project Formsc. Conditions o the Contractd. Revisions and Clarifications


CONSTRUCTION DOCUMENTSELEMENTS OF CONSTRUCTION DOCUMENTS

STUDY GUIDE: Subject Matter Area No. 3 - B. 1.

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Elements of Construction Documents• Written and graphic

documents

• Prepared for communicating Project design for construction

• Construction contract administration

• Includes – Procurement documents

– Contract documents

Project Delivery Practice Guide: 11.1.2 and Figure 11.1 6


CONSTRUCTION DOCUMENTSELEMENTS OF PROCUREMENT DOCUMENTS


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Elements of Procurement Documents• Bidding (private and public),

negotiating, and purchasing documents

• Instruct bidders or proposers about established procedures for preparing and submitting bids or proposals



CONSTRUCTION DOCUMENTSELEMENTS OF CONTRACT DOCUMENTS


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Elements of Contract Documents• Written and graphic documents

• Describes proposed construction (the Work) resulting from– Performing services

– Furnishing labor

– Incorporating materials and equipment



CONSTRUCTION DOCUMENTSELEMENTS OF PROJECT MANUAL


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Elements of Project Manual• Commonly referred to as “the Specifications”

• Collection of certain written construction documents and Project requirements

• Content varies with Project Delivery Method

• Typically includes– Procurement requirements

– Contracting forms

– Conditions of the Contract

– Specifications

Project Delivery Practice Guide: 11.3.4.1 12


CONSTRUCTION DOCUMENTSPROCUREMENT REQUIREMENTS


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Procurement Requirements• Rules and procedures for soliciting pricing for the Work

– Bidding

– Negotiating

– Purchasing

Project Delivery Practice Guide: 11.4.2 14

Nature of Bid• Offer to perform work or supply materials or goods at a

specific price

• Response to a solicitation

• If accepted, forms basis of contract


Nature of Proposal• Offer of terms and conditions for Work

• If accepted, can form a contract

• Implies opportunity for more consideration

• Sometimes utilized when cost or other conditions determined by negotiation

• Response to a request for proposal



CONSTRUCTION DOCUMENTSPROCUREMENT REQUIREMENTS


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a. Solicitationb. Instructionsc. Available Informationd. Procurement Forms

SolicitationInvitation to Bid

• Intended to attract qualified bidders and to help prospective bidders whether to obtain procurement documents or not

• Implies Owner will be selective by only inviting certain bidders


SolicitationAdvertisement to Bid

• Notice to all qualified bidders, not just a select few

• In public work, an advertisement usually required to be published as legal notice


SolicitationBasic Information

• Project identification

• Description of Work

• Type of bid

• Time of completion

• Prebid meeting

• Bid opening

• Document availability


• Document availability

• Bidder qualifications

• Bid security

• Owner right to reject bids

• Laws and regulations

Instructions for Procurement• Requirements with which bidders must comply before and

during submission of bids

• Forms prepared and published by professional associations frequently used


Instructions for ProcurementBasic Information

• Documents identified

• Examination of documents, site, and local conditions

• Procedures for interpretations during bidding

• Procedures for substitution

• Type of bid

• Bid preparation requirements

• Bid security information

• Performance bond and payment bond requirements

• Subcontractor listing requirements

Continued on next slide


Instructions for ProcurementBasic Information

Continued from previous slide

• Requirements for identification and submittal of bid

• Modification or withdrawal of bid procedures

• Disqualification of bidders

• Special applicable laws

• Prebid meeting notice

• Liquidated damages

• Opening of bids

• Evaluation and consideration of bids

• Execution of contract


Available Information• Various types of information

made available to Bidders, Proposers, and Contractors

• Available during procurement and execution of the Work however, they are not Contract Documents


Available InformationTypes

• Preliminary schedule

• Budget information

• Existing conditions

• Property survey

• Environmental assessment

• Existing material information

• Existing hazardous material information

• Geophysical data

• Geotechnical data

• Permit application requirements


Procurement (Bid) Forms• Documents prepared for use by bidders

• Requests specific information so that bids can be evaluated evenly and fairly


Procurement (Bid) FormsBasic Information

• Project identification

• Name and address of party to whom bid is directed

• Entity submitting bid

• Acknowledgments

• Amount of time for bids to be held open

• Identification of addenda


• Prices

• Combined bids

• Alternates

• Allowances

• Unit prices

• Completion time

• Liquidated damages

• Supplements

• Closing

Procurement (Bid) FormsSupplement Types and Forms

• Bid security

• Alternates

• Allowance

• Unit prices

• Substitution request (during procurement)

• Estimated quantities

• Proposed products

• Proposed subcontractors


• Minority business enterprise statement of intent

• Wage rates

• Proposed schedule of values

• Proposed construction schedule

• Proposed work plan schedule

• Bid submittal checklist

Representations and Certifications• Various single purpose forms that might be required to

supplement the procurement forms of accompany a proposal


REPRESENTATION

We certify the representations made are true and accurate.

Representations and CertificationsTypes

• Bidder’s qualifications

• Proposer’s qualifications

• Non-collusion affidavit

• Statement of disposal facility

• Workers’ compensation certification schedule

• Non-segregated facilities affidavit

• Equal employment opportunity affidavit

• Minority business enterprise affidavit

• Corporate resolutions

• Governmental certifications



CONSTRUCTION DOCUMENTSCONTRACTING REQUIREMENTS


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a. Contracting Forms and Supplements

b. Project Formsc. Conditions of the

Contractd. Revisions and

Clarifications

Contracting Requirements• Various forms used to establish the contractual relationship

• Some forms prepared and published by professional associations frequently used


Contracting RequirementsForms and Supplements

• Notice of award

• Agreement forms

• Agreement form supplements– Supplementary scope

statement

– Allowances schedule

– Unit price schedule

• Notice to proceed


Project FormsBond Forms

• Performance and payment bonds

• Lien bond

• Maintenance bond

• Retainage bond

• Special bond


Project FormsCertificates and Other Forms

• Submittal transmittal

• Certificate of insurance

• Infection control

• Construction waste diversion

• Products

• Recycled content of materials

• Minority business enterprise certification



Project FormsCertificates and Other Forms

Continued from previous slide

• Schedule of values

• Application for payment

• Stored materials

• Construction schedule

• Work plan schedule

• Construction equipment


Project FormsClarification and Modification Forms• Request for information

• Clarification

• Substitution request (during construction)

• Supplemental instruction

• Field order

• Written amendment

• Construction change directive



Project FormsClarification and Modification FormsContinued from previous slide

• Work change directive

• Request for proposal

• Proposal worksheet summary

• Proposal worksheet detail

• Change order request

• Change order


Project FormsCloseout Forms

• Certificate of compliance

• Certificate of substantial completion

• Certification of completion

• Warranty

• Statutory declaration


Conditions of the Contract• Defines basic rights, responsibilities, and relationships of parties involved in

performance of contract

• Inherent part of Owner-Contractor Agreement


Supplementary Conditions• Insurance requirements

• Health and safety requirements

• Existing purchase contracts

• Assigned contracts

• Non-segregated facilities requirements

• Equal employment opportunity requirements


• Wage rate requirements

• Wage determination schedule

• Labor stabilization agreement

• Anti-pollution measures

• Security requirements

• Statutory requirements

Revisions and Clarifications• Before receipt of bids

– Addenda

– Substitution requests

• Between receipt of bids and contract execution– Post-bid addenda

– Negotiations


Project Delivery Practice Guide: 42

• After contract execution– Change orders


– Requests for interpretation

– Supplemental Instructions

– Written amendments

– Construction change directive

– Field Order


Review OutlineSTUDY GUIDE: Subject Matter Area No. 3 – DESIGN

43

B. Construction Documents 1. Elements of Construction

Documents

2. Elements of Procurement Documents

3. Elements of Contract Documents

4. Elements of Project Manual

5. Procurement Requirements

a. Solicitationb. Instructions for

Procurementc. Available Informationd. Procurement Forms

6. Life Cycle Costs and Value Analysis

a. Contracting Formsb. Project Formsc. Conditions o the Contractd. Revisions and Clarifications

Questions?

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the construction specifications institute session 4 construction documents part 1 project delivery...

Documents

material of construction

elements of contract

graphic documents

standard documents

procurement forms

procurement c

procurement requirements

elements of project