STAFF ASSEMBLY SPRING GENERAL MEETING UPDATE ON STAFF ACTION PLANApril 13, 2010Kelley N. Eaves-Boykin, Chairman

STAFF ASSEMBLY ACTION PLANBACKGROUND 4/2009: Met with President Bowles and Cabinet to

discuss Staff Assembly. 10/2009: SA Executive Committee held first full day

retreat to map out plans for the future of the SA and and create the 2009-2010 Staff Assembly Agenda.

Plan was broken into four categories1. Communication2. Collaboration3. Staff Development4. Community Service

10/2009:Action Plan introduced to the Fall General Meeting of the Staff Assembly

12/2009: Began Campus tours and introduction of Action Plan to Staff and Chancellors

I. COMMUNICATION:GOAL: TO INCREASE COMMUNICATION BETWEEN THE STAFF ASSEMBLY, GA ADMINISTRATION, CAMPUSES, AND FACULTY ASSEMBLY BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM

Objective: Meet with or communicate with on a regular basis with Jeff Davies, Chief of Staff or Laurie Charist, Interim VP of HR once a quarter

Action: Met with Jeff Davies in October and Laurie Charist in January. Action: Corresponded with Jeff Davies via email about website and Letters to Campus supervisorsAction: Work with Anita Watkins, VP of Government Relations and Campus Govt Liaisons to be aware of the Legislative priorities and be on the same page and one voice to the General AssemblyInvite President Bowles, Hannah Gage, and other members of Administration to General Body meetings.

Obstacles: Time and scheduling conflicts when trying to coordinate the in person meetings

Status: In progress

I. COMMUNICATION:GOAL: TO INCREASE COMMUNICATION BETWEEN THE STAFF ASSEMBLY, GA ADMINISTRATION, CAMPUSES, AND FACULTY ASSEMBLY BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM

Objective: Introduce constituents to Staff Assembly and share “State of Staff” with them, tour campuses, and , meet with Chancellors or representatives.

Action: Visit each campus and GA forum by September 2010 Action: Meet with each Chancellor to gain ideas and support

Obstacles: Scheduling conflicts, low turn out at visits, lack of understanding of purpose of Chair’s visit to campus

Status: On going Visits complete:

1. North Carolina School of Science and Math2. Winston Salem State University

3. University of North Carolina Pembroke3. University of North Carolina School of Arts4. University of North Carolina Chapel Hill5. University of North Carolina Wilmington6. Fayetteville State University

I. COMMUNICATION:GOAL: TO INCREASE COMMUNICATION BETWEEN THE STAFF ASSEMBLY, GA ADMINISTRATION, CAMPUSES, AND FACULTY ASSEMBLY BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM

Objective: To work closely with the Faculty Assembly Chair and Chair – elect to build and sustain a working relationship between Faculty and Staff Assemblies.

Action: Share notes, invite to meetings, email, phone conversations

Obstacles: None

Status: On going

I. COMMUNICATION:GOAL: TO INCREASE COMMUNICATION BETWEEN THE STAFF ASSEMBLY, GA ADMINISTRATION, CAMPUSES, AND FACULTY ASSEMBLY BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM

Objective: Update Staff Assembly Website to new GA template and launch by April 25, 2010

Action: Received access to the website from GA, Steven Hopper Met with Adam Reagan and Debbie Robertson to go over outline Website updated Pilot at April meeting Submit to Steven Hopper for go live Link under Leadership tab Obstacles: Time

Status: In progress

I. COMMUNICATION:GOAL: TO INCREASE COMMUNICATION BETWEEN THE STAFF ASSEMBLY, GA ADMINISTRATION, CAMPUSES, AND FACULTY ASSEMBLY BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM

Objective: Send out Staff Assembly Newsletter once a month via email by the 3rd Wednesday of each month

Action: Newsletter template sent to Adam Request sent to campuses for Articles Obstacles: Time, updates not sent from campuses, Chair needs to send in article

Status: In progress

I. COMMUNICATION:GOAL: TO INCREASE COMMUNICATION BETWEEN THE STAFF ASSEMBLY, GA ADMINISTRATION, CAMPUSES, AND FACULTY ASSEMBLY BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM

Objective: Represent the University Staff on the 2010 Presidential Search Leadership Statement Committee from March 4, 2010-May 5 2010

Action: Get feedback from staff on the essential skills of next President of UNCAction: Create Survey to gather feedbackAction: Put Survey data into distilled report and send to Leadership Statement Committee by April 16, 2010

Obstacles: Campuses did not send out survey by March 24 deadline Survey tool for GA not adequate for type of survey, switched to Survey Monkey Survey responses low Some Chancellors did not send out letter of support in a

timely manner

Status: In progress

I. COLLABORATION:GOAL: TO INCREASE COLLABORATION BETWEEN THE STAFF ASSEMBLY, FACULTY ASSEMBLY, CAMPUSES, BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM. Objective: Meet and speak to on a regular basis with the Faculty Assembly to foster a working outcome of having one voice for the University.

Action: Sharing notes, emails, and ideas after BOGAction: Creating the Surveys for the Presidential Search Leadership Statement Committee, share the Survey Monkey tool, paid for by FAAction: HRDB and FA Health Committee working together to provide one voice for the Health Plan IssuesAction: Meet with President Bowles and Jeff Davies, Chief of Staff on each others behalfAction: Look at UNC Tomorrow Plan and meet with GA to make sure we are getting the same updatesAction: Planning Joint Legislative Day for Staff and Faculty Assemblies

Obstacles: NoneStatus: In Progress

I. COLLABORATION:GOAL: TO INCREASE COLLABORATION BETWEEN THE STAFF ASSEMBLY, FACULTY ASSEMBLY, CAMPUSES, BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM. Objective: Share ideas among the Campus Chairs and implement on different campuses

Action: Sharing notes, emails, and ideas during and after meetingsAction: Inviting all staff to attend Chairs meetingsAction: Implementing Good ideas across several campuses

Chili CookoffsHabitat for HumanityYard SalesBook Loan programsScholarshipsHaiti donations

Action: Coordinate across all campuses the “Have a Heart Campaign”Obstacles: Participation by All campuses in sharing, documentation sharingStatus: In Progress

I. COLLABORATION:GOAL: TO INCREASE COLLABORATION BETWEEN THE STAFF ASSEMBLY, FACULTY ASSEMBLY, CAMPUSES, BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM. Objective: Create an atmosphere of partnership on campuses between Staff Senates, Councils, Forums and Faculty Senates, and students

Action: Sharing notes, emails, and ideas during and after meetingsAction: Inviting Faculty to attend campus meetings, and Faculty inviting Staff to meetingsAction: Setting up meetings with the Chairs of the Staff and Faculty on campusAction: Create an atmosphere of shared governance on campusesAction: Coordinate across all campuses the “Have a Heart Campaign” and work with both Faculty and Staff to make more successfulObstacles: Mindset of us against them or them against us. Mindset that Faculty is better than Staff

Status: In Progress

I. STAFF DEVELOPMENT:GOAL: TO PROVIDE AN ATMOSPHERE WHERE STAFF WANT TO INVEST IN THEMSELVES BY INCREASING THEIR KNOWLEDGE, IMPROVING THEIR WORK EXPERIENCE, AND LIVES AS A WHOLE

Objective: Create a Scholarship/Endowment for Staff, funded by donations from the Staff by August 2010

Action: Gathering the information to put together the policy and procedures for the scholarshipAction: Ask Schools that have Scholarships/Endowments for inputAction: Work with GA/Budget committee on flow of donationsAction: Create application process and decide allotments for each campusAction: Create a scholarship sub committee to administer

Obstacles: Resources

Status: Not started

I. STAFF DEVELOPMENT:GOAL: TO PROVIDE AN ATMOSPHERE WHERE STAFF WANT TO INVEST IN THEMSELVES BY INCREASING THEIR KNOWLEDGE, IMPROVING THEIR WORK EXPERIENCE, AND LIVES AS A WHOLE

Objective: Create Wellness messages for the website and newsletter

Action: Gather information on wellnessAction: Create Youtube videos on wellness Action: Highlight wellness programs on the campuses and recognize campus effortsAction: Give correct information on Health plan and assure that staff are informedAction: Work with GA HR and Campus HRs to provide correct and updated information to staff

Obstacles: Launch of Website and Newsletter, volunteers to create youtube videos

Status: Not started

I. STAFF DEVELOPMENT:GOAL: TO PROVIDE AN ATMOSPHERE WHERE STAFF WANT TO INVEST IN THEMSELVES BY INCREASING THEIR KNOWLEDGE, IMPROVING THEIR WORK EXPERIENCE, AND LIVES AS A WHOLE

Objective: Provide Staff Development links and free resources to Staff by August 2010

Action: Research and gather information on Staff DevelopmentAction: Create categories of Staff Development (training, wellness, self improvement)Action: Met with Linda Coleman, Director OSP and Ann Cobb, Deputy Director to talk about policies , banding, and sharing resourcesAction: Link to Free training websites Action: Create a Social network for Staff Assembly and link to all campusesAction: Link to websites of all schools to keep all staff informed of campus happenings and any free resources

Obstacles: Launch of Website and Newsletter, Committees working on projects

Status: Not started

I. COMMUNITY SERVICE:GOAL: TO INCREASE THE PRESENCE AND INVOLVEMENT OF THE UNIVERSITY STAFF IN OUR COMMUNITIES BY THE END OF THE 2009-2010 STAFF ASSEMBLY TERM Objective: Create a Staff Day of Service Campaign and Execute in the month of February around Valentines Day every year

Action: Created and Executed the “Have a Heart Campaign”, collected 11, 514 lbs of food, 400 pairs of shoes for Haiti, and $500 in toiletries and baby supplies for Samaritan’s Purse Shelter, and $500 donation from President Bowles for Homeless shelterAction: Identify Charities/Causes across state to donate too and establish relationships with themAction: Identify other ways that Staff Assembly can work collaboratively in communityAction: Highlight and recognize individual campus community involvement Action: Create a best practices work bookObstacles: Weather, Timing, Need more media coverage, little campus involvement at some schools

Status: Campaign complete, planning for year 2011