Team Meetings Organizing for Effective & Outcome-oriented meetings.
Post on 01-Jan-2016
Organizing for Effective & Outcome-oriented meetings
Meeting ActivityIdentify 4 meetings that you have recently attended. Identify type of meetingRate the qualityIdentify why you gave that quality rating
Understand the guiding principles for holding productive team meetings of any typeHold a team meeting and conduct a team-assessment
Basic RuleDesign the structure and functions of team meetings to increase predictability of meeting format and expectations
Guiding PrinciplesMake it easy for team members to participate & stay up-to-dateHave a leader or coordinatorHold regular meetings as the decision cycle requiresRecord & distribute topics discussed and decisions or actions taken
Have an objective or goal to guide team activitiese.g., Committee Review worksheetDesignated team leader or coordinator
When the team leader is absent, the meeting structure is non-existentToo much or too little written documentation of the meetingToo many simultaneous conversationsTangents or off-topic conversations
So What Can We Do?
Determine regular meeting timeEstablish rolesfacilitator, recorder, reminder, administrator, minute-minderCommunicatedistribution of meeting minutesstaff/parent meeting/newsletter updates
So What Can We Do?Create an action plan linked to school improvement goalPlan for the yearDefine meeting logistics, format, & rolesShow respectstart & stop on timeif meeting gets cancelled, reschedule itacknowledge contributions
So What Can We Do?Establish & use a standard agenda formatmeeting processrecordingdistribution of meeting minutes routinedetermine basic agenda items and date for the next meeting before the end of the meeting
ResourcesBlank formsSeveral worksheets and evaluation forms available if you want themWorking example2 different sample agenda1 has their action plan and evaluation plan
Team Meeting ActivityContinue meeting and working on your action planDesignate facilitatorDesignate note takerBe prepared to rate/evaluate how your team meetings are going