Team Meetings Organizing for Effective & Outcome-oriented meetings.

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<ul><li><p>Team Meetings</p><p>Organizing for Effective &amp; Outcome-oriented meetings</p></li><li><p>Meeting ActivityIdentify 4 meetings that you have recently attended. Identify type of meetingRate the qualityIdentify why you gave that quality rating</p></li><li><p>Objectives</p><p>Understand the guiding principles for holding productive team meetings of any typeHold a team meeting and conduct a team-assessment</p></li><li><p>Basic RuleDesign the structure and functions of team meetings to increase predictability of meeting format and expectations</p></li><li><p>Guiding PrinciplesMake it easy for team members to participate &amp; stay up-to-dateHave a leader or coordinatorHold regular meetings as the decision cycle requiresRecord &amp; distribute topics discussed and decisions or actions taken </p></li><li><p>Prerequisites</p><p>Have an objective or goal to guide team activitiese.g., Committee Review worksheetDesignated team leader or coordinator</p></li><li><p>Common Mistakes</p><p>When the team leader is absent, the meeting structure is non-existentToo much or too little written documentation of the meetingToo many simultaneous conversationsTangents or off-topic conversations</p></li><li><p>So What Can We Do? </p><p>Determine regular meeting timeEstablish rolesfacilitator, recorder, reminder, administrator, minute-minderCommunicatedistribution of meeting minutesstaff/parent meeting/newsletter updates</p></li><li><p>So What Can We Do?Create an action plan linked to school improvement goalPlan for the yearDefine meeting logistics, format, &amp; rolesShow respectstart &amp; stop on timeif meeting gets cancelled, reschedule itacknowledge contributions</p></li><li><p>So What Can We Do?Establish &amp; use a standard agenda formatmeeting processrecordingdistribution of meeting minutes routinedetermine basic agenda items and date for the next meeting before the end of the meeting</p></li><li><p>ResourcesBlank formsSeveral worksheets and evaluation forms available if you want themWorking example2 different sample agenda1 has their action plan and evaluation plan</p></li><li><p>Team Meeting ActivityContinue meeting and working on your action planDesignate facilitatorDesignate note takerBe prepared to rate/evaluate how your team meetings are going </p></li></ul>