team meetings organizing for effective & outcome-oriented meetings

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Team Meetings Organizing for Effective & Outcome-oriented meetings

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Page 1: Team Meetings Organizing for Effective & Outcome-oriented meetings

Team Meetings

Organizing for Effective &

Outcome-oriented meetings

Page 2: Team Meetings Organizing for Effective & Outcome-oriented meetings

Meeting Activity

• Identify 4 meetings that you have recently attended. – Identify type of meeting– Rate the quality– Identify why you gave that quality rating

Page 3: Team Meetings Organizing for Effective & Outcome-oriented meetings

Objectives

• Understand the guiding principles for holding productive team meetings of any type

• Hold a team meeting and conduct a team-assessment

Page 4: Team Meetings Organizing for Effective & Outcome-oriented meetings

Basic Rule

Design the structure and functions of team meetings to increase predictability of meeting format and expectations

Page 5: Team Meetings Organizing for Effective & Outcome-oriented meetings

Guiding Principles

• Make it easy for team members to participate & stay up-to-date

• Have a leader or coordinator• Hold regular meetings as the decision

cycle requires• Record & distribute topics discussed

and decisions or actions taken

Page 6: Team Meetings Organizing for Effective & Outcome-oriented meetings

Prerequisites

• Have an objective or goal to guide team activities– e.g., Committee Review worksheet

• Designated team leader or coordinator

Page 7: Team Meetings Organizing for Effective & Outcome-oriented meetings

Common Mistakes

• When the team leader is absent, the meeting structure is non-existent

• Too much or too little written documentation of the meeting

• Too many simultaneous conversations

• Tangents or off-topic conversations

Page 8: Team Meetings Organizing for Effective & Outcome-oriented meetings

So What Can We Do?

• Determine regular meeting time• Establish roles

– facilitator, recorder, reminder, administrator, minute-minder

• Communicate– distribution of meeting minutes– staff/parent meeting/newsletter updates

Page 9: Team Meetings Organizing for Effective & Outcome-oriented meetings

So What Can We Do?

• Create an action plan linked to school improvement goal

• Plan for the year• Define meeting logistics, format, & roles• Show respect

– start & stop on time– if meeting gets cancelled, reschedule it– acknowledge contributions

Page 10: Team Meetings Organizing for Effective & Outcome-oriented meetings

So What Can We Do?

• Establish & use a standard agenda format– meeting process– recording– distribution of meeting minutes routine– determine basic agenda items and date for the

next meeting before the end of the meeting

Page 11: Team Meetings Organizing for Effective & Outcome-oriented meetings

Resources

• Blank forms– Several worksheets and evaluation forms

available if you want them

• Working example– 2 different sample agenda– 1 has their action plan and evaluation plan

Page 12: Team Meetings Organizing for Effective & Outcome-oriented meetings

Team Meeting Activity

• Continue meeting and working on your action plan– Designate facilitator– Designate note taker

• Be prepared to rate/evaluate how your team meetings are going