COMING UPAPRIL • Device Workflow Walkthroughs

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• Workflow Adoption Sessions #1, April 25-27

MAY• Epic Open House, Clinton

Hospital, May 10

• Epic Open House, UMass Memorial Medical Center, May 11

• Epic Open House, Marlborough Hospital, May 24

JUNE• Workflow Adoption Sessions #2,

June 7-9

• Epic Open House, HealthAlliance Hospital, June 23

HIGH-LEVEL SUMMARY UMass Memorial Health Care is pursuing a 2020 vision to become the best academic health system in America. Our providers and staff selected Epic as the best electronic health record (EHR) system to enable this quest.

TALKING POINTSApril 2016

Have a question about the Epic implementation? Email epicproject@umassmemorial.org or visit Epic Central at ummhcepiccentral.org. 1

WORKFLOW ADOPTION SESSIONSWorkflow Adoption Sessions are a key milestone in the implementation of Epic as they are an opportunity for Collaborative Design Session (CDS) participants to experience how the agreed upon workflows look and function within the Epic system using UMass Memorial Health Care content. This allows them to confirm that the decisions they made are the correct ones and/or make necessary adjustments to workflows before the build is complete.

During the sessions, there will be a demonstration of the complete workflow for each application. Following the review of the workflow, participants will be asked if they agree that it should be implemented as currently designed or if adjustments need to be made.

The April Workflow Adoption Sessions will take place at the DCU Center, while the June and July sessions will be at the University and South Street campuses.

PLEASE NOTE: Effective September 2, 2016, there will be no changes or updates made to any systems that will send to, or receive from, Epic. The Epic team will be conducting testing during this period to ensure a smooth Epic implementation.

Visit Epic Central’s Collaborative Design & Build page for high-level decision summaries for the January and February Collaborative Design Sessions. A complete list of design decisions made so far can also be found there.

DESIGN DECISIONS AVAILABLE ON EPIC CENTRAL

TALKING POINTS April 2016

RECENT STEERING COMMITTEE DECISIONSAs of April 7, 99% of approximately 2,500 Collaborative Design Session decisions have been resolved. Any outstanding decisions are being reviewed by Epic Partnership Councils and Integrated Work Groups. If these governance committees are unable to reach a decision, that decision is escalated to the Epic Executive Steering Committee for resolution. Following are the most recent decisions made by the Epic Executive Steering Committee:

The existing Dose Response system for anticoagulation management will be used in the Anticoagulation Center; however all other clinical areas will use anticoagulation functionality in Epic

The MyCareTeam diabetes application will used to pull data from patients’ home glucometers. The Epic Project Team is exploring how this information will be integrated with Epic

ED physicians will not be required to sign Licensed Independent Provider (LIP) notes unless they are directly involved in the patient’s care

ED physicians will not be required to sign Mid-Level Provider notes unless they are directly involved in the patient’s care

The Epic Welcome Kiosk, a touch-screen kiosk that provides patients with a variety of self-service options, such as checking in, will be piloted at Hahnemann Family Health, Memorial Pre-Surgical Evaluation and the Surgical Clinic

The ACR Select application will provide decision support to providers ordering Radiology imaging studies and will be integrated with Epic

The Curaspan system will be used for discharge planning purposes; however all other case management documentation will be done in Epic

An Ophthalmology Picture and Archiving and Communications System (PACS) will be part of the Epic implementation; however system selection has yet to be determined

A Cardiology PACS will be part of the Epic implementation; however selection of that system is to be determined

Paceart, a system that organizes and archives cardiac data, will be extended to Clinton and Marlborough hospitals

A third-party identification authentication vendor will be used for MyChart, Epic’s patient portal

UMMHC will connect to the eHealth Exchange, a group of non-Epic organizations and government agencies, via Epic’s Care Everywhere application

The Care Enhance Review Manager Enterprise (CERMe) application will interface with Epic’s Case Management module

Embossed printers and “blue cards” will be retired when Epic is implemented

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EPIC PROJECT MILESTONES07/01/17 Go-Live #1 Med Center, Med Group, Clinton, Marlborough, Medical School Clinical Data Repository Interface, Academic EHR & Pop Health Modules

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL

2016 2017 2018

01/01/16 Planning Phase Done/Start Design & Build Phase

09/02/16 Design & Build Phase Done/Start Testing

12/01/16 Infrastructure Ready

1/13/17 UMMHC Content Configuration Complete

03/31/17 Testing Done/Start Training

10/01/17 Transition to Support & Optimization

Specific Date TBDGo-Live #2 HealthAlliance

Specific Date TBD Go-Live #3 Community Healthlink

Please visit Epic Central at ummhcepiccentral.org for other timelines showing a variety of key milestones.

Have a question about the Epic implementation? Email epicproject@umassmemorial.org or visit Epic Central at ummhcepiccentral.org.