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1 P. Karsenti TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL

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Page 1: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

1 P. Karsenti

TAM Vetting

Pierre Karsenti, General Manager

Shipping, TOTAL

Page 2: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

2 P. Karsenti

CONTENTS

Introductions

Description of TAM Ship Inspection & Vetting

Asset importance

Relevant issues

Mutual concerns

Mutual benefits

Page 3: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

3 P. Karsenti

OBJECTIVES

To safeguard the Total Group from exposure to risk.

To support the Safety, Quality & Environmental Charter of the Total

Group.

To determine the standard of tankers using a technical risk assessment

free of any commercial influence.

To apply such assessment to all tankers in a uniform & equitable way.

Page 4: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

4 P. Karsenti

Total milestones

1920

Creation of PetroFina

1924

Creation of Compagnie Française des Pétroles (CFP)

1941

Creation of Société Nationale des Pétroles d’Aquitaine (SNPA)

1954

Total brand launched

1999

Merger with PetroFina and then Elf Aquitaine

2003

TotalFinaElf renamed Total

Page 5: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

5 P. Karsenti

DIRECTEUR GENERAL

EXPLORATION &

PRODUCTION

GAZ & ENERGIES

NOUVELLES

RAFFINAGE &

MARKETING

TRADING &

SHIPPING CHIMIE

SECRETARIAT

GENERAL

DIRECTION

FINANCIERE

SHIPPING

VETTING

Where is the Vetting department inside the Total group ?

While we are within DTS Branch, we are

providing services to E&P, Refining &

Marketing and Gaz & Power.

Page 6: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

6 P. Karsenti

ORGANISATION

P.DECARPIGNY

Inspection

Team PARIS SINGAPORE HOUSTON

7 Inspectors

Inspection coordinator

TC Inspection coordinator

1 Inspector 1 Inspector

Page 7: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

7 P. Karsenti

PARIS GENÈVE

SINGAPOUR

HOUSTON

Our offices

Page 8: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

8 P. Karsenti

Our inspection team

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

1 Inspector

Page 9: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

9 P. Karsenti

Risk Assessment

3 Key AREAS of risk are identified

Nautical

Fire & Explosion

Structural damage / Stability

Within each AREA we have identified a potential SOURCE

Design / Equipment

Procedures

Crew

The Inspection report will therefore identify any major risks

Page 10: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

10 P. Karsenti

EVALUATION OF MAJOR POLLUTION / ACCIDENT RISKS

RISKS FROM

CrewProceduresDesign /

Equipment

NAUTICAL

N1 - Navigation

STRUCTURAL DAMAGE / STABILITY

FIRE / EXPLOSION

N2 – Propulsion / Steering

N3 – Mooring / Anchoring

N4 – Emergency Towing

F1 – Machinery spaces

F2 – Cargo Operations

F3 - Non cargo spaces

F4 - Accommodation

F5 – Fire fighting / detection

S1 – Tank over pressure / vacuum

S2 – Hull structure condition

S3 – Stresses / Stability monitoring

MISCELLANEOUS

Miscellaneous

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Page 11: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

11 P. Karsenti

FACTS

Ship Inspections = > 1200 per year conducted by OCIMF Accredited

Inspectors with exclusivity of Inspection duties ( no Agencies ).

Vetting ( Single Voyage Assessments ) = > 20000 per year.

Ship Owner Review: Around 25 visits per year.

Page 12: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

12 P. Karsenti

SYSTEMS

Based on best practices of departments prior to merger.

Dynamic to ensure constant review.

Access via Intranet means security of identification & auditable system

for all assessments.

Page 13: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

13 P. Karsenti

DATABASE

All are internally rated for the benefit of Traders / Charterers / Terminal Operators to help identify potential use:

Inspected (770)

Unclassified + (4300)

Unclassified – (8700)

Rejected (200)

Dynamic system to reflect immediate changes in information affecting the status.

Contains details of all tankers as supplied by Lloyds Register Fairplay.

Page 14: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

14 P. Karsenti

METHODS / Inspection

Based on SIRE with additional Total assessment included.

A close team of Inspectors with Senior Officers experience.

Objective is to determine whether an operational risk exists and not to

find fault / a minimum number of deficiencies.

Assessment of vessel’s status is done in Paris not by the Inspector.

The responses from an Owner have to show the implementation of best

industry practice through continuous improvement & not mere

compliance with Flag & Classification requirements.

Requests for inspections are made via [email protected].

Page 15: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

15 P. Karsenti

METHODS / Vetting ( Single Voyage Assessment )

Active (non Passive) system requires positive assessment & not

reference to a fixed database.

Requests are submitted via Group electronic Intranet to ensure

efficient & auditable response.

Assessment starts immediately and could lead to the contact with

technical operator in order to gather any supportive information.

Communications are made via [email protected].

Assessment includes all available sources of information

including SIRE, EQUASIS, PSC, Classification Society data,

Casualty reports, Terminal & Voyage reports etc.

Assessment is a technical risk assessment and never reflects any

commercial aspect.

Page 16: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

16 P. Karsenti

Methods / Owner Review

Schedule priorities visits to Owners of ships regularly used, or

considered useful for the future, by the Total Group.

Objective is to determine the quality of technical support provided by

Owner to the whole fleet of vessels.

It provides the opportunity to further develop the need for continuous

improvement in all shipboard operations & Rounds out the information

gathering process.

Tanker Management & Self Assessment Guide (TMSA) seen as a

valuable tool for a Quality Operator. Data collected through

[email protected].

Page 17: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

17 P. Karsenti

RELEVANT ISSUES

Total criteria

Shared issues

Industry issues

Page 18: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

18 P. Karsenti

TOTAL General Criteria Vetting team members have detailed guidelines, checklists &

questionnaires to assist in applying a uniform interpretation of technical

criteria.

General criterias include:

Non use of Crude / Product / Chemical tankers if age is > 20 years

Non use of LPG tanker if age is > 20 years & DWT is > 5kT

Non use of LPG tankers if age is > 25 years

Non use of OBOs

Restrictions on tankers if age is > 15 years (Op SIRE report < 6 months)

Restrictions on Fuel Oil (DH and less than 15 years old)

Non use of Single Hull tankers (for Charter / CIF / CFR incoterms)

Page 19: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

19 P. Karsenti

SHARED ISSUES Port State Control Data

The practice of obtaining from an Owner confirmation, and close out

actions, of the issues involved within a Port State Control resulted in

our database being at odds with other Industry available databases.

This resulted in Total associated with tankers being targeted by PSC

bodies even though we knew all issues had been resolved.

We now avoid such association with any tanker likely to be targeted by

PSC

Criteria highlights tankers which could be targetted

Page 20: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

20 P. Karsenti

Vetting Criteria

IF

1 Detention in the last PSC Inspection refuse the ship

OR

2 or > 2 detentions in last 36 months refuse the ship

OR

> 20 deficiencies in all inspections of last 12 months refuse the ship

Page 21: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

21 P. Karsenti

TRADER

CHARTERER

TERMINAL

OPERATOR

? Inspected

Unclassed +

Unclassed –

Rejected

Summary – Assessment Scheme

To control the Group’s Shipping exposure to

risk

To assess potential tanker candidates using risk

assessment methods

The approval by Vetting of any maritime

operation is requested when:

The cargo belongs to a Group entity

The vessel is chartered by a Group entity

The loading (discharging) takes place in a Group

terminal

Any operation related to Heavy Fuel Oil on a vessel

over 5,000 DWT

More than 1,200 inspections / year by 16

inspectors around the world

More than 20,000 assessments / year by Vetters

About 25 owner’s head office audits / year to

determine the quality of the technical support

offered to the fleet

A few Vetting rules

No Crude/Product /Chemical tankers over 20 years

old

No LPG tankers over 20 years old if > 5 KT

No LPG tankers over 25 years old

No tanker more than 15 years for T/C

No tanker aged more than 15 years for Heavy Fuel

Oil

Vetting

Request

INSPECTION

TEAM

Inspection Report

VETTING

TEAM

Shipowner Audit

SHIPOWNER

AUDITOR

Other Reports

SIRE

Casualties

Terminal

Equasis

PSC DATA

Ind. Publications

Voyage Report

Websites

Risk

Assessment

YES

or

NO

Questionnaire

Quaterly Report

Officers Matrix

Page 22: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

22 P. Karsenti

INDUSTRY ISSUES Casualty Figures

All casualties meet Flag & Classification requirements.

Charterer requires higher standard due to increased exposure to risk &

possible litigation.

Tanker casualties: 192 for 2004, 207 for 2005, 194 for 2006 & 250 for

2007, 205 for 2008, 195 since January 1st, 2009.

Various types & sizes of Tankers operating worldwide though 65 %

were product / chemical tankers.

Majority were Collision or Grounding with root cause showing

weaknesses in Bridge Team Management ( 55% in 2002, 57% in 2003,

55% in 2004, 59% in 2005, 50% in 2006, 54% in 2007, 60 % in 2008).

For 2008, significant increase in mechanical failure (lack of maintenance

? Lack of expertise?) and loss of anchor / chains.

Page 23: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

23 P. Karsenti

PERSONNEL Crew Quality

Single most important issue to determine quality standard of operation on board.

Safeguards will include known & detailed history of individual from Recruitment, Selection & Training records.

Inspector to use open question techniques to assess on board expertise.

Officers matrix within SIRE indicating lack of selectivity by Crewing Departments = Minimum aggregated years for Senior Officers.

Lack of experience in rank for junior officers.

Experienced officers are clearly encouraged to support junior officers and crew in their job in order to improve reliability & safety

Page 24: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

24 P. Karsenti

Officer Matrix Guidance ( SPOT)

Negative observation if Captain & C/O OR C/E & 1/E have:

Joined at the same time

Aggregated time with Company < 2 Calendar years

Aggregated time in rank < 3 years seatime

Aggregated tanker experience < 6 years seatime

T/C tankers will require enhanced aggregated times of 5, 3 & 9 years

Revised guidance is now within the VIQ

Page 25: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

25 P. Karsenti

Importance of Junior Officers

We are always looking at the officers matrix from a wider perspective.

If the vessel is manned by 2 Junior officers ( Eng or Deck), aggregated

experience as OOW should not be below 12 months and if one of the two

OOW is below 6 months seniority as OOW then the experience as OOW of

the other one should be minimum 12 months.

If the vessel is manned by 3 Junior officers, aggregated experience as OOW

should not be below 18 months. If 2 of the officers are below 6 months

experience as OOW then we can refuse the vessel.If one of the officers is

below 6 months as OOW, then one of the 2 remaining officers should be

minimum 12 months as OOW.

Page 26: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

26 P. Karsenti

HUMAN ELEMENT

The Officer Matrix is useful to show familiarity, experience & expertise

however what is needed is a clear indication of competency (Total

experience as OOW should be reflected for junior officers).

Importance of Simulator refresher course for junior officers.

Importance of criterias for selection / evaluation / promotion for officers.

Importance of Navigation audits in order to highlight the weaknesses and

the training needs of the personnel.

Parallel must be made with the airline industry.

Page 27: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

27 P. Karsenti

Shipping Environment

2009 – 2010 can be considered as lean times for shipping industry

We are watching for leading indicators of cost cutting such as

insufficient spares, deferred maintenance, machinery breakdowns.

Crisis should not be an excuse to reduce the crew training budget.

From our vetting perspective, our concern is to avoid companies which

may be making poor choices.

A Major Issue : Piracy

Page 28: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

28 P. Karsenti

A widespread issue that presently affects Indian Ocean, Oman Sea and Red Sea

Source : Marisk

War Risk Area stated by insurance companies

242 successful reported attacks in 2010 - More than 600 sailors taken on hostage

An average detention duration > 4 months

Estimation of the extra cost for our fleet in 2010 ~ 9 Musd

MARITIME PIRACY (1)

Page 29: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

29 P. Karsenti

A widespread issue that presently affects Indian Ocean, Oman Sea and Red Sea

Current routings followed by ships

Considerable costs resulting from major deviations

Source : EUNAVFOR

MARITIME PIRACY (2)

Page 30: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

30 P. Karsenti

MUTUAL CONCERNS

Total, as Charterer, shares the same concerns as you.

We recognise the need for professionalism and respect.

We are concerned with the casualty data.

We are concerned with the public perception of the industry.

We both want to be associated with quality operations.

Page 31: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

31 P. Karsenti

NAVIGATIONAL CONCERNS

Spot & T/C involvement with groundings, collisions & contacts within

port & Pilot on board.

This mirrors Global casualties.

Issues include poor passage planning / inadequate chart supply &

ultimate use / poor bridge team management & organisation / over

reliance of Pilot expertise / Poor interaction with Pilot.

Traditional values & expertise will avoid this.

Page 32: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

32 P. Karsenti

SUMMARY 1

Effective implementation of risk management is the best control of risk.

Continuous improvement of our performance, measured by Key

Performance Indicators, will ensure long term growth.

Charterer recognises, ( through SIRE inspections + Office Reviews +

Paris Meetings + Officers Seminar ), such quality and shares such

commitment.

Page 33: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

33 P. Karsenti

SUMMARY 2

Charterer has a mutual respect for all Officers & Crew.

Preparation for inspection (documents / briefing of Crew / organisation

& availability of personnel / use of VIQ prior to the inspection) will be

recognized & valued by SIRE Inspectors.

The purpose of the inspection is to determine whether there is an

operational risk on board and not to find faults.

We live in an auditable age and the need to demonstrate effective

management.

Page 34: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

34 P. Karsenti

AND FINALLY

A major tanker casualty may result in an environmental catastrophe

however nobody is injured or killed but results in sustained & major

Media importance.

TOTAL wants to be associated with quality operators and long lasting

partners.

Page 35: TAM Vetting Pierre Karsenti, General Manager Shipping, TOTAL · PDF fileTOTAL General Criteria Vetting team members have detailed guidelines, checklists & ... Vetting Request INSPECTION

35 P. Karsenti

Thank you