statutory compliances all acts

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The Apprentices Act, 1961

The Contract Labour (Regulation & Abolition) Act, 1970

The Child Labour (Prohibition & Regulation Act), 1986

The Industrial Disputes Act, 1946

The Minimum Wages Act, 1948

The Payment Of Gratuity Act, 1972

The Industrial Employment Standing Orders Act, 1946

The Employees Provident Fund & Miscellaneous Provisions Act, 1952

The Equal Remuneration Act, 1976

The Employees' State Insurance Act, 1948

The Payment Of Bonus Act, 1965

The Payment Of Wages Act, 1936

The Factories Act, 1948

The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959

The Trade Unions Act, 1926

The Workmen's Compensation Act, 1923

Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

Type & Nature Of Document Description Of the Form Submitting Authority Remarks

1 Form Apprenticeship- 1 Rule 14

2 Form Apprenticeship- 1-A Rule 14





7 Form Apprenticeship- 6 Rule 14 Quarterly

S.No

Relevant Clause

Schedule Of Submission/ Maintenance

Form giving personal details of Apprentices

Within 15 days of the date of registration of contract of apprenticeship

Regional Director/ State Apprenticeship advisor

To be prepared in duplicate

Form Giving Record of Practical Training & Related Instructions

At the end of every half year


this is kept inside Form 1

Report in respect of Trade apprentices receiving training in the establishment



Form giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September

In the month of November & May


Half Yearly return of Apprentices Engaged


Regional Director/ State Apprenticeship advisor & The Principal, ITI where Basic Trg./ Related Instructions is proposed to be imparted to the Apprentice

Form submitted on engagement of an apprentice

within 10 days of engagement of an apprentice

Central Apprenticeship Advisor/ Director, Regional Board Of Apprenticeship Training

Applicable only to Graduate or Technician or vocational apprentices

Record Of Progress of Apprentices engaged in an establishment

Director, Regional Board Of Apprentiship Training

THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971

S.No Forms Description Of the Form Submitting Authority Remarks

1 Form I Rule 17(1) As & when required

2 Form II Certificate Of Registration Rule 18(1) To be granted by the registering officer to the Principal Employer3 Form III Register Of Establishments Rule 18(3)4 Form IV Application For Licence Rule 21(1)

5 Form V Rule 21(2) As & when required Issued by the Principal Employer to the contractor

6 Form V-A Rule 24(1-A) Application to be made by the Contractor to the licensing Officer

7 Form VI Rule 25(1) To be granted by the licensing officer to the Contractor

8 Form VI-A Rule 25(2)(viii)

9 Form VI-B Rule 81(3)

10 Form VII Application for renewal of licences Rule 29(2)

11 Form VIII Rule 32(2)

12 Form IX Temporary Certificate Of Registration Rule 32(3) To be granted by the registering officer to the Principal Employer13 Form X Application for temporary Licence Rule 32(2)14 Form XI Temporary Licence Rule 32(3) To be granted by the licensing officer to the Contractor 15 Form XII Register Of Contractors Rule 74 To be maintained By the Principal Employer

16 Form XIII Rule 75

Section/Clause/Sub-clause


Application For Registration of Establishments employing contract labour

Registering Officer of the area in which the establishment sought to be registered is located

application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post

To be maintained by the Registering Officer showing particulars of establishments in relation to which certificates of registration have been issuedTo be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor,

is locatedForm Of Certificate By Principal Employer

Application for the adjsutment of security deposit

Form of licence granted by the Office Of the licensing officer

Notice of Commencement/ Completion Of Contract Work by the licencee

Within 15 days of commencement & completion of contract work

Inspector appointed under Sec. 28

To be submitted by the contractor

Notice Of Comencement/ Completion of contract work by the employer for each contractor

Within 15 days of commencement & completion of contract work under each contractor

Inspector appointed under Sec. 28

To be submitted by the Principal Employer

To be applied to the licensing officer by the contractor within 30 days before the date on which licence expires

Application for temporary registration of establishments employing contract labour

When conditions arise requiring the employment of contract labour immediately and estimated to last not more than 15 days


application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post

To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor,

is located

Register of Workmen employed by the contractor

To be maintained by the contractor in respect of each registered establishment where he employs contract labour

17 Form XIV Employment Card Rule 7618 Form XV Service Certificate Rule 7719 Form XVI Muster Roll Rule 78(1)(a)(i)20 Form XVII Register Of Wages Rule 78(1)(a)(i)21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i)22 Form XIX Wage Slip Rule 78(1)(b)

23 Form XX Rule 78(1)(a)(ii)

24 Form XXI Register Of Fines Rule 78(1)(a)(ii)25 Form XXII Register Of Advances Rule 78(1)(a)(ii)26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)

27 Form XXIV Rule 82(1)

28 Form XXV Rule 82(2)

To be issued by the contractor to each worker within 3 days of employment of workerTo be issued by the contractor to the workman whose services have been

terminated for any reason whatsoeverTo be maintained by the contractor in respect of each work on which he engages contract labourTo be maintained by the contractor in respect of each work on which he engages contract labourTo be maintained by the contractor in respect of each work on which he engages contract labourTo be issued by the contractor to the workmen atleast a day prior to the

disbursement of wages( applicable when wage period is one week or moreRegister of deductions for damage or loss

To be maintained by the contractor in respect of each work on which he engages contract labour

To be maintained by the contractor in respect of each work on which he engages contract labourTo be maintained by the contractor in respect of each work on which he engages contract labourTo be maintained by the contractor recording therein the number of hours, and

wages paid for, overtime work, if anyReturn to be sent by the contractor to the licensing officer

To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the close of half year

Annual Return Of Principal Employer to be sent to the Registering Officer

Before 15th February following the end of the year to which it relates


CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

S.No Description Of the Form Remarks

1 Form A Rule 16(1) Yearly ..

2 Form B Certificate of Age Rule 17(2) Inspector

Type & Nature Of Document

Relevant Clause


Submitting Authority

To be maintained by every occupier of an establishment in respect of children employed or permitted to work

Shall be retained by the employer for a period of three years

As & when felt necessary

All young persons in employment in any of the occupations set forth in Part A or processes set forth in Part B of schedule to produce a certificate of age from the appropriate medical authority.

INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957

Description Of the Form Schedule Of Submission/ Maintenance Submitting Authority Remarks

1 Form A Rule 3

2 Form B Rule 6

3 Form C Agreement Rule 7

4 Form D Summons Rule 17

5 Form E Rule 34 As & when a change ought to be effected

6 Form F Form Of Authority Rule 36 to be sent to the concerned authority giving the names of representatives7 Form G Form Of Nomination Paper Rule 47

8 Form G-1 Rule 56-A ALC( C)

9 Form H Rule 58

10 Form I Rule 59

11 Form J Application for permission Rule 60(1)

12 Form K Rule 60(2)

13 Form K-1 Application for recovery of dues Rule 62(1)

14 Form K-2 Rule 62(1)



S.No


Relevant Clause

Form of application for the reference of an industrial dispute to a board of conciliation/court of enquiry/labour court/national tribunal

As & when a dispute is sought to be referred

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

Notice to represent persons on board

To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board

As & when a dispute ought to be referred for arbitration

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of investigation

Notice of change of service conditions proposed by an employer

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)/Secretary of registered trade union

To be delivered to the employer nominating a candidate for election to the works' committee, duly signed by the proposer and the candidate

Progress Report on Constitution and functioning of Works Committee for the half year ending 30th June/31st December

Not later than 20th day of the month following the half year

Form for memorandum of settlement

To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C) duly signed by the parties to the proceedings.

Complaint under Section 33-A of the act

every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought to be presented before the labour court/tribunal/National Tribunalto be made by the employer seeking express permission in writing of the Conciliation

officer/board/labour court/tribunal/national tribunalApplication for permission under Section 33

to be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section

33-2(a) or (b)to be made by the workman or group of workmen to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen

Application by a person authorised by a workman or heir of deceased workman for recovery of dues

to be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen

Application to the labour court to receive entitlements

To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer

Application to the labour court by a person authorised by a workman or heir of deceased workman to receive entitlements

To be made by the assignee or heir of the deceased workman to the labour court to receive entitlements due from an employer

17 Form L Rule 71

18 Form M Rule 72

19 Form N Rule 73

20 Form O Register Of Settlements Rule 75

21 Form O-1 Notice of comemncement of lay-off Rule 75-A within 7 days of commencement of lay off

22 Form O-2 Notice Of Termination of lay off Rule 75-A within 7 days of termination of lay off

23 Form O-3 Rule 75-B(1)

24 Form P Rule 76

25 Form P-A Rule 76-A(1)

26 Form Q Rule 76-B

27 Form Q-A Rule 76-C(1)

Form of notice of strike to be given by Union/Workmen in a Public Utility Service

To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC( C)/ CLC(C )

Form Of Notice of Lock Out to be given by an employer carrying on a Public Utility Service

To be made by the Employer with a copy to The Secretary of the Registered Union/ ALC(C )/RLC( C)/CLC( C)

Form of Report of Strike or Lock Out in a Public Utility Service

Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area concerned

To be filed by the conciliation officer in respect of settlements effected under this act in respect of areas within his jurisdiction

RLC( C) with a copy forwarded to ALC( C)

RLC( C) with a copy forwarded to ALC( C)

Form of application for permission to lay off, to continue the lay off of workmen in Industrial establishments to which provisions of Chapter V-B of the act applies

to be sent to the concerned authority and sent through registered post acknowledgement due

Form of Notice of Retrenchment to be given by an employer under clause © of section 25(F) of this act

To be given within 3 days from the date on which notice is served to the workman

Central Government/ RLC( C)/ ALC( C)/concerned employmeny exchange

Form of Notice of Retrenchment to be given by an employer under clause (d) of section 25(N) of this act

to be served by the employer to the central govt. or such authority as specified under the act

Form of notice of closure to be given by an employer under Section 25-FFA of The Industrial Disputes Act, 1947

to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC( C)/Local Employment Exchange

Form of notice of closure to be given by an employer under Section 25-O(1) of The Industrial Disputes Act, 1947

to be served by the employer to the Labour Secretary(GoI) with a copy to the Registered Trade Union of the establishment

MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES

Description Of the Form Relevant Clause Remarks

1 Form I Rule 21(4) Register Of Fines Ought to be up to date

2 Form II Rule 21(4) Ought to be up to date

3 Form III Rule 21(4-A) Annual Return By Ist February each year4 Form IV Rule 25(2) Register Of Overtime Ought to be up to date5 Form V Rule 26(5) Muster Roll Ought to be up to date

6 Form VI Section 20(2)

7 Form VI- A Section 21(1) Form for a single application in respect of any number of employees employed in scheduled employment.

8 Form VII Section 20(2)

9 Form VIII Section 20(2)

10 Form IX Section 20(3)

11 Form IX-A Rule 22

12 Form X Rule 26(1) Register Of Wages

13 Form XI Rule 26(2) Wage Slip

S.No




Register of deductions for damage or loss caused to the employer, by the neglect or default of the employed persons

Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered trade union/legal practitioner may apply

Form of application by an Inspector or person acting with the permission of authority

to be presented within 6 months from the date of payment of minimum wages

Authority appointed under the act.

Form in authority in favour of a legal practitioner/official of a registered trade union

to be presented within 6 months from the date of payment of minimum wages

Authority appointed under the act.

Form Of Summons to the opponent to appaear before the authority

When an application under section 20 is entertained , the authority shall hear the applicant & the employer.

Abstracts of the Minimum Wages Act, 1948 & the Bihar Minimum wages Rules, 1951

To be displayed at the factory premises

Ought to be up to date for every wage period

Ought to be issued every wage period

PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972

Description Of the Form Submitting Authority Remarks

1 Form A Notice Of Opening Rule 3 (1)

2 Form B Notice Of Change Rule 3 (2)

3 Form C Notice Of Closure Rule 3 (3)

4 Form D Rule 5 (1)

5 Form E Rule 5 (2)

6 Form F Nomination Rule 6 (1)

7 Form G Fresh Nomination Rule 6 (3) To be submitted by the employee within 90 days of acquiring a family to the employer

8 Form H Modification Of Nomination Rule 6 (4)

9 Form I Rule 7 (1)

10 Form J Rule 7 (2)

11 Form K Rule 7 (3)

12 Form L Notice for payment of gratuity Rule 8 (1)

S.No


Relevant Clause


Within 30 days from which the rules become applicable

Concerned controlling authority of the area

Within 30 days of any change in the particulars of the establishment like name, address or nature of business


Atleast 60 days before the intended closure of the business


Notice for excluding husband from family

To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a copy to the concerned controlling authority of the area.

Notice of withdrawal of notice for excluding husband from family

To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The employer after receipt forwards a copy to the concerned controlling

authority of the area.

To be submitted by the employee to the employer in duplicate. The employer within 30 days of the receipt of nomination , verify with the service particulars and after attestation

return back a copy to the employee.

To be submitted by the employee to the employer , in cases including where a nominee predeceases an employee

Application for gratuity by an employee

To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days from which the gratuity becomes payable.

Application for gratuity by a nominee

To be submitted by the nominee of an employee to the employer within 30 days from the date of gratuity payable to him/her. For this purpose an application in plain paper may

also be accepted

Application for gratuity by a legal heir

To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer, within 1 year from the date of gratuity payable to him/her

On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount of gratuity payable and fixing a date of payment not later than

the 30th day of receipt of the application.

13 Form M Notice rejecting payment of gratuity Rule 8 (1)

14 Form N Application for direction Rule 10 (1)

15 Form O Rule 11 (1)

16 Form P Summons Rule 14

17 Form Q Rule 16(1) The controlling authority to record the particulars of each case in form Q

18 Form R Notice for payment of Gratuity Rule 17

19 Form S Rule 18(8)

20 Form T Application for recovery of gratuity Rule 19

21 Form U Rule 20

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the employer may issue a notice to the applicant employee, his nominee or legal heir ,

specifying the reasons why the claim is found inadmissible

In cases wherein the employer refuses to accept a claim application or issues a notice specifying a amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the claimant employee/ his nominee/ legal heir may within 90 days of occurrence of cause for application, apply in form N to the concerned controlling authority

of the area for issuing a direction

Notice for appearance before the controlling authority

On receipt of form N , the concerned controlling authority of the area may call upon the applicant and the employer to appear before him on a specified date, time and place.

The controlling authority may , at any stage of proceedings, issue summons to the applicant or the employer to produce evidences, documents etc.

Particulars of application under Section 7

on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for payment of gratuity within 30 days of receipt of notice.

Notice for payment of Gratuity as determined by appellate authority

The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the

modified amount of gratuity and directing payment within 15 days of receipt of notice by the employer.

In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the notice of the controlling authority , the employee/his nominee/legal

heir may apply to the controlling authority in duplicate for recovery

Display of abstract of the act and rules

The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near

the main entrance of the establishment

INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946

Forms Description Of the Form Remarks

1 Form I Draft Standing Orders Section 3 Certifying Officer

2 Form II Notice under Section 5 Section 5

3 Form III Register Section 8 To be maintained by the certifying officer. This contains a copy of all certified standing orders

4 Form IV Appeal Rule 7-A(1)

5 Form IV-A

6 Form V Service Card proforma

S.No

Section/Clause/Sub-clause



Within six months from the date on which this act becomes applicable to an establishment

this form is to be accompanied by a statement giving particulars of the workmen employed and the name of the trade union to which they belong

To be sent by the certifying officer, on receipt of draft standing orders to the trade union requiring any objections from their end

To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the appellate authority accompanied by a certified copy of standing orders

Notice of changes in shift working

Rule 7-A of Schedule I

Any notice of discontinuance or of restarting of a shift working shall be displayed conspicuously by the employer on a notice board at the main entrance to the establishment. A copy of such

notice to be given to the secretary of the registered union.

Standing order 1 of schedule I-B

to be maintained by every industrial establishment a service card duly attested by an authorised officer in respect of each workman in the form appended to these orders


1 Form 2 33(EPF);18(EPS);10(EDLI) Concerned RPFC

2 Form 3A/ Form 7 (PS) 35,42,43,44(EPF); 19(EPS) Concerned RPFC

3 36(EPF); 20(EPS); 10(EDLI) Concerned RPFC

4 36(EPF); 20(EPS); 10(EDLI) Concerned RPFC

5 Form 10 / Form 5(PS) 36(EPF) ; 20(EPS) Concerned RPFC

6 Form 5-A 36A(EPF); 21(EPS); 1(EDLI) Concerned RPFC

7 38(EPF) ; 20(EPS) ; 10(EDLI) Concerned RPFC

8 Form 6-A/ Form 8 (PS) 43(EPF) ; 20(EPS) Concerned RPFC

9 Form 13 28(EPF) As and when required Concerned RPFC

10 Form 11 As and when required Concerned RPFC

11 Concerned RPFC

EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED THEREUNDER

S.No




Declaration & Form of nomination for EPF / Pension/ IF to be filled in by the eligible employee

As & when a new entrant joins the scheme

Members' Annual Contribution Cards

By 30th April every year for the year ending 31st March

Form 9/Form 3(PS)/ Form 1(IF)

Consolidated return of employees entitled to become members of the funds on the date of application of the scheme

within 15 days of the commencement of the scheme

Form 5 / Form 4(PS)/Form 2 (IF)

Return of employees qualifying for membership under PF, Pension & Insurance Fund for the first time during the month

within 15 days of the close of month

Return of employees leaving the service of the employer during the month


Return of ownership in duplicate

Immediately on coverage & within 15 days of making any change in the establishment

Form 12-A/ Form 6 (PS)/ Form 4 (IF)

Consolidated Statement Of Dues and Remittance

within 20 days of the close of the month

Consolidated Annual Contribution statement

By 30th April every year for the year ending 31st March

Form concerning transfer of previous accumulation dues from existing PF

Details of past employment / membership of employee

Challan ( there is one consolidated challan of accounts 1,2,10,21 & 22 )

Remittance of PF contribution, Pension fund, Administration & Inspection Charges, EDLI & its admin. Charges


12 Form- 10 C As and when required Concerned RPFC

13 Form- 10 D As and when required Concerned RPFC

14 Form- 19 As and when required Concerned RPFC

15 Form- 20 As and when required Concerned RPFC

Form to be used by a member of EPS 1995 for claiming withdrawal benefit / Scheme Certificate

Form to be used for claiming superannuation pension, Retirement pension, Short Service Pension, Disablement pension, Widow Pension, Children Pension, Orphan Pension

Claim form to be used by a major member of the EPF scheme

Claim form to be used by a nominee/ or a legal heir in case of death of a member of the EPF scheme

EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976

S.No Description Of the Form Relevant Clause Submitting Authority Remarks

1 Form A Rule 3(1) As & when needed

2 Form B Claim form under Section 7(1) of the act Rule 4(1) As & when needed

3 Form C Rule 5 As & when needed

4 Form D Rule 6 ---



Form of complaint under clause (a) of sub section (1) of section 7 of the act

Appropriate authority appointed under Section 7(1)

To be submitted in triplicate


To be submitted in triplicate

Form Of Authority in favour of legal practitioner or any official of a registered Trade Union


Register to be maintained by the Employer

To be maintained up to date

EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950

S.No Description Of the Form Relevant Clause Submitting Authority Remarks

1 Form I Declaration Form Regulation 11 & 12

2 Form I-A Family Declaration Form Regulation 15-A

3 Form I-B Regulation 15-B

4 Form 3 Return of declaration forms Regulation 14

5 Form 4 Identity Card Regulation 17

6 Form 4-A Family Identity Card Regulation 95-A

7 Form 6 ESIC-Return of Contributions Regulation 26

8 Form 7 Register Of Employees Regulation 32



to be filled in by the employee with his signature or thumb impression and submit it to the employer

to be filled in by the employee and submitted back to the employer , who shall forward the same to the appropriate office within 10 days from the date of

submission by the employee

Changes in family declaration form

to be submitted by the insured person to the employer within 15 days of such changes occurring and the employer in turn would forward the same to the

appropriate office within 10 days of receipt.

to be sent by the employer to the appropriate office within 10 days of receipt of the filled up forms

to be issued by the appropriate office in respect of all insured employees, and send the same to the employer, who shall issue the same to the concerned

employee after obtaining the signature in the card

to be arranged by the appropriate office and necessary family particulars added in Form 4

to be sent by the employer in quadruplicatealongwith receipt copies of challans to the appropriate office within 42 days of termination of related contribution

period; within 21 days of permanent closure of the factory; within 7 days of the date of receipt of requisition from the appropriate office

to be maintained by the employer in respect of every employee of his factory or establishment

9 Form 8 First Certificate

10 Form 9 Final Certificate

11 Form 10 Intermediate Certificate

12 Form 11 Special Intermediate Certificate

13 Form 12 Regulation 63

14 Form 12-A Maternity Benefit for sickness Regulation 89-B

15 Form 13




Regulation 57 & 89-B

this medical certificate is to be issued by the insurance medical officer during the first examination in respect of a spell of sickness or a spell of temporary

disablement


to be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured

employee would be fit to resume duties


to be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7

days of issue of first certificate


to be furnished by the insured person in cases wherein the insurance medical officer feels that temporary disablement has continued for not less than 28 days

and such disablement is likely to continue for a longer period

Sickness or Temporary Disablement Benefit

to be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or

otherwise alongwith appropriate medical certificates

to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or

miscarriage to the local appropriate office by post or otherwise

Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness


to be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by

post or otherwise alongwith appropriate medical certificates



Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness

to be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by

post or otherwise alongwith appropriate medical certificates



19 Form 15 Accident Book Regulation 66

20 Form 16 Accident Report from Employer Regulation 68

21 Form 17


23 Form 18-A Regulation 83-A

24 Form 19 Regulation - 87



27 Form 22 Maternity Benefit - Claim Form Regulation 88 & 89

28 Form 23 Regulation 88 & 89

To be maintained by the employer in which appropriate particulars of any accident causing personal injury to an insured person may be entered and

preserved every such book for a period of five years.

to be furnished by the employer to the nearest local office and to the nearest insurance medical officer immediately if the injury is serious

Dependant's benefit - Death Certificate

Regulations 79 & 95-C

To be issued free of charge by the Insurance Medical Officer attending the disabled person at the time of his death

Dependant's benefit - Claim Form

To be submitted by the dependant or dependants concerned or by the legal representative of the insured member with all supporting documents to the

appropriate local office by post or otherwise

Dependant's Benefit - Claim Form for periodical Payments

To be submitted by the dependant whose claim for dependant's benefit is admitted, to the local appropriate office except in the case of first and final

payments

Maternity Benefit - Notice of Pregnancy

To be submitted by an insured woman before confinement to the local appropriate office

Maternity Benefit - Certificate of Pregnancy

To be submitted by an insured woman before confinement to the local appropriate office

Maternity Benefit - Certificate of Expected Confinement

To be submitted by every insured woman claiming maternity benefit before confinement not earlier than 15 days before the expected date of confinement

To be submitted by every insured woman to the local appropriate officestating therein the date on which she ceases to work for remuneration and if the

insured woman is claiming maternity benefit for miscarriage the claim form ought to be submitted within 30 days of the date of miscarriage.

Maternity Benefit - Certificate of Confinement or Miscarriage

To be submitted by every insured womanwothin 30 days of the date on which her confinement takes place to the local appropriate office


30 Regulation 89-A

31 Form 25 Regulation 76-A

32 Form 25-A Funeral Expenses Claim Form Regulation 95-E


34 Form 27 Regulation 107-A

35 Form 28 Abstention Verification Regulation 52-A

36 Form 28-A Abstention Verification Regulation 52-A

Maternity Benefit - Notice Of Work

To be furnished by an insured woman who has claimed maternity benefit, if she does work for remuneration on any day during the period for which maternity

benefit would be payable to her.

Form 24-A & 24-B

Maternity Benefit after the death of an insured woman leaving behind the child / Maternity Benefit- Death Certificate

To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the

death of the insured woman, together with a death certificate in 24-B

Claim for Permanent Disablement Benefit

To be submitted by an insured person declared as permanently disabled by a Medical Board to the local appropriate office by post or otherwise

To be submitted by the claimant entitled, to the local appropriate office and in case of a minor, by his guardian and the form ought to be submitted with all

supporting documents

Certificate for permanent disablement benefit

To be submitted by every person whose claim for permanent disablement has been admitted at six monthly intervals, a certificate attested by such authority

as may be specified by the director general

Declaration & Certificate for Dependant's Benefit

To be submitted by every person whose claim for dependant's benefit has been admitted at six monthly intervals , duly attested by such authority as may be

specified by the director general

To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been

claimed or paid

To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured woman from work for which

maternity benefit hass been claimed or paid

PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975


1 Form A Rule 4(a) ---

2 Form B Rule 4(b) ---

3 Form C Rule 4( c ) ---

4 Form D Rule 5 Inspector

S.No




Register showing the computation of allocable surplus

To be maintained by the employer

Register showing the set on & set off of the allocable surplus


Register showing the details of amount of bonus due to each of the employees, the deductions under section 17 & 18 and the amount actually disbursed


Annual Return stating the amount of bonus paid to employees for the accounting year ending on 31st March

Within 30 days after the expiry of time limit specified for payment of bonus

Time limit for the said purpose is within a period of eight months from the close of accounting year

PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937

Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Remarks

1 Form A Form Of Individual Application Section 15(2)

2 Form B Form Of Group application Section 15(2)

3 Form C

4 Form D Certificate Of Authorisation Section 15(2)

5 Form E Notice for disposal of application Section 15(3)

6 Form F Record of order or direction Section 15(3)

7 Form G Section 17

S.No



Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.

Inspector Of Factories



Form of application by an inspector or person permitted by the authority or authorised to act

Section 15(2) & Section 16





When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is found to be malafide.

Record of order of direction to be made by the authority under the act

Notice to respondent of the day fixed for the hearing of appeal under section 17 of the act

Within 30 days of the date on which order or direction was made, an appeal could be made by the employer/ employee or his legal practitioner and the judge of the district court to issue the notice to the respondent of the day fixed for hearing of appeal.

FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950


1 Form 1

2 Form 2

3 Form 3 Notice of Change of Manager Rule 12-A

4 Form 4 Licence to work a factory Rule 5

5 Form 5 Certificate Of Fitness Rule 14-2(a)

6 Form 6 Humidity Regsiter Rule 24 Temperatures recorded in a Hygrometer to be entered in this register.

7 Form 7 Record of Lime Washings, Paintings etc. Rule 15

8 Form 8 Report of examination of pressure vessel9 Form 9 Register Of Compensatory Holidays Rule 77(4)

10 Form 10 Overtime Muster Roll for exempted workers Rule 78

11 Form 10-A Overtime Slip

12 Form 11 Rule 79 To be exhibited by the Manager of every factory

13 Form 12 Register Of Adult Workers Rule 80 To be maintained in every factory

14 Form 12-A Identity Card Of Workers Rule 80-A

15 Form 13 Notice of Periods of work for child workers Rule 85 To be exhibited by the Manager of every factory

16 Form 14 Register Of Child Workers Rule 86 To be maintained in respect of child workers employed

17 Form 15 Register Of Leave with wages Rule 87 To be maintained by the manager of every factory

18 Form 16 Health Register Section 87 To be maintained by the manager in respect of dangerous operations

S.No




Application for permission to construct, extend or take into use any building as a factory

To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the manufacturing process

Application for registration and grant or renewal of licence

To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the date on which the license expires

to be made by the occupier and submitted to the Chief Inspector Of Factories with the signature of the new manager and occupier

appended

To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto

31st december of the year for which it is granted

To be granted by the certifying surgeon to the young persons employed in a factory

To be maintained with the dates on which white washing, colour washing, varnishing etc. are carried out.

To be maintained by the manager in respect of compensatory holidays

To be maintained by the manager of every factory in which workers are exempted under Sections 64 or 65

Notice Of Periods Of Work for Adult Workers

To be issued to every worker with the signature of occupier/manager of the factory

19 Form 17-A Rule 96

20 Form 18 Notice Of Poisoning or disease Rule 97

21 Form 19 Abstract of the Act Rule 99 To be displayed in every factory

22 Form 20 Annual Return Rule 100(1)

23 Form 21 Half Yearly Return Rule 100(2)

24 Form 22 Muster Roll Rule 103

25 Form 23 Register Of Accidents Rule 104

26 Form 24 Special Certificate Of Fitness

27 Form 25 Rule 96

28 Form 26 Rule 14

29 Form 27 Certifying Surgeon's visit Note Rule 14 (9)

30 Form 28 Diary Of Inspector Of Factories31 Form 29 Closure Report Of a Factory

32 Form 30 Register of Water Sealed Gas Holder Rule 57-A

33 Form 31 Rule 57-A

34 Form 32 Rule 59-A

35 Form 33 Rule 59-B(2)

36 Form 34 Form Of Certificate Of Stability Rule 3-A

Notice Of Accident or dangerous occurrence

Within 12 hours of occurrence of an accident

Factory Inspector; SDO;Officer-In-Charge of the nearest police

station

To be sent by the manager of the factory as soons as any worker contacts any disease specified in the schedule to the Chief Inspector/

Inspector/Medical Inspector/Certifying Surgeon

To be furnished by the Manager to the Chief Inspector before 15th January of the year subsequent to which it relates

To be furnished by the Manager to the Chief Inspector before 15th July of each year

To be maintained by the manager of every factory in respect of workers employed in the factory

To be maintained in every factory furnishing complete details in respect of every accident which may occur

To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds

Certificate Of Fitness for dangerous operations

To be granted by the certifying surgeon in respect of persons employed in dangerous operations

Register Of Surgeon's fees for the issue of duplicate certificate

To be maintained by the certifying surgeon or examining surgeon in respect of fees paid for issue of a duplicate certificate

To be handed over by the certifying surgeon or examining surgeon to the Manager detailing the result of each visit to the factory

To be maintained by the manager in respect of examination reports of the gas holders carried out by the person qualified to carry out the

test

Report of examination of water sealed gas holders

To be submitted by the person carrying out the examination in the form of a report to the manager or the occupier.

Register of trained adult male workers employed to carry out mounting or shifting or belts, lubrications etc.

To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section

21

Certificate to young persons considered fit to work at machine, plant or process of dangerous character

To be maintained by the manager, containing therein the certifcates issued to young persons.

To be sent by the manager or occupier of the factory to the chief Inspector in respect of the manufacturing process carried out.

37 Form 35 Record Of Eye Examination Rule 59-C(4)To be sent by the manager/ occupier within 15 days from the date of

examination.

EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

Description Of the Form Relevant Clause Submitting Authority Remarks

1 Form ER- 1 Rule 6

2 Form ER- 2 Rule 6

3 Requisition form Rule 4 As & when vacancies arise

S.No



Quarterly return to be submited to the local employment exchange

Within 30 days of the due dates i.e. 31st March, 30th June, 30th September & 31st December

Local Employment Exchange

Occupational Return to be submitted to the local employment exchange

Biennial ( within 30 days of due date)

Local Employment Exchange

Requisition form to be used when calling for applicants from Employment Exchanges

Central /local Employment Exchange depending on the nature of vacancies

TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938

S.No Description Of the Form Relevant Clause Remarks

1 Form A Section 5 & Regulation 3

2 Form B Register of trade unions Section 8 & Regulation 4 To be maintained by the Registrar of trade unions, up to date

3 Form C Section 9 & Regulation 5 To be issued by the Registrar Of Trade Unions on registering a trade union

4 Form D By 31st July each year




Application for registration of trade union

As & when a trade union comes into existence

Registrar of Trade Unions

The application to be accompanied by a copy of the rules of trade union and other particulars

Certificate of Registration of Trade Union

Annual Return For the year ending 31st March

Section 28 & Regulation 12

Registrar of Trade Unions

WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924

S.No Description Of the Form Submitting Authority Remarks

1 Form A Deposit of compensation for fatal accident Rule 6(1)

2 Form AA Rule 6(1)

3 Form B Receipt for compensation Rule 6

4 Form C Statement of disbursements Rule 6(3)

5 Form D Rule 9

6 Form E Receipt for compensation Rule 9

7 Form EE Report of fatal accidents Rule 11

8 Form F Application for compensation by workman Rule 20 to be made by the applicant and sent to the commissioner

9 Form G Application for order to deposit compensation Rule 20 to be made by the applicant and sent to the commissioner

10 Form H Application for commutation Rule 20 to be made by the applicant and sent to the commissioner

11 Form J Notice Rule 39

12 Form JJ Notice Rule 39(3)

13 Form K Rule 48 To be sent by the employer to the commissioner

14 Form L Rule 48 To be sent by the employer to the commissioner

15 Form M Rule 48 To be sent by the employer to the commissioner


Relevant Clause


To be submitted by the employer as & when an injury resulting in death occurs.

The Workmen's Compensation Commissioner

Deposit of compensation for non fatal accident to a woman or person under legal disability

to be submitted by the employer as & when an injury occurs.


To be given by the Commissioner to the employer on receipt of form A or B

To be furnished by the Commissioner to the employer on receipt of application

Deposit of compensation for non-fatal accidents, other than to a woman or person under legal disability

to be submitted by the employer as & when an injury occurs.


To be given by the Commissioner to the employer on receipt of form D

Within 7 days of death or serious bodily injury


To be issued by the commissioner to the applicant for compensation

To be issued by the commissioner to the applicant for compensation

Memorandum Of Agreement concerning injury resulting in temporary disablement

Memorandum Of Agreement concerning injury resulting in permanent disablement

Memorandum Of Agreement concerning injury resulting in temporary disablement

16 Form N Notice to record memorandum of agreement Rule 49

17 Form O Notice to not record memorandum of agreement Rule 49 & 50

18 Form P Notice of show cause Rule 50

19 Form Q Notice of show cause Rule 50

20 Form R Register Of Agreements Rule 52 To be maintained by the commissioner up to date

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure

to record the memorandum of agreement

To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause

why the said agreement ought to be registered.

To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered and directing them

to make all representations on the scheduled date

INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979

S.No Description Of the Form Submitting Authority Remarks

1 Form I Rule 3(1) As & when required

2 Form II Certificate Of Registration Rule 4(1)

3 Form III Register Of Establishment Rule 4(2)

4 Form IV Application for license for recruitment Rule 7(1)

5 Form V Rule 7(2)

6 Form VI Rule 7(3)

7 Form VII Rule 10(3)

8 Form VIII Form of license Rule 11(1) Every license issued by the licensing officer shall be in this form

9 Form IX Application for renewal of license Rule 14(2)

10 Form X Rule 21

11 Form XI Rule 24

12 Form XII Register Of Contractors Rule 48 To be maintained by every principal employer of a registered establishment

13 Form XIII Rule 49

14 Form XIV Service Certificate Rule 50


Relevant Clause


Application for registration of establishments employing migrant workmen


Application to be accompanied by a crossed demand draft and delivered either by registered post or personally delivered

To be issued by the registering officer to the principal employer once he registers the establishment

To be maintaied by the registering officer showing particulars of establishments in relation to which certificates of registration are issued by him

To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the area wherein recruitment is made

Application for license for employment

To be made by every contractor to the licensing officer, for employing migrant workmen

Form of Certificate by Principal Employer

To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by all rules related to recruitment or employment of migrant workmen, in

respect of which the contracto is making the application.

Application for adjustment of security deposit

To be made by a contractor to the licensing officer claimig therein the refund of security deposit

To be made by the contractor to the licensing officer thirty days before the date on which the license expires

Form furnishing particulars in respect of recruitment and employment of migrant workmen

To be furnished by every contractor to the specified authorities under the act in respect of recruitment and employment of migrant workmen

Return to be sent by the contractor to the authorities

To be furnished by every contractor to the specified authorities under the act in respect of migrant wormen who have ceased to be employed

Register Of Workmen employed by contractors

To be maintained by the principal employer and contractor in respect of migrant workmen employed

To be issued by the contractor to the migrant workman/en on termination of his employment for any reason whatsoever

15 Form XV Rule 51(1)

16 Form XVI Return Journey allowances Register Rule 51(1) To be maintained by every contractor in respect of return journey allowances

17 Form XVII Muster Roll Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen

18 Form XVIII Register of Wages Rule 52(2)(a) To be maintained by every contractor in respect of migrant workmen

19 Form XIX Rule 52(2)(c ) To be maintained by every contractor

20 Form XX Register Of Fines Rule 52(2)(c ) To be maintained by every contractor 21 Form XXI Register Of Advances Rule 52(2)(c ) To be maintained by every contractor 22 Form XXII Register Of Overtime Rule 52(2)(d) To be maintained by every contractor

23 Form XXIII Rule 56(1)

24 Form XXIV Rule 56(2)

Displacement & Outward journey allowances sheet

To be maintained by every contractor in respect of displacement cum outward journey allowances

Register Of Deductions for damage or loss

Half Yearly Return to be sent by the contractor to the Licensing Officer

To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close of half year

Annual Return to be sent by the Principal Employer to the Registering Officer

To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer before 15th February following the end of the year to which it relates

statutory compliances all acts

Documents