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SUCCESSFUL GRANT WRITING. Sandra H. Harpole Director, Center for Science, Mathematics and Technology Professor Emeritus of Physics & Astronomy Director, Corporate & Foundation Giving, MSU Foundation Sandy Williamson Director, Research Fiscal Affairs September 19, 2011. - PowerPoint PPT Presentation


  • IDEA FIRST OR OPPORTUNITY FIRST?OpportunityFind funding opportunityDevelop project in response to opportunityORIdeaHaving an idea for a projectFind funding source to match ideaThere is no grantsmanship that will turn a bad idea into a good one, but there are many ways to disguise a good one. -William Raub, former deputy director, NIH*



    Agency web sitesElectronic resourcesContact with agencies and foundationsNetworking with colleaguesDeveloping relationships with other institutions


    FOUNDATION SOURCESThe Foundation Center

    Education Foundation for America

    The Council on Foundations2000 member foundations

    SPIN - Univ. of CA-Irvine

    Guide Star Provides Non-profit Information


    FINDING FOUNDATION FUNDINGIdentify companies in state and region that have foundations

    Identify foundations funding research presented at state, regional, and national meetings

    Search journals for research in your area funded by foundation

    Contact Sandra Harpole for assistance


    RESEARCHING A FOUNDATIONWhat is the mission of the foundation?

    What has the foundation funded previously?

    What are they interested in funding now?

    Are there geographic limitations?

    What is their normal level of funding?


    RESEARCHING A FOUNDATIONAre proposals solicited?

    What is the submission process?

    How are funding decisions made?

    Who are the key contacts?


    RESEARCHING A FOUNDATIONContact the MSU FoundationHas the foundation funded anything at MSU?

    Is the foundation being solicited?

    What is the appropriate funding level?

    Does the MSU Foundation have a relationship with someone at the foundation?


    NEXT STEPSDevelop white paper.Brief description of proposed researchRationaleQualifications of proposal and research teamBudget

    Contact Sandra Harpole to determine foundation contact:


    FEDERAL SOURCESGranting - http://grants.govElectronic alertsAnnouncements in last seven daysGrant writing resources

  • *CALL FOR PROPOSALSDifferent for different agencies and foundations

    Request for Proposals (RFP) Environmental Protection Agency

    Request for Applications (RFA) National Institutes of Health

    Program Solicitation (PS) National Science Foundation/NIH

    Broad Agency Announcement (BAA) Office of Naval Research



    CALL FOR PROPOSALSRead and re-read solicitation CAREFULLY!Highlight important components


    RFP/RFA/BAA INFORMATIONPurpose of programPriorities of programEligibility requirements Funding mechanismGrantContractCooperative Agreement

  • *RFP/RFA/BAA INFORMATIONCognizant Program OfficerTotal funds availableProjected number of awardsCost sharing requirementsEvaluation criteria for review processReview process mechanismPeer reviewAgency review*

  • *RFP/RFA/BAA INFORMATIONPreproposal/letter of intentRequired or suggestedDeadlineDeadline for proposal submission (local time?)Submission processDeadline for review completionSponsors award historyWho has received funding for what types of activitiesFunding range


  • *CONTACT WITH AGENCY/FOUNDATIONThe number one factor that leads to funding of proposals is contact with the program officer.

    Dr. Kathie Olsen, Former Deputy DirectorThe National Science Foundation*ORED Funding:

    Contact for Foundation Funding Information: Dr. Sandra Harpole


    Contact appropriate program officerSet time for telephone appointment orSchedule a visitSend copy of concept paper prior to appointment (no more than two pages) *

  • *CONTACT WITH AGENCYListen carefully and take notes during the appointment.

    Take only as much time as necessary (A program officers time is valuable.)*


    PROJECT TEAMSelect project team carefully!Determine expertise neededConsider personalitiesAgree to roles early on

  • *SPONSORED PROGRAMSContact Sponsored Programs administrators at the beginning of the proposal process.RFP and submission deadlineSpecial rules and regulations, allowable costs Internal approval sheet (IAS) IAS should document departmental/unit distribution of F & A (Facilities & Administrative cost or indirect) and cost sharing commitmentsIAS Training Video

    Budget for preliminary reviewSubcontractsFinal submission of proposal*


    REGULATORY COMPLIANCEContact regulatory compliance to determine procedure for involving human subjects or animals in research.

    Approval is required with submission in most cases118 Designation

  • *EXPORT CONTROLContact Neil Lewis in the Research Security Office for informationExample: An issue when traveling to foreign country and taking a laptopCan be an issue with doing collaborative research with other countriesCan be an issue when using foreign nationals including graduate students on projects



    THE PROPOSALDetermine content of proposal from RFPTypical proposal contentAbstract/Project SummaryProject descriptionQualifications of personnelCurrent and pending supportBudgetBudget explanationReferences

  • *THE PROPOSALBudgetDevelop from project narrative. Do not include costs that do not directly benefit the completion of the statement of work.Request funds allowed under various categories and in amounts required by the scope of workUsually requires a budget for each year and a cumulative budget*


    Effective Dates: August 16, 2011 to August 15, 2013

    Salaries and WagesTitleAnnual Salary% of EffortYear 1Year 2TotalJones, BobbieProfessor$120,00010%$12,000$12,600$24,600Adams, CarlaGRA$30,00050%$15,000$15,000$30,000Total salaries and wages:$27,000$27,600$54,600

    Fringe BenefitsFaculty33.18%$3,982$4,181$8,163Students0.76%$114$114$228Total fringe benefits:$4,096$4,295$8,391

    Tuition $484 $5,808$6,098$11,906per GRA per month


    Year 1Year 2TotalTravel $2,360$2,360$4,720

    Contractual (long distance phone calls, $1,000$1,000$2,000 research software, consultants, etc.)

    Commodities (chemicals, parts, etc.)$2,000$1,000$3,000

    Subcontracts: University of Hawaii$30,000$30,000$60,000Aloha University$25,000$0$25,000Total subcontracts:$55,000$30,000$85,000

    Equipment$12,000$0$12,000Two research widgets at $6000 each


    - 9 month vs. 12 month- Raises Fringe rates Student workers during periods of non-enrollment Tuition increases Travel include details. Equipment items costing $5K or more F&A rates MTDC Cost sharing budget

    Year 1Year 2TotalTotal Direct Costs$109,264$72,353$181,617

    F&A at 44.5% (on-campus research rate) on MTDC$38,473$16,133$54,606

    Total Project Cost$147,737$88,486$236,223

  • BEFORE SUBMITTINGGet adviceAsk someone who has served on a review panel to assess the proposal Have someone unfamiliar with the project to review the proposalProof carefullyRead and re-read*

  • *SUBMITTING THE PROPOSALOnly Sponsored Programs Administration has the authority to submit the proposal on behalf of the university.Communicate with SPA program administrator to determine deadline for submission to SPA.Method of submissionPaper copies Date - postmark or arrivalNumber of copiesInclude correct delivery address (not post office box)*


    SUBMITTING THE PROPOSALMethod of submissionElectronic submissionRegister with agency well in advance of deadlineSponsored Programs must have access to submitGiving SPA access well in advance of deadline allows administrator to check budget, review allowable costs, review subcontracts, review checklist for missing items


    SUBMITTING THE PROPOSALMethod of submissionElectronic submissionWhen proposal is completed, request that Sponsored Programs submit the proposalCall administrator and follow with e-mail request for written confirmation from PI that proposal is ready to be submitted

  • WHAT IF YOU ARE FUNDED?Read the award letter carefullyPay attention to requirements for continuation funding or renewalPay close attention to the terms and conditions related to re-budgeting and changes in effortConduct the project as closely to the stated proposal as possible.Consult program officer about changes.Produce - your reputation for future funding depends on it.*

  • WHAT IF YOU ARE NOT FUNDED?Do not be discouraged if not funded on the first submissionStudy reviewers comments carefullyConsult with program officerResubmit after discussions with program officer about reviewers comments*

    Mention interdisciplinary researchAgency contacts