spstoronto - future-proofing your sharepoint strategy
TRANSCRIPT
#SPSToronto @RHarbridge
Future-Proofing Your SharePoint Strategy
#SPSToronto @RHarbridge
Presented By: Richard Harbridge
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Who am I?
BostonWe Washington
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SPTechConThe SharePoint Technology Conference
SPTechConThe SharePoint Technology Conference
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Sponsors
Standard
Enterprise
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Information!
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Why Does Future-Proofing Matter?
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If You Aren’t Working Toward The Future You Will Fall Behind
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How Do You Future-Proof A SharePoint Strategy?
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What Is The Secret To A Good Strategy?
What are our winning conditions for SharePoint?
What are our objectives for SharePoint?
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Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
Achieve Shared Understanding Of Objectives
Remaining Focused On Achieving Objectives
Plan For SharePoint Challenges And Risks
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Why Am I Here Today?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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Have You Seen The New DirectTV Commercials?
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When You Implement SharePoint Without A Strategy…
Hi!
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Can SharePoint ___?Yes!
You Might Assume SharePoint Does Everything…
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And That SharePoint Is The Perfect Fit!
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And So… You Install SharePoint On A Single Server.
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You Start Climbing Up To Success!
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Things Started Out Simple
Visual Concept By Virgil Carroll
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Then It Grew
Visual Concept By Virgil Carroll
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Then It Got Totally Out Of Control!!
Visual Concept By Virgil Carroll
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Decision Makers Can No Longer Agree…
Not as much as a kitten picture rotator!
We need a records management solution!
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The CFO Watches Costs Increase
Actually that requires a third party product..
Easy! Just need to customize one thing…
That requires enterprise CALs…
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IT Services Can’t Support The Flood Of New Requests
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People Are Having More Trouble Finding What They Need
And
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As A Result You Are No Longer Climbing Towards Success…
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Don’t let this be you.
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Don’t implement SharePoint without
a good Strategy.
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Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives
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1. Shared UnderstandingOf Objectives
#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
1 2
34
5
6 7 8 910
Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road
The Destination Matters
What If We Haven’t Identified Our Destination/Goal?
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Identifying Our Objectives
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Abstract Objectives (Platitudes)
These are not good objectives!
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In Canada we learn this right after hockey appreciation in grade school.
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We would like to automate and improve our
‘paper based’ ‘legal’ ‘contract mngmt’’
‘contract rview’ processes. Specifically we would
like to ‘imprv request rspnse time’ by…
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Prioritizing Objectives Requires Understanding Value And Difficulty
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The Simplest Prioritization Formula Ever…
Estimated Value
Estimated Difficulty
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Prioritization Example I have a difficult solution. It’s an 8 in difficulty (out of 10).
I have an easy solution. It’s a 2 in difficulty (out of 10).
The expected value of the difficult solution is 4 (out of 10).
The expected value of the easy solution is 6 (out of 10).
Estimated ValueEstimated Difficulty
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Prioritize and Plan S.M.A.R.T. Objectives
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Ensure everyone understands the
objectives.
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Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives
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2. Remain Focused On Achieving Objectives
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Implemented LegalContracts Solution!
Have we achieved our objective?
Implemented SharePoint!
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A Lesson Courtesy Of The Mars Rover
Primary among the mission's scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
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Launch Minded People Think…
Pre Launch Launch
Don’t blow up!
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Don’t let this be you.
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Pre Launch Launch Flight Landing
Post Launch People Think…Have we succeeded in gaining adoption?
Have we achieved our objectives?
What are our objectives?
How will we achieve them?
Don’t blow up!
What feedback are we getting?
How should we adjust our trajectory?
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Be this kind of person.
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Back to our friend the Mars Rover…
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Have We Achieved Our Goal?
Concept Courtesy of Andrew Jolly
Achieved Primary Objective
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How Important Was Launch?
Concept Courtesy of Andrew Jolly
Launch
How many people understood how much was involved in planning for launch?
How many people understood how much was involved after launch?
Post Launch
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Don’t be the person who understands how to get to a successful launch.
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Be the person who understands how to get to a successful landing
(again and again).
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Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks
#SPSToronto @RHarbridge
3. Plan For SharePoint Challenges And Risks
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Strategy Is A Plan Of Action Designed To Achieve Objectives
A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.
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Future-Proof Strategies Prepare For Challenges And Risks
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You Need A Comprehensive Strategy.
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Do you have a Business Strategy?
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Do you have a Technology Strategy?
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Do you have a Document Management Strategy?
• Identified & Nominated Stakeholders• Document Inventory • Document Lifecycle• Document Organization & Metadata• Document Workflows
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Visible Costs
Hidden Costs ImplementationHardwareCustomizationIT PersonnelMaintenanceTraining
Do you have a Cost Management Strategy?
Software Licenses
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Do you have a Governance Strategy?
SharePoint Standards Online
SharePoint Governance Documents
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Do you have a Business Process Strategy?
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Do you have an Infrastructure Strategy?
Do You Have Documentation For Deviating From Default Settings?
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Do you have a Backup and Recovery Strategy?
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Do you have a Performance Strategy?
If we can save 2 seconds of loading time does it matter?
Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…
That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients.
($25.00 per second for 28,000 seconds per year).
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Do you have a Support Strategy?
SharePoint Standards Online
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Do you have a Taxonomy Strategy?
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Do you have a Security Strategy?
OR
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Do you have a Development Strategy?
Customizations Ahead
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Do you have an Integration Strategy?
When I Say “SharePoint Integration” You Probably Think Of This...
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Do you have an Adoption Strategy?
Adoption Activities Listing
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Do you have a Usability Strategy?
Consistency Across User Environments
Modify Provisioned Site (or Templates) Based on Need
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Do you have a Staffing Strategy?
Building A SharePoint Team
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Do you have a Mobile Strategy?
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Do you have a Search Strategy?
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Do you have a Social Strategy?
Eight Key Considerations
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70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Evaluating-Cloud-Providers-Tools-and-Questions.aspx
Do you have a Cloud Strategy?
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Some Strategies Are Dependent On The Workloads You Use
SharePoint For…
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Do you have a SEO Strategy?
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You Need A Comprehensive Strategy.
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It’s a lot to think about.
Think about it.
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1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks
Future-Proofing SharePoint StrategyCan be done by following these 3 key steps…
1. Achieve Shared Understanding Of Objectives2. Remaining Focused On Achieving Objectives3. Plan For SharePoint Challenges And Risks
#SPSToronto @RHarbridge
Why Are We Here Today?
Do Over
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Let’s Try That Again With A Strategy
Remember What Happened Without A Strategy?
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When You Implement SharePoint With A Good Strategy…
Hi Again!
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You Have Prioritized S.M.A.R.T. Objectives
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SharePoint Is Part Of Your Overall Enterprise Technology Plan
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You Are Climbing Your Way To Your Objectives!
Destination 300 meters ahead…
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You Are Focusing On What’s Next!
Destination 300 meters ahead…
Launch Post Launch
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You Plan For The Challenges/Risks In Your Way.
Richard’s AWESOME PowerPoint SlideDeck
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And As A Result?
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Decision Makers Have Enough Information
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The CFO Succeeds In Reducing Costs.
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IT Services Can Support New Requests
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People Are Actually Finding What They Need
And
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You Go Home Feeling Awesome.
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Be the person with a good SharePoint
strategy.
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Questions? Ideas? Feedback? Contact me:Twitter: @RHarbridge Blog: http://www.RHarbridge.comEmail: [email protected]:
700+ SharePoint IA Slides at..PracticalIntranet.com
130+ SharePoint Standards at.. SPStandards.com
15 Pages of Important Questions at.. SharePointDiagnostics.com
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