Team Meetings Organizing for Effective & Outcome-oriented meetings.

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Post on 01-Jan-2016




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  • Team Meetings

    Organizing for Effective & Outcome-oriented meetings

  • Meeting ActivityIdentify 4 meetings that you have recently attended. Identify type of meetingRate the qualityIdentify why you gave that quality rating

  • Objectives

    Understand the guiding principles for holding productive team meetings of any typeHold a team meeting and conduct a team-assessment

  • Basic RuleDesign the structure and functions of team meetings to increase predictability of meeting format and expectations

  • Guiding PrinciplesMake it easy for team members to participate & stay up-to-dateHave a leader or coordinatorHold regular meetings as the decision cycle requiresRecord & distribute topics discussed and decisions or actions taken

  • Prerequisites

    Have an objective or goal to guide team activitiese.g., Committee Review worksheetDesignated team leader or coordinator

  • Common Mistakes

    When the team leader is absent, the meeting structure is non-existentToo much or too little written documentation of the meetingToo many simultaneous conversationsTangents or off-topic conversations

  • So What Can We Do?

    Determine regular meeting timeEstablish rolesfacilitator, recorder, reminder, administrator, minute-minderCommunicatedistribution of meeting minutesstaff/parent meeting/newsletter updates

  • So What Can We Do?Create an action plan linked to school improvement goalPlan for the yearDefine meeting logistics, format, & rolesShow respectstart & stop on timeif meeting gets cancelled, reschedule itacknowledge contributions

  • So What Can We Do?Establish & use a standard agenda formatmeeting processrecordingdistribution of meeting minutes routinedetermine basic agenda items and date for the next meeting before the end of the meeting

  • ResourcesBlank formsSeveral worksheets and evaluation forms available if you want themWorking example2 different sample agenda1 has their action plan and evaluation plan

  • Team Meeting ActivityContinue meeting and working on your action planDesignate facilitatorDesignate note takerBe prepared to rate/evaluate how your team meetings are going


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