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26TH CONSULTATIVE MEETING STATUS REPORTOF INIS LIAISON OFFICERS PAGE 1

Table of Contents

A. General Statistics Page 2

B. INIS Section 1997 Financial Performance Reportand 1998 Financial Plan Page 22

C. Staff of the INIS Section (March 1998) Page 23

D. INIS Input Page 24

E. INIS Processing Support Page 26

F. INIS Output Products and Services Page 29

G. Promotion, Information and Other Services Page 43

H. OECD/NEA Computer Program Service to Non-OECD Members Through the IAEA: Report for 1997 Page 46

I. Training, TC Fellowship and Project Support Page 49

J. INIS Computer Support Page 53

K. Decisions and Recommendations of the 25th Page 55Consultative Meeting of INIS Liaison Officers21-23 May 1997, Vienna


A. GENERAL STATISTICS1996 1997

MembershipOfficial Participants (Member States + Int. Orgs.) 116 (99+17) 118 (101+17)

Centres Submitting Input 77 (67+10) 88(78+8)

Form of Input [1]

Number of centres submitting input on:- Magnetic tape 2 1- Diskettes 28 24- Worksheets 3 3- E-mail 38 46- FTP 13 13

Input and Processing FiguresItems received (volume year) 85 250 81 689Items received (calendar year) 82 772 76 056In machine-readable form (calendar year) 99.97% 99.99%Items published (volume year)[2] 80 516 80 899Items published (calendar year)[2] 82 717 72 484

Output FiguresCentres receiving INIS output tapes 14 1Centres receiving INIS output on CD-ROM - 10Subscriptions to INIS Atomindex (paid) 161 130Subscriptions to INIS Atomindex (free) 241 247

Subscriptions to NCL documents on microfiche 21 11Subscriptions to NCL documents on CD-ROM - 7

Members using direct access to the Database 18 14at the IAEA (including the IAEA)

INIS on CD-ROMTotal paid subscriptions (current) 101 145Total free subscriptions 96 99

___________________________[1] Some centres submit input in more than one type of media[2] It should be noted that those figures, and those on pages 11-20, reflect the actual numbers of records published, i.e.they exclude deleted and changed records. The figures cited in INIS Information Letter No. 135 include such records andthus are somewhat higher.


1996 1997Meetings (1996-97) INIS Members Represented

Consultative Meeting of INIS Liaison Officers 73 66

INIS Training Seminar 38 -

INIS Workshop 8 -

Group Fellowship Training 12 -

Consultants Meeting - -

Technical Committee 15 18

Advisory Committee for INIS - -

Regional Training Seminar on Nuclear Information - 14 Management

Interregional Course on INIS Electronic Input and - 17 Dissemination

Budget

In US $ millions - approved budget(ROE for 1996: AS 10.0 = US$1) 5.395 4,764(ROE for 1997: AS 10.4 = US$1)

In US $ millions - actual expenditure(ROE for 1996: AS 10.0 = US$1) 5.290 4,700(ROE for 1997: AS 10.9 = US$1)

Staff

Approved posts in the INIS Section:Professional staff 17 17General Service staff 26.5 26.5


Countries and International Organizations Participating in INIS

Member State INIS Liaison Officer Alternate INIS Liaison Officer

Albania Mr. Lluka Qafoku - - -Algeria Mr. Moussa Benhamadi Mr. Salim AsselahArgentina Ms. Alejandra T Chavez - - -Armenia Ms. Janna Kurghinyan Mr. V. KourguinianAustralia Ms. Mary E. Huxlin Ms. S. GorringeAustria Dr. Alexander Nevyjel Mr. Friedrich RanzBangladesh Mr. Kazi Azizul Hoque Mr. M. KaikobadBelarus Mr. V.A. Ivanyukovich - - -Belgium Mr. Alain Sneyers - - -Bolivia Ms. Carmen Rosa Fuentes Salome - - -Brazil Mr. Luiz F. Passos de Macedo Mr. L. Fernando SayaoBulgaria Ms. Neviana Rashkova Ms. Lyubka VasilevaCameroon Mr. Bonaventure Etoundi Mr. F.D. KenmogneCanada Ms. Monica Lim - - -Chile Ms. Lila Trujillo Ms. Victoria OrtizChina, People's Rep Mr. Huang Guojun - - -Colombia Mr. Cesar Augusto Russi Ms. Ana Garcia SanchezCosta Rica Ms. M.A. Zamora Gonzalez Mr. A. Araya MarinCroatia Ms. Nevenka Novosel - - -Cuba Mr. Danilo Alonso Mederos Mr. Jose Acen ComasCyprus Mr. Andreas Savva Mr. S. ChristofidesCzech Republic Mr. Petr Adamek - - -Democratic Rep Congo Mr. Pierre Ngindu Dikolela Mr. Mampasi LubanzaDenmark Ms. Birgit Pedersen Ms. Line NissenEcuador Ms. Hipsy Cifuentes - - -Egypt Mr. M.A. Ashoub - - -Estonia Ms. Iige Maalman - - -Ethiopia Mr. Birru Dori Mr. E. AlemuFinland Ms. Eva Tolonen - - -France Mr. Jean-Michel Capron Ms. Christa BruletGermany Prof. Dr.-Ing. G.F. Schultheiss Ms. Dagmar MarekGhana Ms. E.A. Agyeman Mr. G. Emi-ReynoldsGreece Dr. A. Maltezos Dr. PotiriadesGuatemala Mr. Jorge Guillen - - -Hungary Mr. Peter Roboz - - -India Mr. M.R. Balakrishnan - - -Indonesia Mr. Heryudo Kusumo - - -Iran Islamic Republic Mr. A. Jafarnejad Mr. Mohammad HoseinIraq Dr. Hussein Al-Bahadili Mr. R.A. Al-ShaheedIreland Ms. Marie Kelly - - -



Israel Dr. Eli Miron - - -Italy Ms. Paola Molinas - - -Japan Mr. Nobuaki Hiramatsu - - -Jordan Mr. Rawhi Qassem Mr. Khalil Y. AwadKazakhstan Ms. Sholpan Abdykhalykova - - -Kenya Ms. Edith K. Muthigani Mr. H. Maina NjorogeKorea, Republic of Dr. Young-Shik Kim Mr. Tae Whan Kim *Kuwait Mr. Ahmad Khalid Al-Jassar - - -Latvia Ms. Ilva Ake - - -Lebanon Ms. Amal Habib - - -Libyan Arab Jamahiriya Mr. F. Sereba Mr. Mohamed FkiniLithuania Mr. Dainius Janenas - - -Madagascar Mr. Andriantsea Jean Rubis Mr. R. AndriambololonaMalaysia Mr. Iberahim Ali Ms. Nor R. Abd. HamidMali - - - - - -Mexico Mr. Ricardo Botello Corte - - -Mongolia Mr. Gendengiin Altan-Och Mr. Nambaryn Gansukh *Morocco Ms. Fatiha Mazouar - - -Myanmar Mr. U. Hla Win - - -Netherlands Mr. F.G.H. van Wees - - -New Zealand Ms. Diana Kelly - - -Nicaragua Dr. Fabio Morales - - -Nigeria DG, Energy Commission - - -Norway Ms. Astrid Gudmundseth Ms. Gyrid VikorenPakistan Mr. M. Munim Awais - - -Panama Dr. Octavio Castillo Sanchez - - -Paraguay Mr. Victor Rodriguez Gauto - - -Peru Mr. Jose L.A. Prado Cuba - - -Philippines Ms. Imelda S. Delfin Ms. Elnora L. ContiPoland Mr. Tadeusz Urbanski - - -Portugal Dr. José Gonçalves Marques Dr. Antonio RamalhoQatar Mr. Salem Mohd. Al-Malki - - -Rep. of Moldova Mr. Artur Buzdugan - - -Romania Mr. Mircea I. Cristu - - -Russian Federation Mr. V.G. Terent'ev Mr. O.G. MikhnevichSaudi Arabia Mr. Hamad A. Al-Sadoun Dr. Iyas Al-HajiriSingapore Mr. James Soo Huat Koh - - -Slovak Republic Mr. Karol Janko - - -Slovenia Mr. Darko Pungercar - - -South Africa Mr. C.N. van der Merwe - - -Spain Ms. E. Martin Santamaria - - -Sri Lanka Mr. H.G.P. Karunaratne Mr. H.M.K. SoysaSudan Dr. I. Abdelrahim Shaddad Ms. Nahid Omer Sinada



Sweden Mr. L. Edvardson Mr. U. WidemoSwitzerland Mr. S. Huwyler Mr. Peter KoehlerSyrian Arab Republic Mr. Raek Al-Shanaa Mr. N. SkheitaThailand Ms. Chothip Mongkulmann Ms. P. PatumthongThe Former Yugoslav Rep. of Macedonia

Ms. Marija Sejmenova-Gicevska - - -

Tunisia Mr. Nour Eddine Hachicha - - -Turkey Ms. Olcay Sahin Seckin - - -Uganda Mr. Frederick Thomas Esiangu - - -UK Ms. Helen Rendell Mr. Allan TomkinsUkraine Ms. Zhanna I. Pysanko - - -Uruguay Ms. Ana Rebellato Ms. S. Fascioli de TurenneUSA Mr. R. Charles Morgan Mr. R.L. ScottUzbekistan Mr. A.D. Avezov Mr. R.B. SanaevVenezuela Lic. Francisco Javier Bringas Ms. Yadira Rojas *Viet Nam Mr. Hoang Anh Nguyen - - -Yemen Mr. Mahfoudh S. Abdullah - - -Yugoslavia Ms. Nada Marinkovic Mr. Z. ZdravkovicZambia Mr. W.C. Mushipi - - -


Organization INIS Liaison Officer Alternate INIS Liaison Officer

AAEA Ms. Basma Chebani - - -CERN Mr. Corrado Pettenati - - -EC Mr. G. Steven - - -FAO Mr. G. Stergiou - - -IAEA Mr. Claudio Todeschini - - -ICRP Mr. D.A. Perry - - -ICSTI Mr. A.I. Lovtzov Mr. Leonid I. MolotkovIIASA Mr. Eduard Loeser - - -ISO Mr. Evgueni Patrikeev - - -JINR Mr. V.A. Biryukov - - -OAU Mr. Atef Wahba Ghabrial - - -OECD/NEA Mr. Enrico Sartori - - -UNIDO Mr. V. Podshibyakin - - -UNSCEAR - - - - - -WEC Mr. Peter Muellner - - -WHO Mr. Kiyoshi Shibata - - -WMO Dr. L.E. Olsson - - -

* Alternate ILO's institute is different from ILO's institute.


MEMBER STATESYear Countries + Int. Org. New Member States1978 62 + 13 Kuwait, Madagascar, Malaysia, Mali, Qatar, Sri Lanka,

Zaire, Zambia

1979 64 + 13 Columbia, D.P.R. Korea

1980 66 + 13 Cuba, Greece

1981 69 + 14 Libya, Paraguay, Sirya + IIASA

1982 69 + 14 —

1983 72 + 14 Saudi Arabia, Nigeria, Guatemala

1984 73 + 14 China

1985 74 + 14 Uruguay

1986 74 + 14 —

1987 75 + 14 Panama

1988 78 + 15 Costa Rica, Morocco, Jordan + UNIDO

1989 79 + 15 Mongolia

1990 79 + 15 DDR ceased, Sudan joined

1991 80 + 16 Albania + AAEA

1992 81 + 17 Bolivia + WMO

1993 86 + 17 Nicaragua, Slovenia, Slovakia, Kenya, Ethiopia

1994 88 + 17 Croatia, Lebanon and Lithuania joined, D.P.R.Koreawithdrew

1995 94 + 17 Armenia, Kazakhstan, Uzbekistan, Myanmar, Estonia,Tunisia

1996 99 + 17 The former Yugoslav Republic of Macedonia, Republic ofCyprus, Singapore, Yemen, Uganda

1997 101 + 17 Latvia, Republic of Moldova


Output tapes supplied

Year Number Member States

1978 41 Norway, Netherlands, Euratom cancelled

1979 38 Pakistan added; Turkey cancelled

1980 38 -

1981 38 Iraq added; Denmark cancelled

1982 40 Cuba and Greece added

1983 40 Libya added; Finland cancelled

1984 42 Bangladesh, China added

1985 43 Turkey added

1986 41 Libya, Switzerland cancelled

1987 42 Viet Nam added

1988 40 Saudi Arabia added, Bangladesh, Spain and Venezuela cancelled

1989 35 New Zealand, CERN, Turkey, Algeria and Viet Nam cancelled

1990 35 Algeria added, DDR ceased

1991 32 Bulgaria, Australia and Saudi Arabia cancelled

1992 25 Argentina, Hungary, Iran, Iraq, Poland, Romania and Yugoslaviacancelled

1993 21 Italy, Cuba, Greece, Israel and ICSTI cancelled, D.P.R. Koreaadded

1994 20 D.P.R. Korea withdrew

1995 18 South Africa, JINR cancelled

1996 15 Austria, Sweden, and UK cancelled

1997 0 Belgium, Germany, Algeria, India, Sweden, USA cancelled

INIS Output on In-house Produced CD-ROM

1997 10* Brazil, Canada, China, Czech Republic, France, Ghana, Japan,Korea Rep.of, Pakistan, Russia (changed from tapes/cartridges toINIS Output on CD-ROM)

* As of March 1998 there are 21 recipients of INIS Output on In-house Produced CD-ROM.INIS Correspondence Sent to INIS Liaison Officers in 1997


No. Date Subject

INIS Circular Letters

152 1997-01-17 INIS Software to Generate TRN Bar Codes153 1997-02-04 Inclusion in INIS Records of “Free Text” Terms154 1997-07-09 Changes in Bibliographic Description155 1997-11-03 Simplification of Subject Analysis Rules and Procedures

INIS Technical Notes

122 1997-01-07 Distribution and Sale of the INIS Database on CD-ROM123 1997-01-31 INIS Non-Conventional Literature (NCL) on CD- ROM Survey124 1997-03-12 New from SilverPlatter - PC SPIRS 3.4125 1997-06-23 English Version of INIS PC-Based Training Package126 1997-07-11 TRN Barcodes for Non-Conventional Literature127 1997-08-06 Updating INIS Liaison Officers’ Data on the INIS Home Page128 1997-09-29 Update of the List of Journals Regularly Scanned and Key Journals129 1997-10-10 License Agreement for the INIS Database on CD-ROM130 1997-11-13 Input to 1997 INIS Annual Report

INIS Information Letters

135 1997-02-03 Production Statistics 1996136 1997-02-20 Professional Vacancy in the INIS Section137 1997-02-21 Distribution Policy of Full Text of INIS Non-Conventional Literature138 1997-04-04 Professional Vacancy in the INIS Section139 1997-03-03 INIS Thesaurus on INIS CD-ROM140 1997-04-04 The INIS Database on CD-ROM in a Networked Environment141 1997-06-18 Professional Vacancy in the INIS Section142 1997-06-23 INIS Promotional Items143 1997-07-16 Professional Vacancies in the INIS Section144 1997-08-05 Delivery of INIS Database on CD-ROM145 1997-09-19 Two Million Items in the INIS Database146 1997-12-04 − INIS Output of In-House Produced CD-ROM

− RESGEN Software for performing SDI search and retrieval usingthe INIS Atomindex files on the In-House produced CD-ROM andon the IAEA FTP Server

147 1997-12-05 Professional Vacancy in the INIS Section148 1997-12-19 Weekly Production Frequency for INIS Bibliographic Database149 1997-12-19 INIS Advertisements in Scientific Journals


Indexing News and Information Sheet

11 June 1997 Problems related to the use of forbidden terms from the INISThesaurus; Incorrect use of some descriptors; Category assignmentproblems

Revisions of the Reference Series Documents

The English versions of the current manuals are now available on CD-ROM; two copies were sentto Liaison Officers under cover of INIS Information Letter No. 151. The files on the CD-ROM areprepared with Acrobat 3.0 in PDF format and include a WinFIBRE authority browser.

The IAEA’s listing of the INIS Reference Series, both in print and on the INIS Home Page, hasbeen amended to show only the current manuals; outdated or superseded manuals are no longer includedon the list.

Ref.Series No. Date Subject

IAEA-INIS-3(Rev.8) Oct 1997 INIS: Subject Categories and ScopeDescriptions was published and distributed inOctober 1997

IAEA-INIS-4(Rev.2) May 1997 INIS: Instructions for Submitting Abstractsan updated electronic version was made available in

May 1997 on FTP and CD-ROMIAEA-INIS-6(Rev.28) Jun 1997 INIS: Authority List for Corporate Entries and

Report Number PrefixesSupplements and the annual revision were published

and distributed in 1997IAEA-INIS-11(Rev.24) Jun 1997 INIS: Authority List for Journal Titles

Supplements and the annual revision were publishedand distributed in 1997

IAEA-INIS-12(Rev.3) Nov 1997 INIS: Manual for Subject AnalysisAn updated electronic version was made available in

November 1997 on FTP andCD-ROM

IAEA-INIS-13(Rev.37) Jan 1997 INIS: Thesauruswas published and distributed in January 1998

IAEA-INIS-22(Rev.1) Sep 1997 INIS: Database Manualwas published in September 1997


B. INIS SECTION 1997 FINANCIAL PERFORMANCE REPORT AND 1998 FINANCIAL PLAN

(1997 ROE: AS 10.90 = US$1)(1998 ROE: AS 12.50 = US$1)

1997US$ (Actual)

1998US$ (Plan)

Salaries - Established posts - P 1,060,408 1,114,700

Temporary Assistance - P 58,230 61,800

Salaries - Established Posts - GS, M&O 1,115,271 1,076,900

Temporary Assistance - GS 14,154 29,300

Common Staff Costs 905,416 888,000

Overtime 600 1,900

Sub-total: Staff Costs 3,154,079 3,172,600

Travel - Staff 53,453 56,600

Travel - Non-staff 84,773 167,800

Sub-Total: Travel Costs 138,226 224,400

Interpretation Services 15,764 25,900

Representation and Hospitality 2,083 3,800

Training 16,575 10,200

Equipment: Purchased 61,193 106,300

Supplies and Materials 60,750 89,500

General Operating Expenses 103,399 81,300

Contracts 318,130 253,200

Miscellaneous 51,632 36,800

Sub-total: Other Direct Costs 629,526 607,000

Translation Services 35,818 25,900

Printing and Publishing Services 450,700 185,100

Data Processing Application Services 292,608 202,000

Sub-Total: Shared Costs 779,126 413,000

Total 4,700,957 4,417,000


C. INIS SECTION - Staff of the INIS Section (March 1998)

INIS SECTION

Head, INIS Section:C. TodeschiniSecretary: B. Mayer

Systems Analyst:Y. TurgeonW. Ziegler

Bibliogr. ControlUnit

Subject Control Unit Centre Services Unit Clearinghouse Unit INIS Computer Supp.Group

Head: V. Galatanu Head: T. Atieh Head: E. Levine Head: A. TolstenkovSupervisor:S. RiederSecr. N.DreihannA. AgiusL. Dessyllas (P/T)R. EderR. Foerster-Romsw.L. Gonscinski

Secr. K. EppersonThesaurus Spec.:G. ThoemingSubject SpecialistsA. KistW. MandlN. MarinkovicB. NegeriDocumentationSuperv.: M. AvedikianB. Jonas

Secr. G.ZamirovskaiaTechn.Info.Officer:J. BlantonSecr. E. AldoverInfo. Officer:Z. StanikSenior Doc. Clerk:S. ScherzerSenior Doc. Clerk:S. OezhanIAEA Liaison OfficerOECD/NEA, FranceJ. Galan

Doc.Delivery GroupSenior Doc.Clerk:D. Pertot-SinozicR. KunzVacantImaging GroupSuperv.: H. LoserlL. BinderY. ReynaudG. St. PierreD. CalmaP. Kern

S. AbakumovaL. IlievN. Gyasi


D. INIS INPUT

D.1 Volume of Input

The total number of records announced in Atomindex volume 28 (1997) was 80,899. A total of88 Members sent input for volume 28 (1997) (77 for volume 27 (1996)). The following Membersprovided no input for calendar years 1995, 1996 and 1997:

1995 1995(continued)



Albania Zaire Albania Portugal Bolivia YemenBolivia CEC/Euratom Argentina Qatar Congo** ZambiaCameroon FAO Bolivia Saudi Arabia Cameroon AAEAColombia ICRP Cameroon Slovenia Colombia CEC/EuratomGreece IIASA Colombia Sri Lanka Guatemala FAOKenya OAU Costa Rica Sudan Iraq ICRPKuwait UNIDO Ecuador Venezuela Kenya IIASALebanon WEC Greece Yugoslavia Kuwait ISOLibya WHO Guatemala Zaire Libya OAUMadagascar WMO Iraq CEC/Euratom Madagascar UNIDOMali Kenya FAO Mali WECNicaragua Kuwait ICRP Mongolia WMOPanama Libya IIASA PanamaPortugal Madagascar ISO PortugalSlovenia Mali OAU Saudi ArabiaSudan Myanmar UNIDO SloveniaVenezuela Nicaragua WEC TunisiaYugoslavia Panama WMO Venezuela

* New Members are not included in the year in which they joined INIS.** Congo Democratic Republic is the former Zaire.

The INIS Secretariat carried out a comprehensive effort to encourage Liaison Officers toparticipate more actively in INIS. Liaison Officers of 19 countries were contacted in July to remind themthat they did not send any input since the beginning of 1997. As a result of this activity 8 countries sentinput for the first time in 1997.


D.2 Non-Conventional Literature on Microfiche

In 1997, INIS received 26,086 cited references of non-conventional literature which weredisseminated in 7 977 microfiche titles (11 242 microfiches). The following table contains figures for thepast five years, indicating documents processed by the Secretariat and those received from the U.S. inmicrofiche form.

Production Statistics for the Period of 1993 to 1997

1993 1994 1995 1996 1997 Totalnon-UStitles 5,567 5,969 4,455 4,792 4,425 25,208microfiche 7,147 7,686 5,813 6,463 6,071 33,180ref. number 14,429 17,480 15,652 17,900 21,513 86,974pages 376,391 420,392 363,951 393,769 346,799 1,901,302

UStitles 7,847 6,822 7,383 5,333 3,552 30,937microfiche 9,705 11,165 12,213 9,810 5,171 48,064ref. numbers 10,237 9,121 11,521 9,071 4,573 44,523pages 1,020,110 886,860 784,886 651,137 322,337 3,665,330

Totaltitles 13,414 12,791 11,838 10,125 7,977 56,145microfiche 16,852 18,851 18,026 16,273 11,242 81,244ref. numbers 24,666 26,601 27,173 26,971 26,086 131,497pages 1,396,501 1,307,252 1,148,837 1,044,906 669,136 5,566,632

As of Atomindex Volume 28 issue 24, 363,038 documents of non-conventional literature arereferenced in INIS, of which 322,493 are available from the INIS Clearinghouse.

D.3 Input Media

E-mail/FTP are the preferred media of input submission. Input was submitted via e-mail/FTP by59 Members, on diskette by 24 Members, on magnetic tape by 1 Member, and on worksheets by 3Members.

D.4 IAEA Input

In 1997, the INIS Secretariat prepared 2856 items of input from publications of the IAEA andother UN organizations (in 1996, the figure was 2 412).


D.5. Input with FIBRE

During 1997 FIBRE was used by 76 Members, fourteen more than in the previous year. A fewMembers use FIBRE for checking input data only, but the majority use the software for creating andchecking of input records.

E. INPUT PROCESSING SUPPORT

E.1 Authorities

E.1.1 Maintenance of the Corporate Authority

In accordance with the decisions and recommendations of the 25th Consultative Meeting of INISLiaison Officers (Vienna, 21-23 May 1997), the centralized checking of corporate entries as well as thecentralized maintenance of the Corporate Authority ceased with the end of Atomindex Volume 28 (end of1997). During that Meeting, a number of further bibliographic rule changes were discussed and agreedupon which were sent to the entire INIS membership as INIS Circular Letter No. 154 dated 1997-07-09. As requested by the Liaison Officers, the INIS Secretariat developed a support tool within FIBRE toallow National Inputting Centres creation and maintenance of their own corporate lists. The new version ofFIBRE comprising this facility was distributed to all registered recipients in December 1997.

E.1.2 Corporate Entries and Report Prefixes, Journal Titles; Standardization of Corporate Bodies

The 28th and last Revision of IAEA-INIS-6: INIS: Authority List for Corporate Entries andReport Number Prefixes and its Supplements were published containing 31,475 entries. The publicationsIAEA-INIS-6 as well as IAEA-INIS-21: INIS Guidelines for Standardized Entry of Corporate Bodieshave been discontinued. “Simplified Guidelines for the Allocation and Formatting of Corporate Entries”was distributed to all INIS Liaison Officers as an attachment to INIS Circular Letter No. 154; it will beused instead as reference.

The 24th Revision of IAEA-INIS-11 INIS: Authority List for Journal Titles (IAEA-INIS-11)and its Supplements were published containing 11,928 titles.

E.1.3 INIS Thesaurus

Revision 37 of the Thesaurus, printed in January 1998, contains 18,966 accepted terms(descriptors) and 6675 forbidden terms (non-descriptors). Since the publication of Revision 36, 250accepted terms and 14 forbidden terms have been deleted or changed and 38 accepted terms and 26forbidden terms have been added. The changes are in accordance with the recommendations of previousConsultative Meetings of INIS Liaison Officers to reduce the number of accepted terms in the INISThesaurus by deleting infrequently used terms. Terms that had never been used were deleted withoutbeing made into forbidden terms; terms that had been used at least once were made into forbidden terms


with a scope note to indicate the period for which they were valid descriptors and with appropriate USE orSEE references to indicate how the concepts they represented should be treated.

Work also continued on the reconciliation of the INIS and ETDE Thesauruses. A number ofcontentious terms were resolved, either by deletion from the ETDE Thesaurus or by addition to the INISThesaurus. The vast majority of the terms used to index literature within the INIS scope are now commonto both authorities and work on reconciling the two books has restarted.

E.1.4 Subject Categories and Scope Descriptions

In accordance with the decision of the 25th Consultative Meeting of INIS Liaison Officers, revision8 of IAEA-INIS-3 was published in October 1997 and implemented with the first issue of Volume 29. The main objectives of this revision were to redefine the scope descriptions of categories dealing with basicscience, especially in the B and G groups, in order to concentrate on actual or potential nuclear applicationsor on radiation effects, and to better reflect the IAEA’s new areas of interest .

E.1.5 Manual for Subject Analysis

Simplification of Subject Analysis Rules and Procedures

In accordance with the decisions and recommendations of the 24th Consultative Meeting of INISLiaison Officers (Kyoto, Japan, 28-31 May 1996) and the 2nd and 3rd Joint INIS/ETDE TechnicalCommittee (Oak Ridge, USA, 28-30 October 1996 and Vienna, 28-30 October 1997), the assignment ofmain heading (M) and qualifier (Q) labels to descriptors was abolished with the cessation of the productionof the printed INIS Atomindex and was implemented with the first update of the INIS Database for 1998(Vol. 29).

An updated version of the Manual for Subject Analysis, reflecting the changes in subject analysisas well as the update of the subject scope, was made available on the INIS FTP server.

E.2 Database Quality Assurance

In order to assure the high quality of the common database, the INIS Secretariat, acting on behalfof its Members, carefully considers the major quality aspects of input with regard to:

Completeness of CoverageTimelinessConsistencyBibliographic Description and Subject Analysis

E.2.1 Completeness of Coverage


As a result of checks performed by the INIS Secretariat to identify items relevant to the INISsubject scope but not included in the INIS Database, 109 letters were sent to INIS Liaison Officers asking for the submission of the missing publications. Special attention was devoted to the coverage of NCL bycomparing the INIS Database with the EAGLE/SIGLE Database, which includes NCL bibliographicreferences provided by Belgium, France, Germany, Italy, Luxembourg, Latvia, Netherlands, UnitedKingdom and the European Commission.

E.2.2 Timeliness

The following table gives an overview of the average time lag (in months) for the past sevenvolumes by type of literature. Type ofrecord

Vol. 221991

Vol. 231992

Vol. 241993

Vol. 251994

Vol. 261995

Vol. 271996

Vol.281997

Journal 7 8 7 7 7 8 7Book 13 13 9 9 11 8 12Report 10 10 10 9 8 9 11Patent 13 11 9 12 10 8 6Miscellaneous 19 16 17 18 17 15 14All records* 10 10 9 9 9 9 9

*includes more than 99% of total inputTime lag = date of inclusion in the INIS Database - publication date (in months)

Although the figures in the above table do not suggest that the timeliness of journal articles hasimproved, for some major inputters, however, the time lag for the inclusion of journal article records hasdecreased by 1-2 months (or remained unchanged). Additional actions are desirable to identify ways ofimproving the timeliness of journal article items.

E.2.3 Consistency

Because of the high degree of decentralization, special efforts are devoted to the consistency ofINIS and its Database. The INIS Secretariat therefore publishes and updates the Reference Series withtwenty-three manuals on INIS rules, standards, guidelines, etc. Seven manuals from the INIS ReferenceSeries were revised, supplemented or updated during the reporting period as indicated in Section A of thisReport.

E.2.4 Quality Check of Subject Analysis and Bibliographic Description

In 1997, 16,161 items of input were checked for quality of subject analysis and, if necessary,corrected by the subject specialists. The Expert System checked 77 775 input records and selected 8 005items as having a high probability of being incorrectly categorized or poorly indexed (or both). As a resultof manual checks of these items by the subject specialists, 1 736 were withdrawn (out of INIS scope), 5616 were changed and the remaining 643 records entered into the Database unchanged. The main subject


analysis problems identified on these input items by the subject specialists were communicated to theinputting centres as Quality Checks. Quality Checks were also performed at the request of INIS inputtingcentres, as well as for the first input received from new inputting centres. A total of 129 Quality Checksletters were sent to the inputting centres based on 1 035 input items.

F. OUTPUT PRODUCTS AND SERVICES

The two-millionth record reached the Database with Issue 20 of Volume 28 (October 1997).The record RN 28:060094, was submitted by Japan and described a chapter in the Proceedings of the16th Annual Meeting (which was also the 20th Anniversary Meeting) of the Japan Chapter of the Institute ofNuclear Materials Management.

F.1 Printed INIS Atomindex

1997 was the last year in which INIS Atomindex was published in print. The last printed issue,Issue 24 of Volume 28 with a cover date of 15 December, was the largest in INIS history, containing10,177 references in two physical books. The last set of indexes, cumulating the 1997 data, came off pressin March 1998. In its last year, paid subscriptions to INIS Atomindex numbered 130.

Toward the end of 1997, the recipients of INIS Atomindex were informed of the cessation of theprinted product and encouraged to subscribe to the INIS Database on CD-ROM.

F.2 INIS Database Online Under STAIRS

Starting with Update 1 of Volume 29 (January 1998), the INIS Database is updated weeklyinstead of semi-monthly. The execution of stored SDI queries is likewise performed weekly.

The external online usage of the INIS Database in 1997 is compared below with that of recentyears:

INIS usage by external MembersNo. of active external Connect SDI References

Year INIS Members hours executions supplied

1993 23 249.536 2,689 33,8681994 22 218.737 1,945 27,6451995 18 211.175 1,954 26,2481996 17 199.367 1,380 21,6481997 13 125.945 1,264 14,865

The total connect hours of individual Members, including the IAEA, are given in Table 1 (page 32),followed by the connect hours by modes of connection and the use of related services in Table 2 (page33). Charges for database services remained unchanged in 1997.

Cessation of Partnership with ESA-IRS: the European Space Agency’s Information RetrievalService (ESA-IRS) phased out their commercial activities at the end of 1997. As a result, on 31 December


1997, the agreement for Distributed Database Operation between IAEA and ESA-IRS expired. Thisconcluded the long co-operation between the two agencies whereby the INIS Database on the IAEA hostwas accessible to ESA-IRS users.

Retrieval Service for Non-Registered End-Users: the INIS Secretariat continued to offer afree ad-hoc retrieval service for staff of the VIC organizations and the Permanent Missions, for Fellowsand Scientific Visitors at the IAEA, for organizers and participants of IAEA meetings, for UNorganizations, and for requestors in developing countries. In 1997, a total of 120 such searches weremade.

Additionally, the INIS Secretariat continued to provide an SDI service (automatic scanning ofstored queries against every update of the Database) for IAEA staff. At the end of 1997, INIS staffmembers had 27 stored SDI queries being processed on behalf of IAEA staff.

F.3 INIS Database Online under BASIS via the Internet

The INIS Secretariat reached a milestone in the implementation of BASIS as the platform andretrieval software for the INIS Database on the Web. It will replace STAIRS, the current retrieval system.The INIS Database using the new retrieval software will be launched by the end of the second quarter of1998. Several types of interfaces have been made available to accommodate the different userrequirements and levels of expertise. A link will be established between the INIS Home Page and theDatabase.

At the time of this writing, over one million INIS records are loaded on the IAEA’s computer andin-house user testing had been performed, with positive feedback. The Secretariat plans to make thisportion of the Database available on a free trial basis externally, first to selected Liaison Officers and thento other external users, before launching the new service on a paid subscription basis.

Through INIS Technical Note 132, the Liaison Officers were asked to indicate their decisionconcerning access authorization for prospective subscribers within their national boundaries, ororganizational confines, in the case of an international organization. At the time of writing, 91 responseswere received. They are summarized below:

Option 1: Liaison Officer gives blanket authorization:chosen by 39 Member States and 8 international organizations.

Option 2: Liaison Officer to authorize each individual subscriber:chosen by 36 Member States and 1 international organization.Of these, 24 Liaison Officers also wish to authorize access in the free trial period.

Option 3: Access requests to be referred to the Liaison Officer:chosen by 6 Member States and 1 international organization.

As implied by the polling the Liaison Officers by means of Technical Note 132, the exclusive rightof Liaison Officers to offer services based on INIS products to users within their national boundaries or


organizational confines will, of course, continue to be respected. Depending on which of the above Optionswas chosen by individual Liaison Officers, users will be provided with passwords only with the priorapproval of the relevant Liaison Officer.

During the Liaison Officers’ Meeting there will be a presentation of the INIS Database underBASIS, and the Liaison Officers will be informed on the status of the implementation. See also thediscussion paper for Agenda Item 5.


Table 1. Access in C

onnect Hours to the IN

IS/E

DIN

Databases under S

TAIR

S on the IA

EA

Host, 1995–1997.

1 9 9 51 9 9 6

1 9 9 7IN

IS M

ember

Region

INIS

ED

INT

otalIN

ISE

DIN

Total

INIS

ED

INT

otal

C

OU

NT

RY

1 Au

striaE

urope24.868

0.144 25.012

74.850 0.014

74.864 8.889

1.271 10.160

2 Belgium

Europe

10.182 0.000

10.182 3.144

0.000 3.144

12.183 0.000

12.183 3 C

anadaT

he Am

ericas0.000

0.000 0.000

0.661 0.000

0.661 0.000

0.000 0.000

4 Den

mark

Europe

0.072 0.000

0.072 0.000

0.000 0.000

0.025 0.000

0.025 5 Finland

Europe

0.080 0.000

0.080 0.000

0.000 0.000

0.000 0.000

0.000 6 F

rance

Europe

53.524 0.218

53.742 13.921

0.011 13.932

14.949 0.000

14.949 7 H

ungaryE

urope0.011

0.000 0.011

0.000 0.000

0.000 0.000

0.000 0.000

8 IrelandE

urope0.000

0.000 0.000

0.003 0.010

0.013 0.000

0.000 0.000

9 ItalyE

urope4.550

0.000 4.550

3.418 0.000

3.418 0.883

0.064 0.947

10 Korea, R

epE

ast Asia &

the Pacific

1.909 0.000

1.909 0.000

0.000 0.000

0.000 0.000

0.00011 M

oro

ccoA

frica0.000

0.000 0.000

0.000 0.000

0.000 0.002

0.030 0.032

12 Neth

erland

sE

urope0.248

18.464 18.712

0.044 6.419

6.463 0.000

2.793 2.793

13 Norw

ayE

urope1.149

0.000 1.149

0.000 0.000

0.000 0.000

0.000 0.000

14 Slovakia

Europe

5.162 0.000

5.162 0.257

0.000 0.257

1.595 0.000

1.59515 S

loveniaE

urope2.877

0.000 2.877

0.409 0.000

0.409 0.000

0.000 0.000

16 Spain

Europe

0.000 0.000

0.000 0.705

0.000 0.705

0.000 0.000

0.00017 S

wed

enE

urope9.644

0.421 10.065

6.318 0.460

6.778 8.926

0.030 8.956

18 Sw

itzerland

Europe

25.618 0.152

25.770 17.971

0.457 18.428

15.195 0.000

15.19519 U

KE

urope71.066

0.962 72.028

77.548 0.000

77.548 63.298

0.005 63.303

20 US

AT

he Am

ericas0.000

0.000 0.000

0.000 0.000

0.000 0.000

0.000 0.000

S

ubtotals210.960

20.361 231.321

199.249 7.371

206.620 125.945

4.193 130.138

INT

ER

NA

TIO

NA

L O

RG

AN

IZA

TIO

N

1 EC

0.150 0.000

0.150 0.000

0.000 0.000

0.000 0.000

0.000 2 IA

EA

3475.466 16.080

3491.546 3886.137

1.938 3888.075

4563.858 1.412

4565.270 3 U

NID

O0.065

0.000 0.065

0.118 0.000

0.118 0.000

0.000 0.000

Subtotals

3475.681 16.080

3491.761 3886.255

1.938 3888.193

4563.858 1.412

4565.270

TOTA

LS3686.641

36.441 3723.082

4085.504 9.309

4094.813 4689.803

5.605 4695.408

NO

TE

S: 1. T

he 13 external Mem

bers active in 1997 appear in bold type in column 1. T

he IAE

A also appears in bold, as an active "internal" M

ember.

2. Denm

ark: 1996 usage was solely S

DI-related, so no connect-tim

e was incurred in that year.

3. Finland: 1996-97 usage w

as solely SD

I-related, so no connect-time w

as incurred in those years.


Table 2. Modes of Access to the INIS/EDIN Databases on the IAEA Computer and Use of Related Services,1995–1997.

1995 1996 1997Modes of Access INIS EDIN Total INIS EDIN Total INIS EDIN TotalDial-up users Sessions 0 0 0 1 0 1 50 0 50 Connect hours 0.000 0.000 0.000 0.124 0.000 0.124 15.143 0.000 15.143 Print requests 0 0 0 0 0 0 0 0 0Packet-switching & networks Sessions 231 3 234 307 1 308 0 0 0 Connect hours 42.444 0.141 42.585 75.424 0.014 75.438 0.000 0.000 0.000 Print requests 37 0 37 0 0 0 0 0 0ESA-IRS users Sessions 1,419 64 1,483 1,045 24 1,069 1,026 18 1,044 Connect hours 175.855 20.217 196.072 123.308 7.357 130.665 99.752 2.893 102.645 Print requests 57 0 57 25 0 25 38 0 38Totals for external users Sessions 1,650 67 1,717 1,353 25 1,378 1,076 18 1,094 Connect hours 218.299 20.358 238.657 198.856 7.371 206.227 114.895 2.893 117.788 Print requests 94 0 94 25 0 25 38 0 38In-house users Sessions 6,547 123 6,670 5,182 80 5,262 5,770 17 5,787 Connect hours 3475.466 16.080 3491.546 3886.137 1.938 3888.075 4563.858 1.412 4565.270 Print requests 1,736 0 1,736 1,301 0 1,301 1,035 0 1,035TOTALS FOR ALL USERS Sessions 8,197 190 8,387 6,535 105 6,640 6,846 35 6,881 Connect hours 3693.765 36.438 3730.203 4084.993 9.309 4094.302 4678.753 4.305 4683.058 Print requests 1,830 0 1,830 1,326 0 1,326 1,073 0 1,073

Related ServicesExternal users Printed references 26,248 0 26,248 21,648 0 21,648 14,865 0 14,865 Pages 36,937 0 36,937 32,099 0 32,099 23,482 0 23,482 SDI executions 1,954 0 1,954 1,380 0 1,380 1,380 0 1,380 Microfiched reports 34 0 34 20 0 20 28 0 28In-house users Printed references 33,240 0 33,240 32,159 0 32,159 44,934 0 44,934 Pages 30,232 0 30,232 27,498 0 27,498 35,136 0 35,136 SDI executions 802 0 802 640 0 640 685 0 685 Microfiched reports 153 0 153 145 0 145 14 0 14TOTALS FOR ALL USERS Printed references 59,488 0 59,488 53,807 0 53,807 59,799 0 59,799 Pages 67,169 0 67,169 59,597 0 59,597 58,618 0 58,618 SDI executions 2,756 0 2,756 2,020 0 2,020 2,065 0 2,065 Microfiched reports 187 0 187 165 0 165 42 0 42NOTE: There is a slight discrepancy in the total connect hours for INIS between Tables 1 and 2, due to variations in thecomputing program.


F.4 INIS Database on CD-ROM Free copies

At the time of writing, 62 Member States and 6 International Organizations are licensed to receivethe free subscription to the INIS Database on CD-ROM. (Other Member States and InternationalOrganizations have not so far submitted the new License Agreement and sending of futureupdates will be pending the receipt of the signed License Agreement. Those INIS LiaisonOfficers who have not yet submitted the License Agreement are kindly asked to act on this andsend it to the INIS Secretariat.)

The INIS Secretariat would appreciate the Liaison Officers’ preparing their statistics on their usageof the free subscriptions, covering the previous calendar year, for sending to the INIS Secretariat everyyear in February for inclusion in this Report. The Secretariat will naturally continue to remind the LiaisonOfficers of this task at the beginning of each year.

Paid subscriptions

The new procedure for the production, distribution and sale of the INIS Database on CD-ROMhas been introduced as of January 1997, when the INIS Section started distributing the product fromVienna. The INIS Section has received 97 responses to the INIS Technical Note 122 Distribution andSale of the INIS Database on CD-ROM from the INIS Liaison Officers indicating their options for thesale of the product.

Option Number ofcountries

Price

Option 1 9 basic27 + 15%1 + 10%1 + more than 15%1 + 25%1 + 30%

12 n/a*Subtotal: 52

Option 2 1 basic1 + 15%4 + 20%1 + more than 30%

Subtotal: 7

Option 3 36 basic

No option** 2 ---

TOTAL: 97


* Information about prices is not available.** Two international organizations replied indicating that no sale is expected.

Notes:Option 1: The ILOs are responsible for the distribution and sale of the product within theircountries.Option 2: The ILOs delegated the responsibility for the distribution and sale of the product to adesignated agent.Option 3: The ILOs delegated the responsibility for the distribution and sale of the product to theINIS Secretariat.

At the end of 1997 there were 145 current paid subscriptions (in 32 countries and 1 internationalorganization). At the time of writing (March 1998), the number of current subscriptions amounts to183.


Paid subscriptions to the INIS Database on CD-ROM at end of1997 *

Countries/Organizations Number ofsubscriptions

Argentina 7Australia 8Austria 1Brazil 8Canada 5China 8Croatia 1Czech Republic 5Ec (European Commission) 1Finland 6France 16Germany 1Hungary 4India 6Iran 10Italy 2Japan 10Kazakstan 3Korea, Republic of 3Netherlands 2Norway 1Pakistan 3Poland 2Russian Federation 6Slovak Republic 3Slovenia 1South Africa 1Sweden 7Switzerland 4Thailand 1Ukraine 1United Kingdom 5United States 3Total number of subscriptions 145

* Including 18 subscriptions which were previously placed withSilverPlatter and were still valid at the end of 1997. (At the beginning of1997 there were 82 valid subscriptions transferred to the INIS Sectionfrom SilverPlatter.)


F.5 Distribution of INIS Atomindex Files via FTP Server and the INIS Output on In-houseProduced CD-ROM

During 1997 80 INIS Liaison Officers who have provided the Secretariat with their e-mailaddresses were informed twice a month of the availability on the IAEA FTP Server of the new INISAtomindex ASCII files in the standard ISO-2709 format. To reduce transfer time, all the files arecompressed with PKZIP/UNZIP Utilities 2.04g, which are also available on the server.

In 1997 the INIS Section started producing the INIS Output on In-house Produced CD-ROM. During 1997 10 recipients of INIS output tapes/cartridges replaced them with the CD-ROM. At the timeof writing (March 1998) there are 21 recipients of the INIS Output on In-house Produced CD-ROM.

Many INIS Members have positively responded to the FTP Service as well as the INIS Output onIn-house Produced CD-ROM; most have plans to use these services in the near future.

Table 4, in four parts, contains the statistics received from INIS Members on services they haveprovided from the INIS data they have obtained either from the FTP Server or INIS Output on In-houseProduced CD-ROM in 1997.

At the end of 1997 the ILO of the Czech Republic provided the INIS Section with a PC softwaretool, RESGEN, for performing SDI search and retrieval from the INIS ASCII Atomindex files. RESGENSoftware is provided with a manual. Although the commands are in Czech language, they are explained inEnglish in page 4 of the Manual. INIS Liaison Officers were duly informed about this product through theINIS Information Letter No. 146. The new RESGEN Software along with the Manual is included on eachIn-house Produced CD-ROM and is also available on the IAEA FTP Server.

The INIS Liaison officers were informed through INIS Information Letter No. 148 that startingwith Volume 29, 1998, the INIS Database will be updated weekly, and that a new update of the INISAtomindex will be made available on the INIS FTP Server every week for download, instead of twice permonth. However, the INIS Output on In-house Produced CD-ROM will continue to be produced everytwo weeks and will include the latest two INIS Atomindex updates in addition to the full updatedAuthorities files.

The INIS Secretariat would appreciate the Liaison Officers’ preparing and sending their statisticson the usage made of the INIS database to the INIS Secretariat every year in February. Liaison Officerswill naturally continue to be reminded of this task at the beginning of each year.

Statistics on the usage of the INIS Database on CD-ROM follows in Table 3.


Table 3 Statistics on the Usage of the INIS Database on CD-ROMCountry Name/

International OrganizationNumber of searchrequests handled

Number of operationalSDI queries

Number of full text(INIS NCL) supplied

Albania 372 0 0Algeria 515 20 200

Argentina 3667 N/U 227Australia 2,000 30 243

Austria N/A N/A N/ABelarus 140 14 0Belgium N/U N/U N/U

Brazil N/A N/A N/ACanada N/A N/A N/AChile 60 --- 12China 120 0 1,600Croatia 40 N/A N/ACuba 235 --- ---

Czech Republic 17 84 486DR of Congo 12 2 0

Denmark N/U N/U N/UEstonia 20 0 1Ethiopia 120 5 0France 187 315 2,000

Ghana 40 10 5Germany --- --- ---Greece 25 --- ---

Guatemala 4 0 0Hungary 70 2 0

India 500 1,400 ---Iran 1,450 1,230 0

Ireland N/A N/A N/AIsrael 32 142 992Japan N/A N/U N/AJordan 250 130 50

Kazakhstan 35 0 10Korea 2,112 260 815

Lebanon 66 26 0Lithuania 45 74 7

Madagascar N/U N/U N/UMalaysia 16 23 5Mexico 184 0 272

Morocco 80 N/A 6New Zealand 96 20 0

Paraguay 87 8 3Peru 480 298 21

Philippines 75 2,855 2Poland 25 1 0

Romania 280 6 7Russian Federation 250 52 174

Sweden N/A 0 111Switzerland N/A N/A N/A

Syria 286 --- 25Sudan 20 --- 10

Thailand 22 --- 5Tunisia 9 --- 1Turkey 220 --- ---

United States of America N/U N/U N/UUruguay 50 0 12

Uzbekistan 216 124 6Vietnam 85 15 258

AAEA 20 --- ---FAO 7 --- ---

OECD NEA Data Bank 50 --- ---UNIDO N/U N/U N/U

NOTES:1) Bold figures are estimates provided by the INIS Liaison Officer.2) N/A represents non-availabilty of statistics while the services were provided to the users.3) N/U represents country did not use the product.4) --- represents no figure provided.


F.8 Non-Conventional Literature on Microfiche

i) Ad-hoc orders (including online microfiche ordering)

External distribution:

No. of 1993 1994 1995 1996 1997reports

Supplied 1092 1350 1503 1468 882

The online microfiche ordering service is used mainly in-house and externally by France (16documents) and Switzerland (12 documents). The INIS Clearinghouse has established an Internet [email protected] for orders and administrative questions.

In-house distribution (free) totalled 169 reports in 1997.

ii) Yearly Standing orders

1993 1994 1995 1996 1997

31 29 28 21 21

iii) Standing orders by prefix and/or subject category

In 1997, 560 reports were supplied to seven external customers for an amount ofUS $2 330. The VIC Library ordered 395 reports to the value of US $1 830, which were supplied freeof charge as part of an interlibrary exchange programme with ETH of Switzerland.

iv) Prices

In 1997, prices for microfiche were as follows:

- Ad-hoc orders AS 100/report developing countries AS 50/report- Standing orders/prefix AS 58/reportdeveloping countries AS 43/report- Standing orders AS 7.85/fiche

v) Cost Recovery

At the US$ exchange rate of AS 12.50 (1997), the billed cost realized through all microfiche salesamounted to US $120,550.

F.9 Special Microfiche Production


In addition to INIS microfiche, the INIS Clearinghouse also produces, with lower priority, fichesfor in-house customers (UNIDO) on a cost-recovery basis. The total volume of production during 1997amounted to US$4,775.

F.10 Clearinghouse Imaging Project

The INIS Clearinghouse began operational imaging in mid-1997, starting with full text cited inVolume 28. Full text reports that were previously filmed are now scanned and converted to images anddisseminated on CD-ROMs. These images are also converted to microfiche by a raster scan com process.During 1997 the Clearinghouse imaged 2,825 reports (189,556 pages). These were disseminated on 15CD-ROMs. Approximately one half of the images were received electronically from the U.S. By March1998, the Clearinghouse had processed 5,075 reports (372,711 pages) on 28 CD-ROMs. See AgendaItem 4 for a discussion of this project.

G. PROMOTION, INFORMATION AND OTHER SERVICES

G.1 Promotion and Information

The following promotional materials were produced by the INIS Section for use at training events,exhibitions, seminars, conferences and for the use by INIS Member States for their own promotionalactivities, and for ad-hoc distribution.

1. INIS Annual Report 1996;2. INIS Fact Sheets (updated);3. Presenting INIS (Russian and Spanish translations released);4. INIS Newsletter (issues No. 52/October 1997 and No. 53/January 1998 released).5. Promotional NCL CD-ROM with enhancements.6. INIS Film (To Get Beyond There…(INIS System) - a completely new INIS promotional film was

produced and distributed to INIS Members);7. INIS Poster - produced in two sizes: large (65x98 cm) and medium (34x49 cm). A miniature of the

poster is also available as a postcard and as a complimentary card;8. Some Things Just Belong Together is the title of the latest INIS brochure. The brochure describes

the connection between the INIS Database on CD-ROM and INIS Non-conventional Literature(NCL) on CD-ROM. It contains a subscription form to free sample CD-ROMs, as well as to thestandard products on CD-ROMs. 5,000 copies have been distributed to INIS Liaison Officers, CD-ROM dealers and potential INIS users;

9. INIS Promotional Paperweight - made of uranium glass.

In addition, the following promotional materials are under development:

1. INIS Database and NCL under BASIS - a promotional booklet on the INIS Database under anew retrieval software on the Internet;

2. Booklet on INIS Output Products and Services.


In addition, the INIS Home Page continued to be updated regularly. Updates on INIS related datawere sent to the publishers of various database directories (Gale Directory of Databases, The Multimediaand CD-ROM Directory, European Multimedia Yearbook 1997, CD-ROM Handbook 1997, Yearbookof International Organizations, Directory of Professional Databases, etc.).

Advertisements on INIS CD-ROM products were sent to eight scientific and information journals,i.e. Information World Review, Nuclear Engineering International, Nuclear News, Online &CDROM Review, Radiation Protection Dosimetry, Radiation Research, Radwaste Magazine, andScientific Computing World. INIS Liaison Officers were informed through a letter of the availability ofthese advertisements in electronic form and those who expressed interest were supplied with a CD-ROMcontaining these advertisements.

INIS External Promotional Events:

The INIS Secretariat participated in the following events:

1. Promotion of INIS at the “IDT’97 Electronic Conference and Exhibition” (jointly with the FrenchNational INIS Centre), Paris, 3-5 June 1997.

2. Promotion of INIS at the Frankfurt Book Fair, 14-20 October 1997 and at the Regional PublicInformation Seminar: Nuclear Safety and the Media”, organized by the IAEA and the NuclearRegulatory Authority of the Slovak Republic, Bratislava, 30 March - 1 April 1998.

3. Claudio Todeschini, Head of the INIS Section, presented a paper entitled “The InternationalNuclear Information System: Present Status and Planned Developments” at the InternationalCongress of Information (INFO ’97) in Havana, Cuba, in October 1997.

4. Juan Galan, IAEA Liaison Officer at the OECD/NEA gave a presentation on INIS at a seminarorganized for universities and research institutes by the Instituto Technológico e Nuclear in Lisbon,Portugal.

INIS offered promotional support for the following events:

In-house IAEA Scientific Meetings:

1. International Symposium on Diagnosis and Control of Livestock Diseases Using Nuclear and Related Techniques: Towards Disease Control in the 21st Century (7 - 11 April 1997);

2. International Symposium on Isotope Techniques in Studying Past and Current EnvironmentalChanges in the Hydrosphere and the Atmosphere (14 - 18 April 1997);

3. International Symposium on Nuclear Fuel Cycle and Reactor Strategies - Adjusting to NewRealities (3 - 6 June 1997);

4. IAEA General Conference (29 Sept. - 3 October 1997);


5. International Conference on Physical Protection of Nuclear Materials: Experience in Regulation,Implementation and Operation (10 - 14 November 1997).

INIS Demo CD-ROMs: In response to INIS Secretariat and INIS ILOs’ promotional activities morethan 2,000 demo CD disks (Database and NCL) were distributed to potential users.

Information Via E-mail: The Centre Services Unit of the INIS Section receives and responds to a steadyflow of e-mail from Member States requesting information on INIS and output products and services.

G.2 INIS Secretariat’s Common Email Addresses

The INIS Secretariat maintains a number of common email addresses for the convenience of theINIS community. They are as follows:

[email protected] for general enquiries

[email protected] for INIS input files

[email protected] for enquiries on INIS output products and services

[email protected] for enquiries on the INIS non-conventional literature: full text on microfiche and CD-ROM,

and all related topics.

[email protected] Internet address for INIS Clearinghouse

G.3 INIS Electronic Information Exchange

The INIS Liaison Officers may download the latest updates of INIS Atomindex, the latestrevisions of INIS manuals, and software related to INIS activities from the IAEA’s FTP server.

Starting with Update 1 of Volume 29 (January 1998), the latest INIS Atomindex file is loaded onthe server at a new weekly frequency; the double (merged) files are loaded every two weeks. ThoseLiaison Officers who have given the Secretariat their email addresses are informed by email on theavailability of each new file.

The Liaison Officers may also transfer their input files directly to the subdirectory for INIS input onthe server (in which case, an email informing of the new file and providing information about it should besent to the Secretariat at the same time).

The server’s address is ftp2.iaea.org (ftp2.iaea.or.at is also valid). To access this server, it isnecessary to have FTP software installed on your PC. Access to the INIS directory is password protected– the passwords for both the input and output directories are supplied, on request, to Liaison Officers. Anexample of an FTP transfer session can also be supplied.


As a reminder, the INIS FTP site has one main directory and a number of subdirectories:

/ftp/inis Main directory./ftp/inis/input Subdirectory for receiving INIS input. Users may go

directly to this subdirectory using User-ID inisinp./ftp/inis/out_products Subdirectory for INIS output: Atomindex and Authority files, current INIS Reference Series manuals, FIBRE software, UNIX and DOS tools. Users may go directly to this subdirectory using User-ID inisout.

H. OECD/NEA DATA BANK’S COMPUTER PROGRAM SERVICE TO NON- OECD MEMBERS THROUGH IAEA: REPORT FOR 1997H.1 Introduction

As part of the co-operative arrangement between IAEA and OECD/NEA, the NEA provides itscomputer programs to IAEA Member States that are not Members of OECD. The liaison functionbetween OECD/NEA, IAEA and Member States is vested in the INIS Secretariat.

The agreement takes the following forms: assisting new organisations to participate in the ComputerProgram Service; publicising OECD/NEA benchmarks, conferences and seminars to these and otherorganisations; nominating their scientists to attend and channelling the participation forms to OECD/NEA.Based at Issy-les-Moulineaux (France), the Computer Program Service serves scientific users authorisedby Member Countries and belonging to over 500 organisations: national laboratories, universities, andsafety authorities.

NEA Data Bank services are financed by contributions from the Data Bank’s Member Countries,and no direct service charge is made to users.H.2 Acquisition of New Programs

During 1997 eight computer programs from non-OECD Members were received (out of a total of92 programs received). The contributors are shown in Table 1.

Contributor(non-OECD Member)

Number ofPrograms

Argentina 2China, PR 2Slovenia 3IAEA 1Total 8

Table 1: Non-OECD Members contributing Computer Programs in 1997H.3 Distribution

In all, 227 packages out of a total of 2,287 were distributed to 23 non-OECD countries. Thisnumber does not represent the number of requests received because a not negligible backlog of requested


codes exists, for which authorisation for distribution has been sought, mainly the new version of WIMSD5.The authorisations are expected to be forthcoming. Another point is the workshop in Trieste thatcontributed with almost 300 requests last year. Disregarding the requests submitted during this workshop,the number of packages distributed through the usual channels during 1997 increased slightly comparedwith the number of packages distributed during 1996 (497 in total).

Another workshop will be held in Trieste in 1998, and an increase in requests is again expected.This workshop is organised every two years by the Nuclear Data Section of the IAEA and the ICTP. Aspart of the co-operative arrangement with IAEA, the Data Bank provides the computer programs usedduring the workshop. Table 2 shows the number of programs sent to each non-OECD Member Countrythat placed requests in 1997. Figure 1 shows the program dispatch by subject category.

Requester(non-OECD Member)

Number ofPrograms

Algeria 11Argentina 3Bangladesh 1Brazil 7Bulgaria 48China, PR 2Croatia 2Egypt 3India 6Iran 6Jordan 1Morocco 4Nigeria 3Romania 5Russian Federation 50Slovakia 47Slovenia 1South Africa 12Syria 3The Former YugoslavRepublic of Macedonia

3

Ukraine 5Viet Nam 1Yugoslavia 3Total 227

Table 2: Computer Programs dispatched to non-OECD Members in 1997


20

12

149

8

22

2214022

8

2

3

7

139

183

1

9

Cross section and resonance calculationsSpectrum calculations, group constants, latticeStatic design studiesDepletion, fuel management, cost analysis, economicsReactor kineticsRadiological safety, hazard & accidentsHeat transfer and fluid flowDeformation, stress, structural analysisGamma heating and shield designReactor systems analysisData preparationData managementGeneral math. and computing system routinesMaterialsPhysicsMagnetic fusion researchData files

Figure 1: Program Dispatches by Subject Categories (total number is 227)

The Data Bank distributed 158 programs originating from non-OECD Members during 1997.Table 3 shows the details.

Table 3: Computer Programs originating in non-OECD Member Countriesdistributed in 1997.

Originator(non-OECD Member)

Number ofPrograms

Algeria 2Argentina 9

Brazil 4Bulgaria 1

Chile 1China, PR 6Croatia 3Cuba 3

Myanmar 5Poland 2

Romania 7Russian Federation 4

Slovakia 2Slovenia 17

South Africa 2IAEA 90Total 158


Figure 2 shows the evolution in time of program distribution.

0

500

1000

1500

2000

2500

TOTAL

NON-OECD

Figure 2: Evolution in time of program distribution

I. TRAINING, TC FELLOWSHIP AND TC PROJECT SUPPORT

Error! Cannot open file.J. INIS COMPUTER SUPPORT- JUNE 1997 TO APRIL 1998

The INIS Computer Support Group is working in accordance with the recommendations made bythe Liaison Officers and based upon the approved Action Plan of the INIS Section for 1997/1998.

At present the Group consists of four programmers plus one Temporary Assistance staff workingon the new INIS Data Processing System (IDPS) project. For the period under review the Group hasprovided support for the majority of the INIS development projects, in particular - the new INIS DataProcessing System, FIBRE Enhancement, INIS Database online under the new retrieval system, INISHome Page, Clearinghouse Imaging System, Electronic Information Exchange, INIS Electronic ReferenceSeries etc. The Computer Support Group has supported all INIS production systems and has ensuredsmooth INIS operations for this period.

In addition, the IAEA Systems Development Section staff are providing computer support forINIS development projects and data base administration of the order of 300 staff days. The INIS DataProcessing System project accounts for 99% of their time.

The main development computer projects were the following:

J.1 Development of the INIS Data Processing System (IDPS)

It remains the primary development project for INIS. The first version of the main subsystem ofIDPS, the INIS Record Processing Subsystem (IRPS), was rejected by INIS staff at the beginning of1997 because of the poor performance of the system and lack of several important functions. The IRPSarchitecture as well as the IRPS interface has been substantially re-designed and the new version of IRPS


is based on the Client/Middle-Tear/Server architecture. The new interface is based on five INIS specialistroles, namely non-conventional literature specialist role, bibliographic specialist role, journal specialist role,subject specialist role and production specialist role.

By the end of February 1998 the development of IRPS has been completed and now the newversion of IRPS is being tested. IRPS could not be implemented according to plan because of remainingproblems of instability.

J2. FIBRE Enhancement

The new release of a Windows version of FIBRE, WinFIBRE 2.0, has been developed. The newversion of WinFIBRE has been fully written on C++ and is much more reliable and stable in comparisonwith the previous version of WinFIBRE that used C and Visual Basic. The major change over the previousreleases is that the new WinFIBRE includes the new database module that allows the user to create andmaintain his own list of corporate entries. This solution allows in the future to have an unlimited number ofuser defined databases under WinFIBRE.

J.3 INIS Database Online Under New Retrieval Software

The BASIS document management system has been selected as the new retrieval system for theINIS online Database. It has been decided to develop the new INIS Database online system on the basisof the Internet BASIS solution in order to give the end-user more flexibility and simplify accessing andretrieving procedures. The new structure of the INIS record and several retrieval interfaces have beendeveloped and implemented as well as all necessary programs and procedures for database updating. Thenew database has a link to the INIS Thesaurus and allows establishing in the future a direct access to fulltext of NCL documents.


K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY FIFTHCONSULTATIVE MEETING OF INIS LIAISON OFFICERS, VIENNA,21-23 MAY 1997

The Liaison Officers:

Agenda Item 6: Distribution/Sale of INIS Database on CD-ROM

1 . congratulated the INIS Secretariat on its work in making the INIS Database on CD-ROMavailable at a significantly reduced price and under an agreement that gives the LiaisonOfficers control over its distribution.

2. recognized that successful operation of the new arrangement could only come with significantefforts in promoting the product within INIS Member States and that the Liaison Officers musttake the lead in these efforts.

Agenda Item 7: INIS Electronic Reference Series on CD-ROM

3. commended the INIS Secretariat on the preparation of the INIS Reference Series on CD-ROMbut noted that there was a continued requirement for printed copies of the INIS manuals andauthorities.

Agenda Item 8: Status of the INIS Secretariat imaging operations

4. welcomed the development of the INIS Imaging System and congratulated the INIS Secretariat onthe work performed so far on this project.

5. stressed the importance of keeping abreast with technological developments as they relate toinformation processing and storage and requested the Secretariat to ensure that the high imagequality of the INIS non-conventional literature archive is maintained.

Action:

The INIS Secretariat has recently joined the Association for Imaging and InformationManagement (AIIM) as a Corporate Member. This assures that INIS will receive information on theindustry, standards, professional meetings and reports on a timely basis. IAEA has formed a TaskForce on Imaging which will bring together all levels of skills to share experiences and assist inproblem solving. A specialized digital photocopy machine was obtained in order to improve thequality of certain documents prior to imaging. This is particularly useful to enlarge small type fontsto sizes that can be successfully imaged.


Agenda Item 9: Revision of INIS record structure

6. appreciated the work involved in Phase I of the study to simplify the INIS record structurebut requested more time to consider the implications of the results, especially with regard to thecost/benefit aspects of the proposed changes.

7. suggested that interested Liaison Officers and ETDE Members forward to the Secretariat by theend of August 1997 their comments on the proposals for changes to the INIS record structure andrules for compilation and discussion at the forthcoming Joint INIS/ETDE Technical CommitteeMeeting, which should take a decision on whether to proceed with Phase II of the study.

Action:

A questionnaire was jointly developed by a small group of INIS and ETDE representativesincluding the INIS Secretariat and the ETDE Operating Agent. The questionnaire was mailed to allINIS and ETDE members through the INIS list server. Eight INIS/ETDE members and six INISmembers responded to the survey. The responses were analysed and an evaluation of the resultswas presented by the INIS Secretariat to the Joint Technical Committee, followed byrecommendations for immediate action.

8. asked that the recommendations of the Joint Technical Committee Meeting together with the resultsof Phase II of the study, if it is performed, be made available to the Twenty-Sixth ConsultativeMeeting of INIS Liaison Officers as the basis of discussions on possible changes to the INISrecord structure and rules.

Action:The decisions and recommendations as well as the full report of the proceedings of the 3rd

Joint INIS/ETDE Technical Committee were sent to all Liaison Officers with letter dated 1997-12-09. The results of Phase II of the study are attached to these papers as Attachment No.1 and will bediscussed under Agenda Item 6.

Agenda Item 10: Redefinition of literary indicator E for "Short Communications" (includinginformation on numbers of Figures, tables and references)

9. agreed with the proposal to increase the maximum permitted length of abstracts to 5000 charactersbut felt that there should be no minimum abstract length.

Action:Following the decisions and recommendatoins of the 3rd Joint INIS/ETDE Technical

Committee Meeting, Vienna, 28-30 October 1997, the INIS Secretariat and ETDE Operating Agentdrew up a list of tag changes which require no reprogramming; details were distributed with INISCircular Letter No. 156 dated 11 February 1998.


10. concurred that abstracts should continue to be required for documents longer than 5000characters.

11. recommended that for English-language documents less than 5000 characters in length the full textmay be entered (following the wording, "Full text:") if there are no tables or figures and if doing sois not forbidden by copyright restrictions. Alternatively a shorter, concise abstract may beprepared and entered. If the original short text contains tables or figures a fresh abstract should beprepared.

12. recognised that there will be cases where copyright or other restrictions prevent the use of anabstract and thus concurred with the proposed change in meaning for literary indicator "E", whichwill indicate that no abstract has been prepared.

13. proposed that the "notes" tag, Tag 610, be used to indicate where an abstract has been preparedfor a document that is itself an abstract or a short communication.

14. felt that there was a continued requirement that INIS records include information on references,figures and tables in documents but that this information should be included in Tag 610 rather thanat the conclusion of the abstract in Tag 860.

15. agreed that the above changes should become effective at the start of Atomindex Volume 29, i.e.at the end of 1997.

Action 10-15:

The recommended changes were introduced with Volume 29, update 1, of the INIS Database.The only exception applies to the increased length of abstract (max. 5000 characters) which cannotbe implemented presently due to technical reasons. Details of the rule changes were distributed withCircular Letter no. 154 dated 9 September 1997. The updated version of FIBRE reflecting thesechanges was distributed in December 1997.

Agenda Item 11: Simplified guidelines and mechanisms/procedures for future decentralizedmaintenance of Corporate Entries

16. accepted the proposed "Simplified Guidelines for the Allocation and Formatting of CorporateEntries given in Attachment 2 to the background papers and agreed that the revised rules shouldbecome part of 1AEA-INIS-1 INIS.. Guide to Bibliographic Description while publication ofIAEA-INIS-21 INIS. Guidelines for Standardized Entry of Corporate Bodies and IAEA-INIS-6 INIS.. Authority List for Corporate Entries and Report Number Prefixes should bediscontinued.

17. concurred that the new guidelines should come into force at the start of Atomindex Volume 29, i.e.at the end of 1997, at which time centralised checking of corporate entries would cease and theuse of corporate codes would be discontinued.


18. agreed that from this point the Secretariat will no longer be responsible for maintaining entries in thecorporate file and that all Liaison Officers should take responsibility for maintaining their owncorporate lists.

19. requested the INIS Secretariat to make available as a starting point for decentralised maintenancethe complete list of entries taken from the present Corporate Authority as well as a subsetrepresenting corporates that have been used in the past two years; the two lists should includeentries from all INIS Members.

20. asked the INIS Secretariat regularly to collect lists from Member States containing corporateentries for their countries and to combine these into a single list, to be made available without anychecking or maintenance to all INIS Members via FTP or by other means.

21. suggested that the INIS Secretariat investigate the possibility of gathering ideas from staff ofNational INIS Centres to assist in making developments to the FIBRE software, for example in theintroduction of a facility to allow maintenance of corporate lists within FIBRE.

Action 16-21:

The recommended changes were introduced with Volume 29, update 1, of the INISDatabase; details were distributed with Circular Letter No. 154 dated 9 September 1997. Twocorporate entry files (complete list and past two years list) were made available to INIS Members. Anew facility was developed in FIBRE to allow the creation and maintenance of corporate lists withinthis software.

Agenda Item 12: Revised scope definitions for IAEA-INIS-3 (INIS: Subject Categories andScope Descriptions)

22. offered to send comments on the draft revision of IAEA-INIS-3 to the INIS Secretariat by the endof August and requested the Secretariat to take these into account in preparation of the finalversion, which should be distributed for use at the start of Atomindex Volume 29.

Action:

The comments made during the 25th Consultative Meeting of INIS Liaison Officers and thoseprovided later by Member States were taken into account in revision 8 of IAEA-INIS-3, which wasdistributed in October 1997 and implemented with the start of Volume 29.

23. Supported the proposal to develop a common category scheme for use by both INIS and ETDE.

Action:


The proposal to develop a common category scheme for the INIS and ETDE Databases waspostponed until a decision on the revision of the record structure is taken.

Agenda Item 13: Coverage improvement

24. Appreciated the INIS Secretariat's continuing efforts to ensure the best possible coverage in theINIS Database of nuclear literature world-wide and hoped that the bibliometric analysis presentedcould be extended to cover all INIS Members.

Action:

Bibliometric information is routinely provided each year as an INIS Information Letter(Production Statistics).

25. Expressed interest in the possible inclusion in the electronic versions of the Database of a list of"key" or "most productive" journals and proposed that this matter be considered in more detail at alater date.

Action 24-25:

While continuing to check the coverage of journals, the Secretariat’s efforts wereconcentrated on the improvement of coverage of NCL based on comparisons with other databases.

Agenda Item 14: Bridging the gap between updates to the INIS Database on CD-ROM

26. welcomed the Secretariat's proposal to use SilverPlatter's ERL technology to cover the"gap" between successive updates of the INIS Database on CD-ROM but noted that access to theupdate files should be password-protected and restricted to current subscribers to the INISDatabase on CD-ROM.

27. requested the Secretariat to investigate with SilverPlatter the possibility that the update files, inERL-compliant format, could be loaded on servers within INIS Member States as well as at theINIS Secretariat.

Action 26-27:

During the fourth quarter of 1997, INIS developed all programmes and procedures toimplement the ERL technology. However, launching this service is pending the receipt of therelevant contract from SilverPlatter, which at the time of writing has not been received.

Agenda Item 15: Copyright and licensing implications for the INIS bibliographic and NCLdatabases

28. acknowledged that the policy statement "Distribution Policy of Full Text of the INIS Non-Conventional Literature" prepared by the IAEA provides a fair reflection of the current


status of this area but felt that it should be updated as developments occur.

29. requested that the INIS Secretariat and INIS Liaison Officers closely monitor developments ininternational agreements governing the electronic distribution of full-text information.

30. recognised that the INIS Liaison Officers continue to be responsible for ensuring that copies ofnon-conventional literature provided to the INIS Secretariat are free from copyright or otherrestrictions or have been freed from such restrictions by proper execution of an appropriaterelease.

31. suggested that the Secretariat consider the possibility of including in the INIS recordstructure a tag containing an electronic address from which the full text of an item of non-conventional literature can be obtained.

Action:

The INIS Database under the new retrieval software is being developed to include anordering functionality. With Technical Note 134 dated 1998-03-30 Liaison Officers were asked toindicate organisations capable to provide full text document delivery of NCL and other literature.This information will be included in future updates of the database.