talent talk webinar maximizing your recruiting investment

Cytiva Software, Inc.

“Getting the Most Out of Your Recruiting Investment”

Hosted By: David FreemanTalent Management Solutions ConsultantCytiva Software Inc.

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Where to look for common leaks in your recruiting process

How to manage your third party (agency) relationships

How to leverage your recruitment advertising budget


38% of organizations produce no recruiting related reports 77% of those measure cost-per-hire; however, the process

of calculating this metric varies greatly 66% measure time to fill. Again, the calculations vary

greatly 54% measure quality-of-hire. Most commonly, this is only

done through the performance management process. The Bottom Line…You have to track if you are going to get

the most out of your recruiting function! Take advantage of your talent management system, but don’t let any limitations be an excuse for not tracking

*SHRM Survey


Common Leaks

Inefficiencies in the interview/hiring process. Recruiter and Hiring Manager effectiveness

Out of control agency placement fees Misallocation of recruitment advertising

dollars


Recruiter and Hiring Manager Effectiveness

Critical Metrics for Monitoring Efficiency and Effectiveness Candidates interviewed weekly/monthly by recruiter

Too few, are they making effective use of their time, or are they over-burdened?

Too many, are applicants being screened effectively? What tools are in place to assist? Pre-screening questions, assessment tests, etc.

Number of candidates interviewed compared to the number presented for consideration

Where is the bar set for passing applicants along?



Number of candidates interviewed per hire How effective is the screening process? Is one recruiter more

effective than another? Are the tools we have in place working (structured interview guides, etc?

Time to fill Clearly defined timelines. Remove time that can fluctuate

dramatically

Quality of hire; by source, by recruiter, by HM Cost per hire

Measured by role/responsibility Not inclusive of “outside the norm” expenses

Advertising source efficiency; cost per hire by source Turnover by manager and position



Critical Metrics for Monitoring Efficiency and Effectiveness Reason for declined offers

Is something missing from our

benefits package? Is there a bottleneck in the

interview process?


Controlling Agency Fees

First, you don’t need to eliminate recruiting agencies from your staffing plan.

Establish clear internal guidelines for the use of agencies Establish a strong relationship with a limited number of

agencies. Be careful not to make decisions solely on fees Consider paying a retainer to your partner agencies

Set the expectations and clearly define the workflow for the agency. How to submit an applicant, how/when to follow up, what role they will play once an applicant is submitted, etc

Establish separate metrics for agency hires Quality of hire by agency Number of applicants submitted per hire


Controlling Agency Fees

Take advantage of technology to take control of your agency relationships Use tools offered by your applicant tracking system (ATS)

Define the workflowStreamline communicationPrevent payment for an applicant that is already in your

corporate databaseTrack metrics associated with the agency

Getting the Most Out of Your Recruiting Investment”

Leveraging Your Recruitment Advertising Budget



Avoid one-off ad buys! Prepare a staffing plan and negotiate your ad rates based on

your annual projections Consider using an agency to negotiate on your behalf

Make educated buying decisions based on facts Track source efficiency by hire vs. applicant count Get the most from the ads you do place

Proper categories, multiple categories Strong titles that set you apart.

Accountant I vs. Staff Accountant with a dynamic, growing organization. Tremendous Opportunity!



Review your online posting for placement in search results



Re-evaluate your employee referral program Allow your source metrics to guide your ad placement

decisions. Is newspaper producing results? Include database search capabilities in your posting contracts

Consider using a search consolidation tool to make your searches more efficient – Platinum Recruiter

Cytiva’s Free Webinar series

• Sourcing Talent in a Time of Scarcity - 8/14/08 10-11 AM PDT

• Getting the Most Out of Your Recruiting Investment - 9/11/08 10-11 AM PDT

• Six Steps To Implementing Performance Management Software

- 9/18/08 10-11 AM PDT

• Interview Techniques and Strategies for Hiring top Performers

- 10/09/08 10-11 AM PDT

• Retention: The Key to a Successful Recruiting Plan - 11/20/08 10-11 AM PT

Register at: www.sonicrecruit.com/company/events.htm

“Building an Effective Referral Program to Source Quality Hires”

Cytiva Software Inc. offers a wide variety of products and services to help you get the most out of your recruiting efforts.

Talent Acquisition System• Custom career sites• Employee referral management• Career agents• Ad posting and tracking • Manager self-service• Contact management/Outlook integration• EEO/OFCCP compliance• Vendor Management Module• Onboarding Module• Hourly Recruiting System

Consulting SonicPerform Performance Management System

To learn more contact: David FreemanTalent Management Solutions Consultant877-775-0888www.sonicrecruit.com

talent talk webinar maximizing your recruiting investment

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