test administrator before, during, and after testing 1

Test AdministratorBefore, During, and After

Testing

1

Test Administrator Before TestingChecklist

Read the test administration manual. Read the Test Administration Policies and Procedures and sign the FCAT/FCAT

2.0 Administration and Security Agreement. Establish appropriate setting and remove or cover any unauthorized visual

aids. Prepare necessary forms to collect required administration information. Prepare Security Log(s) to be used in testing room. Prepare a seating chart to be used in your testing room. Make copies of the Do Not Disturb sign and Electronic Devices sign to post

prior to testing. (For FCAT 2.0 Reading Retake, make copies of the Session signs.)

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Test Administrator Before TestingChecklist

Assemble all materials. Ensure that students understand the electronic devices policy (see scripts). Become familiar with accommodations specified on students’ IEPs or

Section 504 plans. Receive your test group codes CBT: Receive your seal codes (if administering FCAT 2.0 Reading Retake) from

school assessment coordinator. CBT: Ensure that you are familiar with how to open TestNav or TestHear to

the login screen with the correct URL for each student computer prior to testing (see instructions in operational scripts).

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Test Administrator Before TestingCBT: Conduct Practice Test (ePAT)

• ALL students MUST complete an ePAT for each subject test they will take to learn how to use the computer-based system. Even students who participated in a previous computer-based

test MUST complete the appropriate Retake ePAT(s) prior to the Fall 2011 administration.

Students who will take accommodated computer-based forms must take the corresponding TestHear ePAT.

• Ensure that the following items have been downloaded to each computer that will be used for a practice test. For TestNav: the ePAT Launcher and appropriate test content

(FCAT Reading and Mathematics, FCAT Reading 2.0). For TestHear: the accommodated ePAT, which includes the

launcher and the test content.• Scripts provided in the Fall 2011 CBT Manual, the Fall 2011 Accommodations

Guide, and under the Resources tab at www.FLAssessments.com/ePATs. 4

http://www.flassessments.com/ePATs

Test Administrator Before TestingCBT: Prepare Testing Room

• Ensure that all software applications, including Internet browsers, are closed on all student workstations.

• Start TestNav or TestHear, type in the correct URL, and open each student workstation to the student login screen.

• Ensure that you have a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended.

• Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster. Test Code (password) is used to access the test. Test Group Code (4-digits) is used to identify groups of students tested

together.

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Test Administrator During TestingChecklist

Maintain record of required administration information and seating chart.

Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test sign the Security Log.

Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.

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Test Administrator During Testing Scripts

Method of Delivery Scenario

Use scripts in the…

Computer

Students will test using regular CBT forms via TestNav (may require administration accommodations, such as flexible scheduling, flexible setting, etc.)

Fall 2011 CBT Manual

Students will test using accommodated CBT forms via TestHear (e.g., zoom, large print, color contrast, screen reader, assistive devices)

Fall 2011 Accommodations Guide

Paper

Students will test using regular print paper-based materials (provided as accommodations only for FCAT Mathematics and FCAT 2.0 Reading Retakes)

Fall 2011 Retake Manual

Students require large print, braille, or one-item-per-page paper test materials as an accommodation

Fall 2011 Retake Manual and Braille Supplements

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Test Administrator During TestingCBT: Accommodations

• Use the Form/Form Group Type column in the Session Roster to confirm the accommodated form assigned to the student.

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Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCol Con Color ContrastScr Rdr Screen ReaderLrg Prt + Col Con Large Print and Color ContrastLrg Prt + Scr Rdr Large Print and Screen ReaderLrg Prt + Col Con+ Scr Rdr

Large Print, Color Contrast, and Screen Reader

Zoom + Col Con Zoom and Color ContrastZoom + Scr Rdr Zoom and Screen ReaderZoom + Col Con + Scr Rdr

Zoom, Color Contrast, and Screen Reader

Col Con + Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices

Test Administrator During TestingCBT: Accommodations

The following codes should be used by test administrators to record accommodations actually used by each student during the test administration. This information is later recorded in PearsonAccess by the school assessment coordinator.

• For ESE/504 students: 1-FP = Flexible Presentation 1-FR = Flexible Responding 1-FSC = Flexible Scheduling 1-FSE = Flexible Setting 1-AD = Assistive Devices

• For ELL students: 2-FSC = Flexible Scheduling 2-FSE = Flexible Setting 2-AHL = Assistance in Heritage Language 2-ADI = Approved Dictionary

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Test Administrator During TestingSupervise Test Administration

• During testing, ensure that students: Clear the area around their workstations of all materials except

for the appropriate test materials Do not have books, notes, extra scratch paper, or electronic

devices of any kind (except for approved calculators) during testing, even if they do not use them

Have signed or agreed to the student pledge Do not talk or make any disturbance Work independently

Are recording their answers in the appropriate area

Work in the correct Reading test For CBT, check student name and test in the top left corner of the

computer screen.

For PBT, check the document title and logo at the top of the grid sheet.

Work in the correct session (FCAT 2.0 Reading Retake only)10

Test Administrator During TestingSupervise Test Administration

• Test administrators MAY NOT: Talk with students about test items Help students with their answers Provide students with any information that would allow them to

infer the correct answer Discuss test items or answers with students even after testing

has been completed CBT only: Have any desktop-viewing programs or similar

software that would enable a test administrator to view test items and student responses

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Test Administrator During TestingCBT: Supervise Test Administration

• If a computer is disconnected from the test: Contact the technology coordinator to help

diagnose any technical issues

Contact the school assessment coordinator to resume student’s test in PearsonAccess

If you have a Test Administrator account in PearsonAccess, you will be able to resume the student’s test and assist the student with logging in again. Your school assessment coordinator will train you on the process for resuming students.

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Test Administrator After TestingChecklist

Verify that you have collected all required administration information, including accommodations actually used by each student.

Report any missing materials to your school assessment coordinator, including the following as applicable: Test and answer books Student Authorization Tickets Session Rosters Work Folders Reference Sheets Reading Passage Booklets

Verify that Security Logs and seating charts were completed correctly. For PBT, inspect students’ answer documents for stray marks on the student grid

sheet and verify that the required information has been completed. Remove stray reference sheets. Check to make sure DNS bubbles have not been gridded by mistake.

Organize materials and return to your school assessment coordinator. Complete the Test Administrator Comment Form at

www.FLAssessments.com/FallRetake.13

http://www.flassessments.com/FallRetake

Test Administrator After Testing Steps for Returning Paper Test Materials

Organize your paper-based materials according to the list below:• Absent Students – Hold for Make-Up Administrations cover sheet

and unused documents for absent students• TO BE SCORED – Cover sheet and documents for each test (FCAT

Mathematics Retake, FCAT Reading Retake, FCAT 2.0 Reading Retake)• NOT TO BE SCORED – Cover sheet and documents (includes unused

documents and documents with the DNS bubble gridded)• Test administration manuals, security log, required administration

information, seating chart, Reading Passage Booklets, used work folders, and Mathematics Reference Sheets

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School Assessment CoordinatorBefore, During, and After

Testing

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School Assessment Coordinator Before TestingChecklist

Read the test administration manual(s). Become familiar with Test Administration Policies and Procedures and sign the

FCAT/FCAT 2.0 CBT Administration and Security Agreement. Train test administrators and proctors on all applicable content in the Fall 2011 CBT

Manual, the Fall 2011 Retake Manual, and the Fall 2011 Accommodations Guide. Ensure that they, as well as all school administrators, sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement.

Receive test materials from district assessment coordinator, inventory materials within 24 hours of receipt, and report missing materials or request additional materials.

CBT: If your school will provide paper reference sheets, ensure an adequate supply is available for all students.

Communicate the process for collecting required administration information to test administrators.

Distribute test group codes to test administrators.

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CBT: Distribute seal codes (if administering FCAT 2.0 Reading Retake) to test administrators on day 2 of testing.

Make arrangements to test any special program students (e.g., district virtual instruction programs, Home Education Program) who may be testing at your school.

Assign proctors, as needed.

Ensure that appropriate test settings are available for all testing rooms.

For students who require accommodations at your school, discuss with test administrators how accommodations will be provided.

CBT: Verify student information and create test sessions in PearsonAccess.

CBT: Distribute Session Rosters and Student Authorization Tickets on the day of testing.

Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE.

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School Assessment Coordinator Before TestingChecklist

School Assessment Coordinator Before TestingCBT: District Readiness Activities

• Complete Computer-Based Assessments Certification. All schools who will participate in the FCAT or FCAT 2.0

computer-based assessments must complete the survey in the tool.

The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/

• The instructions are posted to www.FLAssessments.com/CertificationGuide.

• District-level submission is due two weeks prior to the first day of the computer-based testing window in the district. Districts will establish school survey deadlines.

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https://app1.fldoe.org/CBT/CertificationTool/

http://www.flassessments.com/CertificationGuide

School Assessment Coordinator Before TestingReceive Test Materials

• The first school box is a white box with a red stripe.

• Work Folders were shipped with the Fall 2011 CBT Manuals.

• Inventory the contents of your boxes within 24 hours of receipt and report any missing materials immediately.

• See pg. 55 of the Fall 2011 Retake Manual for a list of materials included in school boxes and special document boxes.

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School Assessment Coordinator Before TestingFCAT 2.0 Reading Retake

• Session Length: Each session of the FCAT 2.0 Reading Retake may take up to half of a typical school day. You are responsible for determining the precise time frames for half-day sessions at your school and provide test administrators with specific starting and stopping times.

• Seating Charts: Ensure that test administrators maintain a separate seating chart for each session of the FCAT 2.0 Reading Retake.

• Session Signs: Session signs are only used for FCAT 2.0 Reading Retake, and they remind students of the questions included in each session (Session 1 is 1-27; Session 2 is 28-53).

Paper-based tests include two external seals to designate the sessions. There are no stop signs or other indications of the session break.

Regular computer-based tests will require a seal code to access Session 2.

Accommodated computer-based tests will not have a seal code or an indication of the session break. Test administrators must monitor students to ensure they work in the correct session.

• CBT: Seal Codes: Four-digit seal codes allow students access to Session 2 of the FCAT 2.0 Reading computer-based test after they have completed Session 1. Students must be resumed in PearsonAccess prior to beginning Session 2.

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School Assessment Coordinator Before TestingTraining

Train Test Administrators and Proctors

• Must be trained on all applicable content in the following: Fall 2011 CBT Manual Fall 2011 Retake Manual Fall 2011 Accommodations Guide

• (If Applicable) Returning paper-based materials. • CBT: Monitoring test sessions and resuming students in PearsonAccess

School coordinators will resume students as needed and may require test administrators to contact them during testing to request this authorization.

Test administrators may resume students if PearsonAccess accounts have been created by the district.

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School Assessment Coordinator Before TestingCBT: Training

Train Test Administrators and Proctors (for CBT)• Securing a student’s computer if a student leaves the room and will

resume testingRecommended Long breaks: student must exit the TestNav system by clicking the

X or the red circle in the top corner and then clicking Yes, exit the test

Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess.

Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor

• Accessing student comment forms after testing (www.FLAssessments.com/RetakeStudentCommentForm).

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http://www.flassessments.com/RetakeStudentCommentForm

School Assessment Coordinator Before TestingCBT: Training

Train Test Administrators and Proctors (for CBT)

• Test administrators are instructed to contact you in the following circumstances: A student has not participated in a practice test session.

A student has trouble logging in the first time.

A student cannot see the shading on the Test Group Code screen.

A test administrator does not have a Student Authorization Ticket for a student.

A Student Name or Student ID is not correct (e.g., misspelled) on the Student Authorization Ticket.

A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.

A student Exits the test to finish later and logs out of the test session.

A student is in the wrong test session.

Provide instructions for test administrators to handle these circumstances. 23

School Assessment Coordinator Before TestingPBT: Student Responses for

Special Documents

• In the Fall 2011 Retake Manual, see the school assessment coordinator responsibilities for each special document type according to the table below.

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Information Page

Special Documents School Assessment Coordinator Responsibilities

91

Large Print School Assessment Coordinator Responsibilities

92-93

Braille School Assessment Coordinator Responsibilities 94-95

One-Item-Per-Page School Assessment Coordinator Responsibilities

96-97

Return Special Documents to District Assessment Coordinator

98-99

School Assessment Coordinator Before TestingCBT: PearsonAccess

Filters and Search Fields in PearsonAccess• Any column with this button can be filtered.

To filter data, click the symbol and enter the filter criteria.

The column will be filtered according to the search term.

• Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.

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School Assessment Coordinator Before Testing CBT: PearsonAccess

• Manage Student Information PreID upload occurs during the designated PreID window. District or school users may add students using the

Create New Student wizard when the PreID window is closed.

• Access Session Roster Session rosters are created in PearsonAccess for each

test session. Test sessions must be created in PearsonAccess (districts

had option to create test sessions in PreID). Students must be assigned to a test session.

Test sessions can be modified at any time.

• Verify the accuracy of Student Name and Student ID number.

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Create Test Sessions• Three ways of organizing test sessions

1. By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups, and session rosters will include only one group of students testing together. PearsonAccess can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

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Create Test Sessions (continued)

3. By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

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Create a New Test Session

1. Log in to PearsonAccess, select Fall 2011 Retakes administration.

2. Go to Test Management>Manage Test Sessions.

3. Click New Session to go to the New Test Sessions screen.

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Create a New Test Session (continued)

4. Enter the session details: Session Name (50-character limit) School Test to be Administered Default Form Group Type (Main) Scheduled Start Date (used for planning purposes – a test

session will not start until you click START on the Session Details screen)

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Create a New Test Session (continued)

5. Add students to test sessions by:• Class (View By: Classes)• Individual Student (View By: Students)

6. Select the check box for each class or student to be added to a session.

7. Click Save.8. Return to the newly created test session or to the Manage Test

Sessions screen.9. Maintain a list of all test sessions. Ensure technology coordinator

cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing.

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View and Verify Student Data

The Student Name and Student ID Number must be correct in PearsonAccess.

• Confirm all students are in test sessions (pg. 71).

• View and verify student data (pg. 71-72).

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School Assessment Coordinator Before Testing CBT: Scenario/Action Required

Scenario Action Required

Student Name or Student ID Number is incorrect

See Delete a Student (pgs. 72-73) then Add a Student (pgs. 73-75).

Other student information is incorrect besides Student Name or Student ID

See Manage Other Student Information (pgs. 80-81) and Update Student Information (pgs. 89-90).

Error in Student Name after first 11 characters of the first name or after the first 12 characters of the last name

Use the incorrect profile for testing, then update the fields after testing with the school or district student information database manager.

Student not included in PreID upload, student is new to school, or student transfers from another school or district

See Add a Student (pgs. 73-75). (For a student transfer, do not attempt to change the student’s enrollment in PearsonAccess.)

New test needs to be added or changed for an existing student, or incorrect test format is assigned (e.g., changing paper to online)

See To change the tests assigned to a student (pgs. 80`). (Note: changing a test to paper in PearsonAccess will not automatically order materials or print a PreID label.)

Student not participating in the administration

Remove from any test sessions. No further action required.

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Manage Test Sessions

TASK DESCRIPTIONCBT

MANUAL PAGE(S)

View an Existing Test Session

Check the session details and verify that students are assigned to the correct session.

76

Add, Move, or Remove Students

Manage student session assignments 77-78

Manage Class Information (optional)

Classes can be used to manage students in PearsonAccess.

78-79

Manage Other Student Information

Some student data may be changed in PearsonAccess.

80-81

Technology Coordinator Proctor Cache Test Items

Proctor Caching is required for efficient test delivery. Provide technology coordinators with a list of all test sessions for school.

97-123

Print Student Authorization Tickets, Seal Codes, and Session Rosters

Each student needs a Student Authorization Ticket in order to log in to the test session, and each test administrator needs a Session Roster.

81-82

Distribute Student Authorization Tickets and Session Rosters to test administrators

Student Authorization Tickets and Session Rosters are secure and should only be distributed on the day the assessment will be administered.

81-82

School Assessment Coordinator Before Testing CBT: Assigning Accommodated Forms

Creating an Accommodated Test Session (instructions in the Fall 2011 Accommodations Guide): • If your school will set up test sessions by test group, all students

requiring accommodated computer-based test forms (including assistive devices) will need to be in a separate session and in a separate testing room from students who are using non-accommodated CBT forms. (Separate sessions/rooms are required because the students require different scripts.)

• If your school will set up test sessions by test day or by test administration, it is not necessary to create a separate session for students who require accommodated CBT forms. Follow the instructions for assigning an accommodated form for each student.

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School Assessment Coordinator Before Testing CBT: Assigning Accommodated Forms

Assigning an Accommodated Form (instructions in the Fall 2011 Accommodations Guide) Click “Specify” or “Override” on the Session Details screen to assign a specific form to a student.

*Screen Reader is available for the Mathematics test only.36

Form Name in PearsonAccess

Accommodations Offered

Lrg Prt Large PrintZoom ZoomCol Con Color ContrastScr Rdr Screen Reader*Lrg Prt + Col Con Large Print and Color ContrastLrg Prt + Scr Rdr Large Print and Screen ReaderLrg Prt + Col Con+ Scr Rdr Large Print, Color Contrast, and Screen

ReaderZoom + Col Con Zoom and Color ContrastZoom + Scr Rdr Zoom and Screen ReaderZoom + Col Con + Scr Rdr Zoom, Color Contrast, and Screen

ReaderCol Con + Scr Rdr Color Contrast and Screen ReaderAssistive Devices Assistive Devices

School Assessment Coordinator During TestingChecklist

CBT: Ensure the test sessions have been started in PearsonAccess. Provide test administrators with additional test materials, as

necessary. Monitor each testing room to ensure that test administration and

test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

CBT: In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.

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School Assessment Coordinator During Testing CBT: PearsonAccess

Test Session Management Tasks During Testing

TASK DESCRIPTION

MANUAL

PAGE(S)

Start test sessionsA session must be started in PearsonAccess before students can begin the test.

84-85

Monitor session details

Keep track of each student’s testing status in PearsonAccess. 85

Resume students’ tests

If a student exits the test (intentionally or unintentionally) and will finish later. 85-87

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Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

School Assessment Coordinator After TestingChecklist

Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

CBT: In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

CBT: In PearsonAccess, record accommodations actually used by students. Organize materials and return them to your district assessment coordinator. CBT: Complete the Fall 2011 CBT School Assessment Coordinator Comment

Form. PBT: Complete the Fall 2011 Retake School Assessment Coordinator Comment

Form.

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School Assessment Coordinator After Testing CBT: PearsonAccess

Test Session Management Tasks After Testing

TASK DESCRIPTION

MANUAL

PAGE(S)

Mark a student’s test “complete”

Mark a student’s test complete if a student exits the test and will not resume the same test.

91-92

Stop test sessions

A test session cannot be stopped until all students are in “Completed” or “Marked Complete” status or until “Ready” students have been removed.

92

Invalidate tests Any tests that should not be scored must be invalidated. 92-93

Record accommodations

All accommodations used by students must be recorded in PearsonAccess. 93

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School Assessment Coordinator After Testing CBT: Record Accommodations

• Instructions provided in the Fall 2011 Accommodations Guide. • Must be completed by 4:00 PM EDT Friday of the week the

student tested. • Test administrators recorded the accommodations codes for

the accommodations actually used on the record of required administration information.

• Accommodations are associated with the test and not with the student. They must be recorded for each test taken by the student.

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Technology CoordinatorBefore, During, and After

TestingAll instructions for the Technology Coordinator apply to

computer-based test administrations only.

42

Technology Coordinator Before TestingChecklist

Read the test administration manual. Read theTest Administration Policies and Procedures and sign the

FCAT/FCAT 2.0 CBT Administration and Security Agreement. Ensure all workstations meet the minimum requirements, including

screen resolutions set to 1024 x 768. Confirm TestNav 6.9 software has been installed (file share or local

install) on all computers to be used for testing. Confirm TestHear software has been installed (local install only) on all

computers to be used by students requiring accommodated CBT forms. Ensure all student workstations have successfully loaded the

Infrastructure Trial (see Infrastructure Readiness Guide at www.FLAssessments.com/AdditionalResources).

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http://www.flassessments.com/AdditionalResources


Meet with the school assessment coordinator to discuss the administration of the computer-based test and walk through the test administration.

Discuss and implement plans for handling possible technical interruptions during testing.

Run the TestNav System Check to determine the amount of bandwidth needed for testing.

Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.

Ensure you are aware of applications that must be disabled prior to testing (e.g., screen savers, automated virus scan software, remote access applications, and the Macintosh control strip).

Computers used for test administration activities (i.e., PearsonAccess) have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the browser’s pop-up blocker is disabled.

School has a high-speed connection to the Internet AND the connection is not over-allocated. 44


If a firewall is used, appropriate destination/port/protocol combinations are allowed through the firewall.

Any proxy servers have been checked to ensure that the appropriate URLs are not blocked.

Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing.

Proctor Caching computer(s) have been set up properly. A printer is available for printing the Student Authorization Tickets, seal codes, and

Session Rosters (color is not required). Analyze the network to determine whether network bottlenecks exist. Confirm that student computers and the Proctor Caching computer have not been

updated with any additional software and will not be updated before testing begins.

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Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window.

Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing.

Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during the entire window.

Ensure no high bandwidth network activity other than computer-based testing will be occurring during the testing window.

If utilizing wireless network connections for computer-based testing:

• Ensure that all computers can effectively communicate with their access point from the testing location.

• Ensure that all security measures have been properly enabled.

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Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).

Disable instant messaging and email notification.

Disable screen savers, power savers, and remote desktop. Disable or delay anti-virus, auto-scan and/or auto-update, system restore

utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.

Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

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Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and TestNav/Logs directories.

Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

Ensure that test administrators are familiar with how to access TestNav software from student workstations and how to access the student comment forms (if shortcuts are provided).

On each day of testing, confirm the Proctor Caching computer and Proctor Caching software are turned on and remain running.

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Technology Coordinator Before TestingWorkstation Specifications

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General Specifications (Windows/PC and Apple/Macintosh)Each computer must meet or exceed the following General Specifications in addition to the applicable Operating System Specifications below: 500 MB available disk space 1024x768 screen resolution Keyboard and mouse (or other pointing device) High-speed internet connection

Operating System Specifications

Windows/PC

Windows XP (Service Pack 3) Pentium III 733 MHz processor 512 MB RAM

Windows Vista (Service Pack 1) Pentium III 1 GHz processor 1 GB RAM

Windows 7 Pentium III 1 GHz processor 1 GB RAM

Apple/Macintosh

Mac OS X 10.4G3, G4, G5 500 MHz processor512 MB RAM

Mac OS X 10.5Intel, G4, G5 867 MHz processor512 MB RAM

Mac OS X 10.6Intel processor1 GB RAM

Technology Coordinator Before TestingWorkstation Specifications

50

Additional Specifications for TestHear (Accommodated Forms)• TestHear will operate on Windows PC workstations and on Macintosh workstations

that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

• For students requiring the screen reader, the computer must be equipped with an audio card and headphones.

• For an optimal student experience, any computer that takes a noticeably long period of time (e.g., more than 10 seconds) to start and run applications, even computers which meet the requirements, should not be used for high-stakes computer-based testing, if possible.

• The testing platform does not permit access to other applications during testing. This means that any applications that may automatically launch during testing will interrupt the student’s testing session, logging the student out of the test. Applications such as antivirus updates, power management software (laptops), screen savers, and email with automatic message notifications should be configured so they do not launch during test sessions.

Technology Coordinator Before TestingMonitor Display and Shading

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• To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test.

• If students cannot see the shading, they must exit the test and their monitor settings must be adjusted.

• General instructions for adjusting monitor settings are provided on pgs. 128-129 (Fall 2011 CBT Manual). The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.

Technology Coordinator Before TestingProctor Caching

• Instructions for installing Proctor Caching are provided in the Fall 2011 CBT Manual.

• Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements. Proctor Caching can run on either a Windows or Mac operating

system, and each can support both Windows and Mac-based testing workstations.

• Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content. If more than one computer is being used for Proctor Caching, be

sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process.

For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B. 52

Technology Coordinator Before TestingProctor Caching

• Proctor Caching Security Proctor Caching software stores a copy of the test content on the

local hard drive of the machine on which it runs. Test content transmitted and stored by the Proctor Caching

computer is in encrypted format.At no time does the Proctor Caching computer un-encrypt the test

items. “Purge cache” function deletes all encrypted test content from

the hard drive of the Proctor Caching computer.FDOE and Pearson require that test content be purged at the end of

each administration window.

• Proctor Caching Computer Placement Proctor caching can be implemented at either the lab- or the

school-level. Computer should be located as close as possible on the network

to the student workstations. 53

Technology Coordinator Before TestingTestNav

• Installation instructions are provided in the Fall 2011 CBT Manual.• Once TestNav has been properly installed and tested, it should continue to

be successful on student workstations through the test administration, as long as no incompatible software updates are made.

• Annual updates to TestNav may require re-installation of software. (There are currently no updates to the software for 2011-2012. The version of TestNav installed for 2010-2011 can be used for 2011-2012, unless otherwise indicated by the FDOE.)

File Share vs. Local Install• Two options for installing TestNav

File Share Local Install

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Technology Coordinator Before TestingTestNav

Pros Cons

File Share

+ Single point of installation and configuration changes+ Easier to implement in a large-scale testing environment+ Centralized single location for log files

- Adds a single potential point of failure

Local + Quicker launch time+ Limits potential points of failure

- Increases installation time (Note: System automation tools, such as SMS [Windows] and Apple Remote Desktop [Mac] can make local installs much easier) - Requires that configuration changes be made on each machine

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Technology Coordinator Before TestingTestHear ePATs

• Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment.

• The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test.

• TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• Instructions for installing and running TestHear ePATs are provided in the Fall 2011 Accommodations Guide.

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Technology Coordinator Before TestingTestHear

• TestHear must be installed on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices).

• Instructions for downloading and installing TestHear are provided in the Fall 2011 Accommodations Guide.

• TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

• Local installation is required for TestHear.• TestHear accommodated forms are larger than regular TestNav forms. To

help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data will be added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center. The FDOE will notify districts when these features are available. 57

http://www.flassessments.com/SystemCheck

Technology Coordinator During TestingChecklist

Ensure Proctor Caching software is running on all Proctor Caching computers.• Turn on Proctor Caching software

Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching

Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped.

Monitor each testing room to ensure that there are no technical issues.

Be available during testing to answer questions from test administrators.

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Technology Coordinator After TestingTasks

Purge Test Content from the Proctor Caching Computer

Complete Comment Form. Please provide feedback that will be meaningful to the FDOE and the test contractor.

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test administrator before, during, and after testing 1

Documents

test administrator

test sessions

subject test

test administration

test administration

testing cbt

testing room

testing checklist