team meetings organizing for effective & outcome-oriented meetings
TRANSCRIPT
Team Meetings
Organizing for Effective &
Outcome-oriented meetings
Meeting Activity
• Identify 4 meetings that you have recently attended. – Identify type of meeting– Rate the quality– Identify why you gave that quality rating
Objectives
• Understand the guiding principles for holding productive team meetings of any type
• Hold a team meeting and conduct a team-assessment
Basic Rule
Design the structure and functions of team meetings to increase predictability of meeting format and expectations
Guiding Principles
• Make it easy for team members to participate & stay up-to-date
• Have a leader or coordinator• Hold regular meetings as the decision
cycle requires• Record & distribute topics discussed
and decisions or actions taken
Prerequisites
• Have an objective or goal to guide team activities– e.g., Committee Review worksheet
• Designated team leader or coordinator
Common Mistakes
• When the team leader is absent, the meeting structure is non-existent
• Too much or too little written documentation of the meeting
• Too many simultaneous conversations
• Tangents or off-topic conversations
So What Can We Do?
• Determine regular meeting time• Establish roles
– facilitator, recorder, reminder, administrator, minute-minder
• Communicate– distribution of meeting minutes– staff/parent meeting/newsletter updates
So What Can We Do?
• Create an action plan linked to school improvement goal
• Plan for the year• Define meeting logistics, format, & roles• Show respect
– start & stop on time– if meeting gets cancelled, reschedule it– acknowledge contributions
So What Can We Do?
• Establish & use a standard agenda format– meeting process– recording– distribution of meeting minutes routine– determine basic agenda items and date for the
next meeting before the end of the meeting
Resources
• Blank forms– Several worksheets and evaluation forms
available if you want them
• Working example– 2 different sample agenda– 1 has their action plan and evaluation plan
Team Meeting Activity
• Continue meeting and working on your action plan– Designate facilitator– Designate note taker
• Be prepared to rate/evaluate how your team meetings are going