TATA CONSULTANCYSERVICESACCOUTING SOFTWARE

(PURCHASE PROCEDURE)

BY :- VIKAS JAIN

DedicatedTo

My MoMWho gave me direction of

success

Purchase procedurePurchase Order

Goods received note

Finance

Purchase Invoice

The Purchase Order is a request made by the company to its supplier for the procurement of certain materials and/or services. Purchase Order screen is used to create purchase order for procurement of material and/or services. It is created by the Purchase department.

PROCEDUREClick on the Procurement -> Purchase Order tab and click

on the Create button for the following screen to appear.

Step1: Select and enter the PO DATE using the Calendar icon beside the textbox.

Step2: Enter PO DESCRIPITION in the respective textbox. 

Step3: Select PO Type, Category, and SITE from the dropdown boxes. 

Step4: Search and select the desired VENDER CODE using the Look-Upicon besides the textbox. On selection of Vendor Code details like Vendor name,  Vendor Adderss, Currency and Exchange rate gets populated automatically.

Step5: Search and select the  REQUESTED BY CODE, JOB ORDER using the Look-Up icon beside the respective textboxes. 

Steps

Step6: Fields like Requested By, Job Order Description and will be populated automatically in the textboxes after respective operations are performed.

Step7: Search and select the desired A/C Code,Cost Centre using the Look-Up  icon beside the respective textboxes.

Step8: Enter Vender SQ/SO Number and Project in the text boxes. Step9: Select and enter the Vender SQ/SO Date using the Calendar icon beside the textbox. Step10: Enter Project and Reference in the respective textboxes. 

Step11: Enter Remarks and Comments in the respective textboxes. Comments can also be selected using the Look-Up icon beside the Comment text box. Step12: Select Credit Terms, Delivery Term, Delivery Mode from the respective drop down boxes. Step13: Click on the Items tab. Step14: Search and select the desired Item Code using the Look-Up icon beside the respective textbox. The selected item must be defined in the Item Master. Step15: Select and enter the Required Date using the Calendar  icon beside the textbox. Date entered should not be less than the requisition date. It should not be less than PO date.

Step16: The Purchase UOM and Base UOM will be populated automatically on selection of the Item code. You are allowed to select the alternate Purchase UOM as per the requirement. Step17: Enter the Pack Size and Pack Quantity in the respective textboxes for the calculation of Purchase Quantity. You can also enter or edit the Purchase Quantity directly. (N.B.: Base Quantity and Purchase Quantitiy are always calculated in Base UOM and Purchase UOM respectively) Step18: Enter the Tax, Rate, Discount and Remarks in the respective textboxes.

Step19: Click in the Delete box to delete the respective row. 

Step20: Click on the Insert Row button to insert the details in new row.

Step21: Click on the Services tab. Step22: Search and select the desired Service Code using Look-Up icon beside the textbox. The selected Service must be defined in Service Master. Step23: Select the Service Date using the Calendar  icon besides the textbox.

Step24: Search and select the desired A/C Code,Cost Center using the Look-Up icon beside the respective textboxes.

Step25: Enter the Amount, Discount and Remarks in the respective textboxes.

Step26: Click in the Delete box to delete the respective row. 

Step27: Click on the Insert Row button to insert the details in new row. Step28: Click on Adderesses tab. 

Step29: Select the desired record of Address Code, Address Description and Address Type. Step30: Click on the Tax tab.

Step31: Select the desired Tax Code, Tax Description, Tax% and Tax Value gets displayed for the following vendor. 

Step32: Click on the Clauses tab. 

Step33: Select the desired Clause Code and Clause description. 

Step34: Click on the Charges tab.

Step35:Select the desired Charge Code, Charge description, charge, Charge Type, Charge Value.

Step36: Click on the Discounts Tab.

Step37:Select the desired Discount Code, Discount description, Discount, Discount Type, Charge Value.

Step38: Click on the Save as Draft button to save the PO. Step39: Click on Submit button to release it for approval of PO. Step40: Click on Cancel button for the cancellation of transaction.

Approval of PO

Convert to GRN

Goods receipt note

Goods Receipt Note (GRN) is generated at the time of receiving the items into the inventory location. Item Quantity received through GRN is updated in the inventory. GRN is generally created by conversion from GIN. If Quality check is necessary the item received through GIN is sent for Quality Inspection. The goods which pass Quality check are accepted in the Inventory location through GRN.

StepsStep1: Click on the Inventory -> Goods Receipt Note tab and click on the Create button. You will be directed to Goods Inward Note screen. 

Step2: Enter the necessary search criteria and then click on the Search button Or click on the Search button without entering any criteria. The search result gets displayed in the form of a list on the screen. Only Approved GIN can be selected. Step3: Select the desired GIN record against which a GRN is to be made. Step4: Click on the Create GRN button for the following GRN screen to appear. Step5: Select and enter the GRN Date using the Calendar  icon beside the textbox. 

Step6: Enter GRN Description in the respective textbox. 

Step7: Select GRN Type and Site from the dropdown boxes. 

Step8: Search and select the desired Vendor Code and Received By Code using the Look-Up icon beside the textboxes. 

Step9: Enter Challan No., Lorry Receipt No. and Bill No. in the respective textboxes. 

Step10: Select and enter the Challan Date, Lorry Receipt Date and Bill Date using the Calendar icon beside the respective textboxes. Step11: Enter Vehicle No. in the respective textboxes. Step12: Enter Remarks and Comment in their respective textboxes. Comments can also be selected using Look-Up icon placed besides the comment text box. 

Step13: Click on the Accepted Items tab. Step14: Select Target Location from the dropdown box. Step15: Search and select the desired Item Code. The selected item must be defined in Item Master using the Look-Up icon beside the textbox. Step16: Select GRN UOM from the dropdown box and enter the Challan Quantity. Step17: Enter Pack Size and Pack Quantity in the textbox for the calculation of Accepted Quantity. You can also enter or edit the Accepted Quantity directly.(N.B.: Base Quantity and Accepted Quantity are always calculated in Base UOM and GRN UOM respectively) Step18: Enter the Remarks for the respective line items.

Step19: Click on the Rejected Items tab. 

Step20: Select Target Location from the dropdown box. Step21: Search and select the desired Item Code. The selected item must be defined in Item Master using the Lookup icon beside the textbox. 

Step22: Select GRN UOM from the dropdown box. Step23: Enter Pack Size and Pack Quantity in the textbox for the calculation of Rejected Quantity. You can also enter or edit the Rejected Quantity directly.(N.B.: Base Quantity and Rejected Quantity are always calculated in Base UOM and GRN UOM respectively) 

Step24: Enter the Remarks in the respective textbox

Step25: Click in the Delete box to delete the respective row. 

Step26: Click on the Insert Row button to insert the details in new row. 

Step27: Click on the Save as Draft button to save the Goods Receipt Note document.

Step28: Click on Submit button to release the Goods Receipt Note. 

Step29: Click the Cancel button to discard the transaction.  Step30: The fields marked as * are Mandatory fields for the creation of Goods Receipt Note document.

Finance & Accounting

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Purchase Voucher

HONESTY WILL

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THE END