SUS Spring England 2013 - Statutory Returns

Statutory ReturnsEnglandJim HaywoodProduct Manager for Statutory Returns

1Recent CensusesSchool Census Autumn 2012 (England)Post 16 Return 2012 (Wales)DENI Main Return 2012 (NI)DENI Leavers Return 2012 (NI)School Workforce Census 2012 (England)School Census Spring 2013 (England)PRU Census 2013 (England)SLASC 2013 (England Independent)PLASC 2013 (Wales)CES Census (Catholic England and Wales)ISC Census 2013 (Independent)

ContentReleaseSpring Release 2013School Census Summer 2013Spring Release 2013CTF 12 EnhancementsSummer Release 2013School Census Autumn 2013Summer Release 2013Items to be made available for September 2013 so they can be picked up by School Census Autumn 2014Summer Release 2013School Workforce Census 2013ReleaseSummer Release 2013Non EDI Results EntryIf there is timeSpring Release 2013 - School Census Summer 2013

Spring Release 2013 - School Census Summer 2013: Key DatesCensus Day: 16th May 2013Age:Age as at 31st August 2012Attendance: Pupils aged 4 to 151st January 2013 to 31st March 2013

Spring Release 2013 - School Census Summer 2013: Key DatesExclusions:1st September 2012 to 31st December 2012Eligibility for Free School Meals: End dates after 16th May 2013 (Summer Census Day) are treated as no end dateRecords current between 18th January 2013 (the day after Spring Census Day) and 16th May 2013 (inclusive)Post 16 Bursaries:Off roll or on roll on 16th May 20131st August 2012 to 16th May 2013 (inclusive)

Spring Release 2013 - School Census Summer 2013: FilesetsOn Release (and any re-release): Content of Fileset 130 will be copied to the SIMS .net folderFileset 130 will NOT be copied to the DMSThe files in the SIMS .net folder will be used by the Census applicationsImport of Fileset after Release: If a Fileset is made available after the release it will be given a higher version number, e.g. 132, and can be imported into the DMSWhere a Fileset with a version higher than 130 has been imported into the DMS it will be used instead of the version 130 files in the SIMS .net folder

Spring Release 2013 - School Census Summer 2013: Post 16 Bursaries Only two types of learner support are included in the Return: Vulnerable Group Bursary AwardDiscretionary Bursary AwardRestriction: Maximum of one of each per Academic Year per studentDates:Off roll or on roll on 16th May 20131st August 2012 to 16th May 2013 (inclusive)

Spring Release 2013 - School Census Summer 2013: YSSA Youth Support Service Agreement (YSSA) in Student DetailsHas replaced Connexions AssentSome schools have applied the patch to copy the Connexions Assent setting to YSSANot applicable to Primary Schools

Spring Release 2013 - School Census Summer 2013: YSSA Youth Support Service Agreement (YSSA) in Bulk UpdateAvailable for Update Data Item but not for Student Population

10Spring Release 2013 - School Census Summer 2013: Eligible for FSMCountry of UK: Records for all UK Countries are included in the ReturnOnly UK Country of blank or England are relevant for FSM Every 6 aspect of Pupil PremiumSo it is important for schools to check the indication of another UK country like Wales is correct, as such FSM records will be ignored for Pupil Premium

Spring Release 2013 - School Census Summer 2013: Attendance4 Year Olds: Attendance is collected for 4 year olds in the same way as it is for older pupils, but the DfE is actually only interested in whether they are present or absent for each of the relevant sessionsTherefore, there is no need for schools to collect reason for absence for 4 year olds

Spring Release 2013 - School Census Summer 2013: Removed/ReplacedRemoved: Pupil DisabilityReplaced: Eligible for FSM on Census day has been replaced by Eligible for FSM recordsConnexions Assent replaced by Youth Support Services Agreement

Spring Release 2013 - School Census Summer 2013: Hours for Early YearsOne Panel in School Census and one route in SIMS: Dividing the entry of Early Years Hours by age groups was helpful for earlier Censuses, but is no longer helpful as SEN is now also relevant to cohortsWe now provide a single panel in Census and as single route in SIMS and these include columns and filters for relevant factors

Spring Release 2013 - School Census Summer 2013: Details Reports Eligibility for Free School Meals: Free School Meal Eligibility report is new to the Summer Census

Spring Release 2013 - School Census Summer 2013: Details Reports Absentees: Absentees report is designed to reflect the DfE view on persistent absence in the Census Return - fewer absences used to indicate persistent absence

Spring Release 2013 - School Census Summer 2013: Reasons for Including LeaversLeavers are including if one or more of the following historical items are available for the pupil: AttendanceExclusionsBursaryEligibility for FSM: Eligibility records are included for leavers, but it is not a reason for including a leaver as leavers do not attract Pupil PremiumNB: If a pupil transfers from one school to another during the collection period the new school should make sure they report any FSM eligibility in the collection period, even where it is a period before they arrived at that school, otherwise they could miss out on Pupil Premium

Spring Release 2013 - CTF 12 Enhancements

Spring Release 2013 CTF 12 EnhancementsCTF Export: Added Early Years Foundation Stage 2012/13Added specific export of KS1Added specific export of Phonics Test ResultsExtended specific export of ULN Request/Update to include student address

PrimarySecondarySpring Release 2013 CTF 12 EnhancementsCTF Import: Added Early Years Foundation Stage 2012/13Added specific import of KS1 for existing pupils only

PrimarySecondary

Summer Release 2013 - School Census Autumn 2013

Summer Release 2013 - School Census Autumn 2013: Post 16 Learning AimsRemoved from DfE Specification: Outcomes ResultsAdded to the DfE Specification: QWS Discount CodeAO Discount Code

Summer Release 2013 - School Census Autumn 2013: Post 16 Learning AimsCourse Management ImprovementsDirect link to PI Result entry for AO QAN and Discount CodeExpansion in the use of AO Discount Code for calculating the best exam Result (and associated AO QAN and Discount Code), e.g. A level result to be used where both A and AS level are foundHighlighting of differences between QWS and AO QANs and Discount Codes for a courseImproved handling of membership exceptions Improved handling of links to ExamsExpansion of facilities for dealing with course membership when class membership is changedImproved browse of Courses in Maintain Course

Summer Release 2013 - School Census Autumn 2013: Post 16 Learning AimsCensus Application ImprovementsDirect link to PI Result entry for AO QAN and Discount CodeExpansion in the use of AO Discount Code for calculating the best exam Result (and associated AO QAN and Discount Code), e.g. A level result to be used where both A and AS level are foundIntroduction of Attendance style lock and unlock toggle for allowing entry of rows in the Learning Aims panelReinstatement of protection of manual entries (as far as is feasible) when Learning Aims panel is recalculated

Summer Release 2013 - Items to be made available for September 2013 so they can be picked up by School Census Autumn 2014

Summer Release 2013 - Items to be made available for September 2013 so they can be pickup up by School Census Autumn 2014Already requested by DfE: School Phase of All Through - impacts throughout SIMSCore Learning Aim - added to Focus | Student | CoursesNot yet requested by DfE: There are likely to be further requests related to Post 16 funding for 2014, but it is now too late for us to deal with them in the Summer Release 2013

Summer Release 2013 - School Workforce Census 2013

Summer Release 2013 - School Workforce Census 2013Changes to DfE Specification: The DfE specification has not changed much for 2013 apart from moving the dates one year onHowever, the DfE has told us that it is acceptable for a school to include an amount for Basic Pay that is not in line with what can be calculated from other information the school has included, e.g. scaleDealing with Pay Issues: We will introduce a panel for Payments Amounts. The panel will only appear if a patch has been applied to open up this new functionalityThis will default the basic pay amount to what is calculate from the other pay details, or 0 if those details are not availableThe school will then be able to change the Payment Amounts to reflect what they are actually paying

Summer Release 2013 Non EDI Entry for England

Non EDI Result Entry for EnglandImport DfE QAN Catalogue from QWS has been renamed to Import Qualification Data and now includes import of a Performance Measures XML file. The Performance Measures XML file is provided from SupportNet and is derived from The Register of Regulated Qualifications (RRQ).30Non EDI Result Entry for EnglandSelection of students takes place as previously, but clicking Add Result will provide an entry screen where much of the content is automatically filled from the information contained in the Performance Measures XML file.

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Non EDI Result Entry for EnglandOnce the users enters the QAN, Refresh will fill in much of the remaining detail.32

Non EDI Result Entry for EnglandIn this case the Subject Code has been auto-filled, as there is only one Discount Code (Subject Code) for the QAN.Where there is more than one Discount Code for the QAN, the user will need to choose the Subject Code that appliesOnce the QAN and Subject Code are identified several more fields are auto-filled.Course will only be auto-filled if a course already exists with the QAN and Discount Code.33

Non EDI Result Entry for EnglandOnce the user enters the grade the remaining information is auto-filled.Grade entry will be restricted to the grade set identified in the Performance Measures XML file.34Non EDI Result Entry for EnglandResults manually entered via Non EDI Result Entry will become available for the display of best result in Course Manager (and is used calculating AO QAN/Discount Code for School Census Autumn 2013 in England).35Thank you for your time