state of illinois chicago state university compliance

Download STATE OF ILLINOIS CHICAGO STATE UNIVERSITY COMPLIANCE

Post on 14-Feb-2017

216 views

Category:

Documents

1 download

Embed Size (px)

TRANSCRIPT

  • STATE OF ILLINOIS CHICAGO STATE UNIVERSITY COMPLIANCE EXAMINATION

    (In Accordance with the Single Audit Act

    and OMB Circular A-133)

    FOR THE YEAR ENDED JUNE 30, 2013

    Performed as Special Assistant Auditors for the Auditor General, State of Illinois

  • - 1 -

    STATE OF ILLINOIS CHICAGO STATE UNIVERSITY COMPLIANCE EXAMINATION

    (In Accordance With the Single Audit Act and OMB Circular A-133)

    FOR THE YEAR ENDED JUNE 30, 2013

    TABLE OF CONTENTS

    Page No. Table of Contents 1 Agency Officials 4 Management Assertion Letter 5 Compliance Report

    Summary 6 Accountants Reports

    Independent Accountants Report on State Compliance, on Internal Control Over Compliance, and on Supplementary Information for State Compliance Purposes 10 Independent Auditors Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 13 Independent Auditors Report on Compliance for Each Major Federal Program, On Internal Control Over Compliance, and on the Schedule of Expenditures of Federal Awards Required by OMB Circular A-133 15

    Schedule of Findings and Questioned Costs Summary of Auditors Results 18 Current Findings Government Auditing Standards 20 Current Findings Federal Compliance and Questioned Costs 22 Current Findings State Compliance 38 Prior Findings Not Repeated 46

    Financial Statement Report The Universitys financial statement report for the year ended June 30, 2013, which includes the report of independent auditors, management discussion and

    analysis, financial statements and notes, supplementary information, and the independent auditors report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards has been issued separately.

  • - 2 -

    STATE OF ILLINOIS CHICAGO STATE UNIVERSITY COMPLIANCE EXAMINATION

    (In Accordance With the Single Audit Act and OMB Circular A-133)

    FOR THE YEAR ENDED JUNE 30, 2013

    TABLE OF CONTENTS

    Schedule No. Page No. Supplementary Information for State Compliance Purposes

    Summary 51 Fiscal Schedules and Analysis Schedule of Expenditures of Federal Awards 1 52 Notes to the Schedule of Expenditures of Federal Awards 2 55

    Schedule of Appropriations, Expenditures and Lapsed Balances 3 56 Comparative Schedule of Net Appropriations, Expenditures and Lapsed Balances 4 57 Comparative Schedule of Income Fund Revenues and Expenditures 5 58 Schedule of Changes in State Property 6 59 Analysis of Significant Variations in Revenues and Expenses 7 60 Comparative Schedule of Cash, Temporary Cash Investments, and Investments - at Market Value 8 61 Analysis of Significant Variations in Asset and Liability Accounts 9 62 Analysis of Significant Lapse Period Expenditures 10 63 Analysis of Accounts Receivable 11 64 Schedule of Sources and Applications of Indirect Cost Recoveries 12 65

    Schedule of Federal Expenditures, Nonfederal Expenses and New Loans 13 66

    Analysis of Operations (Unaudited)

    Agency Functions and Planning Program (Unaudited) 67 Average Number of Employees (Unaudited) 69 Comparative Enrollment Statistics (Unaudited) 69 Comparative Schedule of Unrestricted Current Fund Expenditures per Full-time Equivalent Students (Unaudited) 71 Emergency Purchases (Unaudited) 72 Illinois First Projects (Unaudited) 72 Bookstore Information (Unaudited) 72 Schedule of Degrees Conferred (Unaudited) 73 Schedule of Tuition and Fee Waivers (Unaudited) 74

  • - 3 -

    STATE OF ILLINOIS CHICAGO STATE UNIVERSITY COMPLIANCE EXAMINATION

    (In Accordance With the Single Audit Act and OMB Circular A-133)

    FOR THE YEAR ENDED JUNE 30, 2013

    TABLE OF CONTENTS Page No.

    Analysis of Operations (Continued) (Unaudited)

    Special Data Requirements for Audits of Universities: University Reporting in Accordance With University Guidelines (Unaudited) 76 Schedule of Indirect Cost Funds to be Deposited into the University Income Fund as Required by 1982 University Guidelines (As Amended1997) (Unaudited) 79 Schedule of Excess Funds Calculation by Entity as required by 1982 University Guidelines (As Amended 1997) (Unaudited) 80 Entities Financial Statements: Balance Sheets (Unaudited) 81 Statement of Revenues, Expenditures and Transfers Current Unrestricted Funds (Unaudited) 82 Statement of Changes in Fund Balances Current Unrestricted Funds (Unaudited) 83 Statement of Changes in Fund Balances Plant Funds (Unaudited) 84 Summary of Foundation Cash Support to the University (Unaudited) 85

  • - 4 -

    STATE OF ILLINOIS CHICAGO STATE UNIVERSITY

    AGENCY OFFICIALS

    President Dr. Wayne Watson Chief of Staff Dr. Napoleon Moses Interim Provost and Senior V.P. for Academic Dr. Angela M. Henderson Affairs (7/1/13 to present) Provost and Senior V.P. of Academic and Student Dr. Sandra Westbrooks Affairs (to 6/30/13) V.P. of Administration and Finance Mr. Glenn Meeks (to 3/25/13) Interim V.P. of Administration and Finance Mr. Lawrence A. Pinkelton

    (3/26/13 to present) Associate V.P. of Administration and Finance Ms. Maricela Aranda

    Associate V.P. of Administration and Finance Mr. Lawrence A. Pinkelton

    (to 3/25/13) Executive Director/Controller Mr. Raul Garcia, CPA (8/16/13 to present) Director of Accounting/Controller Mr. Edward J. Lannon (to 8/15/13)

    Director of Accounting Mr. Edward J. Lannon (8/16/13 to present)

    Associate Director of Accounting Ms. Louise Williams Chief Internal Auditor Mr. Kenneth K. Clow

    University offices are located at:

    9501 South Martin Luther King Drive Chicago, IL 60628

  • Wayne Watson, Ph.D. President

    January 29, 2014

    Borschnack, Pelletier & Co. Certified Public Accountants 200 E. Court St., Suite 608 Kankakee, IL 60901

    Ladies and Gentlemen:

    9501 s. King Drive / ADM 313 Chicago, Illinois 60628-1598

    Telephone: 773 / 995-2400 Fax: 773 / 995-3849

    E-mail: wwatson@csu.edu

    We are responsible for the identification of, and compliance with, all aspects of laws, regulations, contracts, or grant agreements that could have a material effect on the operations of Chicago State University. We are responsible for and we have established and maintained an effective system of, internal controls over compliance requirements. We have performed an evaluation of Chicago State University's compliance with the following assertions during the year ended June 30, 2013. Based on this evaluation, we assert that during the year ended June 30, 2013, Chicago State University has materially complied with the assertions below.

    A. Chicago State University has obligated, expended, received and used public funds of the State in accordance with the purpose for which such funds have been appropriated or otherwise authorized by law.

    B. Chicago State University has obligated, expended, received and used public funds of the State in accordance with any limitations, restrictions, conditions or mandatory directions imposed by law upon such obligation, expenditure, receipt or use.

    C. Chicago State University has complied, in all material respects, with applicable laws and regulations, including the State uniform accounting system, in its financial and fiscal operations.

    D. State revenues and receipts collected by Chicago State University are in accordance with applicable laws and regulations and the accounting and record keeping of such revenues and receipts is fair, accurate and in accordance with law.

    E. Money or negotiable securities or similar assets handled by Chicago State University on behalf of the State or held in trust by the University have been properly and legally administered, and the accounting and recordkeeping relating thereto is proper, accurate and in accordance with law.

    Yours very truly,

    Generci7 bUnSfJ. and Vice President of Labor and Legal Affairs

    I - 5 -

  • STATE OF ILLINOIS CHICAGO STATE UNIVERSITY

    COMPLIANCE REPORT

    SUMMARY

    - 6 -

    The compliance testing performed in this examination was conducted in accordance with Government Auditing Standards and in accordance with the Illinois State Auditing Act. ACCOUNTANTS REPORTS The Independent Accountants Report on State Compliance, on Internal Control Over Compliance and on Supplementary Information for State Compliance Purposes does not contain scope limitations or disclaimers. SUMMARY OF FINDINGS Number of Current Report Prior Report Findings 16 29 Repeated findings 12 16 Prior recommendations implemented or not repeated 17 18

    SCHEDULE OF FINDINGS AND QUESTIONED COSTS FINDINGS (GOVERNMENT AUDITING STANDARDS)

    Item No. Page Description Finding Type 2013-001 20 Inaccurate Accounting of Accrued Compensated Absences Significant Deficiency FINDINGS (FEDERAL COMPLIANCE)

    Item No. Page Description Finding Type

    2013-002 22 Head Start Cluster Material Weakness /

    Material Noncompliance*

    2013-003 24 Financial Aid Awarded to Ineligible Students S

Recommended

View more >