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STATEWIDE EMERGENCY COMMUNICATIONS BOARD November 17, 2016 12:30 P.M. Chair: DPS Commissioner Ramona Dohman MnDOT Arden Hills Training Center 1900 West County Road I Shoreview, MN 55126 Call in Number: 1-888-742-5095 Call in code: 2786437892# MEETING AGENDA Call to Order Approval of Today’s Agenda Approval of Previous Meeting’s Minutes Announcements Reports of Standing Committees: Operations and Technical Committee (Glaccum/Thomson) 1. Clay County Participation Plan Amendment Action Item 2. Hennepin Co. Medical Center EMS Participation Plan Amendment Action Item 3. Hennepin Co. Sheriff’s Office Participation Plan Amendment Action Item 4. Beltrami Request for Statewide Talkgroup Action Item 5. Anoka County Participation Plan Amendment Action Item 6. CN Railroad Police Department Participation Plan Action Item 7. MCMT Participation Plan Amendment Action Item 8. Department of Human Services Participation Plan Action Item 9. Standard 1.19.0 Requesting Participation and Participation Plan Changes Action Item 10. Standard 1.9.0 Regional Development and Responsible Entity Action Item 11. Standard 5.1.0 Media Access Action Item 12. Standard 5.4.0 Hospital Access Action Item 13. T-1 Increased Bandwidth for State Patrol Action Item Interoperability Committee (Thomson) 1. SOA-R Change Management Action Item 2. Minnesota Communications Field Operations Guide (MNFOG) Action Item 3. FCC Public Notice Regarding Railroad PD and Interop Channels Action Item Legislative & Government Affairs Committee (Workman) Steering Committee (Hartog) 1. Standard 7.04.01 Action Item IPAWS Committee (Seal) NG911 (Pankonie) Interoperable Data Committee (Risvold)

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Page 1: STATEWIDE EMERGENCY COMMUNICATIONS BOARD · Beltrami Request for Statewide Talkgroup Action Item 5. Anoka County Participation Plan Amendment Action Item ... Committee to review a

S T A T E W I D E E M E R G E N C Y C O M M U N I C A T I O N S B O A R D November 17, 2016 12:30 P.M.

Chair: DPS Commissioner Ramona Dohman MnDOT Arden Hills Training Center

1900 West County Road I Shoreview, MN 55126

Call in Number: 1-888-742-5095 Call in code: 2786437892#

MEETING AGENDA

Call to Order

Approval of Today’s Agenda

Approval of Previous Meeting’s Minutes

Announcements

Reports of Standing Committees:

Operations and Technical Committee (Glaccum/Thomson)

1. Clay County Participation Plan Amendment Action Item 2. Hennepin Co. Medical Center EMS Participation Plan Amendment Action Item 3. Hennepin Co. Sheriff’s Office Participation Plan Amendment Action Item 4. Beltrami Request for Statewide Talkgroup Action Item 5. Anoka County Participation Plan Amendment Action Item 6. CN Railroad Police Department Participation Plan Action Item 7. MCMT Participation Plan Amendment Action Item 8. Department of Human Services Participation Plan Action Item 9. Standard 1.19.0 Requesting Participation and Participation Plan Changes Action Item 10. Standard 1.9.0 Regional Development and Responsible Entity Action Item 11. Standard 5.1.0 Media Access Action Item 12. Standard 5.4.0 Hospital Access Action Item 13. T-1 Increased Bandwidth for State Patrol Action Item

Interoperability Committee (Thomson)

1. SOA-R Change Management Action Item 2. Minnesota Communications Field Operations Guide (MNFOG) Action Item 3. FCC Public Notice Regarding Railroad PD and Interop Channels Action Item

Legislative & Government Affairs Committee (Workman)

Steering Committee (Hartog) 1. Standard 7.04.01 Action Item

IPAWS Committee (Seal)

NG911 (Pankonie) Interoperable Data Committee (Risvold)

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Finance Committee (Gerlicher)

1. Red Lake Nation ARMER Particiation Grant Action Item 2. Mille Lacs Band of Ojibwe ARMER Participation Grant Action Item

Reports – Other

• ARMER Project Status Report (MnDOT OSRC) • ECN Update (Mines, DPS ECN)

o Status of SECB Initiatives GIS Project Text-to-911 7.19 Upgrade FirstNet

Old Business

New Business

Adjourn

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S T A T E W I D E E M E R G E N C Y C O M M U N I C A T I O N S B O A R D

MEETING MINUTES

September 22, 2016 Attendance Members: MEMBER/ALTERNATE REPRESENTING Commissioner Ramona Dohman (Chair)/Jackie Mines DPS Mukhtar Thakur/Tim Lee/Jim Mohn MnDOT Thomas Baden/vacant MNIT Greg Salo/Todd Kanieski DNR Rochelle Schrofer/Tim Boyer MN State Patrol Vince Pellegrin/Thomas Humphrey METC Bill Droste/ Vacant League of MN Cities, Metro Eric Anderson/Pat Novacek League of MN Cities, Greater MN Liz Workman/vacant Assoc. of MN Counties, Metro Jim McMahon/vacant Assoc. of MN Counties, Greater MN Chris Caulk/Darlene Pankonie MSA, Metro Dan Hartog/Scott Turner/Jeff Marquart MSA, Greater MN Mike Gamache/Andrew Johnson MESB Mike Risvold/Eric Werner MN Chiefs of Police Assoc., Metro Cari Gerlicher/Dave Thomson MN Chiefs of Police Assoc., Greater MN Ulie Seal/Vacant MN Fire Chiefs Assoc., Metro T. John Cunningham MN Fire Chiefs Assoc., Greater MN Joe Glaccum (Vice Chair)/vacant MN Ambulance Assoc., Metro Brad Hanson/Paul McIntyre MN Ambulance Assoc., Greater MN Jeff Jelinski/Barb Erdman Central MN ESB/Northeast ECB Guests: Randy Donahue, ECN Rick Juth, ECN Jim Stromberg, ECN Jackie Mines, ECN Cathy Anderson, ECN Melinda Miller, ECN Troy Tretter, MESB Rod Olson, City of Minneapolis Dean Weiss, DOC Brandon Larson, Central ESB Jack Sheehan, HCSO John Uttley, MMB

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Andrew LaVenture, Edina FD Nadeem Kureishy, Motorola Dave Pieczynski, Motorola Chris Meier, Motorola Dan Nohr, Motorola

CALL TO ORDER

Chair Dohman calls the meeting to order at 12:35 p.m.

APPROVAL OF AGENDA

Chair Gerlicher requests that the following item be added to the agenda: Sale and issuance of revenue refunding bonds. She also requests to move the Finance Committee agenda items to the beginning of the Committee Reports portion of the agenda. Thomas Humphrey makes a motion to approve the agenda as amended. Bill Droste seconds the motion. The motion carries.

APPROVAL OF PREVIOUS MEETING MINUTES

The meeting minutes will be modified to add Commissioner Dohman as the Chair of the Board. Jim McMahon makes a motion to approve the June meeting minutes as modified. Cari Gerlicher seconds the motion. The motion carries to approve the minutes.

ANNOUNCEMENTS

Chair Dohman announces the award of a COML certificate and presents it to Special Deputy John Sheehan.

REPORTS OF STANDING COMMITTEES

FINANCE COMMITTEE (GERLICHER)

Finance Committee Chair Cari Gerlicher reports that there was a special meeting of the Finance Committee to review a proposal to regarding the sale and issue of revenue bonds, as submitted in the meeting materials.

Chair Gerlicher reports that, as it is one of the goals of the SECB is to pursue early ARMER bond payoff to free up money for future needs, ECN Director Jackie Mines has been working diligently with the Department of Management and Budget towards achieving this initiative. The current bonds go out to the year 2026. One of the bond is callable now which gives the opportunity to pay

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that one off early and refund the rest of the bonds at a more aggressive interest rate using Treasury bonds as opposed to market bonds. The following are advantages to pursuing this at this time.

The current interest rate is at an average of 4.8% and we will now have bonds at a 1.3% interest rate saving the state money over the life of the bonds. The net savings from this refinance on the remainder of the bonds is $7.66 Million. The bonds will be paid down with the majority of the dollars sent to MMB rather than only a portion holding the rest in reserve which leaves us a very large balance at the end of the payoff. Currently the terms of the bonds to the bond holders is that we pay $23 M annually holding in reserve $10 M in case we should default on the bonds. This causes us to have a large reserve at the end of the bond term. It would be prudent not to have a large reserve with MMB at the end of the bond payments. Refunding with Treasury bonds allows us to pay a more aggressive amount over the next five years and pay them off earlier. There will be a savings of $23 Million a year for ECN from the year 2021 to 2025 saving an additional $115 Million and allowing us to either use that money for other projects or reduce the 911 fee.

Refinancing with Treasury Bonds also protects from the vulnerability of the market.

Joe Glaccum makes a motion to adopt the resolution requesting the sale and issuance of revenue refunding bonds of the state of Minnesota by the Commissioner of Minnesota Management and Budget to refund certain outstanding obligations of the state of Minnesota, as submitted in the meeting materials.

Jeff Jelinski seconds the motion. Chair Dohman calls for a roll call vote. Those voting to approve the motion are: Commissioner Ramona Dohman, Director Mukhtar Thakur, Lt. Colonel Greg Salo, Lt. Colonel Rochelle Schrofer, Mr. Thomas Humphrey, Mayor William Droste, Commissioner Liz Workman, Commissioner James McMahon, Sheriff Chris Caulk, Sheriff Dan Hartog, Chief Eric Werner, Ms. Cari Gerlicher, Chief Ulie Seal, Chief John Cunningham, Mr. Joseph Glaccum, Mr. Paul McIntyre, and Commissioner Jeffrey Jelinski.

There are none apposed. (Note: Andrew Johnson was in attendance at the meeting but arrived after this vote was taken.) The motion carries.

Chair Gerlicher introduces a request to provide an ARMER migration grant to Norman County in the amount of $29, 458.87, as submitted in the meeting materials. Norman County has filed an ARMER Participation Plan with the SECB. Funding for the grant will be taken from money left in the FY2016 ARMER budget. Chair Gerlicher makes a motion on behalf of the Finance Committee to approve the ARMER

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migration grant to Norman County. Dan Hartog seconds the motion. The motion carries. Gerlicher introduces a request for 2015 SHSP re-allocation of funds, as presented in the meeting materials. If regions were not able to spend granted funds by July 15 on projects for which the original grants were approved, the funds revert back to the state. The goal is to reallocate the funds to those regions which did not get funded for an original request or to make the funds available to regions who have additional requests. The request is to reallocate the funds to the following two projects:

• $6,500.00 for a Yellow Medicine County BDA project • $27,952.45 for an MCC7500 console and software for the Pike Lake back-up emergency

center

Gerlicher makes a motion on behalf of the Finance Committee to approve the reallocation of 2015 SHSP funds, as presented in the meeting materials. Thomas Humphrey seconds the motion. The motion carries. Gerlicher introduces the request for a new 2017/2018 SECB Grant, as presented in the meeting materials. The proposal is to use funds left over from FY2016 budgets and some projected leftover funds from the FY2017 SECB budget. The funds would consist of the remaining SECB budget for FY2016 of $331,710, the remaining budget dollars leftover from FY2016 in the 9-1-1 allocation of $418,289, and the projected remaining FY2017 SECB allocation of $300,000. Priorities would be based upon SECB initiatives. Regions could apply for the grants after completing grant training and the grants would be awarded on a competitive basis. Chair Gerlicher makes a motion on behalf of the Finance Committee to approve a 2017/2018 SECB Grant. Glaccum seconds the motion. Discussion: Jelinski asks if this is a one year grant. Mines respond that it is for 2 years. The motion carries.

OPERATIONS AND TECHNICAL COMMITTEE

Chair Glaccum introduces the revised Public Works Best Practice Guide, as submitted in the meeting materials. The changes were primarily language clean-up. On behalf of the OTC, Chair Glaccum makes a motion to approve the Public Works Best Practices Guide. Bill Droste seconds the motion. The motion carries. Chair Glaccum introduces the Change Management Standard, as submitted in the meeting materials.

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He reviews that this standard was presented to the board previously and was tabled because of the view that it had not been sufficiently vetted at the regional level. It was sent back to the workgroup and regions for review. There have been some modifications to what was presented in April. It was presented at the OTC but not adopted unanimously because the final version had not been presented in the meeting packet. Members present felt it had been fully reviewed by the workgroup and by those on the committee and moved to approve it, with one opposed.

Chair Glaccum makes a motion on behalf of the OTC to adopt the Change Management Standard. Gerlicher seconds the motion. Discussion: Liz Workman notes that the Metro region had some issues with this previously and asks if those were those resolved. Chair Glaccum responds that to his knowledge everything was satisfied. Troy Tretter adds that, while not all of the Metro region’s recommendations were taken and there were some compromises, the Metro Region did approve the standard. The motion carries. Chair Glaccum introduces the Pierce County Participation Plan Amendment. The change requested is to add the Ellsworth Fire Department for interoperability. On behalf of the OTC, Chair Glaccum makes a motion to approve the Pierce County Participation Plan Amendment. Humphrey seconds the motion. The motion carries. Chair Glaccum introduces the revised Fire Service Communications Best Practice Guide. The changes were primarily language clean-up and clean-up of channel naming.

Chair Glaccum makes a motion on behalf of the Finance Committee to approve the Fire Service Communications Best Practice Guide. Seal seconds the motion. The motion carries. Chair Glaccum introduces the LOGIS request for TriTech Interface to MCC7500 consoles, as submitted in the meeting materials. The interface requires a small executable to reside on the console. There were questions about it being certified by Motorola for use on the consoles. Glaccum recommends approving it for the Bloomington PSAP to use as a test case with the understanding that the PSAP report back its findings to the OTC.

On behalf of the OTC, Chair Glaccum makes a motion to allow the Bloomington PSAP to install the LOGIS TriTech interface to MCC7500s consoles and that the PSAP report back its findings to the OTC. Seal seconds the motion. The motion carries.

INTEROPERABILITY COMMITTEE

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The committee met in September and discuss the Scene of Action Repeater change management item but there was not a quorum and there are no action items for the board at this time.

LEGISLATIVE & GOVERNMENT AFFAIRS COMMITTEE (WORKMAN)

Chair Workman reports that the committee did not meet in September and there is no report.

STEERING COMMITTEE (HARTOG)

Chair Hartog reports that the committee met and discussed sub-system roaming and ARMER participation by the National Weather Service. There are no action items for the board at this time.

IPAWS (SEAL)

Chair Seal reports that the committee did not meet. He notes that New York and New Jersey issued the first “wanted” WEA message for the suspect in a recent bombing incident. After the alert was issued, the suspect was apprehended within four hours.

NG911 COMMITTEE (PANKONIE)

Chair Pankonie reports that the committee met and is moving forward on the Text-to-911 initiative but has no action items for the board at this meeting.

INTEROPERABLE DATA COMMITTEE (RISVOLD)

Eric Werner introduces Melinda Miller, ECN State Program Manager of the FirstNet project, to give a presentation on the FirstNet State Plan Process and Stakeholder letter, which were submitted in the meeting materials. Miller reviews the State Plan timeline. The draft State Plans are anticipated to come out around February or March of 2017 and the formal plans in May of 2017. The Governor’s response will be due in 90 days. The State Plan will provide a statement under which FirstNet and its contract partner will implement and deliver National Public Safety Broadband Network services throughout the state. The State Plan process must prepare to review, evaluate and negotiate the plan and provide opt-in/opt-out recommendations. The work of the State Plan process is to determine the process to review the State Plan and deliver the recommendation to the Governor. A first step in the State Plan Process will be to define the roles and responsibilities of the various stakeholders. The committee is looking at a two phase process. Phase One will be preparing for the draft State Plan assessment. Phase Two will be reviewing the State Plan based on the Phase One criteria established. Miller reports that ECN is inviting participation in workgroups to develop and use a process to guide the evaluation of the draft State Plan to determine its strengths and gaps. The assessment will be used to provide recommendations to State executive bodies. The workgroups will be broke down into four subject domains: Technical, End Users/Operations, Policy, and Financial.

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Miller introduces the Stakeholder letter and hands out a slightly edited version from the one that was submitted in the meeting materials. Anyone with questions or interested in participating in a workgroup should contact her. Discussion about what the costs of FirstNet will be and what is unknown. Miller says that FirstNet has said that the buildout will not cost the state anything. Counties, cities, PSAPs and entities may have a need to augment the service. They would have a subscription fee, such as switching from Verizon to FirstNet. When we find out more detail about what is in the state plan we can begin to discuss if there will be a need to augment the service and if the state would play a role in that. Miller adds that it is a network that public safety already has and uses, it is just dedicating 20 megahertz of spectrum to public safety. It opens a window of innovation. Public safety would not have the restrictions of the public network. It is also pointed out that there are stipulations on the opt-out options. Discussion about the need to present this information in clear language for commissioners, sheriffs, the Governor’s team, etc. On behalf of the IDC, Eric Werner makes a motion to approve the methodology of the state plan response to FirstNet and the stakeholder letter, as submitted. Seal seconds the motion. The motion carries.

REPORTS – OTHER

ARMER PROJECT STATUS REPORT (MNDOT OEC)

Mukhtar Thakur reports on the ARMER project status, as presented in the meeting materials. He reports that the ARMER backbone is 97% on the air. Land acquisition has been completed for the Lake Crystal and Madelia sites. Some sites are on the air but are on old towers or temporary towers. They are counted as on the air but still require construction and/or installation at the new tower sites before they are complete. These are the Finland, Duluth South, Eden Valley, and Lake Crystal sites. Of the 326 sites on the air, four are on temporary sites. Some land acquisition will be very difficult due to being in environmentally sensitive areas. The Motorola 7.15 upgrade is in process. The master site upgrades have been completed and RF sites software upgraded. The dispatch center upgrades are being worked through. Overall, this upgrade has gone more smoothly than the than the previous one. There are a few concerns at dispatch centers and MnDOT is working on those. There are a number of old towers constructed in the 1950s that did not pass structural when the new ARMER equipment was added. The level of structural deficiency was not a risk that required immediate replacement. MnDOT is holding off on replacing these towers until it is further along with ARMER. Towers not replaced under the ARMER project will be scheduled for replacement as the ARMER maintenance budget allows, estimating 1 to 2 per year until complete. Discussion about the Meander Lake tower site, which uses solar power. Thakur says it has been

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reported that it performed very well over the summer. Some of the background systems provided remediation power.

ECN REPORT (JACKIE MINES)

Director Mines gives a brief update and notes that ECN reports have been provided in the meeting packet. ECN is working on deployment planning for Text-to-911 and to ensure that counties are ready for the upgrade. Adam Iten, GIS Program Manager, and the GIS team have collected data from all counties in the state. The team has prepared data readiness profiles for counties that have submitted GIS data. It is working on draft standards and is in a second review and comment period.

OLD BUSINESS

None.

NEW BUSINESS

MOTOROLA OVERVIEW OF DATA ON P25

Nadeem Kureishy from Motorola gives a presentation on data on P25. The meeting adjourns at 2:14 p.m.

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Office of SHERIFF OF BELTRAMI COUNTY 613 Minnesota Avenue NW Bemidji, Minnesota 56601

Phil H. Hodapp, Sheriff Phone (218) 333-9111

Fax (218)333-8325

September 16,2016

Bemidji, MN

Operations and Technical Committee

ATTN: Joe Glaccum, Chair

To Whom it may Concern:

The Beltrami County Sheriff’s Office is hereby requesting to add statewide coverage to our existing BL

911 talkgroup for our ARMER operations. BL 911 is our designated talkgroup for the emergency button found on

all portables and mobiles. Statewide coverage would allow our transport officers and all sworn officers the ability

to summon help from any location across the state by simply pushing their emergency button.

We understand that this process requires approval from the OTC per governance procedures.

We have secured permission from our NW SECB. We ask that consideration be given to move forward with this

request. Thank you.

Sincerely,

B Wernberg, Emergency Communications Director/911 Supervisor

Beltrami County Sheriff’s Office

613 Minnesota Ave NW

Bemidji, MN 56601

218-333-8320

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Emergency Dispatching for Sheriff, Police and Fire Departments in Anoka County

Radio Shop 13595 Hanson Blvd NW Andover, MN 55304 Office: 763-450-4580 Fax: 763-755-2035 www.anokacounty.us

Affirmative Action / Equal Opportunity Employer

Participation Plan Amendment

Anoka County is formally requesting approval of an amendment to its participation plan for the addition of a WAVE Radio over IP gateway as well as adding local schools as users on the radio system via the WAVE system. The addition of the WAVE system is to allow schools to utilize one dispatch hailing talkgroup in case of a major incident. This would be a resource that could be used in lieu of calling 911. It can also benefit both the schools and public safety during an incident as the dispatcher could patch a school user to a public safety responder. One of the major challenges for school admin and school liaison officers is that there are two different radio systems within the school. A private radio system is sometimes used for school admin to talk to each other as well as the liaison officer. The ARMER system is used for the liaison officer to talk to dispatch. We have found in many schools that neither system covers all of the school well. By utilizing the WAVE system we are able to provide a single system to cover the needs of all users and give coverage throughout the school. Anoka County has talked to MnDOT on the use of the WAVE system and they have no concerns as it does not connect directly into the ARMER system via an ISSI gateway. Anoka County has no intentions of connecting via ISSI in the future. We look to expand via mobile radio connections. Respectfully,

Jake Thompson

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October 24, 2016 To: Chairman Joe Glaccum, OTC Members From: Bill Schmidt/DHS, Rey Freeman/RFCC Subject: MN DHS ARMER Plan Dear Chairman Glaccum and OTC Members:

Attached is the new ARMER Participation Plan for the State of Minnesota DHS (Dept. of Human Services). As directed over a year ago, DHS has developed a new ARMER plan which is independent of the State DOC (Dept. of Corrections) plan. You will recall that these two agencies established a joint plan back in 2009 to cover their use of the ARMER system, but were directed to establish independent plans due to the differences in agency operations.

The new DHS plan incorporates all of their existing operations (Moose Lake, St. Peter, etc.), which were previously covered though the joint plan, as well as an existing Limited plan for Capitol Security and the agency’s REP program. The new plan also incorporates numerous new locations, which are being considered for future, long-term implementation. As noted in the introductory sections of the plan, the DHS has no immediate plans to implement any of the new locations listed in the plan document. All new locations are considered long-term possibilities.

This plan has been presented to and approved by the following ARMER Regional groups:

NE RAC (for the Moose Lake and other future locations) SC RAC (for the future St. Peter hospital and other locations) MESB TOC (for the future Anoka and other locations)

The group with the greatest concern was the MESB, who questioned the plans for the Anoka State Hospital facility. The initial plan for Anoka was to use the Hennepin County Subnetwork, and some traffic loading review was conducted for this. However, due to the rising traffic levels on the Hennepin subnetwork, the DHS amended the plan to include the implementation of an ISR site at the Anoka hospital, if and when DHS moves forward with the use of ARMER radios at this location. The plan also includes an ISR for the St. Peter hospital, should that location be implemented.

Summary

The DHS appreciates the OTC’s review and consideration of this ARMER plan, which will be presented at the November 2016 OTC meeting.

Regards

Rey Freeman

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RFCC

State of Minnesota DHS

ARMER Radio Participation Plan

Rev. August 2016

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State of Minnesota Department of Human Services (DHS)

ARMER Participation Plan

October 2015

Contents

1. Introduction ............................................................................................................................ 1

A. ARMER System Application – State of Minnesota DHS ........................................................... 1

B. Agency and Project Summary ......................................................................................................... 2

C. Jurisdictional Coverage of System .................................................................................................. 4

D. Entities and Users Participating in the Planned System ............................................................. 4

E. Existing Radio System Configurations ........................................................................................... 6

2. ARMER System Technical Review ........................................................................................ 7

A. System Design ..................................................................................................................................... 7

i) System Infrastructure and Tower Site Planning ............................................................... 7

ii) Local Equipment Additions and Enhancements .............................................................. 10

iii) Dispatch Center Console Equipment and Connectivity ............................................. 12

iv) Logging and Recording ......................................................................................................... 12

v) Subscriber Radios .................................................................................................................. 17

vi) System Talk Group Planning and ID Requirements ...................................................... 17

vii) 800 MHz System Traffic Loading Review......................................................................... 18

viii) Legacy Radio System Equipment ........................................................................................ 27

B. Coverage Review ............................................................................................................................. 28

i) Design Parameters ................................................................................................................ 28

ii) Coverage Propagation Mapping ......................................................................................... 28

C. Contingency Planning ...................................................................................................................... 33

D. Training ............................................................................................................................................... 34

E. Interoperability ................................................................................................................................. 34

F. Standards ............................................................................................................................................ 35

G. Alarms and Monitoring ................................................................................................................... 35

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State of Minnesota Department of Human Services (DHS)

ARMER Participation Plan

October 2015

H. Maintenance ....................................................................................................................................... 35

I. System Administration .................................................................................................................... 35

3. Project Costs and Budget .................................................................................................... 36

4. Project Implementation ...................................................................................................... 37

References .................................................................................................................................... 38

Attachment 1A: DHS Primary ARMER Locations Map

Attachment 1B: DHS Secondary ARMER Locations Map

Attachment 2: List of Low-Tier, Secondary Non-Dispatch Locations

Attachment 3A: DHS Existing ARMER Talk Groups (Fleet map)

Attachment 3B: DHS Proposed ARMER Talk Groups (Primary locations)

Attachment 3C: DHS Proposed ARMER Talk Groups (Secondary locations)

Attachment 4: DHS ARMER Radio Inventory (Existing and Proposed)

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Minnesota Department of Human Services ARMER Participation Plan 1

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ARMER Participation Plan

1. Introduction

A. ARMER System Application – State of Minnesota/Department of Human Services

The State of Minnesota Department of Human Services (DHS) requests approval of this new ARMER Participation Plan for continued participation in and use of the State of Minnesota Allied Radio Matrix for Emergency Response (ARMER) radio system. The agency is a “Full Participant” in the ARMER system, and has been utilizing the ARMER system at select locations for the past 5 years through the existing joint Participation Plan approved in 2009 for the State DHS and DOC (Department of Corrections). DHS requests that this application and plan be reviewed and approved by the following agencies: Metropolitan Emergency Service Board (MESB) State of Minnesota Operations and Technical Committee (OTC) State of Minnesota Emergency Communications Board (SECB)

In 2009 the DHS and DOC jointly submitted and received approval of an ARMER Participation Plan developed to cover both agencies’ use of the ARMER radio system. This plan specifically incorporated the physical locations where ARMER radio equipment was being implemented, and the system would be used on a constant basis. Both agencies established a contract to use the system through this initial plan process. In 2014, the two agencies determined that each should employ independent ARMER plans, to better allow for changes in operations and equipment, in conjunction with use of the system. The DOC submitted a new plan in November 2014 which was approved, and effectively removed the DOC from the previous joint plan. The DHS has now prepared this plan to address their use of the ARMER system. Upon approval of this DHS plan, the joint plan submitted in 2009 will be deleted. Additionally, DHS has an existing Limited Participation Plan that covers the use of a relatively small number of radios for the following agency operations:

“REP” (Radiological Emergency Preparedness) program

Security staff at various Minneapolis/St. Paul DHS administrative locations

The radios and operations included in these existing plans are incorporated into this new “Full” participation plan. Details of the use of the radios for these existing operations are provided in following sections of this new plan.

This new DHS plan has been developed based on the requirements and operational standards established for participation in and use of the ARMER radio system1, and carries forth the core criteria established in the previous joint plan, along with the addition of new plan data. The agency desires to continue their

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contract with the MESB and the State of Minnesota Department of Transportation (MnDOT) for use of the ARMER system. A list of the department and locations within the agency to be included in the use of this system is provided in Section 1.D of this planning document.

B. Agency and Project Summary

The Department of Human Services is the largest agency within the State of Minnesota organization, and operates or oversees over 150 facilities of various sizes throughout the state. These facilities range from high security operations such as the MSOP (Minnesota Sex Offender Program) facilities in Moose Lake and St. Peter, State Hospitals (MSHS) in Anoka, Brainerd, and St. Peter to Community Behavioral Health Hospitals, as well as other lower-level facilities. Currently, the only locations incorporated into previous joint ARMER plan were the Moose Lake and St. Peter MSOP facilities, along with the REP and Security use included in the existing Limited plan. The use of 800 MHz ARMER radio system equipment has proven critical to successful operations at these facilities. The DHS has been working to determine what additional facilities should be considered for the future implementation of 800 MHz ARMER radio system equipment; some locations now utilize UHF radio system equipment, and other locations have no radio communications and utilize cellular telephones. The general classification of DHS facilities included in this plan are as follows:

1. High-tier, Primary Dispatch operations: 4 locations, including St. Peter and Moose Lake MSOP, etc. These facilities will include 100+ radios, along with dispatch console equipment and direct connectivity into the ARMER system infrastructure.

2. Mid-tier, Primary Non-dispatch operations: 1 existing and 11 proposed locations, including smaller State Hospitals and addiction recovery facilities. These facilities will include 20 to 40 radios, and not use any system-based dispatch console equipment.

3. Low-tier, Secondary Non-dispatch operations: Approximately 140 locations, including community-based juvenile and adult behavioral and addiction treatment facilities. These facilities will have no more than 5 radios, and no dispatch equipment.

4. Mobile/portable-only non-facility based operations, including the REP program and Facility Security and Maintenance operations at Metro office locations.

Refer to the detailed agency review in the next section of this plan, along with the associated facility acronym list. Note: Although this plan incorporates many new locations for potential ARMER radio usage, no immediate plans are being made for the purchase and implementation of additional ARMER radios for any of the facilities or locations included in this plan. Any new radios included in this plan are to be considered potential long-term purchases. As such, this plan shall be considered a future long-term “phased” implementation plan, as funding and budgeting becomes available.

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The total number of ARMER radios to be covered by this new ARMER plan are as follows:

500 existing radios (Moose Lake and St. Peter MSOP’s, REP program, and ) 20 existing REP and Security radio operations 1,220 new radios forecasted for future implementation at other facilities

The primary goals of a new radio communications system are:

Provide improved radio communications reliability, coverage, and capacity through ARMER system use

Replacement of the existing aging VHF and UHF radio system equipment Provide expanded DHS and region wide interoperability between public safety agencies

The usage of the ARMER system by DHS operations and personnel will be in the following areas: General operations Security Facility maintenance Wide-area event, emergency response and activity coordination

Through this planning process, the DHS has concluded that continued use, and eventual expansion of 800 MHz ARMER radio system use will best meet the needs of the agencies radio communications goals, and will provide the required level of interoperability between public safety agencies throughout the state. The primary points of contact for this project are:

William Schmidt Rey Freeman Tactical Communications Coordinator RFCC 625 N. Robert St. 13517 Larkin Drive St. Paul, MN 56537 Minnetonka, MN 55305 651-201-5716 Phone 952-541-0747 Phone [email protected] [email protected]

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C. Jurisdictional Coverage of System

The radio system is intended to provide radio communications services at the DHS facilities located throughout the State of Minnesota. The use of ARMER radios at most of the DHS locations is intended to provide coverage within and around the specific locations; the wide-area use of radios and talk groups will be very limited, and dealt with on a specific basis. There are no city or county geographical boundaries associated with the DHS’s use of the ARMER system.

D. Entities and Users Participating in the Planned System

It is the intent of DHS and associated agencies within to implement a shared radio system that will incorporate both public safety and additional governmental agencies. For reference purposes, the following list of acronyms of DHS operations and facilities is provided for this plan:

• MSOP: Minnesota Sex Offender Program • MSHS: Minnesota Specialty Health Systems • CARE: Community Addiction Recovery Enterprise • CBHH: Community Behavioral Health Hospital • CABHS: Child and Adolescent Behavioral Health Services • MSOCS: Minnesota State Operated Community Services • REP: Radiological Emergency Preparedness program • CO: Central Office/Facility and Security Management

As noted in the previous section of this document, the types of facilities incorporated into the DHS plan are grouped into four general classifications:

1. High-tier, Primary Dispatch Operations (4): a. MSOP Moose Lake (existing); 344 radios, dispatch consoles b. MSOP St. Peter (existing); 149 radios, dispatch consoles c. MSHS Anoka (future); 117 radios, dispatch consoles d. MSHS St Peter (future); 511 radios, dispatch consoles

These existing facilities currently now have, and will continue to have the greatest ARMER radio inventory and associated system airtime use of the locations included in this plan. This is due to the type of operations involved, along with the number of radios now in service or planned for future usage. All four of these facilities are high-security locations, with high-risk patients and clients. A review of the existing and forecast system airtime usage is provided in Section 2.A.vii of this plan.

2. Mid-tier, Primary Non-dispatch operations (1 existing, 11 future locations):

a. Alexandria (CBHH) b. Annandale (CBHH)

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c. Baxter ((CBHH) d. Bemidji (CBHH) e. Brainerd (CARE, MSHS) f. Carlton (CARE, existing) g. Fergus Falls (CARE, CBHH) h. Rochester (CBHH) i. St. Peter (CARE, CBHH) (separate physical location from the MSOP and MSHS) j. Wadena (MSHS) k. Willmar (CABHS, CARE) l. Willmar (MSHS)

Of these locations, only the Carlton CARE facility currently has and uses ARMER radios (20 radios). These facilities will use ARMER radios for a variety of uses, including security, general operations and coordinating patient care, facilities maintenance, and emergency operations. These facilities will have an average of 20 to 25 radios per locations.

Refer to Table 1 (page 10) of this Plan for a detailed list of these facilities and associated number of radios planned, along with a state wide map of DHS facilities (Attachment 1A) included in the ARMER planning process.

3. Low-tier, Secondary Non-dispatch operations (~140 future locations):

Refer to Attachment 1B for a map of these locations, and Attachment 2 for a detailed list of these facilities. These facilities will have a maximum of 2 to 5 radios per location, with a single Talk Group, and will be used mainly for emergency purposes and coordination with other facility personnel. The expected overall impact on the ARMER system will be very limited.

4. Mobile/portable-only non-facility based operations:

a. REP program (12 existing radios)

The Radiological Emergency Preparedness (REP) program is a tactical group designed to provide emergency response and coordination for an event or accident involving radiation leaks or exposure at the Monticello and/or Prairie Island nuclear power plants. It is the responsibility of this team to mobilize to the affected area(s) and provide emergency evacuation support, manage Reception Center operations, decontamination of personnel and coordinate related emergency response activities. Communications and coordination with local law, fire and EMS agencies would be included in this work.

The actual use of these radios would be focused in the Wright and Sherburne county areas for the Monticello nuclear plant, and the Goodhue, Wabasha (MN) and Pierce (WI) county areas for the Prairie Island nuclear plant.

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The radios are stored in a cache at the DHS Central Office in St. Paul, and deployed when needed for emergency operations and training drills and exercises. The primary use of these radios will be for the purpose of conducting training drills and exercises.

As noted, there are only 12 ARMER radios associated with this program, and potentially 7 talk groups. Most of the talk groups are capable of statewide operation, as is needed for these operations.

b. Facility Security and Maintenance operations at Mpls/St. Paul Metro office locations (8 radios)

DHS currently has 8 radios being used by administrative, security and facilities maintenance staff at their “Anderson” and “Lafayette” locations in downtown St. Paul. There are 4 active talk groups associated with these operations.

E. Existing Radio System Configuration(s)

The DHS facilities included in this plan are now using both ARMER and non-ARMER VHF and UHF radio equipment at the various locations. The locations now using ARMER are:

• Moose Lake MSOP • St. Peter MSOP • REP program • DHS main offices – St. Paul • Willmar State Hospital • Carlton CARE Center (SOA channels only)

All other locations are using local VHF or UHF radio systems and equipment. There is no central dispatch center in place for communications with the different locations around the state, although this is being considered for future implementation.

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2. ARMER System Technical Review

A. System Design

Since 2009, when the ARMER system was implemented for the DHS Moose Lake and St. Peter MSOP facilities, the system has proven to meet the operational needs of these facilities, and provides enhanced interoperability with the other state and local agencies also using the system. During the current expanded DHS ARMER system planning process, work was done to determine that the system would meet the needs of the remaining DHS facilities. Because the system provides both local coverage as well as wide-area capabilities, it was concluded that the ARMER system could provide important benefits to the DHS operations. The primary factors included in the planning process:

System infrastructure and equipment plans Tower site planning Tower site and Public Safety Answering Point (PSAP) connectivity 800 MHz channel requirements 800 MHz talk group requirements Quantity of end user radios

Specific details of how these system parameters will be addressed are provided in this section of the document. i) System Infrastructure and Tower Site Planning

The DHS plan for use of the ARMER system is geographically diverse, spread out through many areas of the state, and will therefore utilize many of the ARMER tower sites throughout the entire state. The process of identifying the specific tower sites in a plan is to determine which sites will be used by the DHS radio users, the amount of radio traffic expected from these radios, and the potential impact on overall traffic and channel loading at these sites.

The DHS’s overall use of the system’s tower sites, and the resulting traffic loading will vary widely depending on the type of DHS facility being reviewed. The Moose Lake and St. Peter MSOP locations, with 100’s of radios and dispatch console operations, will obviously have a much greater impact on the local tower sites than a smaller location such as Bemidji, which would have 23 portable radios, or Owatonna with 2 radios. It is possible to identify the tower site(s) associated with each proposed DHS facility, however with the large (~155) number of facilities being included in this plan, the approach being used to address this technical issue will be as follows:

High-tier, Primary Dispatch locations: A review of the specific tower sites and traffic loading calculations are provided for these four facilities (Moose Lake, St. Peter [2], and Anoka).

Mid-tier, Primary Non-dispatch locations: A review of the specific tower sites and traffic loading calculations are provided for these 11 facilities.

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Low-tier, Secondary Non-dispatch locations: The expected “target” tower site for each of the approximately 140 locations is included in the facility data included in Attachment 2. No coverage maps or traffic loading calculations are included for these locations, due to the very small number of radios and talk groups planned for these locations.

Mobile/portable-only operations: Again due to the small number of radios (which are currently on the system and incorporated into the existing Limited Plan) and few talk groups, no loading calculations are included for these radios.

ARMER Tower Sites: A review of the tower sites associated with the High-tier and Mid-tier Primary locations is provided below; refer also to the Table at the end of this section for a summary of these tower sites. A review of the tower site usage and traffic loading data and calculations is provided in Section A. vii of this document.

High-tier, Primary Dispatch locations

a) Moose Lake MSOP (existing)

The Moose Lake facility has been operational on the ARMER system since 2009/2010, with approximately 341 portable radios and 2 RF control stations. The DHS and DOC jointly implemented a new 800 MHz ARMER “ISR” tower site located at the agency’s Moose Lake facility. The Moose Lake ISR tower site is a 5-channel RF site, and provides the primary coverage and system access for radios being used in and around the Moose Lake facility.

Note that the DOC/DHS ISR supports local, regional and state Interoperability talk groups for all radio users in the area whose radios may affiliate with this site. The DHS radios at Moose Lake are programmed to Prefer the local ISR site, but are allowed to affiliate with other sites, including the Moose Lake ARMER site (#19) if needed for coverage in the area.

b) St. Peter MSOP (existing)

The St. Peter MSOP facility has been operational on the ARMER system for several years, with approximately 141 portable radios and 8 RF control stations. Radio traffic for the St. Peter MSOP is routed through the MnDOT St. Peter ARMER tower site, which is located on the top of the hill, within the boundaries of the state’s St. Peter campus.

The St. Peter ARMER tower site is part of the St. Peter 6-site simulcast subnetwork. As such, all radio traffic for the St. Peter MSP is routed through all of the local tower sites associated with the simulcast subnetwork. This subnetwork includes 10 800 MHz RF channels per site; a system usage and capacity review is included in Section A. vii.

c) St. Peter MSHS (future)

The St. Peter MSHS facility is located on the same campus area as the MSOP operation, but is a completely separate building and operation located further up the hill, approximately ¼ mile from the MSOP location.

At such time in the future if MSHS operations move forward with ARMER system use, it would potentially add a significant number of radios (~511) to the (10 channel) simulcast subnetwork. A system usage and capacity review is included in Section A. vii.

Based on a review of the projected traffic levels, and feedback from the South Central Minnesota RAC (Regional Advisory Committee), the DHS has concluded that it would be prudent to plan for the implementation of a standalone RF site (ISR) on the St. Peter ARMER tower. This ISR RF site, which would be connected into the ARMER network,

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would provide the capacity and coverage needed within the MSHS facility. It would also then avoid adding this traffic to the St. Peter multi-site Simulcast network.

Note that the MSOP would remain on the Simulcast network if the MSHS ISR were to be implemented.

d) Anoka MSHS (future)

In the future, if the Anoka MSHS operations convert to ARMER system operation, it would potentially add 117 radios to the ARMER system. Initial testing has been conducted with ARMER portable radios at the Anoka facility, and the radios routinely affiliated with the Hennepin West tower site, located in downtown Anoka, which is 1.3 miles southwest of the Anoka MSHS facility. Radios did not normally affiliate with Anoka County subsystem sites. A preliminary system usage and capacity review is included in Section A. vii.

In the time since this plan was initially presented, concerns had been expressed by the members of the MESB (Metropolitan Emergency Services Board) Technical Committee about the traffic loading that the new Anoka installation could have on the Hennepin West network, which continues to experience additional traffic growth from numerous ARMER system users.

DHS has reviewed this situation with the MESB member staff, and agreed that a better solution would be for DHS to implement a standalone (ISR) RF site at the Anoka hospital, which would be dedicated to serving the new radios at the Anoka facility. An ISR RF site at the Anoka facility would also be tailored to provide specific in-building coverage at the site, which would be the primary needs for the radio system. DHS agrees to plan for an ISR site at the Anoka facility (or equivalent technology) if and when ARMER radios would be implemented.

Mid-tier, Primary Non-dispatch facilities

Refer to Table 1 shown below.

Low-tier, Secondary Non-dispatch facilities

Refer to Attachment 1B for a map of these locations, and Attachment 2 for detailed location and ARMER site affiliation data. Refer also to Section (v) of this plan for additional mobile and portable radio inventory data.

Table 1: DHS Primary ARMER tower site usage and radio inventory summary:

DHS Facility Location ARMER Tower Site ARMER Region

County Qty of Radios

Moose Lake MSOP (existing) Moose Lake ASR NE Carlton 344 St. Peter MSOP (existing) New DHS ISR SC Nicollet 150 Carlton CARE (existing) None (using SOA) NE Carlton 20 REP Program & Security As needed -- Statewide 20 Future Locations: St. Peter MSHS St. Peter Simulcast SC Nicollet 511 Anoka MSHS New DHS ISR Metro Anoka 117 Anoka CARE New DHS ISR Metro Anoka 25 Alexandria CBHH Garfield CM Douglas 25

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Annandale CBHH Annandale Simul CM Wright 21

Baxter CBHH Baxter NE Crow Wing 23 Bemidji CBHH Bemidji NW Beltrami 23

Brainerd CARE, MSHS Baxter NE Crow Wing 34 Cambridge CARE Cambridge Metro Isanti 23?

Fergus Falls CARE, CBHH Fergus Falls CM Otter Tail 47 Rochester CBHH Rochester Simul SE Olmstead 20

St. Peter CARE, CBHH St. Peter Simul SC Nicollet 40 Wadena MSHS Hewitt CM Wadena 17

Willmar CABHS, CARE Willmar CM Kandiyohi 38 Willmar MSHS Willmar CM Kandiyohi 20

MSOCS Facilities (141) See Attachment 2 -- -- 282 ii) Local Equipment Additions and Enhancements

The ARMER planning study conducted for DHS focused in two primary areas:

Radio coverage and tower sites

800 MHz tower site channel capacity

As noted, this ARMER plan for DHS includes the potential addition of over 1,000 radios to the existing ARMER radio network, however many of these radios are scattered throughout the state, with anywhere from 2 to 35 radios being added at any single location (other than the St. Peter location).

The key areas of potential concern would be the two new High-tier Primary dispatch locations at St. Peter and Anoka, where larger groups of radios would be added.

St. Peter: The plan includes the implementation of an estimated 511 radios at this facility, which would be affiliated with the local St. Peter tower site and simulcast subnetwork.

The St. Peter MSHS operation currently uses two VHF repeater stations for operational communications, with approximately 350 portable radios. If this facility is converted to ARMER operational use, the number of ARMER radios is expected to be similar, around 511.

It would be expected that the level of radio system use and associated airtime would increase with the increased number of radios. To determine the overall estimated radio usage, a radio traffic airtime study was conducted with the existing repeater system. This data has been used to calculate the expected traffic from the larger inventory of new radios, and is provided in Section 2.A.viii of this plan.

Anoka: The plan includes the implementation of up to 117 radios at this facility, which would be affiliated with the Hennepin County West simulcast network. A traffic review of the current use of the Hennepin West subnetwork is provided in Section 2.A.vii of this report.

The Anoka MSHS currently uses two UHF repeater systems for Operations, Security and Maintenance operations. To again attempt to determine the potential impact on the Hennepin

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West subnetwork site usage by the addition of the DHS ARMER radios, an airtime study was conducted with the existing UHF systems to establish the typical amount of radio usage in the facility. This data is included in Section 2.A.viii of this plan.

Conclusions:

Tower sites and coverage:

Based on the results of ARMER system testing with portable radios at several of the High-tier and Mid-tier DHS locations, it was determined that the level of coverage provided by the existing ARMER system tower sites was sufficient at all locations and no new tower sites would be needed for any of the DHS locations for coverage enhancements.

However, some locations have significant below-ground tunnels and office areas, which do not have reliable coverage from existing tower sites. On-site BDA’s will be considered for these locations in the future.

Tower site channel use and capacity:

Though this proposed DHS ARMER plan brings a significant number of new radios to the ARMER radio system, it is our belief that the radios are spread out through such a large service area around the state, in conjunction with the limited number of talk groups for most of these locations, that the overall impact will be very minimal on the local tower site channels.

The two exceptions to this conclusion are the proposed St. Peter MSHS and Anoka hospitals. A significant number of radios are being considered for both of these locations, with resulting radio communications traffic at local ARMER tower sites. As noted in the previous section of this plan, it was initially considered that the existing ARMER subnetworks could handle the additional traffic potentially generated by the new DHS radios at these locations. However, after further review and discussion, it is concluded that DHS will plan for the installation of ISR sites at both Anoka and St. Peter if, and when, new radios (at the quantities included in this plan) are implemented at these two locations.

The review of this topic included in Section 2.A.vii of this ARMER plan included the following data:

c. The number of radios planned for use at the target DHS locations d. The number of talk groups e. Existing ARMER tower site traffic usage f. A calculation of the expected radio traffic usage, based on existing radio airtime usage

monitoring, whereby the amount of radio traffic currently being generated was quantified for use in this plan.

The results of this work show a fairly limited overall impact on the traffic loading for the ARMER tower sites serving these facilities, other than the St. Peter location, which is estimated to bring a 7% increase in radio traffic to the St. Peter simulcast subnetwork. Nonetheless, ISR’s will again be considered for the Anoka and St. Peter MSHS locations if and when the new radios are planned for these sites.

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iii) PSAP/Dispatch Center Console Equipment and Network Connectivity

The Moose Lake and St. Peter DHS dispatch centers are currently equipped with radio control consoles and are used for operations with the ARMER network:

The Moose Lake MSOP control center is equipped with a four-position MCC7500 console system; it and the Moose Lake ISR site are connected to the ARMER system via microwave radio link.

This console system is equipped with 12 CCGW ports.

The St. Peter MSOP control center is equipped with a two-position MIP5000 console system, connected to a group of eight (8) 800 MHz RF control stations, which connect via RF to the St. Peter ARMER tower site. No CCGWs are associated with this location.

No changes are planned for these two existing locations.

The new Anoka and St. Peter MSHS control centers will utilize new Motorola MCC7500 control consoles for radio operations.

Each of these consoles will require a total of 10 Conventional Channel Gateway (CCGWs) ports.

High-level system connectivity diagrams are provided on the following pages.

Connectivity between the DHS dispatch/control centers and the ARMER system is required for operation of the system talk groups, as well other non-trunked conventional channel resources.

The existing Moose Lake MSOP control center and local ISR site are connected via microwave radio to the Moose Lake ARMER tower site

The existing St. Peter MSOP control center uses 800 MHz RF control stations to communicate on-channel through the St. Peter ARMER tower site.

The proposed Anoka MSHS control center will utilize microwave radio connectivity to the Hennepin West ARMER site

The proposed St. Peter MSHS control center will utilize fiber optic connectivity to the St. Peter ARMER tower site

iv) Logging/Recording

Voice Recording/Logging: The existing Moose Lake and St. Peter dispatch centers will continue to use their existing voice logging recorder systems for the recording of ARMER and conventional channel radio traffic.

The Moose Lake MSOP control center utilizes the NICE network-based recording system, which is operated and managed by the DHS, and shared with DOC. This recorder is located at the Moose Lake facility.

The St. Peter MSOP control center utilizes a NICE network-based recording system, operated and managed by the DOC located at their Faribault facility.

The new Anoka and St. Peter MSHS control centers will utilize a NICE network-based system for voice recording.

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Moose Lake MSOP PSAP ARMER Architecture (existing)

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St. Peter MSOP PSAP ARMER Architecture (existing)

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Anoka MSHS PSAP ARMER Architecture (future)

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St. Peter MSHS PSAP ARMER Architecture (future)

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v) Subscriber Radios

The 800 MHz subscriber (mobile and portable) radio inventory planning work conducted with DHS agencies has established an estimated total number of ARMER radios that would added to the system. A total of approximately 1,761 portable, mobile and control base radios would be implemented over some period of time in the system, if all agencies purchase or obtain the radios identified within this plan. This includes the total potential for long term planning for the agencies within the DHS.

The DHS agencies currently have a total of approximately 535 radios on hand, which are being used at multiple locations throughout the ARMER system. A detailed breakdown of DHS’s existing and future mobile and portable radio inventory requirements are provided in Attachment 4.

Please note that no new or additional near-term radio purchases are planned at the time this ARMER plan is being prepared. All future radio purchases and implementation will be based on the funding available for a system-wide radio deployment.

vi) System Talk Group Planning and ID Requirements

The previous DHS/DOC ARMER plan submitted in 2009, along with Limited ARMER Plan now in place, included a total of 28 talk groups for use by the DHS agencies. These talk groups will be retained for existing operations, though some renaming may be required to meet current operational standards.

The revised Fleetmap for DHS has been updated based on the expanded long-term needs of DHS agencies, and will have a proposed total of 200 talk groups, including the existing talk group ID’s currently active in the ARMER system database. The revised fleetmap and talk groups are organized as follows: 28 existing talk groups for current Moose Lake, St. Peter, REP and Administrative operations

(refer to Attachment 3A) 31 new talk groups for the proposed Primary, non-dispatch facilities listed in Table 1 (refer to

Attachment 3B) 141 new talk groups for the proposed Secondary, non-dispatch facilities listed in Attachment 2

(refer to Attachment 3C)

In addressing the talk group needs for the DHS agencies, the following basic outline will be used:

Primary and secondary dispatch talk groups for primary location operations Talk groups for Security, Tactical, Administrative and Facilities Maintenance use Talk groups for interoperability Individual talk group(s) for each participating agency location

Radio usage: The existing radios incorporated into the current DHS ARMER plans are used for daily operations, security, maintenance and other activities as noted. This model will apply to the new/future Primary locations as well, at such time as they are implemented.

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The radio usage at the 141 Secondary locations will be very limited, as only two radios and one talk group are planned for each of these facilities. The radio use at these sites will be general operations, emergencies and patient care. Because of this limited use, it is expected that these radios will have very little impact on ARMER site traffic loading throughout the state. A total of 1,825 ARMER system IDs are expected for the DHS implementation, which includes three to five year estimated totals, if radios are implemented at all of the listed locations: 1,725 for mobile and portable subscriber units total expected on the system for all agencies 100 for Dispatch and base operations

All regional and statewide interoperability talk groups will be incorporated into DHS radios as defined by ARMER standards.

vii) 800 MHz System Traffic Loading Review

The DHS agencies and locations incorporated into this plan will be utilizing numerous ARMER tower sites and RF resources throughout many areas of the state. This includes high-usage operations such as the existing Moose Lake and St. Peter MSOP facilities, as well as the planned St. Peter MSHS hospital. Other Primary future locations such as the Anoka and Brainerd MSHS operations are projected to have a moderate level of use, based on the number of radios and talk groups. The numerous Secondary non-dispatch operations will have a very limited use of the system, as each location will only have two radios and one talk group, and are not expected to have any significant effect on overall site or system traffic.

The DHS recognizes that in a trunked radio system it is important that the tower sites be established with a sufficient number of 800 MHz channels to ensure that all radio users are able to access the system when needed for both routine and emergency radio communications traffic. A balance must be established between providing a sufficient number of channels and the cost of implementing those channels, as well as the number of 800 MHz frequencies available for the channels.

System usage calculations that are conducted to address this topic need to incorporate existing neighboring city, county and state radios along with the proposed radios for the system. The industry-standard Erlang-C process is often used to calculate or analyze the traffic loading data within a radio system.

However, the DHS believes that since the ARMER tower sites to be used by DHS have now been operational for years and have knowable levels of existing radio traffic and “System Busy” data, it would better to review the calculated additional traffic that would be generated by DHS radios added to the system and sites.

The DHS facilities included in this plan are grouped into four categories based on their operational needs and anticipated radio system usage; these groupings will be used to assess the existing and potential future use and impact on the ARMER network’s tower sites and RF channel resources:

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1. Existing Primary Dispatch Locations (Moose Lake and St. Peter MSOPs) 2. Proposed Primary Dispatch Locations (St. Peter and Anoka MSHS) 3. Proposed Primary Non-dispatch locations (14) 4. Proposed Secondary Non-dispatch locations (141)

A review of each of these categories and locations is provided within this plan.

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1. Existing Primary Dispatch Locations (Moose Lake and St. Peter MSOPs)

Both the Moose Lake and St. Peter MSOP locations have been operational for several years, and were included in the original joint DHS/DOC ARMER plan. No changes are planned for either of these locations, so existing traffic data is provided for reference purposes.

Moose Lake MSOP: • 345 radios • 8 Talk Groups

The majority of the radio traffic from the Moose Lake MSOP operation is routed through the local DHS/DOC ISR site, which is located on the DHS/DOC facility campus. A graph of the traffic for this site for the month of July 2016 is provided below. This site generally does not experience any Busy queues.

Moose Lake Site #33 ISR Use - July 2016

DOC-ML 1, 39.6%

DHS-MSOP-ML1, 30.4%

DOC-ML 4, 18.9%

DOC-ML 3, 1.5%DHS-MSOP-ML5,

1.7%

DOC-WR 1, 0.8%

DOC-ML ICS, 1.4%

DOC-ML 2, 5.0%

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St. Peter MSOP: • 150 radios • 9 Talk Groups

All radio traffic from the St. Peter MSOP operation is routed through the St. Peter Simulcast system, which is a 6-site, 10-channel subsystem. A review of the traffic for this site was conducted for the months of July and August 2016. The results of this review reflect the following:

• July 2016: DHS MSOP use = 5.2% of total subsystem traffic • Aug 2016: DHS MSOP use = 5.0% of total subsystem traffic

Shown below is a chart of the St. Peter simulcast system traffic for July 2016:

A review of the monthly ARMER system traffic reports for the St. Peter simulcast subsystem show few or no “Busies” for the three months data reviewed for this plan.

St Peter Simul Use Jul 2016

Blue Earth County, 36.5%

Nicollet County, 14.7%

LeSuer County, 10.4%

MSU Security, 8.0%

EMS - All, 7.0%

Sibley County, 5.7%

DHS - MSOP, 5.2%

State Patrol, 5.0%

State DOT, 2.2%

All Other, 5.1%

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2. Proposed Primary Dispatch Locations (St. Peter and Anoka MSHS)

The DHS ARMER plan includes new radios for the St. Peter and Anoka MSHS locations, as well as MCC7500 dispatch consoles.

Note: The following calculations were prepared and included in this plan when DHS intended to use the existing St. Peter subnetwork, if and when the MSHS facility converts to ARMER operation. As noted in Section2.A.i and ii of this plan, DHS now recognizes the need for a standalone ISR RF site to serve the St. Peter MSHS, and will plan for the implementation of an ISR if this migration is to occur at some time in the future. The calculations provided below have been left in the plan for reference purposes.

St. Peter MSHS: As described in an earlier section of this plan, the St. Peter MSHS facility is located on the same campus as the existing MSOP facility, but is a completely separate operation, and is located in separate buildings on the northwest area of the campus. A two-channel UHF repeater system is currently used for radio communications at the MSHS facility.

As shown in the previous section of this plan (Existing Primary Locations – St. Peter MSOP), the MSOP operation with 141 radios utilizes approximately 4% - 5% of the monthly system airtime traffic.

Proposed Radio System Data: • 350 existing VHF radios (for reference purposes) • 511 new ARMER radios (including RF control stations) • 5 ARMER Talk Groups

To develop an estimate of what radio traffic levels might result from the implementation of 511 new radios at the MSHS facility, the following steps were taken to establish accurate estimates.

• The existing MSOP system use of 4% - 5% is based on a measured 21 to 27 monthly hours of actual system airtime (with 141 radios).

• A radio airtime study was conducted to determine the current use of the MSHS VHF repeater systems. This process showed a total daily airtime use of 40 minutes per day, which calculates to an airtime use of 20 hours per month (with 350 radios).

• If the number of radios were expanded from the existing 350 to a total of 511 (portables), which is an increase of roughly 46%, it would be expected that the monthly airtime use would rise by a similar amount. However, it has been seen that radio use potentially increases more than the calculated amount with a trunked radio system, and the expanded number of talk groups available to the users.

With this in mind, DHS has calculated that the resulting monthly ARMER system airtime usage for the MSHS operation would be approximately 29 hours per month (20 hours x 1.46 = 29 hours). An additional 15% has been added to this number, which results in 33 hours of ARMER system airtime.

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Assuming these calculations and estimates to be valid, the MSHS implementation would add 5% to 6% more traffic to the St. Peter simulcast subnetwork, and account for 5.3% of the overall traffic on the subnetwork. Shown below is a usage chart for the St. Peter simulcast subnetwork with the new DHS MSHS radio traffic added to it (shown in yellow). Compare this chart to the one shown above with existing St. Peter usage.

The question resulting from this work is whether this increase would result in the generation of “System Busies”, which are not currently being experienced in the St. Peter Simulcast subnetwork. The DHS would argue that this traffic increase would not result in the generation of “System Busies”, based on the lack of these now being experienced, along with the overall capacity of the 10-channel system.

As noted, the DHS will plan for the addition of an ISR site at St. Peter MSHS facility, and therefore cause no traffic increase on the existing St. Peter Simulcast subnetwork.

St Peter Simulcast Use - with MSHS Added

Blue Earth County, 31.2%

Nicollet County, 15.8%

LeSuer County, 10.7%

MSU Security, 5.8%

EMS - All, 6.1%

Sibley County, 5.9%

DHS - MSOP, 3.9%

State Patrol, 5.1%

State DOT, 1.5%

All Other, 7.9%

DSH - MSHS, 5.9%

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Anoka MSHS: The Anoka MSHS facility is located 1.5 miles north of downtown Anoka. A two-channel UHF repeater system is currently used for radio communications at the Anoka MSHS facility.

Note: The calculations included here were prepared and included when DHS intended to use the existing Hennepin West subnetwork if and when the Anoka MSHS facility converts to ARMER operation. As noted in Section2.A.i and ii of this plan, DHS now recognizes the need for a standalone ISR RF site to serve the Anoka MSHS, and will plan for the implementation of an ISR if this migration is to occur at some time in the future. The calculations provided below have been left in the plan for reference purposes.

Proposed Radio System Data: • 125 existing VHF radios (for reference purposes) • 125 new ARMER radios (including RF control stations) • 5 ARMER Talk Groups

To develop an estimate of what radio traffic levels might result from the implementation of 125 new radios at the MSHS facility, the following steps were taken to establish accurate estimates.

• A radio airtime study was conducted to determine the current use of the Anoka MSHS UHF repeater systems. This process showed a total weekly airtime use of 6 hours per week, which calculates to an airtime use of 24 hours per month.

• Testing was conducted within the Anoka facility with ARMER portable radios to determine the level of ARMER system coverage within the building(s), as well as establish which ARMER tower site the radios would affiliate with. The results of this testing revealed that the Hennepin West tower site, in downtown Anoka, was the site preferred by the radios during all testing periods. This is due to the Hennepin West tower site being located only 1.5 miles from the Anoka MSHS facility.

• An existing radio traffic review was conducted of the Hennepin West simulcast subnetwork. The Hennepin West subnetwork is a 16-channel system.

Shown below is a chart of the Hennepin West simulcast system traffic for September 2015:

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If the proposed Anoka MSHS traffic of 24 hours per month were added to the Hennepin West subnet, it would cause for an estimated 2% increase in overall traffic use, as shown in the chart shown below with Anoka DHS radio traffic added to it (shown in light blue). Compare this chart to the one shown above.

Hennepin West Subnet Use Sept 2015

Henn Co, 36.8%

Anoka Co, 9.6%Bloomington, 7.5%

Allina Med, 7.4%

State Patrol, 5.9%

Metro Mobility, 5.7%

Wright Co, 5.0%

North Mem, 4.9%

HCMC Med, 4.7%

E Prairie, 4.3%

MnDOT, 4.0%

Sherb Co, 2.0% Carver Co, 1.2%

Hennepin West Subnet Use with DHS Anoka Added

Henn Co, 36.0%

Anoka Co, 9.4%Bloomington, 7.4%

Allina Med, 7.2%

State Patrol, 5.8%

Metro Mobility, 5.6%

Wright Co, 4.9%

North Mem, 4.8%

HCMC Med, 4.6%

E Prairie, 4.2%

MnDOT, 3.9%

DHS Anoka, 2.0%

Sherb Co, 2.0%

Carver Co, 1.2%

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A review of the overall busy count for the Hennepin West subnetwork for the past 24 months shows very few traffic periods which resulted in Busy queues for system users, in spite of the large volume of radio traffic. The actual data shows that no Busy responses were generated in 8 of the 24 months, and even the busiest months had a maximum Busy level of less than .0001% (811,983 PTT’s and 71 Busies); in other words, the system has more than sufficient capacity for existing radio users, and (in DHS opinion) would be unaffected by the addition of DHS Anoka MSHS radio traffic.

3. Proposed Primary Non-dispatch Locations (12)

This DHS plan includes 12 new mid-sized facility locations where new ARMER radios would be implemented. These locations are smaller than the larger primary facilities, and would utilize an average of 25 radios, and have two ARMER talk groups per location (Ops and TAC). The chart below shows the locations, along with the county in which the facility resides, the ARMER Region and target tower site, and number of radios planned.

DHS Facility Location ARMER Tower Site ARMER Region

County Qty of Radios

Alexandria CBHH Garfield CM Douglas 25 Annandale CBHH Annandale Simul CM Wright 21 Baxter CBHH Baxter NE Crow Wing 23 Bemidji CBHH Bemidji NW Beltrami 23 Brainerd CARE, MSHS Baxter NE Crow Wing 34 Cambridge CARE Cambridge Metro Isanti 23 Fergus Falls CARE, CBHH Fergus Falls CM Otter Tail 47 Rochester CBHH Rochester Simul SE Olmstead 20 St. Peter CARE, CBHH St. Peter Simul SC Nicollet 40 Wadena MSHS Hewitt CM Wadena 17 Willmar CABHS, CARE Willmar CM Kandiyohi 38 Willmar MSHS Willmar CM Kandiyohi 20

A review of the overall existing traffic loading for each of these tower sites was conducted to determine if there were any obvious problems at these sites. None of the sites listed have experienced any levels of Busy queuing with the exception of Bemidji, which is a known issue, although the level of Busy queuing is still less than .0005%. The Busy issues at this site will be further improved with the installation of a new MCC7500 console system at the Beltrami PSAP. Based on a review of the above data, the DHS believes that the eventual implementation of ARMER radios as shown at these locations will not have a significant impact to channel loading at these tower sites and subnetworks.

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4. Proposed Secondary Non-dispatch locations (141)

This plan includes the potential addition of radios at approximately 141 MSOCS state-owned or leased treatment facilities. These locations would be equipped with only two radios (for a total of 282 radios) and a single talk group, for use by the management staff; these radios would serve two primary purposes:

• Provide direct radio communications between primary management staff personnel for daily operations

• Allow the staff to communicate directly via radio to other DHS personnel outside of the local facility, using one of the DHS statewide talk groups

• Allow direct communications with local public safety agency personnel in the event of an emergency or other situation

Refer to Attachment 2 for a list of these facilities, and Attachment 3C for a list of the talk groups planned for them. Because of the limited number of radios and talk groups at these locations, as well the diverse locations, DHS believes that the use of these radios would have no significant affect on tower site channel traffic loading throughout the system.

viii) Legacy Radio System Equipment

DHS will continue to operate and control existing VHF and UHF radio system equipment at DHS facilities until such time that the individual locations obtain ARMER radios and transition to the new system. Many of the locations have only portable radios, without any other system infrastructure or fixed-station equipment.

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B. Coverage Review

i) Design Parameters The overall system design and resulting communications coverage of the ARMER system can be affected by the following goals and concerns: Desire to obtain in-building coverage as best as possible within the DHS facilities Need to cover the geographic service area with the existing ARMER tower sites Cost of developing new tower sites, including structures, land acquisition, Federal Aviation

Administration (FAA)/FCC/National Environmental Policy Act (NEPA) considerations, as well as local zoning

Availability of and costs associated with existing and planned tower sites

The existing and planned tower sites planned for this project are being provided by the State’s ARMER network. The coverage goals for the DHS use of the system are: 95% “on the street/outdoor” reliability to a portable radio using a standard antenna held at a height

of five feet above ground level 90+% “in-building/above ground” reliability to a portable radio using a standard antenna, held at a

height of five feet above ground level, within a 6db building. It is understood that many of the DHS buildings have loss factors higher than 6db, and in-building BDA’s will be considered as needed for these locations.

ii) Coverage Propagation Mapping

In the planning for this project, coverage modeling and propagation analysis was done to determine if the basic tower site planning assumptions were valid and could be expected to result in a system that would meet the DHS’s coverage needs.

These coverage maps were generated with the RadioSoft© ComStudy2© software program. The modeling for the coverage analysis was done with both the Okumura and Longley-Rice propagation models. The coverage maps were done for portable talk-in and talk-out usage, as this is the most difficult coverage scenario. If the basic system design shows the portable goals are attainable, then mobile coverage should not be a concern.

Provided below are the parameters used for the coverage modeling:

Site Parameters Value

Transmit Antenna Gain 9 db, omnidirectional

Transmit Output Power (into main line) 35 watts

Transmission Line Size (under 300 feet ant. Hgt.) 7/8 inch Heliax®

Transmission Line Length Based on tower height

Receive Antenna Gain 9db, omnidirectional

Receive Tower Top Amplifier Gain 5db

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Receive Transmission Line Size 7/8 inch Heliax®

Field Unit Parameters Value

Type of Unit Portable radio

Environment Outdoors, on-street

Antenna Height 5 feet

Transmit Power 3 watts

Preliminary coverage maps for portable radio talk-in and talk-out are shown on the following pages. The color coding for these maps is: Light Green: Reliable signal coverage 40 dBu or greater Yellow: Reliable signal coverage 33 dBu or greater Red: Marginal signal coverage 19 dBu or greater White: No useable coverage expected 10 dBu or less

3 predicted-coverage maps are provided in this plan: 1. Moose Lake ISR 12db coverage 2. St. Peter 12db coverage 3. Anoka 12db coverage

As shown in the predicted coverage maps on the following pages, the potential coverage for the system, using the selected sites and parameters is very good and is expected to meet the project coverage goals.

All maps were created using RadioSoft© ComStudy2© software program, and the modeling for the coverage analysis was done with the Longley-Rice and Okumura propagation models.

The areas shaded in white reflect a lower level of signal where coverage cannot be predicted, and can be interpreted to represent very weak areas of coverage.

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Map 1: Moose Lake ISR (Site #33) DHS and DOC Area Coverage (12db In-Building) This map provides the predicted 12db loss coverage for the Moose Lake ISR tower site that was implemented by DHS and DOC for coverage in and around these agency’s facilities.

As shown, 12db coverage throughout the Moose Lake campus from the Moose Lake ISR site is very good. Note that the Moose Lake ISR tower site has an antenna height of only 25 feet AGL.

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Map 2: St. Peter DHS MSOP and MSHS Campus Area Coverage (12db In-Building) This map provides the predicted 12db loss coverage for the St. Peter tower site, which is located on the hill above the DHS St. Peter Campus.

The predicted mobile radio coverage throughout the St. Peter DHS campus is excellent with the planned tower site. In-building BDA’s may be added for additional below-ground coverage. This coverage reflects both the existing site coverage and a future ISR, which would be located at the same tower.

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Map 3: Anoka DHS MSHS Coverage from an ISR located at the Anoka Hospital site (12db In-Building) This map provides the predicted 12db loss coverage for the Anoka MSHS facility and surrounding area.

The predicted 12db loss In-building coverage for an ISR at the Anoka MSHS hospital would meet the needs of DHS operations at the Anoka facility and surrounding areas. The Hennepin West site is shown for reference purposes only.

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C. Contingency Planning

In planning for ARMER system migration and connecting to the ARMER system the following failure modes are being addressed:

1. Loss of connectivity between the dispatch center and the ARMER system. 2. Loss of microwave network (to ARMER tower sites), which will result in the system reverting to

site trunking mode.

This plan includes four primary locations that will utilize dispatch consoles with connectivity into the ARMER network: St. Peter MSOP (existing) Moose Lake MSOP (existing) St. Peter MSHS (future) Anoka MSHA (future)

Of these locations, the St. Peter MSOP operation uses RF control stations for system access, with no direct microwave or fiber/T1 connectivity. The remaining locations now have or will incorporate a group of 800 MHz RF control stations at the primary dispatch locations. This would typically include one control station for each primary talk group. If the PSAP loses direct connectivity with the ARMER network, the control stations will allow the PSAP staff to access the DHS-specific and system interoperability talk groups over the air and function much like a mobile or portable radio. If local ARMER site(s) lose connectivity to the master site, or the master site experiences a failure, the sites will revert to a Site Trunking mode, which results the sites operating independently from each other. The effect on field units is that they can only communicate with each other if they are in range of the same tower site. If they are not, communication is not possible.

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D. Training

ARMER system implementation and associated operational standards require that all personnel who will be using the system receive proper training on the use, capabilities, and features of the system. Trunked radio systems, including the ARMER system, have operational requirements that differ from traditional conventional repeater systems, and it is necessary that dispatchers and end users be trained on the capabilities, proper operation of the system and their role and responsibility as related to their job function. DHS agencies recognize this need, and have conducted initial in-house training for the current radio system users. New employee Orientation and refresher training is to be provided on a regular schedule to support ARMER standards. DHS may utilize the services of independent contractors recognized by the State as being proficient in the use and operation of ARMER radio system equipment. All training programs will include training for the following workgroups and functions: Radio end user training PSAP dispatchers Local system administrator Interoperability

Funding for the end user and dispatcher training has been included in the project budget.

E. Interoperability

The need for interoperability exists on multiple levels within public safety radio operations. Establishing or enhancing interoperability at each of these levels has been a primary consideration in the DHS’s decision to migrate to the ARMER system. The areas specifically addressed are: Internal: Between and within the DHS agencies and locations. The radio system will be used for daily operational purposes. Also, the implementation of a common 800 MHz trunked radio system for all DHS locations will allow direct communications with management staff at DHS facilities on a statewide basis if needed. External: Between the DHS locations and other local public safety (law, fire, and EMS) and government agencies providing emergency response services to DHS facilities, to include the following:

Local city and county law, fire and EMS agencies State of Minnesota law enforcement agencies

As most of the public safety agencies within Minnesota have now converted to ARMER system radio operations, which greatly simplifies and improves communications interoperability for those agencies.

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F. Standards

The primary technology standard applied to this project is that of the Project 25 (P25) ARMER system. The P25 standard is specifically for digital radios systems for public safety. In this case, the Phase 1 Frequency Division Multiple Access (FDMA) standard is currently in use. DHS will adopt and comply with the standards published by the State Emergency Communications Board. Use of these standards will ensure that users in DHS will adopt the same naming conventions, talk group usage, and other operational and technical standards that are in use throughout the state.

G. Alarms and Monitoring

MnDOT – ARMER will have the primary tower site alarm monitoring for sites in the DHS.

H. Maintenance

Maintenance of the primary ARMER tower sites used by DHS will be handled by the MnDOT staff. Maintenance of the radio system equipment (ISRs and dispatch consoles) owned and operated by the DHS is provided by local Motorola service facilities under contract direct to DHS. The maintenance and programming of mobile and portable radio equipment is handled by DHS technical staff.

I. System Administration

Local system administration for the DHS ARMER equipment implementation is the responsibility of the DHS Facilities Management staff.

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3. Project Costs and Budget

Funding for the expanded implementation of the ARMER system for DHS agencies is being considered from within the agency’s operating and capital budgets, but no funding is currently in place for near-term equipment purchases. This process will continue to be reviewed by the DHS and considered for year 2016 or beyond. Project Cost Estimates:

Equipment and Location Min. Cost Max. Cost 2-Position MCC7500 Control Consoles - Anoka $200,000 $275,000 5-Channel 800 MHz ISR Site – Anoka $300,000 $350,000 Microwave Radio Connectivity – Anoka $ 60,000 $ 85,000 NICE Logging Recorder – Anoka $150,000 $175,000 Qty 90 Portable Radios – Anoka $270,000 $270,000 2-Position MCC7500 Control Consoles – St. Peter $200,000 $275,000 5-Channel 800 MHz ISR Site – St. Peter $300,000 $350,000 Microwave Radio Connectivity – St. Peter $ 60,000 $ 85,000 Qty 511 Portable Radios – St. Peter $894,250 $1,379,700 Qty 330 Portable Radios – Primary Locations $647,500 $695,000 Qty 300 Portable Radios – Secondary Locations $525,000 $525,000 In-Building Amplifiers (BDA’s) $50,000 $75,000 Other Costs $100,000 $110,000 Grand Total – Estimated Costs $3,756,750 $4,649,700

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4. Project Implementation

A. Schedule

Implementation of the ARMER radio network for an organizational group the size of the DHS, with the number of agencies and quantity of radios being planned, would typically be expected to require a 12 to 24 month period to complete.

The DHS Moose Lake and St. Peter MSOP facilities will continue to utilize the ARMER system with existing radio system equipment and configurations.

The other DHS agencies identified in this plan will continue to seek the funding needed to obtain ARMER-capable radios and related equipment needed for a conversion to the ARMER system. The DHS is also planning and budgeting for the implementation of new Motorola radio dispatch consoles at the Anoka and St. Peter MSHS facilities.

There are no current near-term plans to purchase and/or implement the future equipment and locations identified in this plan.

The DHS will continue to utilize their existing VHF and UHF radio systems over the next few years, and will retain such equipment as needed for Interoperability purposes.

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References 1. State of Minnesota “Local Agency and Regional Planning and Contracting for ARMER Participation”

dated September 8, 2008, as published at www.srb.state.mn.us

2. RadioSoft™ ComStudy2™ Terrain Database 3. ARMER Status Map, as posted at http://www.srb.state.mn.us/ dated October 2015 4. Region 22 (Geographic State of Minnesota) 800 MHz Regional Planning Committee “Regional Band Plan”

as filed with the FCC, General Docket 87-112; 800 MHz NPSPAC Plan Amendment WT Docket No. 20-55; NPSPAC PR Docket No 93.130 dated June 2009

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Attachment 2 - DHS ARMER Plan

1

Low-Tier, Secondary Non-Dispatch LocationsCommunity Based Services - Owned and Leased Properties

Site Name Address 1 City State County ARMER Site Lease/ Own

1 Akeley Crossing 23653 County 25 Akeley MN Hubbard Nevis Leased

2 Akeley Road 23655 County 25 Akeley MN hubbard Nevis Leased

3 Alexandria 123 Bethesda Street Alexandria MN Douglas Garfield Owned

4 Anoka/Burns 5361-189th Avenue NW Anoka MN Anoka Anoka Simul Leased

5 Austin 1000 - 12th Street NW Austin MN Mower Austin Owned

6 Austin - Shady Grove 2001 11th Street SW Austin MN Mower Austin Leased

7 Austin - Turtle Creek Ind 2909 West Oakland Austin MN Mower Austin Leased

8 Austin - Turtle Creek Ind new 2103 14th Street NE Austin MN Mower Austin Leased

9 Baxter - Brentwood 4707 Brentwood Road Baxter MN Crow Wing Baxter Leased

10 Baxter - Forestview 12936 Kingwood Drive Baxter MN Crow Wing Baxter Leased

11 Baxter - Lynndale 14610 Lynndale Drive Baxter MN Crow Wing Baxter Leased

12 Baxter - Quality Ent 8053 Industrial Park Road Baxter MN Crow Wing Baxter Leased

13 Baxter - Quality Enterprises II 8053 Industrial Park Road Baxter MN Crow Wing Baxter Leased

14 Bemidji 810 Clausen Avenue Bemidji MN Beltrami Bemidji Leased

15 Big Lake - Ridge Place 4301 Ridge Circle Big Lake MN Sherburne Sherburne Leased

16 Biwabik 101 Old Hwy 4 Biwabik MN St. Louis Erie Hill Owned

17 Bk Park - 89th Crescent 5422 North 89th Crescent Brooklyn Park MN Hennepin Henn/Brk Pk Owned

18 Bk Park - 91st Crescent 5209 North 91st Crescent Brooklyn Park MN Hennepin Henn/Brk Pk Owned

19 Bk Park - Prestwick 8920 Prestwick Circle Brooklyn Park MN Hennepin Henn/Brk Pk Owned

20 Bk Park - West River Road 9241 West River Road Brooklyn Park MN Hennepin Henn/Brk Pk Leased

21 Blaine 12949 Kenyon Street NE Blaine MN Hennepin Anoka Simul Owned

22 Bloomingont - Old Shak Rd 10101 First Avenue S. Bloomington MN Hennepin Henn/Bloom Owned

23 Bloomington 8634 Oakland Avenue Bloomington MN Hennepin Henn/Bloom Owned

24 Bloomington - Solstice Voc 660 W. 92nd Street Bloomington MN Hennepin Henn/Bloom Leased

25 Bloomington - Windfield 9741 Queen Road Bloomington MN Hennepin Henn/Bloom Leased

26 Braham 215 South Eastgate Avenue Braham MN Isanti Isanti Simul Leased

27 Brainerd - Hillcrest 2415 Hillcrest Drive Brainerd MN Crow Wing Baxter Leased

28 Brainerd - N Street 1202 Northeast N Street Brainerd MN Crow Wing Baxter Leased

29 Brainerd - Pickeral Lake 20124 Pickeral Lake Road Brainerd MN Crow Wing Baxter Leased

30 Brainerd - Pine Street 1869 Dandelion Lane Brainerd MN Cass Baxter Leased

31 Burnsville - Crystal 1101 West Crystal Lake Road Burnsville MN Dakota Dakota Simul Owned

32 Burnsville - Dakota Crisis 300 Timberland Drive Burnsville MN Dakota Dakota Simul Leased

33 Cambridge - East Central 245 10th Avenue SW Cambridge MN Isanti Isanti Simul Leased

34 Cambridge - Evergreen 280 - 326th Lane Cambridge MN Isanti Isanti Simul Leased

35 Cass Lake 16421 - 65th Ave. NW Cass Lake MN Cass Cass Lake Leased

36 Champlin - Dean 310 Dean Avenue Champlin MN Hennepin Henn/Brk Pk Owned

37 Clara City - Division Street 1126 N. Division Street Clara City MN Chippewa Granite Falls Leased

38 Clara City - Sparks 14 NW 2nd Avenue Clara City MN Chippewa Granite Falls Leased

39 Cloquet - Stephen Road 1399 Stephen Road Cloquet MN Carlton Cloquet WT Leased

40 Dayton - Rosewood 14080 Rosewood Circle Dayton MN Hennepin Henn/Rogers Owned

41 Duluth - Airpark I 4619 Air Park Blvd. Duluth MN St. Louis Duluth Simul Leased

42 Duluth - Lincoln Park Lifeskills 2122 West Superior Street Duluth MN St. Louis Duluth Simul Leased

43 Duluth - Pike Lake 5675 Birchway Road Duluth MN St. Louis Duluth Simul Leased

44 Duluth - Swan Lake 1423 Swan Lake Road Duluth MN St. Louis Duluth Simul Owned

45 Eagan - Sibley 3034 Sibley Memorial Highway Eagan MN Dakota Dakota Simul Owned

46 East Grand Forks 2134 - 13th Avenue NW EGF MN Polk EGF Owned

47 East Grand Forks - Red River 2132 13th Avenue NW EGF MN Polk EGF Owned

48 Eden Prairie - Chatham Way 6204 Chatham Way Eden Prairie MN Hennepin Henn/Glen Lk Owned

49 Eden Prairie - Dell Road 7198 Dell Road Eden Prairie MN Hennepin Henn/Glen Lk Owned

50 Eden Prairie - Met Tech Park Technology Park VIII Eden Prairie MN Hennepin Henn/Glen Lk Leased

51 Eden Prairie - Met Unlimited 9600 West 76th Street Eden Prairie MN Hennepin Henn/Glen Lk Leased

52 Elbow Lake NE 1107 - 1st Street NE Elbow Lake MN Grant Erdahl Leased

53 Elbow Lake SE 114 - 11th Avenue SE Elbow Lake MN Grant Erdahl Leased

54 Faribault - 3rd Street 1011 - 3rd Street SE Faribault MN Rice Faribault Owned

55 Faribault - 7th Avenue 813 SW 7th Avenue Faribault MN Rice Faribault Owned

56 Faribault - Allen Path 54 Allen Path Faribault MN Rice Faribault Owned

57 Faribault - Cannon River 1400 Cannon Circle #9 Faribault MN Rice Faribault Leased

58 Faribault - Park Avenue 2307 Park Avenue NW Faribault MN Rice Faribault Owned

59 Faribault - Shumway 1805 Shumway Faribault MN Rice Faribault Owned

60 Faribault - Windsor PL 1309 Windsor Place Faribault MN Rice Faribault Leased

61 Farmington - Donnelly 20345 Donnelly Avenue Farmington MN Dakota Dakota Simul Owned

62 Farmington - Eaves Way 20359 Eaves Way Farmington MN Dakota Dakota Simul Owned

63 Fergus Falls - Gustavus 229 West Gustavus Fergus Falls MN Ottertail Fergus Falls Leased

64 Fergus Falls - Sterling Heights 2440 Sterling Heights Fergus Falls MN Ottertail Fergus Falls Leased

65 Fergus Falls - Union 1024 Circle Lane Fergus Falls MN Otter Tail Fergus Falls Leased

66 Forest Lake 22500 Iverson Avenue Forest Lake MN Washington Wash Co Owned

67 Forest Lake - Irish 24130 Irish Avenue Forest Lake MN Chisago Forest Lake Leased

68 Fridley - Metro Tech Ind 7270-7272 Commerce Cir E Fridely MN Anoka Anoka Simul Leased

69 Golden Valley - Scott Avenue 3220 Scott Avenue Golden Valley MN Hennepin Henn/GV Owned

70 Ham Lake 17635 Jefferson Street NE Ham Lake MN Anoka Anoka Simul Leased

71 Harris 42756 Ginger Avenue Harris MN Chisago North Branch Leased

72 Hayfield - Westfield 16839 - 750th Street Hayfield MN Dodge Hayfield Leased

73 Hermanton - W Arrowhead Rd 5668 West Arrowhead Road Hermantown MN St. Louis Duluth Simul Owned

74 Hermantown - W Marble St 5682 W. Arrowhead Road Hermantown MN St. Louis Duluth Simul Leased

75 Hermantown Crisis 5223 Maple Grove Road Hermantown MN St. Louis Duluth Simul Owned

76 Isanti - Rum River Orn 520 North 1st Avenue Isanti MN Isanti Cambridge Leased

77 Kasson 1101 - 1st Avenue NE Kasson MN Dodge Dodge Cntr Owned

78 Kasson - Region 10 106 NW 1st Avenue Kasson MN Dodge Dodge Cntr Leased

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Attachment 2 - DHS ARMER Plan

2

79 Lakeville - Hershey 20685 Hershey Avenue West Lakeville MN Dakota Dakota Simul Owned

80 Lakeville - Jonquil 17041 Jonquil Avenue Lakeville MN Dakota Dakota Simul Owned

81 Laporte 39915 Count Road 39 Laporte MN Hubbard Cass Lake Leased

82 Mahnomen 2559 - 140th Avenue Mahnomen MN Mahnomen Mahnomen Owned

83 Maple Grove 10775 - 108th Avenue Maple Grove MN Hennepin Henn SO Leased

84 Medford - Straight River Ent 405 First Ave. SE Medford MN Steele Owatonna Leased

85 Moorhead 820 - 63rd Avenue N. Moorhead MN Clay Moorhead Owned

86 Moose Lake 305 - 4th Street Moose Lake MN Carlton Moose Lake Owned

87 Moose Tracks 471 North Arrowhead Lane Moose Lake MN Carlton Moose Lake Leased

88 Moose Tracks 2 451 & 461 Arrowhead Lane Moose Lake MN Carlton Moose Lake Leased

89 Morristown 400 SW 2nd Street Morristown MN Rice Morristown Owned

90 Mounds View - Crestview 2406 Woodcrest Drive Mounds View MN Ramsey Ramsey/AH Leased

91 Mpls - 19th Avenue 3740 - 19th Avenue S. Minneapolis MN Hennepin Henn Owned

92 Mpls - 41st Avenue 3740 - 41st Avenue South Minneapolis MN Hennepin Henn Owned

93 Mpls - Newton 4401 Newton Avenue N Minneapolis MN Hennepin Henn Owned

94 North Branch 6171 Elm Street North Branch MN Chisago North Branch Leased

95 North Branch - Zodiac 30382 Zodiac Street NE North Branch MN Isanti North Branch Leased

96 Northfield - Canby Court 8631 Canby Court Northfield MN Rice Dundas Owned

97 Northfield - Highland 300 Highland Avenue Northfield MN Rice Dundas Owned

98 Northfield - Jefferson 1904 Jefferson Road Northfield MN Rice Dundas Owned

99 Northfield - Sciota 1375 - 310th Street East Northfield MN Dakota Dakota Simul Owned

100 Owatonna - 32nd Avenue 300 SW 32nd Avenue Owatonna MN Steele Owatonna Owned

101 Owatonna - 8th Avenue 2020 - 8th Avenue NE Owatonna MN Steele Owatonna Owned

102 Park Rapids 911 Pine Street Park Rapids MN Hubbard Nevis Leased

103 Pillager - Lakes Employment 110 East 2nd Street Pillager MN Cass Pillager Leased

104 Pillager - Northland Park 12418 - 43rd Avenue SW Pillager MN Cass Pillager Leased

105 Pillager - Sylvan 12819 - 25th Avenue SW Pillager MN Cass Pillager Leased

106 Pillager Creek 118 East 2nd Street Pillager MN Cass Pillager Leased

107 Pine City 215 East 6th Avenue Pine City MN Pine Pine City Owned

108 Pine City Crisis 12433 Loon Drive Pine City MN Pine County Pine City Owned

109 Pine Island 611 County Road 13 SW Pine Island MN Olmsted Pine Island Leased

110 Randall - Maplewood 121 Maplewood Drive Randall MN Morrison Little Falls Leased

111 Raymond - Chippewa 5035-140th Avenue NE Raymond MN Kandiyohi Willmar/Woods Leased

112 Redwood Falls 205 Baker Drive RWF MN Redwood Morton Owned

113 Redwood Falls - Falls Place 628 Middle Street RWF MN Redwood Morton Owned

114 Redwood Falls - Middle River 630 Middle Street RWF MN Redwood Morton Owned

115 Richfield 6637 Fourth Avenue South Richfield MN Hennepin Hennepin Co Owned

116 Richfield - South Stevens 7532 Stevens Avenue S. Richfield MN Hennepin Hennepin Co Leased

117 Rochester 448 - 17th Street SW Rochester MN Olmsted Rochester Owned

118 Rochester - Greenhouse 1613 8th Avenue Rochester MN Olmsted Rochester Leased

119 Rochester - Hunter Hills 5502 - 22nd Avenue NW Rochester MN Olmsted Rochester Leased

120 Rochester - Knotting Hill 4342 Knotting Hill Lane NW Rochester MN Olmsted Rochester Leased

121 Rochester - Summerset 5405 Highway #63 S. Rochester MN Olmsted Rochester Owned

122 Roseville - Woodcrest 1898 Huron Avenue Roseville MN Ramsey Ramsey Co Leased

123 Sauk Rapids - Arbor Way 900 Arbor Way Sauk Rapids MN Benton St Cloud Leased

124 Scandia 15565 - 220th Street Scandia MN Washington Scandia Owned

125 St Paul - Aurora II St. Paul Business Center St. Paul MN Ramsey Ramsey Co Leased

126 St Peter - Valley Enterprises 1711 Gault Street St. Peter MN Nicollet Nic/St Peter Leased

127 Stacy - Fawn Lake 6616 Fawn Lake Drive NE Stacy MN Anoka Anoka Simul Leased

128 Staples - Oakwood Terrace 30480 Trader Trail Staples MN Todd Staples? Leased

129 Vadnais Heights 3200 Labore Road Vd Heights MN Ramsey Ramsey Co Leased

130 Vadnais Hgts - Aurora 3526 Labore Road Vd Heights MN Ramsey Ramsey Co Leased

131 Virginia 700 South 7th Avenue Virginia MN St. Louis Virginia Owned

132 Virginia - Range Area Voc 1006 8th Street South Virginia MN St. Louis Virginia Leased

133 W St Paul - Christensen 1546 Christensen Avenue West St. Paul MN Dakota Dakota Simul Leased

134 Warsaw - Ableman 23450 Falls Avenue Warsaw MN Rice Faribault Owned

135 West Concord 406 - 6th Street West Concord MN Dodge Dodge Cntr Owned

136 White Bear Lake 5103 Long Avenue WBL MN Ramsey Ramsey Co Leased

137 White Bear Lake - Halper Way 1289 Halper Way WBL MN Ramsey Ramsey Co Leased

138 Willmar - Crossroads 2000 SW Trott Avenue Willmar MN Kandiyohi Willmar Leased

139 Willmar - Lakeland I 1021 Lakeland Drive NE Willmar MN Kandiyohi Willmar Leased

140 Willmar - Lakeland II 913 Lakeland Drive NE Willmar MN Kandiyohi Willmar Leased

141 Willmar - Terrace Drive 208 Terrace Drive SW Willmar MN Kandiyohi Willmar Leased

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Attachment 3A

RFCC 6-17-2105

Rev August 4, 2015

Talk Group Alias Function ID Notes 1 Notes 2

1 DHS-MSOP-ML1 MSOP Moose Lake 80036682 Recorded by DHS/DOC2 DHS-MSOP-ML2 MSOP Moose Lake 80036684 Recorded by DHS/DOC3 DHS-MSOP-ML3 MSOP Moose Lake 80036686 Recorded by DHS/DOC4 DHS-MSOP-ML4 MSOP Moose Lake 80036688 Recorded by DHS/DOC5 DHS-MSOP-ML5 MSOP Moose Lake 80036690 Recorded by DHS/DOC6 DHS-MSOP-ML6 MSOP Moose Lake 80036692 Recorded by DHS/DOC7 DHS-SOP-ML7 MSOP Moose Lake 80036694 Recorded by DHS/DOC8 DHS-MSOP-ML8 MSOP Moose Lake 80036696 Recorded by DHS/DOC9 DHS-MSOP-SP1 MSOP St Peter 80020196 Same as "Main" on console? Recorded by DOC Fblt

10 DHS-MSOP-SP2 MSOP St Peter 80020198 Same as "Trans" on console? Recorded by DOC Fblt11 DHS-MSOP-SP3 MSOP St Peter 80020200 Same as "Emer" on console? Recorded by DOC Fblt12 DHS-MSOP-SP4 MSOP St Peter 80020202 Same as "MTC" on console? Recorded by DOC Fblt13 DHS-MSOP-SP5 MSOP St Peter 80020204 Same as "ICS" on console? Recorded by DOC Fblt14 DHS-MSOP-SP6 MSOP St Peter 80020206 Recorded by DOC Fblt15 DHS-SOP-SP7 MSOP St Peter 8002020816 DHS-MSOP-SP8 MSOP St Peter 8002021017 MNMSH 2SPRCT(?) MSOP St Peter ? On console at St Peter18 DHSEME DHS SW EM/REP 80000455 From existing radio matrix19 DHSEME1 DHS SW EM/REP 80000459 From existing radio matrix20 DHSEME2 DHS SW EM/REP 80000460 From existing radio matrix21 DHSEM3 DHS SW EM/REP 80000461 From existing radio matrix22 DHSROAM Statewide Roam 80000462 From existing radio matrix

23 DHSCO DHS Central Office Metro 80000463 From existing radio matrix

24 DHS-MSOP-AOSI ? 8000051625 DHS-MSOP-ATRF ? 8000051826 DHS-WLMR TRT CTR ? 8002411927 DHS-MSOP-OSI1 Statewide Roam 8000051228 DHS-MSOP-OSI2 Statewide Roam 80000514

DHS MN ARMER - Existing Talk Groups

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Attachment 3BRev August 4, 2015

Talk Group Alias Function Notes 1 Notes 2

1 MNDHS AN OPS Anoka Operations AMRTC CARE2 MNDHS AN TAC Anoka Tactical AMRTC CARE3 MNDHS AN ADMIN Anoka Administative AMRTC CARE4 MNDHS AN FACIL Anoka Facilities Mtc AMRTC CARE5 MNDHS AN SEC Anoka Security AMRTC CARE6 MNDHS STP OPS St Peter Operations MSHS7 MNDHS STP TAC St Peter Tactical MSHS8 MNDHS STP ADMIN St Peter Administrative MSHS9 MNDHS STP FACIL St Peter Facilities Mtc MSHS

10 MNDHS STP SEC St Peter Security MSHS11 MNDHS BRD OPS Brainerd Operations MSHS CARE12 MNDHS BRD TAC Brainerd Tactical MSHS CARE13 MNDHS BRD FACIL Brainerd Facilities Mtc MSHS CARE14 MNDHS ALX OPS Alexandria Operations CBHH15 MNDHS ALX TAC Alexandria Tactical CBHH16 MNDHS ANN OPS Annandale Operations CBHH17 MNDHS ANN TAC Annandale Tactical CBHH18 MNDHS BXT OPS Baxter Operations CBHH19 MNDHS BXT TAC Baxter Tactical CBHH20 MNDHS BJI OPS Bemidji Operations CBHH21 MNDHS BJI TAC Bemidji Tactical CBHH22 MNDHS CAM OPS Cambridge Operations23 MNDHS CAM TAC Cambridge Tactical24 MNDHS CAR OPS Carlton Operations CARE 25 MNDHS CAR TAC Carlton Tactical CARE26 MNDHS FF OPS Fergus Falls Operations CARE CBHH27 MNDHS FF TAC Fergus Falls Tactical CARE CBHH28 MNDHS RCH OPS Rochester Operations CBHH29 MNDHS RCH TAC Rochester Tactical CBHH30 MNDHS STP2 OPS St Peter Operations CARE CBHH31 MNDHS STP2 TAC St Peter Tactical CARE CBHH32 MNDHS WDN OPS Wadena Operations MSHS 33 MNDHS WDN OPS Wadena Tactical MSHS 34 MNDHS WIL OPS Willmar Operations MSHS CBHH CABHS35 MNDHS WIL TAC Willmar Tactical MSHS CBHH CABHS

DHS MN ARMER Fleetmap: New/Proposed Talk Groups - Primary Locations

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Attachment 3CRev August 4, 2015

Talk Group Alias Function Notes 1 Notes 2

1 MNDHS AKY OPS1 Akeley Crossing MSOCS2 MNDHS AKY OPS2 Akeley Road MSOCS3 MNDHS ALX OPS Alexandria MSOCS 2 Ops MSOCS4 MNDHS AN2 OPS Anoka/Burns MSOCS5 MNDHS AUS OPS1 Austin MSOCS6 MNDHS AUS OPS2 Austin - Shady Grove MSOCS7 MNDHS AUS OPS3 Austin - Turtle Creek Ind MSOCS8 MNDHS AUS OPS4 Austin - Turtle Creek Ind new MSOCS9 MNDHS BAX OPS1 Baxter - Brentwood MSOCS

10 MNDHS BAX OPS2 Baxter - Forestview MSOCS11 MNDHS BAX OPS3 Baxter - Lynndale MSOCS12 MNDHS BAX OPS4 Baxter - Quality Ent MSOCS13 MNDHS BAX OPS5 Baxter - Quality Enterprises II MSOCS14 MNDHS BJI OPS Bemidji MSOCS15 MNDHS BLK OPS Big Lake - Ridge Place MSOCS16 MNDHS BIW OPS Biwabik MSOCS17 MNDHS BPK OPS1 Bk Park - 89th Crescent MSOCS18 MNDHS BPK OPS2 Bk Park - 91st Crescent MSOCS19 MNDHS BPK OPS3 Bk Park - Prestwick MSOCS20 MNDHS BPK OPS4 Bk Park - West River Road MSOCS21 MNDHS BLN OPS Blaine MSOCS22 MNDHS BLM OPS1 Bloomingont - Old Shak Rd MSOCS23 MNDHS BLM OPS2 Bloomington MSOCS24 MNDHS BLM OPS3 Bloomington - Solstice Voc MSOCS25 MNDHS BLM OPS4 Bloomington - Windfield MSOCS26 MNDHS BHM OPS Braham MSOCS27 MNDHS BRD OPS2 Brainerd - Hillcrest MSOCS28 MNDHS BRD OPS3 Brainerd - Pine Street MSOCS29 MNDHS BRD OPS4 Brainerd - Pickeral Lake MSOCS30 MNDHS BRD OPS5 Brainerd - N Street MSOCS31 MNDHS BVL OPS1 Burnsville - Crystal MSOCS32 MNDHS BVL OPS2 Burnsville - Dakota Crisis MSOCS33 MNDHS CAM OPS1 Cambridge - East Central MSOCS34 MNDHS CAM OPS2 Cambridge - Evergreen MSOCS35 MNDHS CLK OPS Cass Lake MSOCS36 MNDHS CMP OPS Champlin - Dean MSOCS37 MNDHS CLC OPS1 Clara City - Division Street MSOCS38 MNDHS CLC OPS2 Clara City - Sparks MSOCS39 MNDHS CLQ OPS Cloquet - Stephen Road MSOCS40 MNDHS DAY OPS Dayton - Rosewood MSOCS41 MNDHS DLH OPS1 Duluth - Airpark I MSOCS42 MNDHS DLH OPS2 Duluth - Lincoln Park Lifeskills MSOCS43 MNDHS DLH OPS3 Duluth - Pike Lake MSOCS44 MNDHS DLH OPS4 Duluth - Swan Lake MSOCS45 MNDHS EGN OPS Eagan - Sibley MSOCS46 MNDHS EGF OPS1 East Grand Forks MSOCS

DHS MN ARMER - MSOCS Locations - New/Proposed Talk Groups

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Attachment 3C47 MNDHS EGF OPS2 East Grand Forks - Red River MSOCS48 MNDHS EDP OPS1 Eden Prairie - Chatham Way MSOCS49 MNDHS EDP OPS2 Eden Prairie - Dell Road MSOCS50 MNDHS EDP OPS3 Eden Prairie - Met Tech Park MSOCS51 MNDHS EDP OPS4 Eden Prairie - Met Unlimited MSOCS52 MNDHS EBL OPS1 Elbow Lake NE MSOCS53 MNDHS EBL OPS2 Elbow Lake SE MSOCS54 MNDHS FAR OPS1 Faribault - 3rd Street MSOCS55 MNDHS FAR OPS2 Faribault - 7th Avenue MSOCS56 MNDHS FAR OPS3 Faribault - Allen Path MSOCS57 MNDHS FAR OPS4 Faribault - Cannon River MSOCS58 MNDHS FAR OPS5 Faribault - Park Avenue MSOCS59 MNDHS FAR OPS6 Faribault - Shumway MSOCS60 MNDHS FAR OPS7 Faribault - Windsor PL MSOCS61 MNDHS FRM OPS1 Farmington - Donnelly MSOCS62 MNDHS FRM OPS2 Farmington - Eaves Way MSOCS63 MNDHS FF OPS2 Fergus Falls - Gustavus MSOCS64 MNDHS FF OPS3 Fergus Falls - Sterling Heights MSOCS65 MNDHS FF OPS4 Fergus Falls - Union MSOCS66 MNDHS FLK OPS1 Forest Lake MSOCS67 MNDHS FLK OPS2 Forest Lake - Irish MSOCS68 MNDHS FDL OPS Fridley - Metro Tech Ind MSOCS69 MNDHS GVL OPS Golden Valley - Scott Avenue MSOCS70 MNDHS HAM OPS Ham Lake MSOCS71 MNDHS HAR OPS Harris MSOCS72 MNDHS HAY OPS Hayfield - Westfield MSOCS73 MNDHS HER OPS1 Hermanton - W Arrowhead Rd MSOCS74 MNDHS HER OPS2 Hermantown - W Marble St MSOCS75 MNDHS HER OPS3 Hermantown Crisis MSOCS76 MNDHS ISN OPS Isanti - Rum River Orn MSOCS77 MNDHS KSN OPS1 Kasson MSOCS78 MNDHS KSN OPS2 Kasson - Region 10 MSOCS79 MNDHS LKV OPS1 Lakeville - Hershey MSOCS80 MNDHS LKV OPS2 Lakeville - Jonquil MSOCS81 MNDHS LPT OPS Laporte MSOCS82 MNDHS MAH OPS Mahnomen MSOCS83 MNDHS MPG OPS Maple Grove MSOCS84 MNDHS MED OPS Medford - Straight River Ent MSOCS85 MNDHS MHD OPS Moorhead MSOCS86 MNDHS MLK OPS1 Moose Lake MSOCS87 MNDHS MLK OPS2 Moose Tracks MSOCS88 MNDHS MLK OPS3 Moose Tracks 2 MSOCS89 MNDHS MOR OPS Morristown MSOCS90 MNDHS MVW OPS Mounds View - Crestview MSOCS91 MNDHS MSP OPS1 Mpls - 19th Avenue MSOCS92 MNDHS MSP OPS2 Mpls - 41st Avenue MSOCS93 MNDHS MSP OPS3 Mpls - Newton MSOCS94 MNDHS NBH OPS1 North Branch MSOCS95 MNDHS NBH OPS2 North Branch - Zodiac MSOCS

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Attachment 3C96 MNDHS NTF OPS1 Northfield - Canby Court MSOCS97 MNDHS NTF OPS2 Northfield - Highland MSOCS98 MNDHS NTF OPS3 Northfield - Jefferson MSOCS99 MNDHS NTF OPS4 Northfield - Sciota MSOCS

100 MNDHS OWT OPS1 Owatonna - 32nd Avenue MSOCS101 MNDHS OWT OPS2 Owatonna - 8th Avenue MSOCS102 MNDHS PRK OPS Park Rapids MSOCS103 MNDHS PIL OPS1 Pillager - Lakes Employment MSOCS104 MNDHS PIL OPS2 Pillager - Northland Park MSOCS105 MNDHS PIL OPS3 Pillager - Sylvan MSOCS106 MNDHS PIL OPS4 Pillager Creek MSOCS107 MNDHS PIN OPS1 Pine City MSOCS108 MNDHS PIN OPS2 Pine City Crisis MSOCS109 MNDHS PNI OPS Pine Island MSOCS110 MNDHS RAN OPS Randall - Maplewood MSOCS111 MNDHS RAY OPS Raymond - Chippewa MSOCS112 MNDHS RWF OPS1 Redwood Falls MSOCS113 MNDHS RWF OPS2 Redwood Falls - Falls Place MSOCS114 MNDHS RWF OPS3 Redwood Falls - Middle River MSOCS115 MNDHS RCH OPS1 Richfield MSOCS116 MNDHS RCH OPS2 Richfield - South Stevens MSOCS117 MNDHS ROC OPS1 Rochester MSOCS118 MNDHS ROC OPS2 Rochester - Greenhouse MSOCS119 MNDHS ROC OPS3 Rochester - Hunter Hills MSOCS120 MNDHS ROC OPS4 Rochester - Knotting Hill MSOCS121 MNDHS ROC OPS5 Rochester - Summerset MSOCS122 MNDHS RSV OPS Roseville - Woodcrest MSOCS123 MNDHS SKR OPS Sauk Rapids - Arbor Way MSOCS124 MNDHS SCN OPS Scandia MSOCS125 MNDHS STP OPS St Paul - Aurora II MSOCS126 MNDHS SP3 OPS St Peter - Valley Enterprises MSOCS127 MNDHS SCY OPS Stacy - Fawn Lake MSOCS128 MNDHS STA OPS Staples - Oakwood Terrace MSOCS129 MNDHS VDN OPS1 Vadnais Heights MSOCS130 MNDHS VDN OPS2 Vadnais Hgts - Aurora MSOCS131 MNDHS VIR OPS1 Virginia MSOCS132 MNDHS VIR OPS2 Virginia - Range Area Voc MSOCS133 MNDHS WSP OPS W St Paul - Christensen MSOCS134 MNDHS WAR OPS Warsaw - Ableman MSOCS135 MNDHS WTC OPS West Concord MSOCS136 MNDHS WBL OPS1 White Bear Lake MSOCS137 MNDHS WBL OPS2 White Bear Lake - Halper Way MSOCS138 MNDHS WIL OPS1 Willmar - Crossroads MSOCS139 MNDHS WIL OPS2 Willmar - Lakeland I MSOCS140 MNDHS WIL OPS3 Willmar - Lakeland II MSOCS141 MNDHS WIL OPS4 Willmar - Terrace Drive MSOCS

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Attachment 4 - DHS ARMER PlanDHS MN ARMER Radio Inventory (Existing and Future)

Existing Locations Facility No. of Radios

Moose Lake MSOP MSOP 345St. Peter MSOP MSOP 150Carlton CARE CARE 20REP Program & Security Admin & EM 20

Total Radios 535

Future Locations FacilityNo. of

Locations

Total no. of

Radios

Anoka MSHS MSHS 1 117St. Peter MSHS MSHS 1 516Anoka CARE CARE 1 25Anoka MSOCS 1 2Akeley MSOCS 2 4Alexandria CBHH 1 25Alexandria MSOCS 1 2Annandale CBHH 1 21Austin MSOCS 4 8Baxter MSOCS 5 10Baxter CBHH 1 23Bemidji MSOCS 1 2Bemidji CBHH 1 23Big Lake MSOCS 1 2Biwabik MSOCS 1 2Blaine MSOCS 1 2Braham MSOCS 1 2Brainerd CARE MSHS 1 34Brainerd MSOCS 4 8Brooklyn Park MSOCS 4 8Burnsville MSOCS 2 4Cambridge CARE 1 23Cambridge MSOCS 2 4Cass Lake MSOCS 1 2Champlin MSOCS 1 2Clara City MSOCS 2 4Cloquet MSOCS 1 2Dayton MSOCS 1 2Duluth MSOCS 4 8Eagan MSOCS 1 2East Grand Forks MSOCS 2 4Eden Prairie MSOCS 4 8Elbow Lake MSOCS 2 4Faribault MSOCS 7 14Farmington MSOCS 2 4Fergus Falls CARE CBHH 1 47

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Attachment 4 - DHS ARMER PlanFergus Falls MSOCS 3 6Forest Lake MSOCS 2 4Fridley MSOCS 1 2Golden Valley MSOCS 1 2Ham Lake MSOCS 1 2Harris MSOCS 1 2Hayfield MSOCS 1 2Hermantown MSOCS 3 6Isanti MSOCS 1 2Kasson MSOCS 2 4Lakeville MSOCS 2 4LaPorte MSOCS 1 2Mahnomen MSOCS 1 2Maple Grove MSOCS 1 2Medford MSOCS 1 2Moorhead MSOCS 1 2Moose Lake MSOCS 3 6Morristown MSOCS 1 2Moundsview MSOCS 1 2Minneapolis MSOCS 3 6North Branch MSOCS 2 4Northfield MSOCS 4 8Owatonna MSOCS 2 4Park Rapids MSOCS 1 2Pillager MSOCS 4 8Pine City MSOCS 2 4Pine Island MSOCS 1 2Randall MSOCS 1 2Raymond MSOCS 1 2Redwood Falls MSOCS 3 6Richfield MSOCS 2 4Rochester CBHH 1 20Rochester MSOCS 5 10Roseville MSOCS 1 2Sauk Rapids MSOCS 1 2Scandia MSOCS 1 2St Paul MSOCS 1 2St Peter CARE CBHH 1 40St Peter MSOCS 1 2Stacy MSOCS 1 2Staples MSOCS 1 2Vadnais Heights MSOCS 2 4Virginia MSOCS 2 4W St Paul MSOCS 1 2Wadena MSHS 1Warsaw MSOCS 1 2West Concord MSOCS 1 2

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Attachment 4 - DHS ARMER PlanWhite Bear Lake MSOCS 2 4Willmar CABHS CARE 1 38Willmar MSHS 1 ??Willmar MSOCS 4 8

GRAND TOTALS 0 1761

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DATE: October 31, 2016

TO: SECB Operations and Technical Committee (OTC)

FROM: Cathy Anderson, Standards & Training Coordinator

RE: Standards for consideration

The Standards workgroup is moving four Standards forward for approval consideration.

1. 1.10.0 – Requesting participation and Participation Plan Changes The workgroup decided that this Standard was applicable and valid the way it is written.

2. 1.9.0 – Regional Development and Responsible Entity There were a few minor changes on page 1 (mostly language change for RRB) and page 2 has a change regarding accountability; however, the workgroup decided this is still applicable and valid the way it is written.

3. 5.1.0 – Media Access

The workgroup made a change on page 1, but other than that, just changing language for RRB. The workgroup decided this was still valid, as well. Media still does use radios, but per John Anderson, they set Press radios up for the appropriate site for what they want to scan; when they scan, they do not pull traffic (they are not able to turn to the talkgroup they are scanning).

4. 5.4.0 – Hospital Access The workgroup decided it was okay the way it is written (we did have EMS representation).

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Requesting Participation and 1 Participation Plan Changes State Standard 1.10.0 SECB Approval 4/28/2011

Allied Radio Matrix for Emergency Response (ARMER) Standards, Protocols, Procedures

Document Section 1 Management of System Status: Complete State Standard Number 1.10.0 Standard Title Requesting Participation

and Participation Plan Changes

Date Established SECB Approval: 4/28/2011 Replaces Document Dated 02/01/2011 Date Revised 10/24/2016

1. Purpose or Objective The purpose of this standard is to establish the procedure for an eligible entity to apply for participation in the ARMER system and for a participant to request changes to their participation plan. 2. Technical Background The following definitions apply to this standard:

• “Requesting entity” means an entity that wishes to gain access to the ARMER system for voice communication purposes. Entities that are not eligible ARMER participants may not apply for access.

• “Contracting entity” means the entity with which the requesting entity will contract, as defined in State Standard 1.9.0.

• “Full participant” means an entity whose primary voice communications are fully

integrated into the ARMER backbone.

• “Limited participant” means an entity whose primary voice communications are integrated with the ARMER system via patches, audio gateways, or other means.

• “Interoperability participant” means an entity who desires access to the ARMER

system, via subscriber equipment, for purposes of interoperability and not as the entity’s primary voice communication system. Interoperability participants may be authorized to maintain and operate subscriber equipment programmed to talkgroups, in accordance with State Standards adopted by the Statewide Emergency Communications Board (SECB).

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Requesting Participation and 2 Participation Plan Changes State Standard 1.10.0 SECB Approval 4/28/2011

• “Regional and statewide plans” means any plans adopted by the contracting entity, the contracting entity’s Regional Emergency Services Board (ESB), Emergency Communications Board (ECB), or the SECB.

3. Operational Context Since changes to the ARMER system may affect other participants, the addition of new participants must be reviewed for possible performance or cost impacts to some or all users of the system prior to implementation. The participation plan provides the information needed to evaluate system impacts of taking on the new participant and ensures that new users will have sufficient training and procedures in place to properly use the shared system and interoperate with other users. Similarly, whenever existing participants change the nature of their use of the system, those changes need to be documented in a participation plan amendment and evaluated for system impacts prior to implementing those changes. Only those issues that affect the operation of the system backbone are governed by this State Standard. Changes that affect only local resources may be managed at the local or regional level. The system backbone is designed with a certain amount of capacity in anticipation of the addition of future participants joining the system. However, if a participation plan requires the addition of new backbone resources or triggers a major technical change, the technical change management procedures of State Standard 1.8.0 may also apply. 4. Recommended Protocol/Standard All participants accessing the ARMER system must have a current, approved participation plan or be included in the approved participation plan of another entity. 5. Recommended Procedure A. Participation Plan Contents When an entity elects to become a participant, it shall develop a design plan that is compatible with the plan of the contracting entity and with the plan adopted by the SECB. An entity requests participation by submitting the design plan and a letter requesting participation to the contracting entity. Prior to submitting the plan to the contracting entity, the requesting entity and their engineer are encouraged to consult with the Minnesota Department of Transportation (MnDOT) staff to facilitate later plan approval.

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Requesting Participation and 3 Participation Plan Changes State Standard 1.10.0 SECB Approval 4/28/2011

Full or Limited Participation The plan should include all the necessary information required for MnDOT to determine the impact that the planned participation will have on the ARMER backbone. Typical items that should be in the plan include: Site additions PSAP consoles Alarm and monitoring Channel additions PSAP logging Training plan Equipment additions ATIA data requirements Cutover plan Frequency plan Contingency plans Schedule Subscriber radios Backup equipment Interoperability plan Talkgroups Connectivity Maintenance Preliminary Fleetmap System administration Other local elements Interoperability Participation When an entity elects to become an Interoperability Pparticipant, Interoperability Pplans should contain the following information:

• The type and quantity of equipment • Whether the agency has Public Safety Answering Point (PSAP) equipment

capable of accessing the ARMER system • A narrative description of the entity’s intended use • A list of public safety agencies that the entity would anticipate communicating

with over the ARMER system The requesting entity may be granted access to these talkgroups:

• I-CALL and I-TAC channels from the National Public Safety Planning Advisory Committee (NPSPAC) plan

• Statewide interoperability talkgroups • Statewide system patches to Legacy communication systems • Other talkgroups whose owners have granted permission to the requesting

entity B. Plan Review The contracting entity shall determine whether the requesting entity’s plan is consistent with regional and statewide plans. The contracting entity may resolve inconsistencies by amending its plan, suggesting changes to regional or statewide plans, or seeking adjustments to the requesting entity’s proposal. The contracting entity shall not approve plans where there is an inconsistency between regional and statewide plans and the requesting entity’s plan. Once the requesting entity’s plan is found to be consistent with

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Requesting Participation and 4 Participation Plan Changes State Standard 1.10.0 SECB Approval 4/28/2011

regional and statewide plans, the contracting entity shall approve it and submit it to MnDOT for review. MnDOT will review the requesting entity’s plan to ensure these requirements are met:

• The plan accurately reflects any impacts on the ARMER system that would result from its implementation.

• The plan is consistent with the capacity and operational constraints of the ARMER system.

• The plan is consistent with the currently adopted plan and standards of the SECB.

If MnDOT determines that the requirements are met, they shall notify the requesting entity, who may then submit their participation plan to the Operations and Technical Committee (OTC) for approval by the SECB. If MnDOT determines that the requesting entity’s plan does not meet these requirements, they shall communicate their objection of the plan to the requesting entity. The requesting entity may then revise and resubmit their plan, or submit the plan with MnDOT’s assessment, to the OTC. The OTC shall review the plan and assessment and make a recommendation to the SECB, who shall have final authority over acceptance of the plan. The requesting entity gains access to the system when their request for participation is approved and the entity has executed a subscriber agreement. C. Participation Plan Amendments If a participant desires to make changes to their approved plan, the plan amendment shall be submitted for approval following the same procedure as for the initial approval of a plan. If MnDOT determines that the plan amendment does not impact the backbone, MnDOT may approve the amendment without further action by the Operations and Technical Committee or the SECB. 6. Management The OTC is responsible for the management of this standard. MnDOT and the Department of Emergency Communication Networks (DECN) staff shall maintain a record of approved and amended local participation plans.

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Regional Development and Responsible Entity 1 State Standard 1.9.0 SECB Approval 9/27/2007

Allied Radio Matrix for Emergency Response (ARMER) Standards, Protocols, Procedures

Document Section 1 Management of System Status: Complete State Standard Number 1.9.0 Standard Title Regional Development and

Responsible Entity Date Established 09/27/2007 SECRB Approval:

09/27/2007 Replaces Document Dated 08/08/200709/12/2007 Date Revised 09/12/200710/24/2016

1. Purpose or Objective The purpose of this Sstandard is to identify entities the Minnesota Department of Transportation (MnDOT) should contract with in each region of development of the ARMER system. In accordance with Minn. Stat. Section 403.36, subd. 1e, the Commissioner of Transportation shall own, operate, and maintain the ARMER system backbone. Although Minn. Stat. Section 403.39 provides that the Statewide Emergency Communications Board (SECB) shall facilitate the formation of Regional Advisory Committees (RACs) in each region and shall act cooperatively with Regional Advisory Committees, and Regional Emergency Communications Boards (ECBs), Regional Emergency Services Boards (ESBs)Radio Boards (RRBs) to complete the implementation of the backbone and regional infrastructure. , it is anticipated that regional planning and implementation may not occur on region wide basis.. This The purpose of this Sstandard willis to identify a structural hierarchy for relationships between MnDOT and potential users of the ARMER system during the formation and evolution of local radio boards within each region. Additionally, Minn. Stat. Section 403.39, subd. 3, specifies that once an RRB has been formed, local users must coordinate their integration to the ARMER system through one of the members of their ECB or ESBRRB. 2. Technical Background The initial implementation of the regional, trunked radio system was accomplished through the Metropolitan Emergency Services Board (MESB). With the subsequent implementation of a statewide system (funding of Phase Three) and the creation of the SECB to coordinate that implementation, the model for local and regional autonomy was maintained within the statute. The Metropolitan Emergency Services Board (MESB) became an Regional Emergency Services Board, RB, and Minn. Stat. Section 403.39 provides specific authority for the development of regional planning committees and ECBs and ESBs RRBs in various portions of the state.

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Regional Development and Responsible Entity 2 State Standard 1.9.0 SECB Approval 9/27/2007

Minn. Stat. Section 403.39 provides for the creation of RRBs by joint powers agreement (JPA). This process requires a voluntary association of members for that purpose. Although Minn. Stat. Section 403.37, subd. 3, provides that the SECB may define the timing and regions of backbone development, the specific timing, structure, and geographical coverage of RRBs of these voluntary association of local governments remains undefined. 3. Operational Context State Standard 1.10.0, Requesting and Configuring Participation, is applicable to this process. Each participant shall contract with an appropriate local or regional radio authority for participation in the ARMER system. The appropriate local or regional radio authority shall be determined in accordance with this standard. Where no appropriate local or regional radio authority can be identified, the participant shall contract directly with MnDOT for participation. All participants must be covered by a contractual agreement that provides direct or indirect (through state, regional, local) through a county or RRB) accountability for all technical and operational standards to MnDOT and to the SECB. The general rule of participation is that a local participant should contract for participation with the level of government closest to them and that county plans and regional plans should provide for the integration of participations subordinate to them. The diagram on page 3 is used to determine the contracting entity to be used by a local participant. Situations not illustrated in the diagram will be referred to the SECB for resolution.

4. Recommended Protocol/Standard N/A 5. Recommended Procedure N/A 6. Management N/A

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Regional Development and Responsible Entity 3 State Standard 1.9.0 SECB Approval 9/27/2007

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Media Access Standard 5.1.0 SECRB Approval 1/24/2008

1

Allied Radio Matrix for Emergency Response System (ARMER)

Standards, Protocols, Procedures

Document Section 5 System Access by Non- Governmental Organizations (NGOs)

Status: Complete

State Standard Number 5.1.0 Standard Title Media Access Date Established 10/30/2001 SECBRB Approval:

01/24/2008 Replaces Document Dated 12/12/200701/09/2008 Date Revised 1/9/200810/24/2016

1. Purpose or Objective The purpose of this standard is to establish a policy that will provide for news media and others to access certain voice communications over the ARMER system. 2. Technical Background Capabilities The ARMER system provides enhanced communications and interoperability using state-of-the-art technology for system users such as police, fire, Emergency Medical Services (EMS), and public works agencies. Constraints Under the provisions of State Standard 2.3.0, “Talkgroup and Multigroup Names,” Individual talkgroups are the property of the primary agency using them whether they are in a muligroup or not, and the agencies shall control access to those individual talkgroups. The Statewide Radio Board (SRB) shall control access to talkgroups used for interoperability between and among agencies. 3. Operational Context Members of the public and media who currently monitor public safety communications can continue to monitor agencies moving onto the ARMER system by using a radio programmed to scan selected talkgroups in a receive-only mode. Anyone using radios or other scanning equipment to monitor shall comply with all Federal and Minnesota Statutes and Rules regarding the use of that equipment.

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Media Access Standard 5.1.0 SECRB Approval 1/24/2008

2

4. Recommended Protocol/ Standard Media agencies wishing to monitor communications may purchase radios compatible with the ARMER system. The radios shall only be programmed by staff authorized by the Statewide Emergency Communications Radio Board (SECB). Before the radios are programmed, users must complete a signed agreement to abide by standards regarding use of the equipment, as determined by the appropriate Regional Emergency Communications Board (ECB) or Emergency Services Board (ESB)Radio Board (RRB). This agreement shall state the radios will be used only for receiving communications and will not be reprogrammed by unauthorized personnel. Violation of the agreement shall result in the user’s radios being removed from the system. 5. Recommended Procedure Each agency using the ARMER system shall submit a list of the talkgroups that are open for monitoring to the appropriate Regional ECB or ESB. Radio Board. The agreement shall include terms and conditions for use of radios on the system, requirement of compliance with state and federal law, and a list of the talkgroups to be monitored. These talkgroups shall be among those the owner agencies have indicated may be monitored. Users may then purchase radios to be used for scanning purposes only of talkgroups that have been authorized for monitoring. Violation of the agreement shall result in the user’s radio being removed from the system. 6. Management The appropriate Regional ECB or ESB Radio Board shall manage the agreement process and maintain a list of users with radios for scanning purposes and what talkgroups are monitored. The Statewide Radio Board shall designate entities authorized to program radios. Billing users for the cost of programming shall be the responsibility of the programming entity.

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Hospital Access State Standard 5.4.0 SECRB Approval 1/24/2008

1

Allied Radio Matrix for Emergency Response System (ARMER)

Standards, Protocols, Procedures

Document Section 5 System Access by Non-Governmental Organizations (NGOs)

Status: Complete

State Standard Number State 5.4.0 Standard Title Hospital Access Date Established 3/17/2004 SECRB Approval:

01/24/2008 Replaces Document Dated

3/24/200512/11/2007

Date Revised 12/11/200710/24/2016 1. Purpose or Objective The purpose of this standard is to establish a policy that provides for hospital security voice communications over the ARMER system where such communications would benefit the emergency preparedness of the facility. This policy does not apply to Hospital/Emergency Medical Services (EMS) communications or Inter-hospital compact communications addressed elsewhere. 2. Policy Background The Federal Department of Homeland Security (DHS) has identified hospitals as critical facilities in the event of a chemical and/or biological emergency. Two-way radio communications between persons inside the hospital and public safety personnel outside the building is a critical need when an emergency occurs. The Statewide Emergency Communications Radio Board (SECRB) is empowered to enter into system use agreements with eligible hospitals when such use is consistent with the protection of life and safety. 3. Operational Context Hospital security personnel often work directly with public safety personnel who respond to fire and safety/security incidents at these facilities. Hospitals have the potential for some or all areas of the facility to be under quarantine at times to manage communicable disease outbreaks or other infectious disease processes. It is important that a solid means of communication exists for coordination of hospital personnel inside and public safety personnel outside the facility in such circumstances. 4. Recommended Protocol/ Standard Licensed hospitals which operate an eEmergency Ddepartment (ED) that is open to the general public 24 hours a day, seven days a week, may utilize the ARMER system for communication with public safety personnel where such use is consistent with and

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Hospital Access State Standard 5.4.0 SECRB Approval 1/24/2008

2

supportive of the facility’s Emergency Response Plan (ERP). Communications using the system shall be focused on protection of life and property, security, emergency situations, and emergency preparedness. Internal day-to-day communications for the purpose of operational, administrative support, or other non-emergency communication will not be allowed. 5. Recommended Procedure Hospitals shall submit, for SECBtatewide Radio Board approval, a plan which details the number and types of radios and number of talkgroups requested, how and by whom the talkgroups will be used, and how the use of the ARMER system will interface with the hospital’s Emergency Response Plan. Hospitals shall also include a copy of their Emergency Response Plan. Once approved, hospitals shall enter into a User Agreement with the SECBtatewide Radio Board. Hospitals shall be responsible to coordinate use within their facility, as allowed by the User Agreement. Hospitals will agree to comply with the SECBtatewide Radio Board State Standards and Standard Operating Procedures (SOPs) prior to use of the system. The User Agreement shall specify the maximum number of radios that may be owned by the hospital and activated on the system under this standard. The User Agreement shall also specify enforcement provisions, including consequences of misuse. The talkgroups programmed in hospital radios under this policy shall be limited to those specified by the User Agreement: interoperability talkgroups authorized by the ARMER system standards and/or public safety talkgroups that have been authorized by the respective agencies owning those talkgroups. 6. Management An NGO participant seeking to access the ARMER system shall follow the contracting entity guidelines illustrated in the flow chart found under State Standard 1.9.0.

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Internet: www.dps.state.mn.us/patrol EQUAL OPPORTUNITY EMPLOYER

Minnesota State Patrol Communications Section Regional Transportation Management Center 1500 County Road B2, Room 320, Roseville, MN, 55113 Phone: 651/582-1003 Fax: 651/582-1524

Alcohol and Gambling

Enforcement

Bureau of Criminal

Apprehension

Capitol Security

Division of Homeland

Security and Emergency

Management

Office of Justice

Programs

Driver and Vehicle Services

State Fire Marshal

and Office of

Pipeline Safety

Minnesota State Patrol

Office of

Traffic Safety

MINNESOTA DEPARTMENT OF PUBLIC SAFETY

The Minnesota State Patrol respectfully requests the OTC to consider allowing the addition of bandwidth (adding an additional T1 card) to the ARMER network between the routers at the SRCC and the zone 2 Controller. (See attached photos) Over the past several months the Southern Regional Communications Center in Rochester has had intermittent loss if communications specifically with the air wing on the 5000 talk group. MNDOT Radio technicians have worked to replicate the deficiencies and have unfortunately been unable to do so. Technicians have identified two possible solutions. 1. To remove resources from the consoles to create bandwidth space 2. To add additional bandwidth capacity to the zone 2 controller by adding an additional

T1 card to the router allowing for larger capacity. Due to the nature of the work of the MSP Communications section and the footprint of the SRCC, the number of resources allocated exceeds the capacity of the network specific to the identified router and Zone 2 controller. The footprint, however, dictates a need for each of the available resources. Therefore, removing resources is the less desirable option and counterintuitive for future growth should the need present itself. In the attached photos you will see the racked ARMER resources including routers for both the zone 2 and zone 3 controllers and the associated switches and CCGW’s. Adding the T1 cards will be the least invasive as well serve the needs of the center. MNDOT currently has the T1 cards available to implement.

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Existing

Proposed

Zone 2 MSO

Microwave Transport

T1‐1

T1‐2

SRCC Console Site Router 1

SRCC Console Site Router 2

T1‐1

T1‐2

Zone 2 MSO

Microwave Transport

T1‐1A

T1‐2A

SRCC Console Site Router 1

SRCC Console Site Router 2

T1‐1A

T1‐2A

T1‐1B

T1‐2B

T1‐1B

T1‐2B

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Change Manage Progress Form Scene of Action Repeater (SOAR)

Summary of Suggestion Request to use conventional channel SOA-3 as a repeated channel to provide a low cost coverage solution in rural areas where in-building ARMER coverage suffers and without demand or resources for ARMER enhancements. Change Sponsor (entity) Central Emergency Communications Board for Stevens County. Sponsor’s Representative (person) Micah Meyers First Introduction to an OTC or IOC October 13, 2015 Standard(s) Impacted 3.15.0 (Use of 700 MHz and 800 MHz Statewide Scene of Action (SOA) Channels) 3.24.0 (RF Control Stations)? 3.25.0 (Radio to Radio Cross Band Repeaters)? 3.33.3

Technical/System Change Suggestion

OTC Decision about whether Technical/System Change Suggestion would be a Major or Minor Change (if applicable)

Major Minor

April 12, 2016: OTC identified this as a Major Change Management request.

Identified as a Major Change

If a Major Technical/System Change If a Minor Technical/System Change

OTC Review of Necessity and Substantial Benefit If YES, move on to MnDOT

If No, return to Proponent MnDOT System Administrator’s Recommendation

May 10, 2016: OTC asked Al Fjerstad to form and lead

a workgroup to explore this question. The workgroup was authorized to move this item on to

MnDOT and System Admins for input.

June 14, 2016: Al reported to OTC that there was a poor response to his request for workgroup members. OTC guided that he try again and then move forward.

July 18, 2016: Al reported he was too busy at work to follow up. Jim will get group formed to review the

“necessity and benefit” of this proposal. Al provided Workgroup membership info to Jim.

July 28, 2016

Workgroup met and recommended using an 8TAC instead of an SOA. Memo drafted and sent to OTC.

August 9, 2016

n/a

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Change Manage Progress Form Scene of Action Repeater (SOAR)

SOAR discussed at OTC. Suggestion received that a simplex SOA be allowed as an option as well as

repeated 8TACs. OTC supported using 8TACs and simplex SOAs. Tim Lee suggested that IOC should

formally endorse this use of 8TACs. Motion to move to IOC for further consideration. Also included in

motion was to send to MnDOT for Technical Review, SMG for System Admin review, regions, and Finance Committee. Recommended that a Standard be drafted

to address this topic. In progress.

If a Major Technical/System Change

MnDOT Technical Review

September 8, 2016: Sent to Tim Lee by email.

If a Major Technical/System Change

System Administrator Review

September 8, 2016: Sent to John Anderson by email.

If a Major Technical/System Change

Regional Input

September 8, 2016: Sent to all RAC Chairs by email.

If a Major Technical/System Change

Finance Committee Review and, if applicable, Regional Concurrence in Local Share

September 8, 2016: Carol asked to add to Finance Cmte agenda.

If a Major Technical/System Change If a Minor Technical/System Change

OTC Review and Recommendations If a Standard Revision is Required, OTC Review and Recommendations

n/a

If a Major Technical/System Change If a Minor Technical/System Change

SECB Decision MnDOT Decision

n/a

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Change Manage Progress Form Scene of Action Repeater (SOAR)

Operational/SOP Change Suggestion

IOC Decision about whether Operational/SOP Change Suggestion would be a Major or Minor Change (if applicable)

Major Minor

May 17, 2016: Interop Cmte identified this as a MAJOR change and empowered the workgroup to sort

out the next steps, per standard.

May 18, 2016: Email sent to Al advising that the IOC wants to add two people to the workgroup and offering assistance if those volunteers do not become apparent.

Workgroup should consider • Comm Truck additions • Ability to be encrypted

n/a

If a Major Operational/SOP Change If a Minor Operational/SOP Change

IOC Review of Necessity and Substantial Benefit If YES, IOC Determines Change Proposal Review

Requirements If No, return to Proponent

ECN Recommendations

May 18, 2016: This should be decided by the

workgroup.

If a Major Operational/SOP Change

IOC Requirements for Assessments and Focus Groups

August 16, 2016: Workgroup already exists and is working on standard. No objections to moving forward with using simplex SOAs and repeated 8TACs. Workgroup should bring standard back to IOC for approval.

September 8, 2016: Draft standard sent to MnDOT, SMG, and regions for input.

If a Major Operational/SOP Change ECN Report

If a Major Operational/SOP Change

Facilitator Reports

See workgroup info.

If a Major Operational/SOP Change

MnDOT Report

September 8, 2016: Sent to Tim Lee by email.

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Change Manage Progress Form Scene of Action Repeater (SOAR)

If a Major Operational/SOP Change

ECN Report

If a Major Operational/SOP Change

Reports and Assessments Circulated to Regions (ECBs, RAC, O&Os)

If a Major Operational/SOP Change

Finance Committee Review and, if applicable, Regional Concurrence in Local Share

If a Major Operational/SOP Change If a Minor Operational/SOP Change IOC Review and Recommendations IOC Review and Recommendations

If a Major Operational/SOP Change If a Minor Operational/SOP Change

SECB Decision SECB Decision

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Minnesota

Communications Field Operations Guide

MNFOG Version 2.0

Minnesota Department of Public Safety Emergency Communication Networks

Statewide Emergency Communications Board

DATE APPROVED BY SECB

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Version History

New in Version 2.0 DATE APPROVED BY SECB

• Overall reformatting to allow traditional pocket-sized and for 8½” x 11” formatting

• Verified and updated data • Separated tables for NE and NW regions

and for ME and SR regions • Added Zone Controller and Home Zone

Mapping information • Tables unified so that the TX frequency was

always left of the RX frequency

• Deleted information uncommon to Minnesota but still available in NIFOG

• Expanded STR resource section • Added sections for National Guard, MIFC,

NWS, Aviation, Marine, Railroad, & FEMA • Added 10-digit PSAP telephone numbers • Added Key Contacts section

New in Version 1.7 April 14, 2014

• Typographical Corrections • Updated regional interop zones

• Minor formatting/design changes

New in Version 1.6 November 21, 2013

• Frequency corrections: Tribal VHF interoperability zone, DNRTAC1

New in Version 1.5 November 21, 2013

• Name change: MNFOG (previously known as MN COMM FOG)

• Various updates related to 2013 Change Management

• Updated regional talkgroup references • Change management “cheat sheet” • Talkgroup/frequency guides moved to the

front of the guide

• New section on Status Board • New section on ARMER training website • Added tribal 800 MHz and VHF

interoperability zones • Added State Patrol district map • Other administrative changes and

corrections

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Introduction The Minnesota Communications Field Operations Guide, or MNFOG, is a collection of technical reference material to aid Communications Unit personnel and other communications professionals during emergency incidents and planned events. The Federal Emergency Management Agency (FEMA) established a command structure for managing both small and large scale events known as the Incident Command System (ICS). Within the Logistics section of ICS resides what is known as the Communications Unit (COMU). The Department of Homeland Security Office of Emergency Communications (DHS OEC) has strengthened the COMU program by establishing COMU positions such as Communication Leaders (COML), Communication Technicians (COMT), Auxiliary Communicators (AUXCOMMs), and others. COMLs, COMTs, AUXCOMMS, and he like may be called on to support communications in the NIMS ICS ecosystem and will benefit from the data included in a Field Operations Guide. DHS OEC produces a National Interoperability Field Operations Guide (NIFOG), as do many states. Minnesota finds value in a Field Operations Guide and has produced the Minnesota Communications Field Operating Guide (MNFOG) since 2012. This version (V-2.0) replaces V-1.8 and is the first complete revision of the MNFOG. The MNFOG emphasizes Minnesota’s interoperability capabilities. The MNFOG duplicates some information found in the NIFOG that is available in Minnesota and excludes resources not typically found in Minnesota. It is important to also reference the NIFOG as it includes those resources left out of the MNFOG as well as technical information such as wiring and connector coding, landline and cellular telephone related information, antenna propagation formulas, and frequency spectrum data. Interoperability in Minnesota occurs on many levels. The Allied Radio Matrix for Emergency Response (ARMER) radio system, by its design, provides significant interoperability and is sufficiently robust to handle large scale events involving ARMER radio users from a variety of disciplines and jurisdictions. In the event that ARMER was compromised, overburdened, at risk of being overwhelmed, or if interoperability was desired with a non-ARMER radio user, Minnesota has established secondary communication options, including:

• Simplex radio channels • Several fixed National Interoperability Channel repeaters throughout the state • Transportable towers and repeaters containing interoperability channels • Hundreds of cache radios • Dedicated statewide VHF network containing interoperability channels

Beginning with V-2.0, the MNFOG will be printed in its traditional pocket sized format, in an 8½” x 11” format, and in a digital PDF format. Contributions, corrections, or comments are welcome and should be directed to Minnesota’s Statewide Interoperability Coordinator, Jim Stromberg, at [email protected]. As updated information is received, the MNFOG will be updated and the most current version will be available on the Minnesota Department of Public Safety Emergency Communication Networks’ website. This version of the MNFOG was revised by the following persons, was reviewed by the Statewide Emergency Communication Board’s Interoperability Committee, and was approved by the Statewide Emergency Communication Board. 2016 MNFOG v-2.0 Workgroup: Steve Ouradnik, Chad Steffen, Jim Stromberg, Nate Timm, Troy Tretter, and Tom Fox.

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Table of Contents

PAGE Governance ..................................................................................................................................................1 – 2

Statewide and Regional Emergency Communications Boards

Statewide ARMER Interoperability .............................................................................................................3 – 4 Statewide Interoperable Talkgroups Zone Controllers and Home Zone Mapping

ARMER RF Resources ................................................................................................................................4 – 6

Zones 1 – 6 Regional ARMER Interoperability ..............................................................................................................7 – 8

NE, NW, CM, ME, SW, SR, & SE Regional Talkgroups Conventional ARMER Interoperability .....................................................................................................9 – 10

800 MHz and 700 MHz Scene of Action Channels (SOAs) Non-Federal National Interoperability Channels .....................................................................................11 – 14

800 MHz Non-Federal National Interoperability Channels and Fixed Repeaters VHF, UHF, and 700 MHz Non-Federal National Interoperability Channels

VHF Public Safety Mutual Aid and Common Channels .................................................................................15 Minnesota-Specific Interoperability Resources .......................................................................................15 – 16

VHF Minnesota-Specific Interoperability Frequencies Cross Spectrum Interoperability System (VHF Interop Layer) Hennepin County VHF/UHF/800 MHz Tri-Band Nationwide TAC Channel System

Neighboring State/Province Interoperability ...........................................................................................17 – 20

Iowa, Manitoba, Michigan, North Dakota, Ontario, South Dakota, & Wisconsin VHF Federal Interoperability Channels ...................................................................................................21 – 22

IRs, LEs, FEDCOM, & Other Options Standardized Interoperability Zones ........................................................................................................23 – 24

ARMER & VHF Interoperability Zones Tribal Interoperability ......................................................................................................................................25

VHF Conventional Tribal Interoperability Zone & TC-OPS-1 Talkgroup Strategic Technology Reserve .................................................................................................................26 – 28

General Info, Cache Radios, Transportable Tower/Repeater, & SATCOW Agency-Owned Assets .....................................................................................................................................29

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Table of Contents

PAGE Minnesota National Guard .......................................................................................................................29 – 31

Emergency Support Requests & Resources Minnesota Interagency Fire Center (MIFC) ....................................................................................................32

State Owned Resources & Northeast Fire Cache Resources National Weather Service ................................................................................................................................32 Aviation............................................................................................................................................................33 Marine ..............................................................................................................................................................33 Railroad ............................................................................................................................................................34 FEMA Region V ..............................................................................................................................................34 Minnesota’s State Emergency Operations Center (SEOC) .............................................................................35 Minnesota State Duty Officer ..........................................................................................................................35 Communications Survey Asset and Mapping Tool (CASM) ..........................................................................36 Status Board .....................................................................................................................................................36 Public Safety Answering Points (PSAP) and Related Dispatch Center Contact Information .................37 – 41 MNFOG Contacts ....................................................................................................................................41 – 42 Notes ................................................................................................................................................................43 Updates ............................................................................................................................................................44

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Typical Committees found on Regional Boards include: Regional Advisor Committee (RAC): To promote interoperability and to advise regional board on matters of policy and technology. Owners & Operators (O&O): To promote interoperability and to advise regional board on matters of protocol, procedures, and operations. Users: Forum for public safety communications “users” to create effective operational use of interoperable communications systems between agencies and services.

Governance Minnesota’s ARMER radio system and other public safety communication programs—NextGen 911, FirstNet, and Integrated Public Alerting Warning Systems—are governed by state and regional governance bodies. Statewide Emergency Communications Board (SECB) Minnesota Statutes §403.36 and §403.382 establish the Statewide Radio Board (SRB) and, later, the Statewide Emergency Communications Board (SECB). Among many other provisions, these statutes:

• Directs the Commissioner of Public Safety to "convene and chair the Statewide Radio Board to develop a project plan for a statewide, shared, trunked public safety radio communication system” and it identifies the system as "Allied Radio Matrix for Emergency Response" or "ARMER."

• Establishes the SECB as the Minnesota’s State Interoperability Executive Committee (SIEC). • Directs the SECB to “promote coordination and cooperation among local, state, federal, and tribal public

safety agencies in addressing statewide public safety communications interoperability within Minnesota.”

• Directs the SECB to “develop guidelines and standards that support interoperability with adjoining states and provinces of Canada along Minnesota's northern border.”

To support its mission the SECB has created the following Committees:

• Executive • Finance • Interoperable Data

(IDC) • Interoperability (IOC)

• Integrated Public Warning System (IPAWS)

• Legislative

• Next Generation 911 (NG911)

• Operations and Technical (OTC)

• Steering Regional Emergency Communications Boards Minnesota Statute §403.39 and §403.392 establish Regional Emergency Communications/Services Boards in seven emergency communication regions of Minnesota. Each region has created Committees to support its regional Emergency Communications/Services Board.

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Governance Minnesota’s ARMER radio system and other public safety communication programs—NextGen 911, FirstNet, and Integrated Public Alerting Warning Systems—are governed by state and regional governance bodies. Regional Emergency Communications Boards

Region Counties Served

Northwest (NW) Emergency Communications Board

http://www.nwmnradio.org/

Becker, Beltrami, Clay, Clearwater, Hubbard, Kittson, Lake of the Woods, Mahnomen, Marshall,

Norman, Pennington, Polk, Red Lake, Roseau

Northeast (NE) Emergency Communications Board

http://www.nemnradio.org/index.html

Aitkin, Carlton, Cass, Cook, Crow Wing, Itasca, Kanabec, Koochiching, Lake, Pine, Saint Louis

Central (CM) Emergency Services Board http://www.cmnradio.org/

Benton, Big Stone, Douglas, Grant, Kandiyohi, Meeker, Mille Lacs, Morrison, Otter Tail, Pope,

Sherburne, Stearns, Stevens, Swift, Todd, Traverse, Wadena, Wilkin, Wright

Metropolitan (ME) Emergency Services Board http://www.mn-mesb.org/

Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Scott, Ramsey, Washington

Southwest (SW) Emergency Communications Board

http://www.swmnradio.org/

Chippewa, Cottonwood, Jackson, Lac Qui Parle, Lincoln, Lyon, Murray, Nobles, Pipestone, Redwood,

Renville, Rock, Yellow Medicine

South Central (SR) Emergency Communications Board

http://www.scmnradio.com/

Blue Earth, Brown, Faribault, Le Sueur, Martin, McLeod, Nicollet, Sibley, Waseca, Watonwan

Southeast (SE) Emergency Communications Board

http://semnrrb.com/

Dodge, Fillmore, Freeborn, Goodhue, Houston, Mower, Olmsted, Rice, Steele, Wabasha, Winona

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Statewide ARMER Interoperability Statewide, regional, local, and specialty talkgroups exist to foster interoperability between ARMER users. These charts identify state and some specialty interoperability talkgroups. Common Statewide Interoperable Talkgroups

Name Availability Purpose Notes

STAC 1 – 12 All Users Any Required in all ARMER radios

STAC 13E – 14E All Users (with Encrypted Radios) Any

Encrypted Required in all ARMER

encrypted radios

LTAC 1 – 4 All Law Enforcement Users

Law Enforcement Use Only

Required in all ARMER law enforcement radios

LTAC 5E – 8E All Law Enforcement

Users (with Encrypted Radios)

Law Enforcement Use Only

Encrypted Required in all ARMER

encrypted law enforcement radios

• Statewide talkgroups have statewide coverage. Other Statewide Interoperable Talkgroups

Name Availability Purpose Notes

MSP CALL All Users

(MSP Dispatch and subscriber radios only)

Statewide Hailing (Minnesota State Patrol)

MSP monitors and will relay any call to correct

PSAP

SIU 1E – 4E Law Enforcement Users Only Sensitive Investigations

Encrypted Recommended in SIU

(taskforce) radios

TC-OP-1 Tribal Entities Only Tribal Command and Control

DRO 1 – 4 Disaster Relief

Organizations and Cache Radios

Disaster Relief Organizations

DRO 1: Red Cross DRO 2: Salvation Army

DRO 3 & 4: Shared

EMH-SED Emergency Medical Services Only

Interoperability Between EMS and ED

For patching EMS to Hospital EDs

EMS-SMRCC Emergency Medical Services Only EMS hailing of MRCC Hailing only

EMRCC Emergency Medical Services Only East Metro EMS East Metro MRCC

(Regions Hospital)

WMRCC Emergency Medical Services Only West Metro EMS West Metro MRCC

(Hennepin EMS)

SEMTAC All Users Emergency Management Emergency Managers and EOC Interoperability

MNDO Dispatch, EOCs, field units w/need

Hailing and Communication with

Minnesota Duty Officer

Minnesota Duty Officer prefers telephone call

(651-649-5451) • Statewide talkgroups have statewide coverage. • MRCC = Medical Resource Control Center

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Statewide ARMER Interoperability Statewide, regional, local, and specialty talkgroups exist to foster interoperability between ARMER users. The ARMER system utilizes six zone controllers and each statewide ARMER talkgroup is “Home Zone Mapped” to one of these zones. ARMER Zone Controllers and Home Zone Mapping

Zone Region Served Home Zone Statewide Talkgroups

1 Metro (not Hennepin or Ramsey)

Local and Regional Talkgroups DRO1 – 4

EMSAIRCOM LTAC1 & 2

STAC1, 2, 5, 6, 9, 10, 11, & 12 STAC13E & 14E

2 Southwest

Metro (Hennepin & Ramsey) Local and Regional Talkgroups

3 Southeast

South Central Local and Regional Talkgroups

4 Central

Local and Regional Talkgroups LTAC3 & 4

LTAC5E – 8E SIU1E – 4E

STAC3, 4, 7, & 8

5 Northeast Local and Regional Talkgroups

6 Northwest Local and Regional Talkgroups

• Patching of multiple talkgroups all Home Zone Mapped to the same zone controller will only consume one RF resource. If talkgroups from multiple zone controllers are patched together, the number of RF resources consumed for each transmission will be equal to the number of zone controllers included in the patch.

ARMER RF Resources

All ARMER utilize one control channel and at least four channels to carry voice. The following is a list of total channels at each site. Format: Site Name (site #)…………Total # RF channels including control channel ZONE 1 – Metro (not Hennepin or Ramsey Counties)City Center (1) ............................ 24 Dakota (3) ................................... 16 Hastings (5) ................................. 16

Lino Lakes (2) ............................ 15 Minneapolis (9) ........................... 20 North Branch (6) ......................... 11

Norwood (4) ............................... 16 Ogilvie (89) .................................. 5 Woodland (90) .............................. 5

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ARMER RF Resources All ARMER utilize one control channel and at least four channels to carry voice. The following is a list of total channels at each site. Format: Site Name (site #)…………Total # RF channels including control channel

ZONE 2 – Metro (Hennepin and Ramsey Counties) Beaver Creek (38) ......................... 5 Brewster (25) ................................ 5 Canby (93) .................................... 5 Chandler (36) ................................ 5 Clarkfield (94)............................... 5 Danube (85) .................................. 6 Echo (95) ...................................... 5 Granite Falls (97) .......................... 5 Granite Falls LE (80) .................... 5 Hardwick (29) ............................... 5 Hector (86) .................................... 6 Hennepin East (1) ....................... 24 Hennepin West (2) ...................... 18 Holland (90) .................................. 5

Ivanhoe (92) .................................. 6 Jackson (78) .................................. 5 Jeffers (34) .................................... 5 Kanaranzi (39) .............................. 5 Lake Benton (88) .......................... 6 Lakefield (24) ............................... 5 Madison (96) ................................. 5 Marshall (33) ................................ 5 Marshall (75) ................................ 5 Milan (98) ..................................... 5 Minneota (77) ............................... 5 Montevideo (81) ........................... 5 Morton (87)................................... 6 Mountain Lake (35) ...................... 5

Olivia (79) .................................... 5 Ramsey (3) ................................. 22 Rushmore (27) .............................. 5 Russell (89) ................................... 5 Slayton (26) .................................. 5 Tracy (91) ..................................... 5 Trosky (37) ................................... 5 Vesta (32) ..................................... 5 Wanda (31) ................................... 5 Windom (30) ................................ 5 Windom (76) ................................ 5 Woods (99) ................................... 5 Worthington (28) .......................... 5

ZONE 3 – Southeast and South Central Albert Lea (33) .............................. 6 Alden (80) ..................................... 6 Alma (1) ........................................ 6 Amherst (2) ................................... 5 Austin (6) ...................................... 6 Bear Valley (42) ............................ 6 Biscay (45) .................................... 7 Blue Earth (78) .............................. 6 Caledonia (3)................................. 5 Comfrey (22)................................. 6 Elba (21) ....................................... 6 Elkton (5) ...................................... 6 Evan (28) ...................................... 6 Faribault (44) .............................. 10 Fairmont (75) ................................ 6 Gravin (92) .................................... 6

Gaylord (27) ................................. 6 Geneva (7) .................................... 6 Glenville (34) ................................ 6 Gibbon (26)................................... 6 Harmony (83) ............................... 5 Hayfield (25) ............................... 10 Janesville (31) ............................... 7 La Salle (30) ................................. 6 Lake Crystal (85) .......................... 6 Leroy (86) ..................................... 5 Mankato (43) .............................. 10 Mapleton (81) ............................... 6 Money Creek (10) ......................... 5 New Richland (4) .......................... 6 New Ulm (29) ............................... 7 Nodine (49) ................................... 6

Oakland (12) ................................ 6 Olmsted (41) ............................... 12 Reno (23) ...................................... 5 Rollingstone (12) .......................... 6 Sherburne (76) .............................. 6 Sleepy Eye (19) ............................ 5 Spring Grove (24) ......................... 5 Troy (15)....................................... 6 Truman (77) .................................. 6 Waldorf (82) ................................. 6 Walters (79) .................................. 6 Waseca (11) .................................. 6 Waterville (20).............................. 7 Wilson (17) ................................... 6 Wykoff (18) .................................. 5 Zumbrota (40) ............................... 8

ZONE 4 – Central Aldrich (99)................................... 5 Amor (96) ..................................... 6 Appleton (3) .................................. 5 Avon (21) ...................................... 6 Barnesville (89) ............................. 5 Belgrade (23) ................................ 6 Benson (1) ..................................... 5 Browns Valley (2) ......................... 5 Cold Spring (34) ........................... 6 Comstock (88)............................... 5 Correll (28) ................................... 5 Dumont (78) .................................. 5 Eagle Lake (90) ............................. 6 Enfield (40) ................................. 11 Erdahl (83) .................................... 6 Erhard (91) .................................... 6 Farming (20) ................................. 6 Fergus Falls (24) ........................... 5 Fergus Falls (92) ........................... 5

Freeport (4) ................................... 6 Garfield (97) ................................. 6 Gilman (49)................................... 8 Glenwood (6) ................................ 5 Grove (22)..................................... 6 Hanson Silo (33) ........................... 7 Henning (27) ................................. 5 Herman (7) .................................... 6 Hewitt (97) .................................... 5 Hoffman (8) .................................. 6 Holdingford (79) ........................... 6 Holloway (10) ............................... 5 Johnson (26) ................................. 5 Kent (77) ....................................... 5 Kimball (11) ................................. 8 Lincoln (12) .................................. 6 Litchfield (43) ............................. 10 Long Prairie (13) .......................... 5 Luce (94)....................................... 6

Morris (14) ................................... 6 Nashua (25) .................................. 5 New London (15) ......................... 7 New York Mills (95) .................... 6 Onamia (81) .................................. 6 Parkers Prairie (93) ....................... 6 Paynesville (35) ............................ 6 Royalton (42) .............................. 10 Saint Cloud (41) ......................... 10 Sauk Centre (36) ........................... 6 Schumacher (86) ........................... 5 Sebeka (98) ................................... 5 Starbuck (82) ................................ 5 Terrace (16) .................................. 5 Wahkon (9) ................................... 6 West Union (17) ........................... 6 Wheaton (18) ................................ 5 Willmar (19) ................................. 7

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ARMER RF Resources All ARMER utilize one control channel and at least four channels to carry voice. The following is a list of total channels at each site. Format: Site Name (site #)…………Total # RF channels including control channel ZONE 5 – Northeast Aitkin (47) .................................... 5 Argo Lake (79) .............................. 5 Arrowhead (32) ............................. 5 Askov (41) .................................... 8 Baxter DOT (16) ........................... 7 Bena (12) ...................................... 6 Big Falls (22) ................................ 5 Bois Forte (29) .............................. 5 Borden Lake (17) .......................... 7 Border (23) .................................... 5 Brimson (83) ................................. 5 Cass Lake (4) ................................ 6 Crane Lake (90) ............................ 5 Crosby (36) ................................... 7 Draper (5) ...................................... 7 Duluth (43) .................................. 10 Elmer (30) ..................................... 5 Elephant Lake (91) ........................ 5 Ely (78) ......................................... 6 Emily (14) ..................................... 7

Gheen Hill (89) ............................. 5 Glen (7) ......................................... 5 Hibbing (97) ................................. 6 International (21) .......................... 5 Itasca (44) ..................................... 8 Jenkins (18)................................... 7 Kabetogama (93) .......................... 5 Lawler (8) ..................................... 5 Leader (2) ..................................... 6 Line Lake (81) .............................. 5 Little Fork (26) ............................. 5 Logan (6) ...................................... 5 Loman (27) ................................... 5 Mahtowa (20) ............................... 5 Maple Hill (40) ............................. 6 Margie (28) ................................... 5 Meander Lake (92) ....................... 5 Mizpah (24) .................................. 5 Molde (67) .................................... 5 Moose Lake (19) ........................... 5

Moose Lake DOC (33) ................. 6 Northome (25) .............................. 5 Ogilvie (75) .................................. 6 Oshawa (1) ................................... 6 Palo (82) ....................................... 5 Pike Bay (11) ................................ 5 Pillager (34) .................................. 7 Quadna (13) .................................. 5 Sandy Lake (9) ............................. 5 Sax (31) ........................................ 5 Shaw (65) ..................................... 5 Silver Cliff (46) ............................ 7 Vermillion Dam (88) .................... 5 Virginia (45) ................................. 8 Walker (35) ................................... 7 Whipolt (3) ................................... 6 White Pine Fire (10) ..................... 7 Woodland (76) .............................. 5 Wrenshall (66) .............................. 8

ZONE 6 – Northwest Ada (20) ........................................ 5 Alida (76) ...................................... 5 Angus (16) .................................... 5 Bagley (77) ................................... 5 Baudette (11)................................. 5 Bemidji Fire Tower (80) ............... 5 Bemidji West (31) ......................... 5 Carp (12) ....................................... 5 Cormorant (25) ............................. 6 Crookston (17) .............................. 5 Detroit Lakes (66) ......................... 6 Donaldson (4) ............................... 5 Dorothy (91) ................................. 5 East Grand Forks (18) ................... 5 Eldred (19) .................................... 5 Faunce (9) ..................................... 5 Felton (27) .................................... 5 Flaming (21) ................................. 5 Flom (22) ...................................... 5

Gatzke (15) ................................... 5 Greenbush (5) ............................... 5 Grygla (88) ................................... 5 Hawley (26) .................................. 5 High Landing (89) ........................ 5 Hines (78) ..................................... 5 Holmseville (65) ........................... 5 Holt (85) ....................................... 5 Island Lake (79) ............................ 5 Juggler Lake (72) .......................... 5 June Berry (6) ............................... 5 Kabekona (71) .............................. 5 Lake Bronson (1) .......................... 5 Lengby (75) .................................. 5 Lude (13) ...................................... 5 Lancaster (2) ................................. 5 Mahnomen (74) ............................ 5 Mantrap (70) ................................. 5 Marcoux (23) ................................ 5

Middle River (86) ......................... 5 Moorhead (24) .............................. 8 Nevis (69) ..................................... 5 Northcote (3) ................................ 5 Plummer (92) ................................ 5 Roosevelt (10) .............................. 5 Roseau (7) ..................................... 5 Saum (81) ..................................... 5 Strandquist (87) ............................ 5 Thief River Falls (90) ................... 5 Thorhult (82) ................................ 5 Trail (29)....................................... 5 Warren (30) .................................. 5 Warroad (8) .................................. 5 Waskish (83) ................................. 5 White Earth (67) ........................... 5 Winger (73) .................................. 5 Winner Silo (14) ........................... 5 Wolf Lake (68) ............................. 5

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Regional ARMER Interoperability Statewide, regional, local, and specialty talkgroups exist to foster interoperability between ARMER users. These charts identify regional interoperability talkgroups. Northeast (NE) Regional Interoperable Talkgroups

Name Availability Notes

NE CALL All NE Region Users Hailing NE Region PSAPs & PSAP to PSAP

NE 2 – 12 All NE Region Users

NE EM TAC All NE Region Users Emergency Management

• NE regional talkgroups have NE regional coverage only and are not statewide. Northwest (NW) Regional Interoperable Talkgroups

Name Availability Notes

NW CALL All NW Region Users Hailing NW Region PSAPs & PSAP to PSAP

NW 2 – 12 All NW Region Users

• NW regional talkgroups have NW regional coverage only and are not statewide. Central (CM) Regional Interoperable Talkgroups

Name Availability Notes

CM CALL All CM Region Users Hailing CM Region PSAPs & PSAP to PSAP

CM 2 – 12 All CM Region Users

CM-EMS-HAIL All CM Region Users EMS Hailing

CM EM All CM Region Users Emergency Management

CM-ENC-1 – 6 CM Law Enforcement User Only

• CM regional talkgroups have CM regional coverage only and are not statewide. Twin Cities Metro (ME) Regional Interoperable Talkgroups

Name Availability Notes

MSP CALL All Users Metro & Statewide Hailing (Minnesota State Patrol)

ME TAC 1 – 10 All ME Region Users

ME TAC 11 – 12 ME Law Enforcement Users Only Encrypted

• ME regional talkgroups have ME regional coverage only and are not statewide.

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Regional ARMER Interoperability Statewide, regional, local, and specialty talkgroups exist to foster interoperability between ARMER users. These charts identify regional interoperability talkgroups. Southwest (SW) Regional Interoperable Talkgroups

Name Availability Notes

SW CALL All SW Region Users Hailing SE Region PSAPs & PSAP to PSAP

SW 2 – 13 All SW Region Users

SW-HOS-14 All SW Region Users EMS

SW-R5EMTAC15 All SW Region Users Emergency Management

SW-ENC-1 – 4

• SW regional talkgroups have SW regional coverage only and are not statewide. South Central (SR) Regional Interoperable Talkgroups

Name Availability Notes

SR CALL All SR Region Users Hailing SR Region PSAPs & PSAP to PSAP

SR 2 – 12 All SR Region Users Any

• SR regional talkgroups have SR regional coverage only and are not statewide. Southeast (SE) Regional Interoperable Talkgroups

Name Availability Notes

SE CALL All SE Region Users Hailing SE Region PSAPs & PSAP to PSAP

SE 2 – 13 All SE Region Users Any

SE 14E – 15E All SE Region Users Encrypted

• SE Regional talkgroups have SE regional coverage only and are not statewide.

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Conventional ARMER Interoperability Scene of Action (SOA) channels and are available for use in ARMER radios. These channels are not on the trunked radio system and are, generally, not repeated or monitored. They provide antenna-to-antenna, line-of-sight communications. These 800 and 700 MHz SOA channels are only licensed for use in Minnesota. 800 MHz Scene of Action Channels

Name Frequency (TX)

Frequency (RX) Notes

8SOA-1 853.9250 853.9250

8SOA-2 853.9375 853.9375

8SOA-3 853.9500 853.9500

8SOA-4 853.9625 853.9625 Jail sally port communications

FSOA-1 853.9750 853.9750 Fire & EMS use only

FSOA-2 853.9875 853.9875 Fire & EMS use only

• Digital • Narrowbanded • TX/RX NAC $293 • May not be encrypted • 8SOAs are required in all ARMER radios • FSOAs are required in all Fire Service and EMS radios

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Conventional ARMER Interoperability Scene of Action (SOA) channels and are available for use in ARMER radios. These channels are not on the trunked radio system and are, generally, not repeated or monitored. They provide antenna-to-antenna, line-of-sight communications. These 800 and 700 MHz SOA channels are only licensed for use in Minnesota. 700 MHz Scene of Action Channels

Name Frequency (TX)

Frequency (RX) Notes

7SOA-1 769.00625 769.00625

7SOA-2 769.01875 769.01875

7SOA-3 769.03125 769.03125

7SOA-4 769.04375 769.04375

7SOA-5 769.05625 769.05625

7SOA-6 769.06875 769.06875

7SOA-7 774.93125 774.93125

7SOA-8 774.94375 774.94375

7SOA-9 774.95625 774.95625

7SOA-10 774.96875 774.96875

7SOA-11 774.98125 774.98125

7SOA-12 774.99375 774.99375

• Digital • Narrowbanded • TX/RX NAC $293 • Recommended to be programmed in ARMER portable radios. If programmed, must be in clear mode. May

be duplicated in separate zone and encrypted. 7SOA11 & 12 must use state DES encryption key. • Two watt maximum ERP • 7SOAs are not Non-Federal National Interoperability Channels but are available nationally and may be used

similarly to Minnesota in digital or analog mode. • Many existing ARMER radios do not have 700 MHz antennas.

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Non-Federal National Interoperability Channels Non-Federal National Interoperability Channels are available in the VHF, UHF, 700 MHz, and 800 MHz bands. The 800 MHz channels (8TACs) are most common in Minnesota as they are required to be programmed in all ARMER radios. Interoperability channels are available for any (routine, emergent, large- or small-scale) public safety interoperability purposes. Non-Federal 800 MHz National Interoperability Channels

Name (D=simplex)

Frequency (TX)

Frequency (RX) Notes

8CALL90 806.01250 851.01250 Calling Channel

8CALL90D 851.01250 851.01250

8CALL91 806.51250 851.51250

8CALL91D 851.51250 851.51250

8CALL92 807.01250 852.01250

8CALL92D 852.01250 852.01250

8CALL93 807.51250 852.51250

8CALL93D 852.51250 852.51250

8CALL94 808.01250 853.01250

8CALL94D 853.01250 853.01250

• Analog • Wideband (Emission Designator 20K0F3E) • CTCSS (TX/RX) 156.7 kHz • May not be encrypted • 800 MHz National Interoperability Channels are required to be programmed in all ARMER radios. • 800 MHz National Interoperability Channels should be programmed in both a repeated and a direct mode.

Direct mode channels end with a “D”.

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Non-Federal National Interoperability Channels Non-Federal National Interoperability Channels are available in the VHF, UHF, 700 MHz, and 800 MHz bands. The 800 MHz channels (8TACs) are most common in Minnesota as they are required to be programmed in all ARMER radios. Interoperability channels are available for any (routine, emergent, large- or small-scale) public safety interoperability purposes. Non-Federal 800 MHz National Interoperability Channels Repeaters

Repeated 800 MHz National Interoperability Channels: • Typically provide good mobile coverage for a large

geographical location • Not reliable for portable or indoor coverage • May be available on local dispatch consoles • Starred (*) channels area available through

Motobridge

The Below Areas Have Fixed Repeaters Containing The Following Channels

Duluth* 8CALL90 & 8TAC91

Enfield* 8CALL90 & 8TAC92 Itasca County

(Coleraine & Suomi) 8CALL90 (simulcast) & 8TAC91

Mankato* 8CALL90 & 8TAC94

Moorhead* 8CALL90 & 8TAC91

Northwest Angle 8TAC93

Red Wing* 8CALL90 & 8TAC92

Rochester (Viola) 8CALL90 & 8TAC93

St. Cloud* 8CALL90 & 8TAC93

Twin Cities 8CALL90, 8TAC91, & 8TAC94

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Non-Federal National Interoperability Channels Non-Federal National Interoperability Channels are available in the VHF, UHF, 700 MHz, and 800 MHz bands. The 800 MHz channels (8TACs) are most common in Minnesota as they are required to be programmed in all ARMER radios. Interoperability channels are available for any (routine, emergent, large- or small-scale) public safety interoperability purposes. Non-Federal 700 MHz National Interoperability Channels (7CALL50 – 7DATA89) Generally, no 700 MHz National Conventional Interoperability Channels are used in Minnesota. See the NIFOG for additional information about 7CALL50 – 7DATA89. Non-Federal UHF National Interoperability Channels (UCALL40 – UTAC43)

Name (R=Repeated)

Frequency (TX)

Frequency (RX) Notes

UCALL40 458.2125 453.2125 Calling

UCALL40D 453.2125 453.2125

UTAC41 458.4625 453.4625 See note 1 below

UTAC41D 453.4625 453.4625

UTAC42 458.7125 453.7125

UTAC42D 453.7125 453.7125

UTAC43 458.8625 453.8625

UTAC43D 453.8625 453.8625 1 Included in the Hennepin County VHF/UHF/800 MHz Tri-Band Nationwide TAC Channel System (page 15) • Analog • Narrowbanded • CTCSS (TX/RX) 156.7 kHz • Analog • May not be encrypted

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Non-Federal National Interoperability Channels Non-Federal National Interoperability Channels are available in the VHF, UHF, 700 MHz, and 800 MHz bands. The 800 MHz channels (8TACs) are most common in Minnesota as they are required to be programmed in all ARMER radios. Interoperability channels are available for any (routine, emergent, large- or small-scale) public safety interoperability purposes. Non-Federal VHF National Interoperability Channels

Name (R=Repeated)

Frequency (TX)

Frequency (RX) Notes

VCALL10 155.7525 155.7525

VTAC11 151.1375 151.1375

VTAC12 154.4525 154.4525

VTAC13 158.7375 158.7375

VTAC14 159.4725 159.4725 See note 1 below 1 Nationally, VTAC 33, VTAC35, VTAC36, and VTAC38 provide frequency pairs to provide repeater options for VTAC14. Minnesota does not follow this convention and has historically used a Minnesota-only frequency to provide a repeated capabilities for VTAC14; this channel is known in Minnesota as VTAC14-R. See the next page for more information about VTAC14-R. See the NIFOG for information about VTAC33, VTAC35, VTAC36, and VTAC38. • Analog • Narrowbanded • CTCSS (TX/RX) 156.7 kHz • Analog • May not be encrypted

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VHF Public Safety Mutual Aid and Common Channels The below table identifies the VHF Public Safety Mutual Aid and Common Channels most commonly available for use in Minnesota. Others may be identified in the NIFOG. VHF Public Safety Mutual Aid and Common Channels

Name (R=Repeated)

Frequency (TX)

Frequency (RX) Notes

VSAR16 155.1600 155.1600

VFIRE23 155.295 155.295

VMED28 155.3400 155.3400

VLAW31 155.4750 155.4750

• Analog • Narrowbanded • CTCSS (TX/RX) 156.7 kHz • May not be encrypted

Minnesota-Specific Interoperability Resources VHF Minnesota-Specific Interoperability Frequencies

Name (R=Repeated)

Frequency (TX)

Frequency (RX) Notes

VTAC14-R 154.6875 159.4725 See note 1 below

MNCOMM 155.3700 155.3700 See note 2 below

MNFIRG2 154.0100 154.0100

MNFIRG3 153.8300 153.8300

DNRTAC1 151.4750 151.4750 1 Programmed into each STR repeater/tower. Also, see VTAC14-R notes on previous page. 2 MNCOMM (formerly known as “MIMS” and “Point-to-Point”) • Analog • Narrowbanded • CTCSS (TX/RX) 156.7 kHz • May not be encrypted

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Minnesota-Specific Interoperability Resources Cross Spectrum Interoperability System A MotobridgeTM RoIP network connecting 109 VHF towers to the ARMER network Motobridge connects 109 ARMER repeater sites with the following VHF interoperability channels:

VCALL10 VTAC91-94 VLAW31 VFIRE23 VMED28 MNCOMM VTAC-14R (Twin Cities only)

Motobridge also connects the 8CALL and 8TACs identified with a red star (*) on page 12. VCALL10 serves as hailing channel, except north of FCC Line A where MNCOMM serves as the hailing channel. Line A runs approximately from Grand Forks to Lower Red Lake to Duluth. Motobridge may be controlled by the following PSAPs:

Minnesota State Patrol Cass County Ottertail County Mille Lacs County St. Louis County

Hennepin County VHF/UHF/800 MHz Tri-Band Nationwide TAC Channel System A sub-regional infrastructure within Hennepin County utilizing VTAC11, UTAC41, and 8TAC94. • Eight site voting receiver system located throughout Hennepin County • Transmitter located in Plymouth • Can be soft patched to talkgroups on the ARMER system • VTAC11 is simplex, while UTAC41 and 8TAC94 are repeated • Narrowband • Analog • TX/RX CTCSS tone of 156.7 (on all three bands)

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Neighboring State/Province Interoperability Minnesota enjoys varying degrees of interoperability with its neighboring states and provinces. These charts summarizes the general overlap of resources. Iowa

Resource Notes VCALL10

VTAC11 – 14 Required by ISICSB Policy ISICSMC12-B to be programmed in all

VHF-capable public safety radios UCALL40

UTAC41 – 43 (repeated & simplex)

Required by ISICSB Policy ISICSMC12-B to be programmed in all UHF-capable public safety radios

7CALL50 7TAC51 – 55

(repeated & simplex)

Required by ISICSB Policy ISICSMC12-B to be programmed in all 700 MHz-capable public safety radios

8CALL90 8TAC91 – 94

(repeated & simplex)

Required by ISICSB Policy ISICSMC12-B to be programmed in all 800 MHz-capable public safety radios

VFIRE21 Required by ISICSB Policy ISICSMC12-B to be programmed in all VHF-capable public safety radios

VFIRE23 Not used. VFIRE21 used for statewide fire mutual aid.

VMED28 Required by ISICSB Policy ISICSMC12-B to be programmed in all VHF-capable public safety radios

VLAW31 Required by ISICSB Policy ISICSMC12-B to be programmed in all VHF-capable public safety radios

155.3700 (MNCOMM) State point to point channel

• Iowa has historically used VHF radio systems but is currently transitioning to a statewide 700 MHz Interoperability radio system. Metropolitan areas will be the first to move to this system and rural areas, particularly along the Minnesota border, may transition in the future.

• Iowa’s Field Operations Guide • Iowa Interoperable Communications is governed by the Iowa Statewide Interoperability Communications

System Board (ISICSB) Manitoba Manitoba and Minnesota do not have established interoperability plans. Michigan Minnesota does not share a land border with Michigan but Minnesota would be the closest state to Isle Royale National Park, a Michigan island in Lake Superior. Isle Royale communications are primarily VHF but the MPSCS (similar to ARMER) has a repeater on the island and law enforcement has access to 800 MHz radios. All VHF radios have VHF National Interoperability Channels and all 800 MHz radios have 800 MHz National Interoperability Channels. There are no 8CALL or 8TAC repeaters on Isle Royale. Michigan’s Public Safety Communications System (MPSCS)

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Neighboring State/Province Interoperability Minnesota enjoys varying degrees of interoperability with its neighboring states and provinces. These charts summarizes the general overlap of resources. North Dakota

Resource Notes

VCALL10 Staging Area Manager Net [Zone 5 / Channel 5]

VTAC11 Unified Incident Command [Zone 5 / Channel 1]

VTAC12

VTAC13 Operations Section Chief [Zone 5 / Channel 4]

VTAC14 EMS Tactical 2 [Zone 5 / Channel 15]

VFIRE23 Statewide Fire Mutual Aid [Zone 5 / Channel 94]

VMED28 Statewide EMS Mutual Aid and Command [Zone 5 / Channel 13]

VLAW31 Statewide Law Enforcement [Zone 5 / Channel 3]

155.3700 (MNCOMM) Law Enforcement Command [Zone 5 / Channel 6]

8CALL90 Minnesota maintains a repeater in Moorhead that serves the Fargo/Moorhead area

8TAC91 Minnesota maintains a repeater in Moorhead that serves the Fargo/Moorhead area

MSP-NDHP An ARMER talkgroup hard-patched to North Dakota Highway Patrol for interoperability with North Dakota Highway Patrol Dispatch (State Radio)

• North Dakota does not have a Field Operating Guide (FOG) • North Dakota’s Interoperable Communications is governed by Statewide Interoperability Executive

Committee (SIEC) (www.nd.gov/itd/statewide-alliances/siec/about-us) Ontario • Ontario Public Safety utilizes a VHF (138 MHz) trunked radio system called FleetNet and has created a

talkgroup known as PP-INT-2 for interoperability with Minnesota. • The Minnesota State Patrol controls the patch to PP-INT-2 and may patch any ARMER resource available

to MSP Dispatch to PP-INT-2. • The PP-INT-2 resource is available to Ontario Provincial Police Provincial Communication Centre (PCC)

located in Thunder Bay, Ontario. The PCC may add the Ministry of Natural Resources (forest service) to the interoperability patch.

• The PP-INT-2 resource is available to the Kenora Central Ambulance Communication Centre (CACC) located in Kenora, Ontario. The CACC may add fire resources to the interoperability patch.

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Neighboring State/Province Interoperability Minnesota enjoys varying degrees of interoperability with its neighboring states and provinces. These charts summarizes the general overlap of resources. South Dakota

Resource Notes

VCALL10 Emergency use only. In all public safety radios. Backup channel for air ambulance-to-ground communications.

VTAC 11 – 14 Emergency use only. In all public safety radios.

VFIRE23 Statewide fire channel. Mutual Aid 2. (VFIRE22 is Mutual Aid 1)

VMED28 Statewide EMS channel 3

VLAW31 Statewide law enforcement

• South Dakota operates a statewide VHF trunked network (~23,000 subscriber radios) • South Dakota’s Field Operations Guide (v1.0 April 2012): http://www.sdpscc.sd.gov/comminfo.aspx • South Dakota’s Interoperable Communications is governed by the South Dakota Public Safety

Communications Council: www.sdpscc.sd.gov • South Dakota PSAPs with ARMER control stations:

o Brookings o Flandreau o Milbank o Sioux Falls o Sisseton o Watertown

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Neighboring State/Province Interoperability Minnesota enjoys varying degrees of interoperability with its neighboring states and provinces. These charts summarizes the general overlap of resources. Wisconsin

Resource Notes

VCALL10 Public safety interoperability calling channel

VTAC11 – 14 Public safety interagency tactical communications (analog and digital)

VFIRE21 “FG White” (analog, tx/rx tones of 74.4)

VFIRE22 “IFERN” (analog, tx/rx tones of 210.7) VFIRE22 (tone 156.7) unlikely to be found in WI fire radios

VFIRE23 “FG Blue” (analog, tx/rx tones of 85.4) VFIRE23 (tone 156.7) unlikely to be found in WI fire radios

VFIRE24 “FG Black” (analog, tx/rx tones of 94.8)

VFIRE25 “FG Gray” (analog, tx/rx tones of 136.5)

VMED28 “EMS B” (analog, tx tone of D156, rx = CSQ)

VLAW31 Statewide law enforcement

153.8300 (MN-FIRG3) “FG Red” (analog, tx/rx tones of 69.3)

153.8375 “FG Gold” (analog, tx/rx tones of 91.5)

155.2800 “EMS C” (analog, tx tone of D156, rx = CSQ)

155.3700 (MNCOMM) State point to point channel

155.4000 “EMS A” (analog, tx tone of D156, rx = CSQ)

WISMIN1 ARMER talkgroup hard patched to WISCOM talkgroup STAC5

WISMIN2 ARMER talkgroup hard patched to WISCOM talkgroup RTAC54 More about Wisconsin’s Interoperable Communications can be found at Wisconsin Interoperability Initiative (http://www.interop.wi.gov/index.asp). WISCOM contact: [email protected] Interoperability contact: [email protected] Wisconsin Field Operations Guide (v-1.0): http://interop.wi.gov/docs_all.asp?locid=166

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VHF Federal Interoperability Channels The United States government has dedicated specific frequencies for interoperability between federal radio users and non-federal state and local users. “IR” channels are Incident Response channels and are dedicated for interoperability between federal users and local users in “any discipline.” NC 1 (National Calling) and IR channels 1-9 are in the VHF spectrum and are listed below. NC 2 (National Calling) and IR channels 10-18 are in the UHF spectrum and can be found in the NIFOG. The federal government does not widely use UHF in Minnesota. Incident Response Plans (IR)

Name Frequency (TX)

Frequency (RX) Notes

NC 1 (repeated) 164.7125 169.5375 National Calling

IR 1 (repeated) 165.2500 170.0125

IR 2 (repeated) 165.9625 170.4125 Programmed into each

STR repeater/tower IR 3

(repeated) 166.5750 170.6875

IR 4 (repeated) 167.3250 173.0375

IR 5 169.5375 169.5375 NC 1 simplex

IR 6 170.0125 170.0125 IR 1 simplex

IR 7 170.4125 170.4125 IR 2 simplex

IR 8 170.6875 170.6875 IR 3 simplex

IR 9 173.0375 173.0375 IR 4 simplex

• Analog • Narrowbanded • CTCSS (TX) 167.9 kHz • CTCSS (RX) 167.9 kHz (except NC 1, which is CSQ) • ONLY for federal users or local interoperability with federal users. • Not authorized for routine or administrative uses. • Use of these frequencies within 75 miles of the Canadian border require special coordination. • Frequencies/Channels not authorized in Minnesota are in red text and the channel line is greyed out (this is

due to existing wideband adjacent channels). FEDCOM The Minneapolis FBI maintains two VHF repeaters in the Twin Cities as part of the “25 Cities Project.” One repeater serves the east metro and the other serves the west metro. Nationally, 25 Cities Project interoperability channels are known as Fed I/Os but in the Twin Cities are known as FEDCOM. Department of Justice entities (FBI, US Marshalls, ATF, DEA, & Bureau of Prisons) should have FEDCOM in their radios. FEDCOM operates as a P25, narrowband, conventional, digital, VHF multicast system with two transmitters and nine voted receivers. The FEDCOM resource is authorized in metro dispatch centers but not in end user radios. Dispatch centers may patch FEDCOM to any ARMER talkgroup.

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VHF Federal Interoperability Channels The United States government has dedicated specific frequencies for interoperability between federal radio users and non-federal state and local users. “LE” channels are Law Enforcement channels and are dedicated for interoperability between federal and local law enforcement users. LE A (National Calling) and LE channels 1-9 are in the VHF spectrum and are listed below. LE B (National Calling) and LE channels 10-18 are in the UHF spectrum and can be found in the NIFOG. The federal government does not widely use UHF in Minnesota. Law Enforcement Plans (LE)

Name Frequency (TX)

CTCSS (TX)

Frequency (RX)

CTCSS (RX)

Analog / Digital Notes

LE A 167.0875 167.9 167.0875 169.7 Analog National Calling

LE 1 (repeated) 162.0875 167.9 167.0875 169.7 Analog National

Calling

LE 2 (repeated) 162.2625 $68F 167.2500 $68F Digital

Programmed into each STR repeater/tower

LE 3 (repeated) 162.8375 $68F 167.7500 $68F Digital

LE 4 (repeated) 163.2875 $68F 168.1125 $68F Digital

LE 5 (repeated) 163.4250 $68F 168.4625 $68F Digital

LE 6 167.2500 $68F 167.2500 $68F Digital LE 2 simplex

LE 7 167.7500 $68F 167.7500 $68F Digital LE 3 simplex

LE 8 168.1125 $68F 168.1125 $68F Digital LE 4 simplex

LE 9 168.4625 $68F 168.4625 $68F Digital LE 5 simplex

• Narrowbanded • ONLY for federal users or local interoperability with federal users. • Not authorized for routine or administrative uses. • Use of these frequencies within 75 miles of the Canadian border require special coordination. • Frequencies/Channels not authorized in Minnesota are in red text and the channel line is greyed out (this is

due to existing wideband adjacent channels). Other VHF Options for Federal Interoperability In addition to IR and LE VHF Federal Interoperability Channels, Minnesota-based federal law enforcement should have the following VHF National Interoperability Channels programmed in their radios: • VCALL 10 • VTAC 11 – 14

• VLAW 31 • VMED 28

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Standardized Interoperability Zones Each ARMER Strategic Technology Reserve (STR) radio is required to have the following channels programmed and all other ARMER radios should be programmed with the following zones and channel assignments. ARMER Interoperability Zone

Channel MN Zone

8C (conventional)

Zone

Home Region Zone

1 STAC 1 8CALL90 Regional CALL

2 STAC 2 8TAC91 Regional TAC 2

3 STAC 3 8TAC92 Regional TAC 3

4 STAC 4 8TAC93 Regional TAC 4

5 STAC 5 8TAC94 Regional TAC 5

6 STAC 6 8CALL90D Regional TAC 6

7 STAC 7 8TAC91D Regional TAC 7

8 STAC 8 8TAC92D Regional TAC 8

9 STAC 9 8TAC93D Regional TAC 9

10 STAC 10 8TAC94D Regional TAC 10

11 STAC 11 8SOA1 Regional TAC 11

12 STAC 12 8SOA2 Regional ROAM

13 LTAC 1* or Choice 8SOA3 DRO 1

14 LTAC 2* or Choice 8SOA4 DRO 2

15 LTAC 3* or Choice Choice DRO 3

16 LTAC 4* or Choice Choice DRO 4

• LTACs are only to be included in Law Enforcement radios. • Most regions do not identify their shared regional interoperability talkgroups as TACs. They use only the

region name followed by the channel number (e.g. CM-2).

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Standardized Interoperability Zones The VHF Interoperability Zone was established during narrow-banding and during the statewide migration to ARMER to promote interoperability. VHF Interoperability Zone

Channel Name Purpose Notes

1 VCALL10 Hailing

2 VTAC11 Any

3 VTAC12 Any

4 VTAC13 Any

5 VTAC14 Any

6 MNCOMM Any

7 VFIRE23 Fire Service Only

8 MNFIRG2 Fire Service Only

9 MNFIRG3 Fire Service Only

10 DNRTAC1

11 VLAW31 Law Enforcement Only

12 VMED28 Medical Only

13 IR 2 Federal “Incident Response” Interop

Programmed into each STR repeater/tower

14 VTAC14-R Any Programmed into each STR repeater/tower

15 NGRPTR Channel information may be released by MN National Guard as needed

16 LE 2 Federal “Law Enforcement” Interop

Programmed into each STR repeater/tower

• The Statewide VHF Interoperability Zone was recommended in the Minnesota Public Safety Mobile Radio VHF Interoperable Frequency Plan report dated December 2, 2010 and adopted by the SECB on October 27, 2011.

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Tribal Interoperability Specific talkgroups and national interoperability channels have been identified for interoperability with Tribal Nations. This charts identifies a sixteen-channel Tribal Interoperability Zone. Most of the talkgroups identified in this chart are shared resources, not exclusively reserved for tribal interoperability. VHF Conventional Tribal Interoperable Zone

Channel Name Purpose Notes

1 IR 2 Federal Medical Evac. Control

2 IR 6 Federal Incident Command

3 IR 7 Federal Medical Evac. Control

4 IR 8 Logistics Control

5 VCALL10

6 VTAC11

7 VTAC12

8 VTAC13

9 VTAC14

10 VTAC33

11 VTAC34

12 SAR NFM (VSAR16)

Public Safety SAR common

13 MNCOMM Hail channel near Canadian border

14 VFIRE23 Fire Only

15 VMED28 Medical Only

16 VLAW31 Law Enforcement Only TC-OPS-1 Talkgroup All tribes share access to a statewide tribal-only talkgroup known as TC-OPS-1. It is not a requested talkgroup at all sites so all traffic may not be heard by scanning ARMER Tribal Interoperable Zone An ARMER Tribal Interoperability Zone was created after a DHS workshop in June 2013 and it may be programmed into tribal radios. The zone prescribed specific talkgroups (STAC-7, STAC-12, NE-7, NW-7, SE-7, SW-7, and CM-7) for tribal interoperability. While this zone exists in some tribal radios, the extent to which it was programmed is not known. Because regional approval to assign regional talkgroups was not obtained so the zone is not formally included in the MNFOG.

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Strategic Technology Reserve Minnesota maintains a healthy Strategic Technology Reserve (STR) and it components are available for routine or emergency events. The STR assets are included in CASM and, in some cases, Status Board. General Information The SECB established the Strategic Technology Reserve. It may be accessed by contacting the Administrative Contact listed or by contacting the Minnesota Duty Officer (see page 35). Borrowers are responsible for lost or damaged equipment. Exercising of the STR at routine events and trainings is encouraged. Cache Radios—Portable Radios

Asset Quantity Owner Location

Administrative Contact

Information (see pages 37 – 42)

Motorola XTS 1500

portable radios programmed with

ARMER interoperability

talkgroups and

800 MHz National Interoperability

channels

30 NW Region Thief River Falls Dave Olson Pennington County

30 NE Region Duluth St. Louis County PSAP

30 CM Region Alexandria Mike Henrion Douglas County

150 ME Region St. Paul Jim Stromberg DPS ECN

30 SW Region Marshall Todd Roelfsema Lyon County

30 SR Region Mankato Tim Mohr Blue Earth County

30 SE Region Rochester Rick Freshwater Olmsted County

• Cache radios include chargers • See page 29 for additional agency-owned cache radios.

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Strategic Technology Reserve Minnesota maintains a healthy Strategic Technology Reserve (STR) and it components are available for routine or emergency events. The STR assets are included in CASM and, in some cases, Status Board. Transportable Tower and/or Repeater

Asset Owner Location Contact Information (see pages 37 – 42)

Transportable Tower (50’) with VHF and 800

MHz Crossband Repeater

NW Region Thief River Falls Dave Olson Pennington County

NE Region Duluth St. Louis County PSAP

CM Region Alexandria Mike Henrion Douglas County

ME Region Bloomington Troy Tretter MESB

SW Region Marshall Todd Roelfsema Lyon County

SR Region Mankato Tim Mohr Blue Earth County

SE Region Rochester Rick Freshwater Olmsted County

Transportable Tower (50’) with VHF Antenna Thief River Falls Tom Vanderwal

• Towing Requirements: 2” receiver, 2⅝” ball, 7-pin flat blade connector • Repeater is a stand-alone repeater system designed to be used with the STR tower/trailer, but can be

deployed on its own. • 800 MHz repeater with 8CALL90 and 8TAC91-94 channels • VHF repeater with VTAC14R, IR2, and LE2 channels • Standalone repeater modes for both bands simultaneously or crossband patched 800-to-VHF • The STR repeater does not interact with or connect to ARMER (unless patched through a special, non-

standard procedure). The repeater system solution provides simultaneous repeat of VHF and 800 MHz signals, as well as a cross-band capability. System can operate on any one VHF channel and any one 800 MHz channel simultaneously, but no more than one channel in VHF and no more than one channel in 800 MHz at any one time.

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Strategic Technology Reserve Minnesota maintains a healthy Strategic Technology Reserve (STR) and it components are available for routine or emergency events. The STR assets are included in CASM and, in some cases, Status Board. SAT-COW The HCSO Satellite Equipped Communications Site on Wheels (SATCOW) consists of three separate trailer units that are deployed together as a package. Communications Trailer • An 8 channel 800 MHz ARMER trunked radio site • A single channel 700 MHz HPD ARMER data layer data site • A Hennepin County outdoor Cisco mesh wireless access point • An EVDO mobile router wireless access point • A 1.8 meter satellite dish providing two encrypted fractional T-1s for the ARMER voice and data sites and a

high speed Internet connection • Nationwide 800 MHz mutual aid conventional repeaters • VHF and UHF portable repeaters • National Guard/ Military communications radios • Dish network satellite TVs (2) & off the air digital TV • Voice over Internet Protocol (VoIP) telephones with a 612 area code • Cross connect panels for distributing voice, data and video circuits to the Incident Command and Incident

Communications Center vehicles. • Also houses portable radio and laptop equipment caches and includes a technical support work area in the

forward bay. The satellite equipment provides a link from the HCSO Golden Valley Radio Site to the trailer. Radios operating in a disaster response area will thereby be linked directly to the ARMER radio network. The trailer also serves as a distribution point and support center for cache radios, laptops, batteries, etc. This vehicle can be deployed to disasters and other incidents to provide radio and MDC support to the community and the response personnel.

Tower Trailer The SATCOW tower trailer has a 109’ collapsible radio tower and an electrical trailer with a 125 KVA emergency power generator. The electrical trailer provides a high intensity metal halide light tower, primary power for the SATCOW trailer plus a 200 amp distribution box with multiple 30 and 50 amp shore power cords. Mobile Incident Communications Center (ICC) The Mobile Incident Communications Center (ICC) is a self-contained vehicle with five radio dispatch positions complete with consoles and headsets. It contains numerous mobile radios capable of communications on all public safety bands as well as military, amateur radio, and aircraft bands. This vehicle has an ACU-1000 gateway device used to patch various radio systems together and three onboard portable repeaters. This is the primary response vehicle for the Sheriff’s Office Communication Response Team (CRT) and is typically staffed by a combination of full time personnel and volunteer members of the HCSO Mobile Amateur Radio Corps (MARC) who serve as cache radio specialists and radio operators/ incident dispatchers at disasters and preplanned events. The HCSO Communications Response Team and Strategic Technology Reserve can be requested for emergency response by contacting the HCSO 911 Communications Division (763-525-6210).

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Agency-Owned Assets Many agencies own resources that may be available regionally or statewide, upon request. The below lists are not all inclusive. Agency-Owned Resources

Asset Owner (Location) Location Contact Information

(see pages 37 – 42)

Raytheon ACU-T Gateway

St. Louis County (Duluth) Duluth St. Louis County PSAP

Portable Repeater (8TAC92) Dakota County Dakota County Ron Jansen

324 – Motorola XTS 1500

portable radios Hennepin County

Hennepin County Sheriff’s Radio

Plymouth John Gundersen

79 – VHF portable radios Hennepin County Hennepin County Sheriff’s Radio

Plymouth John Gundersen

8 – Motorola APX portable radios CM Region Douglas County Douglas County PSAP

These assets were voluntarily listed by their owners

Minnesota National Guard The Minnesota National Guard has many communications resources available. Because they are not as immediately available as other STR items and the process to request and deploy these items is different from other STR equipment, they are listed separately. Emergency Support Requests County Sheriff or Mayor of a city of the first class requests National Guard Assistance from the Minnesota Duty Officer who contacts the Division of Homeland Security and Emergency Management (HSEM) to process the request. Division of Homeland Security and Emergency Management (HSEM) coordinates with the National Guard and the Governor on all requests. Governor approves/disapproves request for National Guard support. National Guard contacts local Sheriff/Police Chief/tribal leader to coordinate mission requirements. Coordination with primary POC can start at any time and is encouraged. Turnaround time is typically 6 to 12 hours after governor approval until a platform is on site. Systems can also be requested for Exercises by contacting the POC.

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Minnesota National Guard The Minnesota National Guard has many communications resources available. Because they are not as immediately available as other STR items and the process to request and deploy these items is different from other STR equipment, they are listed separately. Resources

Asset Location Administrative Contact

Information (see pages 37 – 42)

JCP1 Inver Grove Heights

SFC Tom Simota 651-268-8055

[email protected]

JCP2 133rd Airlift Wing Saint Paul

JCP3 148th Fighter Wing Duluth

RCP1 Inver Grove Heights

RCP2 133rd Airlift Wing Saint Paul

RCP3 148th Fighter Wing Duluth

RCP4 Camp Ripley

JISCC T59 Faribault 4 caches of 25 -- 800 MHz

Motorola XTS2500 portable radios (ARMER)

Normally in Duluth, Austin, Arden Hills, and Inver Grove Heights

50 -- VHF Motorola XTS2500 portable radios Inver Grove Heights

Remote Communications Platform (RCP) The RCP system is a mobile communications towers mounted on a 4x4 truck chassis, equipped with wireless data antenna arrays, both military and civilian radio systems (UHF, VHF & 800 MHz Repeaters) to extend communications. The RCP is self-sufficient with on board power generation and climate controlled all weather cabinets. It is mission capable within 60 minutes of arrival on site. Joint Communications Platform (JCP) The JCP system is a mobile set of communications equipment that provides voice, video, and data connectivity to the public and Minnesota National Guard Network. It also provides interoperability between military and non-military radios. This equipment set is designed to provide on-site and reach-back communications capabilities for the Incident Commander, first responders, and with state and federal command authorities and centers. Joint Incident Site Communications Capabilities (JISCC) The JISCC system is a modular set of communications equipment that provides voice, video, and data connectivity to the public and DOD Network. It also provides interoperability with non-military radios. This is a National Guard Bureau funded platform so it takes a few more steps to deploy.

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Minnesota Interagency Fire Center (MIFC) MIFC houses the Northeast Interagency Fire Cache and staff members from the cooperating agencies of the Minnesota Incident Command System (MNICS). MIFC services include Dispatch Coordination Center, Wildfire Aviation Management, and the Northeast Fire Cache. MIFC manages two communications cache resources: state-owned resources and Northeast Fire Cache resources. Both are primarily dedicated to wildland firefighting but may be available for other needs. Requests for MIFC communications resources may be made through MIFC’s Dispatch or the Minnesota Duty Officer. The administrative contact for MIFC communications resources is Forestry Radio Coordinator Pat Coughlin.

Minnesota Interagency Fire Center (MIFC) 402 SE 11th St, Grand Rapids, MN 55744

218-327-4436 (Public Number) 218-327-4558 (24/7 Dispatch)

Pat Coughlin 218-322-2696 (Office)

218-244-7505 (Cellular) [email protected]

State Owned Resources

Asset Quantity Notes

VHF Portables 325

VHF Mobiles 85 B/K GMH and DMH units Communications Trailer with 30’ x-tension poles. 2 Two mobiles, 5 portables kit, along with cables,

antennas’ etc. in each unit. Transportable Tower

50’ VHF Antenna 1 Crank up lift – VHF antennas

Transportable Tower 100’ VHF Antenna 1 Electric lift – VHF antennas

VHF Repeaters (Daniels) 4 2 units - MT-3E; 2 units - MT4E (UHF linked)

ICOM A-6 Portables 54 AM Portables for Aviation use

GlobalStar Sat Phones 9 GlobalStar Sat Phones with spare batteries Northeast Fire Cache Resources Radio Starter Kit available from Boise Fire Cache for NE States/Region use (C1-L1). Kit contents: • 48 VHF portable radios • 16 UHF portable radios • VHF repeater and links • UHF repeater and links • Ground VHF AM base station & aircraft links

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National Weather Service The following National Weather Service frequencies are used throughout Minnesota.

• WX1 – WX7 are Receive Only Five of the six NWS offices serving Minnesota are ARMER participants and procedures exist for ARMER communication between the NWS office and each county it serves.

• Eighty-five of 87 Minnesota counties communicate with the NWS by ARMER.

• The following NWS offices have a dedicated NWS talkgroup: o Chanhassen o Duluth o East Grand Forks o La Crosse o Sioux Falls

• NWS offices all also have SEMTAC and STACs 1 – 12.

• Two counties, Big Stone & Traverse, are served by the Aberdeen NWS office and do not have ARMER connectivity.

Channel & Frequency

WX1 162.4000

WX2 162.4250

WX3 162.4500

WX4 162.4750

WX5 162.5000

WX6 162.5250

WX7 162.5500

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Aviation Aerial operations in Minnesota is limited to the Minnesota State Patrol, air ambulances, Minnesota Interagency Fire Center, and Civil Air Patrol. The Minnesota State Patrol’s Flight Section enjoys full ARMER functionality. Several air ambulances serve Minnesota and each uses ARMER to interoperate with other ARMER users. Landing Zone and field operations with air ambulances should be on an STAC talkgroup. The Minnesota Interagency Fire Center operates aerial firefighting operations on VHF. MIFC has available nine portable AM aviation-band radios. The Civil Air Patrol (CAP) is an ARMER participant for land operations only. Its airborne operations utilize VHF CAP frequencies. The EMSAIRCOM talkgroup is dedicated to communications between helicopter communication centers. It may be used for day-to-day, interagency urgent or emergency mutual aid situations. It is also a means for hailing another dispatch center, to re-direct non-emergency communications to an alternative talkgroup of their choice, and to advise the helicopter communications center that is responsible to secure a Landing Zone for an incoming helicopter.

Marine Due to the significant number of lakes in Minnesota there is a potential for water-related events and the need to communicate with civilian and public safety persons.

Name Frequency (TX)

CTCSS (TX)

Frequency (RX)

CTCSS (RX)

Analog / Digital Notes

Marine 14 156.7000 CSQ 156.7000 CSQ Analog See Note 1

Marine 16 156.8000 CSQ 156.8000 CSQ Analog Distress & Safety

ME RVR HAIL ARMER See Note 2

ME RVR OPS ARMER See Note 2

1 Monitored by Army Corp of Engineers Mississippi River Locks and Dams 2 Metro-only resources providing water patrol, fire rescue, Coast Guard, and conservation officers a common talkgroup to facilitate a coordinated response to incidents on the waterways of the Metro Region.

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Railroad Some railroad police and hazardous response teams are authorized ARMER participants. Their day-to-day operations are on VHF but select law enforcement and disaster response teams use ARMER for interoperability.

Name Frequency (TX)

Frequency (RX) Notes

73 161.2050 161.2050 National Railroad Mutual Aid Channel

• Narrowbanded • CTCSS (TX/RX) SCQ • Analog • Not encrypted • Effective August 23, 2016, railroad police are authorized "railroad police officers empowered to carry out

law enforcement functions to use public safety interoperability channels in the VHF (150-174 MHz and 220-222 MHz), UHF (450-470 MHz), 700 MHz narrowband (769-775/799-805 MHz), and 800 MHz National Public Safety Planning Advisory Committee (NPSPAC) bands (806-809/851-854 MHz)."

The following railroads are ARMER participants: • Canadian Pacific Railway • BNSF Railway • Canadian National Railway

FEMA Region V Minnesota is included in FEMA Region V and the Region V maintain an interoperable assets list. FEMA Region V States: • Minnesota • Wisconsin • Illinois • Michigan • Indiana • Ohio The FEMA Region V Interoperable Assets list is kept by SWIC Jim Stromberg (651-201-7557 or 651-788-0399)

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Minnesota’s State Emergency Operations Center (SEOC) Minnesota’s State Emergency Operations Center (SEOC) activates during times of disaster or emergency. It serves as the hub for state agencies and their partners to support local governments and coordinate response efforts. Location 444 Cedar Street Saint Paul, Minnesota 55101-5137

Telephone 651-201-7483 Only activated during a state of emergency

State Activation Levels: Level I Full Activation with Federal Support – SEOC Full Activation with Federal Support Initiated by a Presidential Disaster Declaration for Minnesota and includes full federal Emergency Support Functions (ESF) support. Level II Full State Activation – SEOC Activation with Command Staff, General Staff, and Select State Agencies Response to an actual event having significant impacts over large geographical areas. The Governor’s Authorized Representative (GAR) will direct state agencies to provide assistance under the Governor’s Executive Order assigning emergency responsibilities to state agencies. Level III Partial Activation – SEOC Activation with Command Staff and General Staff Activation of appropriate agencies or Incident Command System (ICS) sections to closely monitor a developing situation or incident with limited impact. Actions may include preparing to or providing any necessary assistance as needed. Level IV Monitoring – Continuous Monitoring In Coordination with Minnesota Duty Officer (MDO), Homeland Security and Emergency Management Operations Section maintains statewide situational awareness.

Minnesota State Duty Officer The Minnesota Duty Officer Program provides a single answering point for local and state agencies to request state-level assistance for emergencies, serious accidents or incidents, or for reporting hazardous materials and petroleum spills. The Minnesota Duty Officer keeps a list of contacts for each Emergency Communication/Services Board region and will facilitate connecting requestors of communications personnel and assets with the correct regional contact. The regional contact will assist the requestor on filling the communications needs. Minnesota State Duty Officer Contact Information: • Phone: 651-649-5451 • Toll-free: 800-422-0798 • Ops Center: 651-793-5451 • Fax: 651-296-2300

• Sat Phone: 254-543-6490 • Duty Officer may also be contacted through

“MN-DO” ARMER talkgroup

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Communications Survey Asset and Mapping Tool (CASM) CASM is a federal database provided by the US Department of Homeland Security to help jurisdictions inventory their public safety emergency communications capabilities. Administrators

Region Primary Administrator Secondary Administrator(s)

State Jim Stromberg Cathy Anderson

Northwest Brian Zastoupil vacant

Northeast Steve Olson Karla White

Central Al Fjerstad Brandon Larson

Metro Chris Kummer Jake Thompson, Ron Jansen, Curt Meyer, Rod Olson, Dave Pikal, &

Troy Tretter Southwest vacant vacant

South Central Keith Ruffing Pat Wallace

Southeast Rick Freshwater vacant

Status Board Status Board is a statewide web-based dispatch tool accessible through the public internet. It is intended to help coordinate use of interoperable communications resources for urgent, emergent, or preplanned events. The status board should be updated as talkgroups and channels are claimed so that the resources is not assumed to be available and claimed for another event. Status Board is available at https://app2.dps.mn.gov/statusboard. To request access to Status Board or training resources, contact ECN Standards and Training Coordinator, Cathy Anderson.

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Public Safety Answering Points (PSAP) Contact Information

A-B

AGENCY CITY 24/7 TELEPHONE Aitkin County Aitkin 218-927-7400 Allina EMS Saint Paul 651-222-0555

Anoka County Anoka 763-427-1212 Becker County Detroit Lakes 218-847-2661

Beltrami County Bemidji 218-333-9111 Benton County Foley 320-968-7201

Big Stone County Willmar 320-839-3558 Bloomington Bloomington 952-888-4401

Blue Earth County Mankato 507-387-5601 BNSF Railway Fort Worth, TX 800-432-5452 Brown County New Ulm 507-233-6720

C-D

AGENCY CITY 24/7 TELEPHONE Canadian Pacific Railway Calgary, AB 800-716-9132

Carlton County Carlton 218-384-4185 Carver County Chaska 952-361-1231 Cass County Walker 218-547-1424

Chippewa County Montevideo 320-269-2121 Chisago County Center City 651-257-4100

Clay County Fargo 701-451-7660 Clearwater County Bagley 218-694-6226

CN Railway Montreal, QC 800-465-9239 Cook County Grand Marais 218-387-3030

Cottonwood County Windom 507-831-1375 Crow Wing County Brainerd 218-829-4749

Dakota County Rosemount 651-322-2323 Dodge County Mantorville 507-635-6200

Douglas County Alexandria 320-762-8151

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Public Safety Answering Points (PSAP) Contact Information

E-F

AGENCY CITY 24/7 TELEPHONE Eden Prairie Eden Prairie 952-949-6200

Edina Edina 952-826-1600 Faribault County Blue Earth 507-526-6180

FBI Brooklyn Center 612-376-3200

Fillmore County Preston 507-765-3874 (option #1)

Fort Snelling PSAP (133rd MN Air National Guard) Fort Snelling 612-713-2000

Fort Snelling PSAP (934th US Air Force) Fort Snelling 612-713-1102

Freeborn County Albert Lea 507-377-5200 G-H

AGENCY CITY 24/7 TELEPHONE Goodhue County Red Wing 651-385-3155

Grant County Elbow Lake 218-685-8280 Hennepin County Plymouth 763-525-6216

Hennepin EMS (HCMC) Minneapolis 612-347-2140 Houston County Caledonia 507-725-5122 Hubbard County Park Rapids 218-732-3331

Hutchinson Hutchinson 320-587-2242 I-J

AGENCY CITY 24/7 TELEPHONE Isanti County Cambridge 763-689-2141 Itasca County Grand Rapids 218-326-3477

Jackson County Jackson 507-847-4420

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Public Safety Answering Points (PSAP) Contact Information

K-L

AGENCY CITY 24/7 TELEPHONE Kanabec County Mora 320-679-8400

Kandiyohi County Willmar 320-235-1260 Kittson County Hallock 218-843-3535

Koochiching County International Falls 218-283-4416 Lac qui Parle County Madison 320-598-3720

Lake County Two Harbors 218-834-8385 Lake of the Woods County Baudette 218-634-1143

Le Sueur County Le Center 507-357-4440 Lincoln County Ivanhoe 507-694-1664 Lyon County Marshall 507-537-7666

M-N

AGENCY CITY 24/7 TELEPHONE Mahnomen County Mahnomen 218-935-2255 Marshall County Warren 218-745-5411 Martin County Fairmont 507-238-4481 Mayo Clinic Rochester 507-255-2808

McLeod County Glencoe 320-864-3134 Meeker County Litchfield 320-693-5400

Metropolitan Airports Commission (MAC) Minneapolis 612-726-5577

Metropolitan Transit Commission (MTC) Minneapolis

Mille Lacs County Milaca 320-983-8257 Minneapolis Minneapolis 612-348-2345

Minnesota Interagency Fire Center (MIFC) Grand Rapids 218-327-4558

Minnesota State Patrol Rochester Minnesota State Patrol Roseville

Minnetonka Minnetonka 952-939-8510 Morrison County Little Falls 320-632-9233 Mower County Austin 507-437-9400 Murray County Slayton 507-836-6168 Nicollet County Saint Peter 507-931-1570 Nobles County Worthington 507-372-8430 Norman County Ada 218-784-7114 North Memorial Brooklyn Park 763-520-2897

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Public Safety Answering Points (PSAP) Contact Information

O-P

AGENCY CITY 24/7 TELEPHONE Olmsted County Rochester 507-328-6800

Otter Tail County Fergus Falls 218-998-8555 Pennington County Thief River Falls 218-681-6161

Pine County Pine City 320-629-8438 Pipestone County Pipestone 507-825-1100

Polk County Crookston 218-281-0431 Pope County Glenwood 320-634-5411

Q-R

AGENCY CITY 24/7 TELEPHONE Ramsey County Saint Paul 651-767-0640

Red Lake County Red Lake Falls 218-253-2996 Red Lake Nation Red Lake 218-679-3313 Redwood County Redwood Falls 507-637-4036

Regions Hospital (MRCC East) Saint Paul 651-254-2990 Renville County Olivia 320-523-1161

Rice & Steele Counties Owatonna 507-334-4391 Ridgeview Medical Waconia 952-442-4222

Rock County Luverne 507-283-5000 Roseau County Roseau 218-463-1421

S-T

AGENCY CITY 24/7 TELEPHONE Scott County Shakopee 952-445-1411

Sherburne County Elk River 763-765-3595 Sibley County Gaylord 507-237-4330 Saint Cloud Saint Cloud 320-251-1200

Saint Louis County Duluth 218-625-3581 Saint Louis Park Saint Louis Park 952-924-2618 Stearns County Saint Cloud 320-251-4240

Rice & Steele Counties Owatonna 507-334-4391 Stevens County Morris 320-208-6500 Swift County Benson 320-843-3133 Todd County Long Prairie 320-732-2157

Traverse County Wheaton 320-422-7800

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Public Safety Answering Points (PSAP) Contact Information

U-V-W-X-Y-Z

AGENCY CITY 24/7 TELEPHONE University of Minnesota

(Twin Cities) Minneapolis 612-624-7828

Wabasha County Wabasha 651-565-3361 Wadena County Wadena 218-631-7600 Waseca County Waseca 507-835-0500

Washington County Stillwater 651-439-9381 Watonwan County Saint James 507-375-3121 White Bear Lake White Bear lake 651-429-8511 Wilkin County Breckenridge 218-643-8544 Winona County Winona 507-457-6491 Wright County Buffalo 763-682-7600

Yellow Medicine County Granite Falls 320-564-2130

MNFOG Contacts These persons are identified in the MNFOG. A – L

Name Agency Telephone Numbers Emails

Cathy Anderson MN DPS ECN 651-201-7548 (office) 612-701-5443 (cell) [email protected]

Pat Coughlin MN DNR (MIFC) 218-322-2696 (office) 218-244-7505 (cell) [email protected]

Al Fjerstad Mille Lacs County 320-983-8288 [email protected]

Rick Freshwater Olmsted County 507-254-0067 [email protected]

John Gundersen Hennepin County 612-596-1921 [email protected]

Mike Henrion Douglas County 320-762-8151 [email protected]

Ron Jansen Dakota County 651-322-8632 [email protected]

Chris Kummer Metropolitan Airports Commission 612-725-6146 [email protected]

Kristen Lahr Stearns County 320-259-3727 [email protected]

Brandon Larson Saint Cloud 320-650-3304 [email protected]

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MNFOG Contacts These persons are identified in the MNFOG. M – Z

Name Agency Telephone Numbers Emails

Curt Meyer Hennepin County 612-596-1922 [email protected]

Tim Mohr Blue Earth County 507-304-4813 [email protected]

Dave Olson Pennington County 218 681-6161 mailto:[email protected]

Rod Olson Minneapolis 612-673-5672 [email protected]

Steve Olson Lake County 218 834-8355 [email protected]

Dave Pikal Ramsey County 651-266-7733 [email protected]

Todd Roelfsema Lyon County 507-929-6603 [email protected]

Keith Ruffing Saint Peter 507-931-1550 [email protected]

Tom Simota Minnesota National Guard 651-268-8055 [email protected]

Chad Steffen Red Wing Lower Sioux 651-755-0800

[email protected]

[email protected]

Jim Stromberg MN DPS ECN 651-201-7557 (office) 651-788-0399 (cell) [email protected]

Jake Thompson Anoka County 763-450-4581 [email protected]

Nate Timm Washington County 651-430-7863 [email protected]

Troy Tretter Metropolitan Emergency Services Board 651-643-8398 [email protected]

Tom Vanderwal Greater NW EMS 218-556-5137 [email protected]

Pat Wallace Blue Earth County 507-304-4860 [email protected]

Karla White Aitkin County 218-927-7436 [email protected]

Brian Zastoupil Red River Regional Dispatch Center 701-451-7683 [email protected]

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Notes

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Updates As updates to the MNFOG are published, updates will be posted to the ECN website in a format allowing it to be printed to a mailing label. The label may be affixed here.

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Allied Radio Matrix for Emergency Response (ARMER) Standards, Protocols, Procedures

Document Section 7 Compliance and Conflict Resolution Status: Committee Date: 00/00/00 State Standard Number 7.04.01

Standard Title System Loading Conflict Resolution Date Established 00/00/00 SRB Approval: 00/00/00 Replaces Document Dated 00/00/00 Date Revised 00/00/00

1. Purpose or Objective By design, the statewide ARMER network allows interoperability between all ARMER subscribers, regardless of geography or discipline. Also by design and in order to not overburden the network, ARMER provides for the ability to limit talkgroup and radio access to ARMER repeater sites. Balancing these interests creates the potential for conflict and this standard establishes a procedure for resolving those conflicts. 2. Technical Background Capabilities n/a Constraints n/a 3. Operational Context The statewide ARMER network allows interoperability between all ARMER subscribers and also provides for the ability to limit talkgroup and radio access to ARMER repeaters. Other ARMER standards and a Best Practices Guide provide guidance as how to program ARMER infrastructure and subscriber radios to balance these competing interests. ARMER System Administrators are empowered by those standards to make programming changes to optimize ARMER and minimize conflict. 4. Recommended Protocol/ Standard Concerns related to System Loading should first be handled in an informal fashion between System Administrators owning the involved sites. Should this process fail, the matter may be escalated to a formal grievance, then to the Emergency Communication Networks staff, and finally to the Operations and Technical Committee (OTC) of the Statewide Emergency Communications Board (SECB).

System Loading Conflict Resolution State 7.04.01 1

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Allied Radio Matrix for Emergency Response (ARMER) Standards, Protocols, Procedures

5. Recommended Procedure A System Administrator (or designee) with a concern about system loading should follow the subsequent steps for resolution: 1. The System Administrator with the concern should contact the System Administrator(s) of the

suspected offending entity to discuss and informally resolve the concern. The offending entity means the entity responsible for the subscriber radio(s) identified in the roaming concern.

2. If, after reasonable informal efforts to resolve the concern the issue is not resolved, the System Administrator with the concern may formally contact with the System Administrator that manages the offending radio(s). The concern should be presented by mail or email to the System Administrator(s) and should include a recommendation for its resolution as well as supporting documents (e.g. standards and usage reports). A representative from the Emergency Communications/Services Board region should be copied on the correspondence.

3. If step two does not resolve the issue, the System Administrator with the concern may engage the Emergency Communication Networks (ECN). The ECN will assign a Regional Interoperability Coordinator or staff to coordinate a meeting between the System Administrators. The ECN may engage representatives from the region, MnDOT, or other System Administrators to assist in bringing the matter to resolution.

4. If step three does not resolve the issue, the System Administrator with the concern may bring their grievance to the OTC. The OTC may decide the issue but its decision is subject to the approval of the SECB. A decision by the SECB is binding. See standard 7.02.0 (Response to Non-Compliance) for additional guidance.

6. Management System Administrators should self-police this matter up to step three above. Unresolved issues at step three and beyond are managed by the ECN’s ARMER Program Manager.

System Loading Conflict Resolution State 7.04.01 2

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September 14, 2016

Red Lake Tribal Public Safety Hwy 1 East Red Lake, MN 56671

Attn: Director William Brunelle, Deb Harmon

Subject: Proposal for ARMER Radio Participation Plan

Dear Bill and Deb: I am pleased to present to Red Lake Tribal Public Safety a proposal for the consulting and planning services to develop an ARMER radio system Participation Plan for Red Lake, to assist with planning for an eventual migration to the 800 MHz ARMER network for Tribal Police and other agencies. As an introduction, in August 2013 I started “RFCC”, a radio consulting and project management company, after spending 17 years with GeoComm (St. Cloud, MN) as their primary radio systems consultant. GeoComm came under new ownership in June 2013, and the company closed down the consulting division to focus on working as a software vendor. Those of us in the consulting group were free to continue working in the consulting field, and are now working directly with many of the same customers we have been serving in the past. I have completed the ARMER Participation Planning work for over 24 counties and Tribal agencies in Minnesota, including your neighbors in Polk, Pennington and Mahnomen counties, and am currently working on ARMER plans for Norman and Marshall Counties. The ARMER planning process is typically completed in three phases. The attached proposal and Statement of Work provides a detailed outline of our typical approach to this project, however a quick outline of the recommended phased approach is as follows: Phase 1: Radio system Technical Review and Operations Analysis

Phase 2: ARMER Participation Plan Development

Phase 3: Participation Plan Approval Process The work for Red Lake Tribal would begin with a review of your existing radio system; from that point we would discuss the county’s future radio needs, and begin developing the actual ARMER plan document. Once the plan is completed, we present it to your Tribal Council for their approval. Upon approval by the Tribal Council, we submit it and present it to the Northwest RAC, Northwest Radio Board, the State Operations and Technical Committee (OTC), and finally the State Emergency Communications Board (SECB).

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The typical schedule for this process takes approximately 4 to 5 months, and will depend on how quickly the information can be obtained and compiled into the plan, along with the various approvals needed as noted. The cost for ARMER plan development, contained in the attached Scope of Work, is

proposed at $23,500, which also includes all travel and other expenses associated

with RFCC’s work required for the project. As you may know, the completion and approval of an ARMER plan allows the county grant funding opportunities for future radio system equipment purchases. In summary, I appreciate the potential opportunity to work with Red Lake Tribal on your ARMER radio system planning process. Please let me know if there are any questions that we can address regarding this proposal or project. Sincerely,

952-541-0747 Office 612-940-0711 Cell [email protected]

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RFCC Page 1 of 6 Contract no. RLN-MN 2016

Project Agreement (Contract) This Project Agreement is made by and between the Red Lake Tribal Nation (Minnesota) and Rey Freeman Communications Consulting LLC, a Minnesota corporation with its principal offices at 13517 Larkin Drive, Minnetonka, MN, 55305. In this agreement the party who is contracting to receive the professional services shall be referred to as “Red Lake Nation” and the party who will be providing the services shall be referred to as “RFCC”. RFCC has an established background in radio communications system design, implementation and project management, and is willing to provide those services to the Red Lake Nation based on this background. Red Lake Nation desires to have services provided by RFCC. Therefore, the parties agree as follows:

Section 1 - Description of Service

Beginning upon contract signing, RFCC will provide the following goods and services (collectively the Services): Refer to the itemized Exhibits herein and made part of this agreement:

ARMER Radio System Participation Plan Development and Presentations for Approval

Section 2 – Pricing and Payment

The Red Lake Nation will pay the following fees to RFCC for the services as described in this agreement and attached Scope of Services. $ 9,400 (40%) Invoiced net 30 days upon contract signing

$ 2,350 (10%) Invoiced net 30 days upon completion of project kickoff meeting

$ 5,875 (25%) Invoiced net 30 days upon completion of Draft ARMER Plan

$ 5,875 (25%) Invoiced net 30 days upon approvals of ARMER Plan

$ 23,500 Total Cost

Section 3 – Terms and Late Payment Fee

All invoices issued under this contract shall be submitted to the Red Lake Nation net 30 days. A 1.5% service charge may be assessed to all invoices not paid within 30 calendar days from date of invoice.

Section 4 - Expense Reimbursement

RFCC shall pay all “out-of-pocket” expenses and shall not be entitled to reimbursement from the Red Lake Nation except by mutual prior agreement.

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RFCC Page 2 of 6 Contract no. RLN-MN 2016

Section 5 - Performance of Services

RFCC will work as many hours as is necessary to fulfill its obligations under this agreement. RFCC will provide an acceptance form within five days of submission of a contracted deliverable. The Red Lake Nation will, within 10 days of receipt of the form, either (a) provide RFCC with its written acceptance of the completed deliverable, or (b) identify to RFCC in writing, the failure to comply with the specifications, listing any errors and omissions in reasonable detail. If the client fails to notify RFCC of any failures within the applicable acceptance period, the deliverable is deemed accepted. Upon RFCC’s receipt of written notice of rejection RFCC shall have 10 business days, or such other time as the Red Lake Nation and RFCC may agree is reasonable, to correct all such failures and resubmit the acceptance form.

Section 6 - Standards of Work

RFCC agrees that the performance of work described in this Agreement and pursuant to this Agreement shall be done in a professional manner and shall conform to employ the care and skill ordinarily used by members of RFCC’s profession.

Section 7 - Statement of Work

The Red Lake Nation shall, in addition to responsibilities described elsewhere in this Agreement, perform the following coincident with the performance of this Agreement: • Designate a Project Coordinator and reserve the right to change this appointment

Section 8 - Changes in the Work

The Red Lake Nation may, at any time by written order, make changes within the general scope of the work including but not limited to, revisions of, additions to, or subtractions from, and or portions of the work. If any change order causes an increase or decrease in the cost of or time required for the performance of any part of the work under this Agreement, an adjustment based on the exhibits, shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified in writing accordingly.

Section 9 - Excusable Delays

RFCC shall not be responsible for delays or lack of performance resulting from action or inaction beyond the reasonable control of the company and/or its employees and agents. Such delays may cause an impact on the schedules included in this agreement. Any delays beyond RFCC’s control, or any services required that fall outside of the scope of services contained herein may result in additional charges. Additionally, significant project delays of more than 90 days may result in the client incurring a maintenance fee of $300 per month plus any additional work that RFCC may be required to perform as a result of the delay. RFCC’s consulting rates for such work is $100 per hour plus actual expenses.

Section 10 - Taxes

The Red Lake Nation as a taxing authority may be excluded from paying Federal, State, or Local excises, sales, lease, gross income, service, rental, use, property, occupation, or similar taxes. If RFCC is required to pay taxes of the Red Lake Nation, the Red Lake Nation shall pay to RFCC the amount of such taxes no later than thirty (30) days after receipt of an invoice.

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RFCC Page 3 of 6 Contract no. RLN-MN 2016

Section 11 - Limitation of Liability

Except for personal injury or death, the Red Lake Nation’s total liability under this contract, including but not limited to breach of contract, negligence, warranty, strict liability in tort, or otherwise is limited to the difference between the market price at the time and place for tender of the goods and the unpaid sales price less expenses saved in consequence of the breach by RFCC. In no event shall the Red Lake Nation be liable for RFCC’s incidental or consequential damages to the full extent such may be disclaimed by law.

Section 12 - Disclaimer of Patent License

Nothing contained in this Agreement shall be deemed to grant, either directly or by implication, estoppels or otherwise, any license under any patents or patent applications of RFCC. Except, the Red Lake Nation shall have the normal non-exclusive royalty-free license to use that is implied or otherwise arises by operation of law in the sale of a product.

Section 13 - Termination

Either party, upon thirty (30) days written notice to the other party, may terminate this Agreement for violation of the material terms of this Agreement and failure to cure any deficiency within a reasonable time after notice thereof. In the event of termination by the Red Lake Nation, RFCC shall be able to retain and receive payment for all services completed up to the date of termination. In the event of termination by RFCC, the Red Lake Nation shall receive a refund for all uncompleted services, the value of which shall be established by both RFCC and the Red Lake Nation.

Section 14 - Relationship of Parties

The parties understand that RFCC is an independent contractor and not an employee of the Red Lake Nation. The Red Lake Nation will not provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit for the benefit of RFCC as a function of this agreement.

Section 15 - Disclosure

RFCC is required to disclose any outside activities or interests, including ownership or participation in the development of prior inventions, that conflict or may conflict with the best interests of the Red Lake Nation. Prompt disclosure is required under this paragraph if the activity or interest is related, directly or indirectly, to any activity that RFCC may be involved with or on behalf of the Red Lake Nation.

Section 16 - Employees

RFCC’s employees and agents, if any, who perform services for the Red Lake Nation under this Agreement shall also be bound by the provisions of this agreement.

Section 17 - Injuries

RFCC acknowledges its obligation to obtain appropriate insurance coverage for the benefit of RFCC and its employees. RFCC waives any rights to recover damages from the Red Lake Nation for any injuries that RFCC and/or its employees may sustain while performing services under this agreement and that are in any way a result of the negligence of RFCC or its employees or agents.

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RFCC Page 4 of 6 Contract no. RLN-MN 2016

Section 18 - Indemnification

RFCC shall indemnify and hold harmless the Red Lake Nation against and from all liability, claims, damages, and costs including attorney’s fees of every kind and nature and attributable to bodily injury, sickness, disease or death, or to damage or destruction of property resulting from or in any manner arising out of or in connection with the project and the performance of the work under the contract.

Section 19 - Insurance

RFCC shall obtain liability insurance for both personal injury and property damage. Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days prior notice thereof to the Red Lake Nation. Minimum limits for RFCC liability insurance shall be in the amount of $1,000,000.00 for any number of claims arising out of a single occurrence under a single limit or combined limit or excess umbrella general liability insurance policy. RFCC shall additionally obtain Worker's Compensation Insurance extending coverage to all its employees.

Section 20 - Data Confidentiality

RFCC agrees to review, examine, inspect, or obtain Red Lake Nation data only for the purposes described in this agreement and to at all times hold such information confidential. The obligation to protect the confidentiality of confidential information disclosed to the other party shall extend for a period of five (5) years following disclosure and shall survive early termination of this Agreement.

Section 21 - Records Retention and Availability

RFCC agrees that the Red Lake Nation, State of Minnesota ECN staff, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of RFCC and involve transactions relating to this Agreement. RFCC agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement.

Section 22 - Nondiscrimination

During the performance of this contract, RFCC agrees as follows:

a) RFCC shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. RFCC agrees to post in conspicuous places, available to employees and applicants for employment, notices setting the provisions of this nondiscrimination clause.

b) RFCC, in all solicitations or advertisements for employees placed by or on behalf of RFCC, shall state that such contractor is an equal opportunity employer.

c) Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

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RFCC Page 5 of 6 Contract no. RLN-MN 2016

d) RFCC shall include the provisions of the foregoing paragraphs of this section in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

Section 23 - Drug-Free Workplace to be maintained by the Contractor

During the performance of this contract, RFCC agrees as follows:

a) RFCC shall provide a drug-free workplace for all of their employees. RFCC agrees to post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specify the actions that will be taken against employees for violations of this prohibition.

b) RFCC, in all solicitations or advertisements for employees placed by or on behalf of RFCC, shall state that such contractor maintains a drug-free workplace.

c) Notices, advertisements, and solicitations placed in accordance with federal law, rule, or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

RFCC shall include the provisions of the foregoing paragraphs of this section in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

Section 24 - Assignment

RFCC’s obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of the Red Lake Nation.

Section 25 - Notices

All notices required or permitted under this agreement shall be in writing and shall be deemed delivered in person or deposited in the United States mail, postage prepaid, addressed as follows.

Red Lake Nation

(name)_________________________________ (title)___________________________________ Highway 1 East Red Lake, MN 56671 (218) __________________ (email)__________________________________ RFCC

Rey Freeman, President 13517 Larkin Drive, Minnetonka, MN 55305 (952) 541-0747 [email protected]

Either party may change such address from time to time by providing written notice to the other in the manner set forth above.

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RFCC Page 6 of 6 Contract no. RLN-MN 2016

Section 26 - Entire Agreement

This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other agreement whether oral or written. This agreement supersedes any prior written or oral agreements between the parties.

Section 27 - Amendment

This Agreement may not be modified or amended unless the amendment is made in writing and is signed by both parties.

Section 28 - Severability

If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this agreement is invalid or unenforceable, but that by limiting such provision it becomes valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.

Section 29 - Waiver of Contractual Right

The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this Agreement.

Section 30 - Laws to be Observed

RFCC shall keep fully informed of all Federal and state laws, all regulations pertaining to the Occupational and Safety Hazards Act (OSHA), all local laws, ordinances and regulations, and all orders and decrees of bodies and tribunals having any jurisdiction or authority, which in any manner affect the conduct of work.

Section 31 - Applicable Law

If there is any dispute concerning this agreement, the laws of the State of Minnesota shall apply. Proper venue and jurisdiction for all lawsuits, claims, disputes, and other matters in questions between the parties to this agreement or any breach thereof shall be in the state of Minnesota.

For Red Lake Nation

By: Date:

Signature/Title

For RFCC, LLC

By: Date:

Rey Freeman/President

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Red Lake Tribal Public Safety - MN ARMER Plan - Scope of Services

RFCC (Rey Freeman Communications Consulting) recognizes that Red Lake Tribal Public Safety seeks the services of a professional consulting firm to develop an ARMER radio system Participation Plan, to be used for planning the future migration of the tribal agencies to the State of Minnesota ARMER radio system. The preparation and approval of an ARMER plan is an important step in preparing for improved radio commuications operations, along with greatly improved communications interoperability with neighboring city, county, and other local public safety agencies. An important point to be made in this process is that the completion and submission of an ARMER plan to the Regional and State committees for approval does not automatically commit the tribe to a full ARMER implementation. The ARMER plan is an important process and document that helps both the tribe and the state develop an understanding of the future needs and costs for both agencies’ use of the ARMER radio system. RFCC has completed or is now working on ARMER plans for Marshall, Norman, Mahnomen, Pennington, and Roseau counties. We have also worked with Polk, Pennington and Becker counites on ARMER system installation. The development of an ARMER Plan for Red Lake Tribal Public Safety will review public safety radio improvement options and costs, and prepare the tribal agencies for future ARMER system installation. This step includes finalizing the agency’s radio needs and local enhancement plans, documenting these plans in the form of an ARMER Implementation Planning document, and obtaining the needed approvals for finalizing the plan. RFCC proposes to develop for Red Lake Tribal Public Safety an ARMER participation plan for the future procurement and installation of ARMER-capable radio system equipment, and integration into the ARMER system. The participation plan will be created based on the information provided in Red Lake Tribal Public Safety’s previous study, along with local enhancement reviews provided by RFCC as part of this project. Furthermore, RFCC will create the participation plan in accordance with the requirements outlined in the State of Minnesota’s ARMER program and in coordination with local and state radio boards. To create the participation plan, RFCC will develop a technical design plan for Red Lake Tribal Public Safety identifying the required radio system enhancements including any required

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 2

subscriber equipment, RF coverage predictions, tower sites, dispatch console requirements, and connectivity and microwave plans as required. RFCC will develop Red Lake Tribal Public Safety’s participation plan by utilizing a three-phased approach:

Phase One: Technical Analysis and Design

Phase Two: Participation Plan Development

Phase Three: Participation Plan Approval Processes RFCC recognizes that ongoing communication is important for successful project completion. RFCC uses several different methods to ensure the project status is readily available to the entire team. To ensure a high level of ongoing project communication, RFCC will use a combination of on-site meetings, reports, and regular conference calls to ensure an effective and timely information exchange with the agency. RFCC will generally communicate with Red Lake Tribal Public Safety on a weekly basis throughout the project. The Red Lake Tribal Public Safety project contact and RFCC consultant will establish a specific communications plan early in the project.

Phase One: Technical Analysis and Design

Task One: Documentation and Data Compilation and Review

RFCC will gather and review all studies and recommendations previously completed for Red Lake Tribal Public Safety in preparation for joining the ARMER system. RFCC will review the conclusions and recommendations from any previous reports (such as the radio system analysis conducted by Federal Engineering in 2009) and will begin developing the participation planning document. During the documentation review and planning the consultant will collect and review data including:

Details on the technical and operational parameters of both the existing and future radio systems

Any existing Red Lake Tribal Public Safety’s radio planning efforts Current radio system information from Red Lake Tribal Public Safety’s public safety

agencies and other surrounding communities Existing radio equipment and systems review Details on the ARMER statewide radio system Maintenance contracts and service providers Copies of FCC licenses and VHF radio system frequency data Radio interoperability requirements by agencies Any other unique operational needs, such as Native American Tribal agencies Communication center requirements, including equipment upgrades and training needs

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 3

In addition to reviewing Red Lake Tribal Public Safety’s needs for participation in the ARMER system, RFCC will review and provide recommendations on the client’s interoperability requirements with neighboring jurisdictions. The final participation plan will address coverage, capacity, and interoperability from responders in surrounding communities not participating in the ARMER system and its affect with Red Lake Tribal Public Safety’s participation.

RFCC will provide the following surrounding agency information:

A description of neighboring counties service providers

A description of governmental and non-governmental primary service area response providers (EMS, public works, public utilities, etc.)

Current and predicted interoperability with adjacent jurisdictions Task Two: ARMER Radio System Status Review

Following the review of Red Lake Tribal Public Safety’s documents and discussions with agnecy participants on their specific plans for joining the ARMER system, RFCC will review the most current ARMER plan for tower sites in and around Red Lake Tribal Public Safety. This review will assist in determining the effect on the ARMER backbone as a result of Red Lake Tribal Public Safety joining the system. From this information, RFCC will then begin to draft the technical design plan for Red Lake Tribal Public Safety. The design plan will incorporate all subsystems necessary for joining the ARMER backbone and include:

Communication center console equipment requirements VHF interface and integration requirements for participating on the ARMER system Connectivity to the ARMER system Compatibility with state and regional plans Radio system capacity needs and loading criteria ARMER site stations and equipment Dispatch radio equipment and RF control stations Review ARMER system 800 MHz frequency planning for the local tower sites Mobile and Portable subscriber radio equipment requirements Predicted RF coverage and mapping

Phase One Deliverables:

Kickoff Meeting(s) and On-site Visit Status Reports Draft Technical Design and Implementation Document

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 4

Phase Two: Participation Plan Development

RFCC will begin developing the participation plan for Red Lake Tribal Public Safety to join the Minnesota ARMER system using the information gathered during the technical design analysis and frequency planning and licensing phases. Much of the information contained in the planning document will flow naturally from previously completed project reports and supporting documentation issued during Phase one. The participation plan created for Red Lake Tribal Public Safety will follow the outline provided by the State Radio Board, Mn/DOT, the Northwest Minnesota Regional Radio Board (NW RRB), and will also follow the State of Minnesota’s requirements for ARMER participation plans and submittal of those plans. RFCC will develop all necessary documentation for delivery to the Red Lake Tribal Public Safety project team for comment prior to developing the final planning document. As discussed previously, RFCC will follow the requirements of the ARMER program when completing the participation plan. The participation plan will follow the same format RFCC has used for submitting plans to the state and regional boards for previous project clients. The format of the participation plan will use the latest version required by the state and NW RAC/RRB and will include:

Introduction Agency overview and background ARMER participation request Technical system design capacity and operation limitation Questions and contact information Operational impact on the ARMER infrastructure Red Lake Tribal Public Safety fleet mapping and draft radio programming matrix plans Computer-generated coverage maps Training needs and plan (does not include developing training program) Proposed budget for implementation Proposed project schedule Project review and Summary

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 5

By following the participation plan sections as described above, Red Lake Tribal Public Safety will:

be ensured that the plan is consistent with the ARMER regional plan and meets ARMER system standards

provide agency stakeholders with a detailed project schedule provide a plan that follows the MN/DOT requirements for system capacity and describes the

affect on the ARMER backbone due to the addition of any Red Lake Tribal Public Safety local enhancements

be ensured that the request for participation follows the requirements of the local, regional, and State Radio Boards

identify training requirements (training plan development is not included in this scope of work), and

include a fleet map (the fleet map will be developed by the agency with assistance from RFCC.)

Phase Two Deliverable:

Follow up meeting (as desired or required)

Draft Copy of the Participation Plan Document

Phase Three: Participation Plan Approval Process

Task One: Final Participation Plan Review

RFCC will work with the Red Lake Tribal Public Safety project team to clarify discrepancies in the preliminary plan prior to its final modification. We will then conduct a formal presentation of the preliminary plan to the Red Lake Tribal Public Safety staff members and Tribal Council, which is required prior to any presentations to the Regional committees. RFCC will assist the Red Lake Tribal Public Safety project team in gaining approval of the participation planning document in the next tasks.

Task Two: Participation Plan Approval

RFCC recognizes that the process of obtaining plan approval from the various committees and boards can be a challenging task. There is a specific approach that must be followed to gain approval when presenting a participation plan for joining the ARMER system. RFCC has years of experience in presenting to, and working with, these groups and has been successful in obtaining approval for similar past projects in the State of Minnesota. RFCC will assist Red Lake Tribal Public Safety in preparing for and providing technical assistance during the agency’s presentation to the Northwest Minnesota Regional Advisory Committee (NW RAC), which is the first committee that Red Lake Tribal Public Safety must gain approval from before proceeding to the Regional Radio Board for approval. When approval is received from the

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 6

Regional Advisory Committee, RFCC will continue to assist Red Lake Tribal Public Safety as presentations are made to the Regional Radio Board and to the State Radio Board/OTC. RFCC will revise the report following any recommendation from the regional and/or state radio boards and will resubmit the plans for approval if any changes are needed. RFCC will assist Red Lake Tribal Public Safety with the following during the approval process:

Updating participation plan as requested by Red Lake Tribal Public Safety and the Northwest Regional Advisory Committee (NW RAC)

Preparing approval requests and/or letters for submittal to the Tribal Council, Regional Advisory Committee, the Regional Radio Board, and others, as needed, to obtain plan approval

Assisting in presenting the ARMER participation plan to the Tribal Council, Regional Advisory Committee, and Regional Radio Board, as needed, to attain approval of the participation plan for joining the ARMER backbone.

Phase Three Deliverables:

Tribal Council meeting and presentation

NW RAC (Radio Advisory Committee) and NW RRB (Regional Radio Board) presentations

State Radio Board/OTC (Operations and Technical Committee)

Final Participation Plan Document

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 7

Project Schedule RFCC’s specific time sequenced approach to the Red Lake Tribal Public Safety project is subject to modifications following any specific contract negotiations and any changes agreed to at the project kickoff meeting. RFCC anticipates this project will be completed within a 4 to 5 month timeframe. This date is somewhat flexible as there are several tasks and meetings that are dependent on outside agencies. For example, the Northwest Regional Advisory Committee (RAC) meets monthly while the Regional Radio Board may only meet every other month. Also, the State OTC meeting is held the second Tuesday of the month, while the NW RAC meeting is held the second Wednesday of the month. As such, there is always a one month delay between the approval of these two groups. The timing of these meetings and gaining approval from each of these agencies could shorten or lengthen the timeframe for completion. Throughout the project, RFCC will provide regular status updates and will work with the regional boards to gain approval of the plan in a timely manner. The following schedule provides a general timeline for the tasks outlined in this scope of service. During contract negotiations the timeline will be updated and/or modified based on mutual agreement between RFCC and Red Lake Tribal Public Safety.

Project Element Estimated Days to Complete

Phase One: Technical Design Analysis

Task One: Documentation Compilation and Review 30 days

Task Two: ARMER Radio System Status Review 15 days

Phase Two: Participation Plan Development

Task One: Participation Plan Development 45 days

Phase Three: Participation Plan Approval Process

Task One: Final Participation Plan Review 20 days

Task Two: Participation Plan Approval 40 days

Total Project Duration 150 Days

Note: Estimated timeframe is based on business days and reflects the anticipated time to complete each task. Some tasks will be conducted concurrently.

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February 2016 Red Lake Tribal Public Safety, Minnesota

Participation Plan Development 8

RFCC’s pricing to Red Lake Tribal Public Safety for this project reflects the costs for services proposed within the scope of work. If Red Lake Tribal Public Safety chooses to add or remove services from the proposed scope of work, RFCC will negotiate and adjust the proposed pricing accordingly. The price quoted is firm for 90 days. Project Total ........................................................ $23,500 Notes: The above pricing reflects the scope of work contained in this proposal. The price quoted is a fixed price sum and includes all usual and customary expenses including travel costs, travel expenses, and administrative fees. The scope of work does not include consulting services for the actual procurement, installation, or testing of any system components. If desired by Red Lake Tribal Public Safety, these services can be provided under a separate agreement. Red Lake Tribal Public Safety is responsible for any sales tax(es), if applicable. Payment Terms

RFCC’s payment terms will represent equitable payment based on RFCC’s incurrence of expenses and completion of work. RFCC requests an initial payment within 30 days of contract signing. Subsequent payments will be equally distributed over the duration of the project with the final payment due upon completion and presentation of the final report. RFCC’s standard payment terms are net 30 days from the invoice date. A payment schedule will be negotiated with Red Lake Tribal Public Safety during the execution of a project contract. Any additional services requested by Red Lake Tribal Public Safety not identified in the scope of work will be negotiated and an amendment will be issued to the original contract. If the customer prefers, additional services will be billed at our hourly rate plus any cost for travel and expenses.

Red Lake Tribal Public Safety MN Scope of Services

Proposal Pricing

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July 18, 2016

Mille Lacs Band of Ojibwe Public Safety 43408 Oodena Drive Onamia, MN 56359

Attn: Monte Fronk

Subject: Proposal for ARMER Radio Participation Plan

Dear Monte: I am pleased to present to the Mille Lacs Band of Ojibwe Public Safety a proposal for the consulting and planning services to develop an ARMER radio system Participation Plan your organization, which will fully document your use of the ARMER radio network. You of course know me from my time working at GeoComm, with whom I worked for nearly 17 years. In August 2013 I started RFCC as a radio consulting and project management firm, after working at GeoComm (St. Cloud, MN) as their primary radio systems consultant. GeoComm came under new ownership in June 2013, and the management decided to focus their efforts on 9-1-1 and GIS software products and vendor partnerships, and as a result closed down the consulting division. Those of us in the consulting group were free to continue working in the consulting field, and are now working directly with many of the same customers we have been serving in the past. I have completed ARMER Participation Plans for over 25 counties and tribal agencies in Minnesota, including your neighbors in Aitkin, Crow Wing, Pine and other counties, and recently completed plans for Norman and Marshall Counties in the Northwest region. The ARMER planning process is typically completed in three phases. The attached proposal and Statement of Work provides a detailed outline of our typical approach to this project, however a quick outline of the recommended phased approach is as follows:

Phase 1: Radio system Technical Review and Operations Analysis

Phase 2: ARMER Participation Plan Development

Phase 3: Participation Plan Approval Process The work for the Mille Lacs Band would begin with a review of your existing ARMER system equipment and use; from that point we would discuss your current and future radio needs, and begin developing the actual ARMER plan document. Once the plan is completed, we present it to your Tribal Council for their approval.

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2

From there, we submit it and present it to the Central RAC and Emergency Communications Board, the State Operations and Technical Committee (OTC), and finally the State Emergency Communications Board (SECB). The typical schedule for this process takes approximately 4 to 5 months, and will depend on how quickly the information can be obtained and compiled into the plan, along with the various approvals needed as noted. The cost for ARMER plan development, contained in the attached Scope of Work, is

proposed at $19,500, which also includes all travel and other expenses associated with

RFCC’s work required for the project. In summary, I appreciate the opportunity to work with the Mille Lacs Band of Ojibwe on your ARMER radio system planning process. Please let me know if there are any questions that we can address regarding this proposal or project. Sincerely,

952-541-0747 Office 612-940-0711 Cell [email protected]

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Mille Lacs Band of Ojibwe Public Safety - MN

ARMER Plan - Scope of Services

RFCC (Rey Freeman Communications Consulting) recognizes that the Mille Lacs Band of Ojibwe Public Safety seeks the services of a professional consulting firm to develop an ARMER radio system Participation Plan, to be used for the tribal agency’s use of the State of Minnesota ARMER radio system. Use of the ARMER system is an important tool in providing improved radio commuications operations, along with greatly improved interoperability with neighboring city, county, and other local public safety agencies. RFCC recognizes that the Mille Lacs Band currently has ARMER radio equipment in service, and has been operating under the Mille Lacs County ARMER plan, but is now required to develop a separate plan, dedicated to Mille Lacs Band operations, fully independent of the county plan.

RFCC has recently completed ARMER plans for Marshall, Norman, Pennington, and Lake of the Woods counties in the Northwest Region. We have also worked in past years with Aitkin, Crow Wing, Cass and many other Northeast counites on ARMER system installation, and developed ARMER plans for Leech Lake Band and White Earth Nation tribal agencies. The development of an ARMER Plan for Mille Lacs Band Public Safety will review public safety radio equipment and usage, and fully document the tribal agency’s current and future use of the ARMER system. This includes finalizing the agency’s radio needs and any local enhancement plans, and obtaining the needed approvals for finalizing the plan. RFCC proposes to develop for Mille Lacs Band Public Safety an ARMER participation plan that fully documents the agency’s current equipment and use of the ARMER system, along with any future ARMER-capable radio system equipment needed for operations The participation plan will be created based on the information provided by Mille Lacs Band Public Safety staff, along with operational reviews provided by RFCC as part of this project. Furthermore, RFCC will create the participation plan in accordance with the requirements outlined in the State of Minnesota’s ARMER program and in coordination with local and state radio boards. To create the participation plan, RFCC will develop a technical design plan for Mille Lacs Band Public Safety identifying the required radio system enhancements including any required subscriber equipment, RF coverage predictions, tower sites, dispatch console requirements, and connectivity and microwave plans as required.

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 2

RFCC will develop Mille Lacs Band Public Safety’s participation plan by utilizing a three-phased approach:

Phase One: Technical Analysis and Design

Phase Two: Participation Plan Development

Phase Three: Participation Plan Approval Processes RFCC recognizes that ongoing communication is important for successful project completion. RFCC uses several different methods to ensure the project status is readily available to the entire team. To ensure a high level of ongoing project communication, RFCC will use a combination of on-site meetings, reports, and regular conference calls to ensure an effective and timely information exchange with the agency. RFCC will generally communicate with Mille Lacs Band Public Safety on a weekly basis throughout the project. The Mille Lacs Band Public Safety project contact and RFCC consultant will establish a specific communications plan early in the project.

Phase One: Technical Analysis and Design

Task One: Documentation and Data Compilation and Review

RFCC will gather and review any previous and/or existing documentation regarding Mille Lacs Band Public Safety radio equipment and operations as currently used on the ARMER system. RFCC will review all existing documentation and equipment inventories and will begin developing the participation planning document. During the documentation review and planning the consultant will collect and review data including:

Details on the technical and operational parameters of both the existing and future radio systems

All existing Mille Lacs Band Public Safety’s radio planning efforts Current radio system information from Mille Lacs Band Public Safety’s public safety

agencies and other surrounding communities Existing radio equipment and systems review Details on the ARMER statewide radio system Maintenance contracts and service providers Copies of FCC licenses and VHF radio system frequency data Radio interoperability requirements by agencies Any other unique operational needs Communication center requirements, including equipment upgrades and training needs

In addition to reviewing Mille Lacs Band Public Safety’s needs for participation in the ARMER system, RFCC will review and provide recommendations on the client’s interoperability

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 3

requirements with neighboring jurisdictions. The final participation plan will address coverage, capacity, and interoperability from responders in surrounding communities not participating in the ARMER system and its affect with Mille Lacs Band Public Safety’s participation.

RFCC will provide the following surrounding agency information:

A description of neighboring counties service providers

A description of governmental and non-governmental primary service area response providers (EMS, public works, public utilities, etc.)

Current and predicted interoperability with adjacent jurisdictions

Task Two: ARMER Radio System Status Review

Following the review of Mille Lacs Band Public Safety’s documents and discussions with agnecy participants on their specific use of the ARMER system, RFCC will review the most current ARMER system tower sites in and around Mille Lacs Band Public Safety service area. This review will assist in documenting the effect on the ARMER backbone as a result of Mille Lacs Band Public Safety use of the system. From this information, RFCC will then begin to draft the technical design plan for Mille Lacs Band Public Safety. The design plan will incorporate all subsystems necessary for joining the ARMER backbone and include:

Communication center console equipment requirements Interface and integration requirements for participating on the ARMER system Connectivity to the ARMER system Compatibility with state and regional plans Radio system capacity needs and loading criteria ARMER site stations and equipment Dispatch radio equipment and RF control stations Current use of the ARMER system, based on network reports Mobile and Portable subscriber radio equipment requirements Predicted RF coverage and mapping

Phase One Deliverables:

Kickoff Meeting(s) and On-site Visit Status Reports Draft Technical Design and Implementation Document

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 4

Phase Two: Participation Plan Development

RFCC will begin developing the participation plan for Mille Lacs Band Public Safety’s use of the ARMER system using the information gathered during the technical design analysis phase. Much of the information contained in the planning document will flow naturally from previously completed project reports and supporting documentation issued during Phase one. The participation plan created for Mille Lacs Band Public Safety will follow the outline provided by the State Radio Board, Mn/DOT, the Central and Northeast Minnesota Emergency Communications (Radio) Boards (CM and NE ECB), and will also follow the State of Minnesota’s requirements for ARMER participation

plans and submittal of those plans. RFCC will develop all necessary documentation for delivery to the Mille Lacs Band Public Safety project team for comment prior to developing the final planning document. As discussed previously, RFCC will follow the requirements of the ARMER program when completing the participation plan. The participation plan will follow the same format RFCC has used for submitting plans to the state and regional boards for previous project clients. The format of the participation plan will use the latest version required by the state and Central RAC/RRB and will include:

Introduction Agency overview and background ARMER participation request Technical system design capacity and operation limitation Questions and contact information Operational impact on the ARMER infrastructure Mille Lacs Band Public Safety fleet mapping and draft radio programming matrix plans Computer-generated coverage maps Training needs and plan (does not include developing training program) Proposed budget for implementation Proposed project schedule Project review and Summary

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 5

By following the participation plan sections as described above, Mille Lacs Band Public Safety will:

be ensured that the plan is consistent with the ARMER regional plan and meets ARMER system standards

provide agency stakeholders with a detailed project schedule provide a plan that follows the MN/DOT requirements for system capacity and describes the

affect on the ARMER backbone due to the addition of any Mille Lacs Band Public Safety local enhancements

be ensured that the request for participation follows the requirements of the local, regional, and State Radio Boards

identify training requirements (training plan development is not included in this scope of work), and

include a fleet map (the fleet map will be developed by the agency with assistance from RFCC.)

Phase Two Deliverable:

Follow up meeting (as desired or required)

Draft Copy of the Participation Plan Document

Phase Three: Participation Plan Approval Process

Task One: Final Participation Plan Review

RFCC will work with the Mille Lacs Band Public Safety project team to clarify discrepancies in the preliminary plan prior to its final modification. We will then conduct a formal presentation of the preliminary plan to the Mille Lacs Band Public Safety staff members and Tribal Council, which is required prior to any presentations to the Regional committees. RFCC will assist the Mille Lacs Band Public Safety project team in gaining approval of the participation planning document in the next tasks.

Task Two: Participation Plan Approval

RFCC recognizes that the process of obtaining plan approval from the various committees and boards can be a challenging task. There is a specific approach that must be followed to gain approval when presenting a participation plan for joining the ARMER system. RFCC has years of experience in presenting to, and working with, these groups and has been successful in obtaining approval for similar past projects in the State of Minnesota. RFCC will assist Mille Lacs Band Public Safety in preparing for and providing technical assistance during the agency’s presentation to the Central Minnesota Regional Advisory Committee (CM

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 6

RAC), which is the first committee that Mille Lacs Band Public Safety must gain approval from before proceeding to the Regional Radio Board for approval. When approval is received from the Regional Advisory Committee, RFCC will continue to assist Mille Lacs Band Public Safety as presentations are made to the Regional Radio Board and to the State OTC and ECB. RFCC will revise the report following any recommendation from the regional and/or state radio boards and will resubmit the plans for approval if any changes are needed. RFCC will assist Mille Lacs Band Public Safety with the following during the approval process:

Updating participation plan as requested by Mille Lacs Band Public Safety and the Central Regional Advisory Committee (CM RAC)

Preparing approval requests and/or letters for submittal to the Tribal Council, Regional Advisory Committee, the Regional Radio Board, and others, as needed, to obtain plan approval

Assisting in presenting the ARMER participation plan to the Tribal Council, Regional Advisory Committee, and Regional Radio Board, as needed, to attain approval of the participation plan for joining the ARMER backbone.

Phase Three Deliverables:

Tribal Council meeting and presentation

CM RAC (Radio Advisory Committee) and CM ECB (Emergency Communications Board) presentations

State Emergency Services Board/OTC (Operations and Technical Committee)

Final Participation Plan Document

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 7

Project Schedule RFCC’s specific time sequenced approach to the Mille Lacs Band Public Safety project is subject to modifications following any specific contract negotiations and any changes agreed to at the project kickoff meeting. RFCC anticipates this project will be completed within a 4 to 5 month timeframe. This date is somewhat flexible as there are several tasks and meetings that are dependent on outside agencies. The State OTC meeting is held the 2nd Tuesday of the month, and the State SECB meeting is conducted on the 4th Thursday of each month. The timing of these meetings and gaining approval from each of these agencies could shorten or lengthen the timeframe for completion. Throughout the project, RFCC will provide regular status updates and will work with the regional boards to gain approval of the plan in a timely manner. The following schedule provides a general timeline for the tasks outlined in this scope of service. During contract negotiations the timeline will be updated and/or modified based on mutual agreement between RFCC and Mille Lacs Band Public Safety.

Project Element Estimated Days to Complete

Phase One: Technical Design Analysis

Task One: Documentation Compilation and Review 30 days

Task Two: ARMER Radio System Status Review 15 days

Phase Two: Participation Plan Development

Task One: Participation Plan Development 45 days

Phase Three: Participation Plan Approval Process

Task One: Final Participation Plan Review 20 days

Task Two: Participation Plan Approval 40 days

Total Project Duration 150 Days

Note: Estimated timeframe is based on business days and reflects the anticipated time to complete each task. Some tasks will be conducted concurrently.

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July 2016

Mille Lacs Band Public Safety, Minnesota

Participation Plan Development 8

RFCC’s pricing to Mille Lacs Band Public Safety for this project reflects the costs for services proposed within the scope of work. If Mille Lacs Band Public Safety chooses to add or remove services from the proposed scope of work, RFCC will negotiate and adjust the proposed pricing accordingly. The price quoted is firm for 90 days. Project Total ........................................................ $19,500 Notes: The above pricing reflects the scope of work contained in this proposal. The price quoted is a fixed price sum and includes all usual and customary expenses including travel costs, travel expenses, and administrative fees. Payment Terms

RFCC’s payment terms will represent equitable payment based on RFCC’s incurrence of expenses and completion of work. RFCC requests an initial payment within 30 days of contract signing. Subsequent payments will be equally distributed over the duration of the project with the final payment due upon completion and presentation of the final report. RFCC’s standard payment terms are net 30 days from the invoice date. A payment schedule will be negotiated with Mille Lacs Band Public Safety during the execution of a project contract. Any additional services requested by Mille Lacs Band Public Safety not identified in the scope of work will be negotiated and an amendment will be issued to the original contract. If the customer prefers, additional services will be billed at our hourly rate plus any cost for travel and expenses.

Mille Lacs Band Public Safety MN

Scope of Services Proposal Pricing

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Departments of Public Safety and Transportation A.R.M.E.R. Allied Radio Matrix for Emergency Response

ARMER

Project Status Report

Reporting Period October 1, 2016 through November 1, 2016

Overall Status:

Green

(Controlled) Yellow

(Caution) Red

(Critical) Reason for Deviation

Budget

Schedule

Land acquisition delays will impact completion of some sites

Scope

Controls Issue Status:

Change Status:

• No pending plan changes

Executive Summary

ARMER Backbone

98% On-the-air

Page 1 of 5

Monthly Status Report MnDOT Office of Statewide Radio Communications

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Departments of Public Safety and Transportation A.R.M.E.R.

Accomplishments

Accomplishments during this Reporting Period:

• The following sites went on the air: o Cromwell o Cascade River o Sawbill Trail o Devil Fish

• The land acquisition has been completed for the following sites:

Budget

Construction Budget Status as of November 1, 2016

Project Funding Original Budget

Spent to Date Unspent Balance

Remaining Encumbered

Available Balance

Phase 3 $45,000,000 $44,952,397.19 $47,602.82 $0.00 *COMPLETE

SRB Funds (FY 09) $1,902,831.00 $1,902831.00 $0 $0 COMPLETE

Phase 456 (FY 09) 61,996,957.89 $61,996,957.89 $0 $0 $ 0

Phase 456 (FY 10) $62,015,407.77 $61,912,097.77 $28,000.00 $0 $ 28,000.00

Phase 456 (FY 11, 12, 13)

$61,987,634.34 $54,938,100.92 $7,049,533.42 $2,438,806.33 $ 4,610,727.09

Total Phase 456 $186,000,000.00 $178,847,156.58 $7,152,843.42 $2,514,116.33 $ 4,638,727.09

Projected Contingency as of November 1, 2016 $363,727.09

Comments:

Page 2 of 5

Monthly Status Report MnDOT Office of Statewide Radio Communications

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Departments of Public Safety and Transportation A.R.M.E.R.

Scheduled Milestones / Deliverables

Status updated November 1, 2016

Milestone Total Sites Sites Not Started

Sites in Progress

Sites Complete

ARMER Backbone Construction 335 Sites

Tower Site Acquisition 335 0 5

Tower Construction & Site Development Work 335 5 3

Microwave Connectivity & RF Deployment 335 6 1 330

On the Air Some Sites are on the air, but on the old towers or temporary towers. They are counted as on the air, but still require construction and/or installation at the new tower sites before they are complete:

o Finland o Eden Valley o Lake Crystal

Of the 330, 3 are on temporary sites; sites construction and move still in the works.

SE – all sites completed SR – Land acquisitions completed 1 new site plus leased site replacement for Lake Crystal. SW – all sites completed CM – Leased site replacement for Eden Valley, construction in process. Metro – all sites completed NW – 2 land acquisitions remaining. NE – 3 land acquisitions remaining, 1 site under construction. Completion Targets ARMER all Phases: 4 original plan sites will be delayed due to delays in land acquisition.

Page 3 of 5

Monthly Status Report MnDOT Office of Statewide Radio Communications

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Departments of Public Safety and Transportation A.R.M.E.R.

Ongoing ARMER System Work Motorola System Upgrade

• 7.15 upgrade in process. Master site upgrades completed. RF sites software upgraded. Working through dispatch center upgrades.

• Working on contracts for billing with local agencies involved in 7.19 equipment replacements under the Motorola contract. Only contract not completed yet is with the City of Minneapolis.

• 2016 Motorola SUAII local agency billings received. • SUAIIPlus 7.19 equipment upgrades. Over the next 5 years before we can go to Motorola

system release 7.19 all circuit based simulcast and Quantar based ASR sites need to be upgraded. The hardware and services are all included in our current SUAIIPlus contract. We have meet with the agencies that this involves and we have come up with the following tentative implementation schedule for these upgrades: System Equipment order Install

o St Cloud subsystem 1st half 2016(Rcvd) Completed o Stearns ASR sites 1st half 2016(Rcvd) Completed o Enfield(Wright-Sherburne) subsystem 1st half 2016(Rcvd) Completed o Goodhue subsystem 1st half 2016(Rcvd) Completed o North Branch(Isanti-Chisago) subsystem 1st half 2016(Rcvd) Completed o City Center 1st half 2016(Rcvd) Completed o Olmsted subsystem 2nd half 2016(Rcvd) 2nd half 2016 o Hennepin SAT COW ASR 2nd half 2016 2nd half 2016 o Norwood (Carver- Scott) subsystem 1st half 2017 1st half 2017 o Hennepin West subsystem 2nd half 2017 2nd half 2017 o Washington subsystem 1st half 2018 1st half 2018 o Minneapolis subsystem 2nd half 2018 2nd half 2018 o Dakota subsystem 1st half 2019 1st half 2019 o Hennepin East subsystem 2nd half 2019 2nd half 2019 o Anoka subsystem 1st half 2020 1st half 2020 o Ramsey subsystem 2nd half 2020 2nd half 2020

Planned system upgrades during this contract period are:

• 7.17 End of 2018 • 7.19 End of 2020

Site improvements

• Still working on the addition of card key reader to the equipment shelters. Completed.

• We are continuing our review of our leased sites/land. Plans had always been to build towers in these areas, but to get the project moving we leased sites to get on the air. In review of some of the land and lease cost it would make sense to find land in these areas and build towers. Also looking at long term land lease from private parties, would prefer to have towers we own on state, County or City owned land.

Page 4 of 5

Monthly Status Report MnDOT Office of Statewide Radio Communications

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Departments of Public Safety and Transportation A.R.M.E.R.

• Replace Lake Crystal leased site with 2 new sites. This adds a new site to the area. Specifications on street for bid.

Microwave improvements

• At this point we have identified one bad path where an intermediate microwave site is needed. So we are looking to add a microwave site somewhere in the Cromwell area to split the Lawler – Moose Lake link. Completed.

• Still reviewing microwave performance, ongoing.

VHF interop layer

• VPN access for access to MotoBridge network has been worked out. Remote access is now working.

• Removed the metro voters and voting receivers Oct 3, 2016. CCGWs for interop will move to sites as sites are upgraded to IP simulcast.

Old towers that need replacement

• We have a number of towers that are on the air for ARMER that are old towers constructed in the 1950’s. These towers did not pass structural when we added the new ARMER equipment. But the level of structural deficiency was not a risk that required immediate replacement. So we have held off on replacement of these towers to see where we were in the ARMER budget to build what we had planned. We are still holding off on these until we are a little further along with ARMER. Towers not replaced under the ARMER project will be scheduled for replacement as the ARMER maintenance budget allows, estimate 1 to 2 per year until completed.

Page 5 of 5

Monthly Status Report MnDOT Office of Statewide Radio Communications

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$4,638,727.09

Madelia Watonwan New tower Bids on street $350,000.00 $4,288,727.09

Lake Crystal  Blue Earth New tower Bids on street $575,000.00 $3,713,727.09

Red Lake Beltrami Working on Lease Red Lake‐Lease $75,000.00 $3,638,727.09

Finland Lake Replace Tower Envir $440,000.00 $3,198,727.09

NE Lake County Lake New tower DNR/Envir $930,000.00 $2,268,727.09

Lima Mt Cook New tower DNR/Envir $880,000.00 $1,388,727.09

Molde St Louis Replace fire tower DNR/Envir $320,000.00 $1,068,727.09

Berner Clearwater New tower Indent Land $505,000.00 $563,727.09

$200,000.00 $363,727.09

$0.00 $363,727.09

Cass Lake Replace tower Working on spec for replacement $600,000.00

Windom Replace tower Working on spec for replacement $600,000.00

Freedhem Replace tower/shelter $600,000.00

Middle River $600,000.00

Theif River Falls Replace tower/shelter $600,000.00

Virginia $600,000.00

Viola $600,000.00

Kimball $600,000.00

Hoffman $600,000.00

New London $600,000.00

Woodland $600,000.00

Littlefork $600,000.00

Roosevelt $600,000.00

$500,000.00

$100,000.00

$500,000.00

$500,000.00

$100,000.00

Mapleton:  Find land and build new tower

Red Wing:   Land purchase

Geneva: Need to look at land purchase, new tower ?

TOWER REPLACEMENTS (This work being held until above projects compeleted)

Hewit: Land Purchase, replace tower.

Scandia: Need to look at land purchase. 

Replace tower/shelter

Replace tower/shelter

Replace tower/shelter

Replace tower/shelter

Replace tower

Replace tower

Replace tower

Replace tower/shelter

Replace tower

PENDING WORK

Site clean up, shelter and tower removals

ARMER Construction Budget (Remaining Work)

Estimate to 

CompleteSite Name             (Green ‐ site on air) County Description

Land/ 

Construction

Unencumbered Fund Balance ( As of November 1, 2016)

Balance

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Next Generation 9-1-1 GIS ProjectProject Update

NG9-1-1 Committee and SECB Meetings

October 12, 2016

Presenter:

Adam Iten, Project Manager

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2

Project Timeline

July 2016

January 2017

July 2017

January 2018

MN NG9-1-1 GIS Data Standards

Data Readiness and Preparation KOs

NE CENTRAL SE SC SWNW

NG9-1-1 GIS Data Preparation

Transition to ECRF and LVF

NG9-1-1 GIS Data Maintenance

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NG9-1-1 GIS Project Update

2016 High-level Goals• GIS Data Collection, Assessment, and Preparation• GIS Data Maintenance• MN NG9-1-1 GIS Data Standards• Communication Plan

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NG9-1-1 GIS Project Update

Data Collection and Assessment• Data Collection

• MSAGs, ALI, ELTs• GIS data

• Data Readiness Profiles• Required 911 and GIS data• 100+ data checks• Metro and NE – complete Q2• All regions – complete Q4• Summary reports

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NG9-1-1 GIS Project Update

Data Preparation Projects• Timeline

• Metro – ongoing with MESB• NE – ongoing in 7 of 11 counties• Central and SE – starting soon• NW, South Central, and SW– begin early 2017

• General Project Tasks• Kickoff, roles/responsibilities, workflows• Community name validation• Street name validation• Address validation• Geospatial validation• Edge-matching• Emergency service boundary validation

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NG9-1-1 GIS Project Update

GIS Data Maintenance Requirements• Data Uploads and Portal – ongoing• Normalization – ongoing• Validation – ongoing• Aggregation – begin Fall/Winter 2016• Provision

• ECRF/LVF– TBD• Geospatial Commons – ongoing

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MN NG9-1-1 GIS Standards

• Developing GIS data requirements for NG9-1-1 in Minnesota

• Aligning with NENA standards and validate against similar standards• Other states (IA, KS, ND, TN, TX) and MRCC

• Standards Comparison spreadsheet

• Standards Workgroup working toward Version 1.0

• Second stakeholder review – open until 11/4

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MN NG9-1-1 GIS Standards

• Stakeholder approval of v1.0 – Complete early 2017

• Metropolitan Emergency Services Board (MESB)

• GIS Subcommittee

• NG9-1-1 Committee

• Statewide Emergency Communications Board (SECB)

• MN Geospatial Advisory Council (MGAC)

• MN Information Technology Agency (MNIT)

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Standards Considerations

• DRAFT NENA Standards• NG9-1-1 GIS Data Model• Provisioning GIS to ECRF/LVF• i3 Solution

• Specific ECRF/LVF Vendor(s) is unknown• Build once, use many times

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Communication Plan

• ECN website• Project newsletter - Issue #4 available on ECN website

• Monthly• GIS Subcommittee meeting

• Next meeting: Thursday, November 10 at 2pm

• NG9-1-1 Committee meeting

• SECB meeting

• Quarterly• Regional PSAP/GIS meetings

• MN Geospatial Advisory Council

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Thank You!

Adam Iten, Project [email protected]

651-201-7559