starfish troy university. what is starfish? starfish is… a student success company a student...
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Starfish Troy University Slide 2 What is Starfish? Starfish is A Student Success Company A Student Retention System Starfish believes... The campus community engaged with a student will lead to that students success. Starfish helps Identify. Which students are at risk now? Guide. Where do I go to get/offer help? Connect. When can I get help? Optimize. How are services performing? I made a difference for that one. Slide 3 Starfish Solutions Early Warning & Student Tracking System Student concerns can be manually flagged when observed or through periodic surveys. Automatic flags are raised based on information in Blackboard. Recommendations can be communicated to the student. Appropriate personnel are informed of flags raised and cleared. Educational Support Networking System Each student has personal My Success Network of instructors and advisors. Online scheduling for individual and group appointments. Appointment confirmation by email. Documentation of contact with students through private and shared notes. Success Network of available support resources. Slide 4 The Home Page Recent Changes - shows you the recent flags that have been raised for your students. Flags Im Managing - shows you the flags that are active for your students. Appointments - shows you the appointments that have been scheduled with you. My Success Network - shows you the resources that are available for your students. Courses Im Taking shows you the courses you are enrolled in as a student. Slide 5 The Appointments Page Add Office Hours - allows you to set up office hours for students to schedule appointments with you through Starfish. Add Appointment allows you to enter appointments with students yourself. Add Group Session allows you to set up a group session for students to participate in. Reserve Time allows you to reserve time that you are unavailable for appointments. Scheduling Wizard allows you to map out your availability for an entire week or the entire term. Slide 6 The Students Page MY STUDENTS within this tab you will find a list of your students. You can raise flags for students, send students a message, add notes to student folders, or download a file of students. Click the box next to the student name and click Raise Flag, Send Message, or Add Note. To view a students folder, click the name of the student. When you raise a flag for a student, the student and the students advisor(s) will be automatically notified via email. TRACKING within this tab you will find the flags that have been raised for your students. You can resolve or clear flags, add comments or notes to student folders, send students a message, or download a file of students. Click the box next to the student name and click Resolve, Add Comment, or Send Message. To view a students folder, click the name of the student. ATTENDANCE within this tab you can track the attendance of your students. PROGRESS SURVEYS within this tab you will find the surveys that are available for you to complete and submit. You will receive an email reminder when there is a new survey available for you to complete and submit. When you raise a flag for a student using the survey, the student and the students advisor(s) will be automatically notified via email. You will not see this tab unless you have a survey available. Slide 7 The Services Page The Starfish Services page shows you the resources that are available for your students. A link is provided to the website of each resource. Your students will also see this page in Starfish. For the students, this page is called the Success Network page. Slide 8 The Profile Page To access the Profile page, click your name in the top right corner of the Starfish screen. INSTITUTIONAL PROFILE within this tab you may enter additional contact information, your time zone, a general overview about your course or services, and your biography. You may also upload a photo of yourself. Recommended file formats for the photo are JPEG, GIF, and PNG. Click the Save button once you have entered information. APPOINTMENT PREFERENCES within this tab you may enter preferences regarding your appointments and office hours. Click the Save button once you have entered information. EMAIL NOTIFICATIONS within this tab you may enter preferences regarding your appointment notifications and tracking item (flag) notifications. Click the Save button once you have entered information. Slide 9 System-Raised Flags Flag NameDescriptionEmail notification goes to Inactivity for 7 Days The student has not accessed course in Blackboard during the last seven days. Student Instructor Advisor(s) Inactivity for 10 Days The student has not accessed course in Blackboard during the last ten days. Student Instructor Advisor(s) System-raised flags initiated from data in Blackboard for fully online courses only Slide 10 System-Raised Flags - continued Flag NameDescriptionEmail notification goes to Instructor Notification 3 Days The instructor has not accessed course in Blackboard during the last three days. Instructor Instructor Notification 4 Days The instructor has not accessed course in Blackboard during the last four days. Instructor Academic Supervison System-raised flags initiated from data in Blackboard for fully online courses only Slide 11 System-Raised Flags - continued Flag NameDescriptionEmail notification goes to First Time Student This flag is raised for students who are taking an online course during their first term with Troy University. Student Instructor Advisor(s) Online Courses Have Begun This flag is raised for students who do not access their online course(s) during the first 3 days once the term begins or once they have registered. Student Instructor Advisor(s) System-raised flags initiated from data in Blackboard for fully online courses only Slide 12 Instructor-Raised Flags Flag NameDescriptionEmail notification goes to Low Grade Concern The student has a grade average in the course that is not meeting the instructors expectations for success. Student Advisor(s) Poor Participation The students participation in course activities is not meeting the instructors expectations for success. Student Advisor(s) Flags available for instructors to raise for students for all courses in Blackboard Slide 13 Instructor-Raised Flags - continued Flag NameDescriptionEmail notification goes to Incomplete Assignments The student is not completing assignments as the instructor expects for success. Student Advisor(s) Outstanding Academic Performance The students academic performance in the course is outstanding. Student Advisor(s) Flags available for instructors to raise for students for all courses in Blackboard Slide 14 Progress Survey The progress survey is an easy way for instructors to raise flags for multiple students at once. Instructors will receive an email informing them that an optional progress survey is available for them to complete and submit for the students in their course(s). You will find your survey(s) by going to the Students tab and then choosing the PROGRESS SURVEYS tab. Open the survey, check the appropriate boxes, and click Submit to raise flags for your students. Students and their advisor(s) will automatically receive an email notification of the flags you raise. Slide 15 Example Email to Student Subject: Low Grade Concern: ETROY-PSY2200XTIA-11T1 From email address: email@example.com Reply-to email address: firstname.lastname@example.org Dear Jane, Your success is important to Troy University! Your instructor for ETROY-PSY2200XTIA-11T1 is concerned about your grades in the course. Please contact your instructor if you need assistance with your course. This notification is part of a student success initiative provided by Troy University called Starfish. Resources for help, instructor contact information, and advisor contact information can be found in Starfish on the Home page under My Success Network. To access Starfish, login to Blackboard and click the Starfish link at the top of the page. Again, if you have questions about this notification or need assistance, please contact your instructor. Sincerely, Troy University eTROY Student Success Team Slide 16 Specific ExpectationsInstructors Review email notifications of system- raised flags Submit survey as necessary Follow up with students as necessary Raise/Clear flags as necessary Add notes Advisors Review email notifications of system- raised and instructor- raised flags Follow up with students as necessary Add notes Schedule appointments with students as necessary Students Review email notifications when flagged Contact instructor and/or advisor when assistance is needed Everyone Complete your Profile so everyone will know more about you Consider using online appointment scheduling Slide 17 How To Access Starfish Find your student list View a student folder Configure your profile Set appointment preferences Set email notification preferences Add office hours Schedule an appointment Use Scheduling Wizard Find resources for questions/help Slide 18 Access Starfish Login to Blackboard Click the Starfish link at the top of the page Slide 19 Find Your Student List 1. Click the Students tab. Click the MY STUDENTS tab. 2. Search for a student by entering the students name into the Search field, choosing your Connection, and choosing the Term. 3. To organize your student list by flag, select the TRACKING tab. 1. You can sort the list by using the View, Student, or Connection boxes or the Advanced Search button. 2. You can resolve flags, add comments, or send messages to students. To clear multiple flags at once from the Tracking tab: Check the boxes to the left of the flags you want to clear, then click the Resolve button at the top. To clear multiple flags at once from the Tracking tab: Check the boxes to the left of the flags you want to clear, then click the Resolve button at the top. Slide 20 View a Student Folder 1. Click the Students t