sponsorship prospectus - appea conference and exhibition · sponsorship prospectus perth, wa ... 9...

conference and exhibition14–17 MAY

S P O N S O R S H I P P R O S P E C T U S

PERTH, WA

where the world meets Australian oil and gas www.appeaconference.com.au

P R I N C I P A L S P O N S O R S

http://www.appeaconference.com.au

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APPEA2017 Take your brand to the worldAs the largest annual upstream oil and gas conference and exhibition in the southern hemisphere, the APPEA Conference and Exhibition attracts delegates from across the country and around the world. It also attracts the largest specialist media contingent of any industry event in Australia generating national and international headlines.

The event is viewed as a unique opportunity to learn from world-leading experts, to meet industry decision-makers and to see first-hand new product and service innovations. It is widely known as the premier event on the Australian oil and gas industry calendar.

If you only make one sponsorship investment this year, the APPEA 2017 Conference and Exhibition is the one that will take your brand to the world of oil and gas.

Enhance your industry reputationAs a sponsor:

● your brand is associated with one of the most well regarded oil and gas industry events in the southern hemisphere and one that is unrivalled in Australia.

● you are presented with options to suit your marketing needs — from merchandise, presentation and speaker sessions, through to social events, networking areas and refreshment breaks.

● you have the opportunity for brand placement opportunities pre-event, during and post conference.

● you will experience a low cost-to-reach ratio — at a cost of only $4 to $6 per person reached under our mid-range sponsorship options.

The APPEA 2017

Conference

and Exhibition

is the must‑attend

event in the oil

and gas industry

calendar.

Who will see your brand?

Position your brand in front of more than 2000 attendees typically from more than 30 countries, all with a direct interest in the oil and gas industry:

• exploration and production • service and supply • pipeline and transportation• engineering and construction • refining and upgrading • finance and investment

To discuss how we can make it work for your business, please contact: Julie Hood, Director Events – APPEA t +61 7 3231 0501 e [email protected] m +61 412 998 474

For direct booking details please refer to p17.

www.appeaconference.com.au

mailto:jhood%40appea.com.au?subject=

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APPEA2017Networking lunches 9

Notepads 13

Pens 13

Plenary sessions 10

Refreshment breaks 9

Satchels 5

Staff shirts 12

Technical papers 5

Welcome reception 16

Additional sponsorship information

Sponsorship conditions 17

How to apply for sponsorship 17

Sponsorship terms and conditions 18

Additional sponsorship inclusions In addition to the provisions listed in individual sponsorship categories, the sponsor’s branding (logo and/or company name) will be included in the following:

Opportunities at a glance

● conference registration brochure* ● rotating sponsor list on the home

page and static logo on the sponsor page of the conference website www.appeaconference.com.au

● 120-word company description on the conference website, with a link to the sponsor’s website

● conference app (company name, logo, company description and link to the sponsors website)

● conference handbook* ● pocket program* ● closing ceremony slides ● signage at the main registration desk on-site ● post conference report.

* Subject to meeting print deadlines.


APPEA Journal 8

Authors’ lunch 13

Concurrent sessions 14

Conference café 10

Conference dinner 4

Cycle tour and rides 15

eNewsletter 15

Exhibition 6

Farewell cocktails 14

Golf tournament 14

Happy hours 12

Media centre 11

Meeting zone 8

Networking lounges 7

This event is proudly delivered by the industry association for the industry

All rates quoted are in Australian dollars and are GST inclusive

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The conference dinner is the social highlight of the APPEA Conference and will be held on the evening of Tuesday 16 May 2017. An estimated 1000 guests will attend a three-course dinner with quality beverages and world-class entertainment.

Sponsorship package includes: ● branded signage at entry point ● acknowledgement by the MC at the dinner ● the opportunity for a short welcome speech by a representative of the sponsor

(up to five minutes) ● company logo placement on the menu cards and dinner tickets ● company logo placement on rigged screens (four) during the function ● option of additional free-standing signage displayed at the function (provided by sponsor) ● ten complimentary tickets (one table in prime location) at the function with the option to

purchase additional tickets and priority seating for these guests ● option to provide a gift for each guest ● access to the list of conference dinner attendees prior to the function ● additional inclusions as detailed on p3.

APPEA2017

PRINCIPAL SPONSORS

APPEA is delighted to announce Clough and Woodside as the principal sponsors of the APPEA 2017 Conference and Exhibition.

CONFERENCE DINNERSOLD

www.appeaconference.com.au 4

All rates quoted are in Australian dollars and are GST inclusive

TECHNICAL PAPERS

APPEA2017

APPEA is delighted to announce BP as Technical Papers Sponsor for the

APPEA 2017 Conference and Exhibition.

The APPEA conference satchel is provided to all full and day delegates, accredited media, speakers and to students (subject to availability). The satchel is a high-quality item that is designed for use post-conference to enhance brand exposure for the sponsor. It will be sourced by APPEA and the sponsor will be provided with a design for consideration. (Please note that the final design decision rests with APPEA.)

Sponsorship package includes: ● sole naming rights and logo placement on the satchel (in conjunction

with the APPEA logo) ● provision of any unused satchels to the sponsoring company

(additional freight costs may apply) ● additional inclusions as detailed on p3.

SATCHELS $40,000

Note: APPEA reserves the right to provide an alternative style of satchel to meet demand in the event of excessive late registrations. The sponsor’s logo will be placed on these additional satchels if time permits.


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APPEA2017 EXHIBITION

Sponsorship package includes: ● premium location for your company exhibit within the APPEA Exhibition. Selection of

position in consultation with APPEA prior to the sale of the main exhibition commencing (time permitting).

● 9 m2 of booth/floor space provided complimentary for the 2017 APPEA Exhibition (sponsor has the opportunity to secure additional space).

● sponsor’s name and logo prominently displayed on the exhibition entrance feature/entrance signage

● sponsor’s name and logo placed on the digital display signage within the APPEA Exhibition (rotating with the daytime catering sponsor/s)

● two complimentary exhibition booth passes for the duration of the exhibition ● the opportunity for the sponsor’s own signage to be placed in appropriate positions

throughout the exhibition (subject to APPEA approval of placement locations) ● full-page colour advertisement at the front of the exhibition section of the printed

conference handbook ● consistent reference to the sponsor of the exhibition within the exhibition section of the

conference handbook ● visual and verbal acknowledgement of the sponsor’s support of the exhibition during each

of the main conference sessions ● the opportunity to display company equipment in the ‘industry equipment’ areas within

the APPEA 2017 Exhibition (subject to access, weight, area and height restrictions of the venue) — equipment details will be required by 31 December 2016.

● additional inclusions as detailed on p3.

Sponsorship opportunities

The exhibition segment of the APPEA conference traditionally attracts 160–220 exhibitors from within Australia and overseas. It will be held in the Exhibition Hall of the Perth Convention and Exhibition Centre, and is expected to cover an area of over 9000 m2. The exhibition will be integrated into conference activities to ensure maximum exposure for the sponsor.


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APPEA2017A total of four lounges will be located in the exhibition halls providing areas where delegates can conduct business and network in a more relaxed environment.

The lounges will be uniform in layout, measuring 12m x 6m. They will consist of quality furniture (a mix of casual and bar seating, and a reception counter) and feature the corporate branding of the sponsor.

For a standard layout of each networking lounge please contact Julie Hood, Director Events–APPEA: [email protected]. Each sponsor will be allocated two lounges as per the floorplan located in the Exhibition Prospectus.

APPEA will work closely with the sponsor to ensure maximum brand exposure during the event.

The first successful sponsorship applicant will choose which block they receive, unless another acceptable allocation of lounges is agreed between APPEA and the two sponsors.

Sponsorship package includes: ● two dressed and fully furnished networking lounges within the APPEA Exhibition ● company branded reception counters, with company colours used where appropriate ● a plasma screen with stand for each networking lounge allowing video/PowerPoint

footage to be played (video/PowerPoint to be provided by the sponsor; subject to APPEA’s approval of suitability)

● rigged signage above each lounge that includes two company branded banners ● access to power — up to four sockets provided ● opportunity to place sponsor material within each networking lounge for the duration

of the event (to be provided by the sponsor; subject to APPEA’s approval of suitability) ● upgrade opportunities available (at sponsor’s expense) ● additional inclusions as detailed on p3.

NETWORKING LOUNGES $32,000 Two opportunities available. Each investment includes two lounges (12 m x 6 m)

This popular sponsorship package offers high-level exposure in a series of prime locations within the 2017 APPEA Exhibition, during the operational hours of the event on Monday 15 May through to Wednesday 17 May.

Networking lounges are an ideal opportunity for superb brand exposure in high traffic areas of the event, and a unique option for companies seeking to heighten their profile to the industry but without making the investment into a custom exhibition stand.




APPEA2017The meeting zone is situated in a prime location on the APPEA Boulevard in the APPEA 2017 Exhibition (to view the exact location of the zone, please contact [email protected]). The zone will include:

● two private meeting pods ● a casual lounge area for less formal

meetings ● a ‘meet and greet’ area.

Delegates are able to pre-book one-hour time blocks for meetings. Half of the space is available to be booked prior to the event by contacting APPEA. The remainder is made available onsite. For an indicative design and layout please contact Julie Hood, Director–Events, APPEA, [email protected].

The sponsor may provide up to two staff at any one time from their own organisation to be in attendance at the meeting zone3.

Sponsorship package includes:● a full colour side banner advertisement (150 px x 600 px) on the online

APPEA 2017 Journal (including the journal homepage, the table of contentspage for all volumes, the ‘about journal’, the ‘editorial board’ and the‘contacts’ pages)2

● company logo branding placement on www.appea.com.au andwww.appeaconference.com.au on the relevant APPEA Journal page

● a full colour side banner advertisement (150 px x 600 px) for the APPEA 2017 Journalemail alerts, including the initial volume release announcement, post event

● a full-page colour advertisement in the first section of the printed conferencehandbook — distributed to all registered attendees on-site


1 Please note that inclusion of individual conference papers is subject to approval by speakers to publish their presentation.

2 Due to the publication cycle of the journal, the online sponsorship branding (CSIRO site) will be displayed from May 2017 – April 2018.

MEETING ZONESponsorship package includes:

● two branded meeting pods, with the option to upgrade (at sponsor’s expense) with AV equipment for presentations

● branded concierge desk ● overhead branded banner signposting

‘The Meeting Zone’ in a prime location on APPEA Boulevard

● two complimentary exhibition passes for the sponsor’s meeting zone reception staff4

● an APPEA 2017 Conference staff member to be in attendance for the duration of the conference to facilitate bookings for meeting rooms/areas, if required

● the opportunity to provide a display area showcasing company products and services within the meeting zone

● verbal announcement of the meeting zone service by chair of the opening plenary session

● verbal announcement of the meeting zone service within the APPEA 2017 Exhibition (twice per day)


3 The construction of the Meeting Zone will be completed by 2:00pm Sunday 14 May, during exhibitor bump in. Bookings available from 8:00am Monday 15 May.

4 The two complimentary passes will only be available for the reception staff. Additional staff attending the Meeting Zone will be required to pay the exhibitor registration fee.

New look sponsorship opportunity

APPEA 2017 JOURNAL $20,000From 2017 onwards, the acclaimed APPEA Journal, the official record of the APPEA conference1 and recognised scientific journal will be hosted online by CSIRO Publishing. This new look sponsorship delivers consistent company branding on the online site for the APPEA 2017 Journal.

The APPEA 2017 Meeting Zone will provide an alternative and adaptable solution for individuals and companies wishing to conduct those essential meetings at the conference.

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mailto:[email protected]



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Sponsorship package includes:

APPEA2017

REFRESHMENT BREAKS $28,000A total of five refreshment breaks will be held in the exhibition area over the three-day period of the conference.

● plasma screen signage incorporating company logo or name prominently displayed in the exhibition area for morning and afternoon teas

● branded napkins ● opportunity for additional video material/

graphics to be played in the exhibition area during refreshment breaks (provided by the sponsor; subject to approval by APPEA of suitability)

● verbal and visual acknowledgement provided in all session rooms immediately preceding refreshment breaks

● verbal acknowledgement provided within the exhibition hall at the commencement of each break

● company signage (table-top) on the refreshment stations

● opportunity to place company material and/or promotional items adjacent to the catering stations during break times (provided by the sponsor; subject to approval by APPEA of suitability)

● opportunity to provide branded t-shirts, aprons and/or headwear for catering staff (at the sponsor’s expense; subject to approval by APPEA and the venue of suitability)



NETWORKING LUNCHES $28,000

This package offers high-level exposure during the buffet lunches that are provided in the exhibition area for delegates over the three-day conference.

● plasma screen signage incorporating the company logo or name prominently displayed in the exhibition area for lunch breaks

● branded napkins ● opportunity for additional video material/

graphics to be played in the exhibition area during lunch breaks (provided by the sponsor; subject to approval by APPEA of suitability)

● verbal and visual acknowledgement provided in all session rooms immediately preceding lunch breaks

● verbal acknowledgement provided within the exhibition hall at the commencement of each break

● company signage (table-top) on lunch catering stations

● opportunity to place company material and/or promotional items adjacent to the lunch catering stations during lunch break times (provided by the sponsor; subject to approval by APPEA of suitability)

● opportunity to provide branded t shirts, aprons and/or headwear for catering staff (at sponsor’s expense; subject to approval by APPEA and the venue of suitability)




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APPEA2017Plenary sessions include international and national speakers invited by APPEA to speak on key themes and issues affecting the industry.

For further details regarding the content and speakers for the plenary sessions, please contact: Julie Hood, Director–Events, APPEA e [email protected] t +61 7 3231 0501 m +61 412 998 474

Situated in the central foyer of the Perth Convention and Exhibition Centre adjacent to the main conference registration desk, this well-known café venue offers prominent visual exposure. It is located in a high traffic area where delegates move between the conference session rooms and the main exhibition halls.

The space can be branded as a sponsor’s cafe during the event on:

● Sunday 14 May (minimum hours 8.30am–3.00pm)

● Monday 15 and Tuesday 16 May (7.00am–5.00pm)

● Wednesday 17 May (7.00am–3.00pm)

This is the ideal place for delegates to gather prior to entering the conference sessions and the exhibition, or simply to meet and network with fellow colleagues.

Sponsorship package includes: ● signage incorporating the company logo/

name prominently displayed in the café entry area

● naming rights to the conference café in the conference collateral

● company logo or name in branding positions within the conference café area

● company logo or name displayed on café tables on tent cards

● branding of the café staff shirts and/or headwear (at sponsor’s expense; subject to approval by APPEA and the venue of suitability)

● opportunity to display/distribute company material/promotional items within the cafe area (at the sponsor’s expense; subject to approval by APPEA of suitability)

● 10 complimentary tickets for the Welcome Reception function, Sunday 14 May at the Perth Convention Centre


PLENARY SESSIONS $16,000

● plasma screen signage incorporating company logo displayed outside the main access point to the session venue

● verbal acknowledgement by the session chair of the sponsor’s support

● company logo displayed on the AV screens at the start of, between speakers of the session and at the conclusion of the session

● company name shown against relevant session in the registration brochure and the conference handbook (subject to publication deadlines)

● company logo permanently displayed on the plasma lectern during the session, throughout all presentations

● opportunity for additional free-standing signage within the plenary session room (provided by the sponsor; subject to approval by APPEA of suitability, banner criteria applies)

● opportunity to have company material made available to delegates within the session (provided by the sponsor; subject to approval by APPEA of suitability)


Sponsorship package per session includes:

CONFERENCE CAFÉ $12,000

Note: Certain sessions may be secured by companies due to their pre-arranged speaking commitments.





● company recognition of sponsorship on signs outside the entrance to the media centre ● company logo on the AV screen within the media centre (between session feeds) ● opportunity to place additional free-standing company signage and promotional items

inside the centre (provided by the sponsor; subject to approval by APPEA of suitability) ● company logo branding on all directional signage to the media centre ● use of the press conference room to hold own company announcement (timing to be

agreed with APPEA’s Communication Manager) ● additional inclusions as detailed on p3.

MEDIA CENTRE $10,000APPEA2017Sponsorship package includes:The media centre will be located

in the conference venue, and its location will be advertised on the main conference directional signage. Typically in excess of 30 journalists from leading newspapers, trade press, TV and radio and newswire services from Australia and overseas attend the conference.

All representatives work out of the media centre which operates from Sunday to Wednesday. The media centre will be located in close proximity to the press conference room which will host the official press conferences of the event.

All plenary sessions are streamed live into the media centre.

The APPEA Conference and Exhibition is highly regarded by industry journalists and the event delivers a strong flow of industry news over the four days. Basic catering is provided for the journalists.

UPGRADE MEDIA HOSPITALITY AREA $4,000An opportunity exists for the media centre sponsor to brand and ‘host’ a separate area adjacent to the official media centre and the press conference room. This area will be the hospitality lounge for journalists. It provides a unique opportunity for the sponsor to extend branding exposure to the high-level media group, and it provides journalists with an ideal networking/alternative interview area.

Inclusions for upgrade option: ● room set and furniture ● signage reflecting sponsor logo at entrance to the area ● opportunity to provide upgraded catering and host gifts (at sponsor’s own expense) ● opportunity for additional free-standing signage within the room (provided by the

sponsor, subject to approval by APPEA of suitability)Note: If not secured by the media centre sponsor, APPEA reserves the right to sell as a stand-alone item. Price on application.



APPEA2017Happy hour provides an excellent networking opportunity for all delegates, exhibitors and invited guests. It is held in the exhibition area on Monday and Tuesday afternoon from 5.00pm to 6.00pm.

Priority will be given to companies that are exhibiting within the 2017 APPEA Exhibition.

Sponsorship package includes: ● signage incorporating the company logo or name prominently displayed in the exhibition

area entrance/s during the happy hour period ● plasma screen signage incorporating the company logo or name prominently displayed in

the exhibition area during the happy hour period ● branded napkins ● opportunity for additional free-standing signage and/or material to be displayed during

this period (provided by the sponsor; subject to approval by APPEA of suitability) ● acknowledgement on slides shown in sessions immediately preceding the happy hour ● opportunity to provide branded t-shirts, aprons and/or headwear for catering staff during

the sponsored happy hour (provided by the sponsor, subject to approval by APPEA and the venue of suitability)

● opportunity to provide entertainment activity or piece within the APPEA Exhibition, centered around the sponsors exhibit. (Access points to be maintained and entertainment must not disrupt general business of other exhibitors. Activity at sponsors expense.)


STAFF SHIRTS $11,000This is a high exposure sponsorship item. All APPEA conference staff will be wearing uniform shirts.

On average 30 staff at any one time are working on the floor at the event. The shirts, which are made from high-quality fabric, will be selected by APPEA. They will be worn by APPEA logistics and registration desk staff and the APPEA technical team.

Sponsorship package includes: ● company logo positioned in prominent

place on all staff shirts ● all APPEA conference staff wearing

sponsored staff shirts will be briefed on the sponsor company and, if applicable, appropriate exhibition stand information

● two complimentary tickets to the Welcome Reception (Sunday 14 May)


Note: This sponsorship is not able to be secured

by a competing organisation to the conference

principal sponsors.


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Sponsorship package includes: ● notepad including company logo

or name on the notepad (an A4 notepad selection will be made in consultation with the sponsor, however please note that the final design decision rests with APPEA)

● provision of any unused pads to the sponsoring company


APPEA2017

Sponsorship package includes: ● quality pen including company

logo or name printed on pen (selection of the type of pens will be made in consultation with the sponsor, however please note that the final design decision rests with APPEA)

● provision of any unused pens to the sponsoring company


NOTEPADS

AUTHORS’ LUNCH $9,000An invitation-only event to thank those who have contributed to the technical and commercial program and the APPEA 2017 Journal. It will be held on Wednesday 17 May at the Perth Convention and Exhibition Centre.

Approximately 120 guests are expected to attend including senior APPEA representatives and a number of keynote speakers. The lunch will feature a high profile speaker.


● opportunity for additional signage/company material to be displayed/distributed at the function (provided by the sponsor, subject to APPEA’s approval of suitability)

● ten complimentary invitations to the function (one table)


Pens and notepads are included in all delegate satchels.


● the opportunity to give a short speech (up to five minutes) to the lunch attendees

● company name/logo on the invitation and menu

● repeat acknowledgement by the MC of the sponsor’s support

● signage incorporating company logo and name prominently displayed at the function

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APPEA2017 FAREWELL COCKTAILS $8,000More than 500 guests are expected to attend the farewell to APPEA 2017. The function will be held immediately after the closing ceremony on Wednesday 17 May. It provides delegates and exhibitors the opportunity to enjoy a relaxed atmosphere in close proximity to the final session and meet with new found contacts in the industry.

Sponsorship package includes: ● signage incorporating company logo or

name prominently displayed at the function

● company logo or name on the t-shirts of serving staff (subject to venue approval)

● the opportunity to distribute promotional items and/or products (provided by the sponsor; subject to approval by APPEA of suitability)

● verbal acknowledgement by the chair at the closing ceremony

● ten complimentary passes to the farewell function


CONCURRENT SESSIONS $4,500 per sessionThe individual concurrent sessions of the conference provide an invaluable opportunity for sponsors to be linked with their specific areas of interest within the industry, and to increase their exposure to a target market. A total of 24 sessions spanning all aspects of the oil and gas industry will be available for sponsorship.

For details of the concurrent session program, please in the first instance contact Julie Hood, APPEA on [email protected]

● an invitation to nominate a company representative to chair the session (this company representative must be a fully paid registered day or full delegate of the conference and must have the appropriate skills to chair a conference session at APPEA)

● plasma screen signage incorporating the company logo or name displayed outside the main access point to the session room

● opportunity for additional signage within the session area (provided by the sponsor; subject to APPEA’s approval of suitability)

● opportunity to have company material made available to delegates within the

session (provided by the sponsor, subject to APPEA’s approval of suitability)

● acknowledgement of the sponsor on the slides displayed at the beginning, at the end, and in between each presentation during the sponsored session

● verbal acknowledgment at the start and end of the session, by the Chair, of the sponsors support

● sponsor’s name shown against the relevant session in the conference app, registration brochure and the conference handbook (subject to printing deadlines)





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eNEWSLETTER $4,500


APPEA2017

CYCLE TOUR AND RIDESQualified cycle guides will escort the group as they ride through the scenic areas of Perth, with refreshments provided during a scheduled break in the ride. On Monday and Tuesday (15 and 16 May) cyclists are invited to ride at 6.00am through the streets of Perth before commencing the conference sessions.

Cyclists can register individually or get a group together and form a team (maximum of five team members). A team must have at least one registered conference delegate. Individual bookings are restricted to registered delegates.

Sponsorship package includes: ● company logo or name listed against the

cycle tour in the registration brochure (subject to printing deadlines) and on the conference website

● photographer provided by APPEA to capture images at the start of the Sunday ride

● article in one APPEA 2017 Conference eNewsletter covering the cycle tour and rides and referencing the sponsor

● meeting point signage with sponsor’s logo ● option to provide additional pull-up or flag

style banner (supplied by the sponsor) at the meeting point and displayed for the duration of the ride

● option to provide participants gifts and/or a pre-ride mechanic service (supplied by the sponsor) at the meeting point


Taking place on Sunday 14 May from 11.30am to 3.00pm the 70km cycle tour is a popular activity for experienced amateur riders.

● placement of the company logo on a sponsor’s banner (right-hand side) on each of the ten eNewsletters

● company logo linked to sponsor’s website on the eNewsletter

● 70 word feature section profiling the sponsor in one edition of the eNewsletter

● opportunity to include an image in the sponsored section (to be provided by the sponsor; subject to APPEA’s approval of suitability)

● two complimentary tickets to the Welcome Reception (Sunday 14 May)


The conference eNewsletter program leading up to the APPEA Conference and Exhibition plays a major role in the marketing of the conference. Updates to the event, hot topics and speaker profiles are communicated to APPEA’s database of more than 15,000 registered industry representatives (national and international) by email. A minimum of 10 eNewsletters will be distributed from November 2016 to May 2017.


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Sponsorship package includes: ● signage incorporating company logo

or name prominently displayed at the entrance to the Welcome Reception and on rigged AV screens within the function area

● company name on the t-shirts of serving staff (listed in alphabetical order)

● acknowledgement in the registration brochure and the conference handbook


APPEA2017

$3,000 WELCOME RECEPTION The Welcome Reception sets the scene for the APPEA Conference and Exhibition. It will be held on the evening of Sunday 14 May in the Grand Bellevue Ballroom at the Perth Convention and Exhibition Centre.

This key networking function for delegates and speakers traditionally attracts over 1000 attendees. It is a themed event offering quality food and beverages, and entertainment befitting the first evening of the conference.

UPGRADE OPTION $250This upgrade offers an opportunity for an individual item to be distributed at the function to further promote the sponsor’s brand. The item to be provided is at the sponsor’s own expense and a sample must be submitted to APPEA for approval no later than 21 days prior to the Welcome Reception.

An APPEA conference tradition, the annual two-day APPEA Golf Tournament will take place on Thursday 18 and Friday 19 May 2017. Sponsorship for various aspects of the tournament is being sought. Golf sponsorships are reflected in the golf material and merchandise only, not in the general conference sponsorship listings.

For further information about sponsorship for the golf activity please contact:

Mr Derek Morrow e [email protected] m +61 419 926 895

2017 APPEA GOLF TOURNAMENT APPEA is happy to discuss environmentally-friendly options with successful sponsors for certain sponsorship items. This may affect the price of the sponsorship. If you wish to be a sponsor and none of the options listed are suitable, APPEA welcomes your suggestions for other options.

Please contact:

Julie Hood, Director–Events , APPEAe [email protected] +61 7 3231 0501 m +61 412 998 474

OTHER OPPORTUNITIES



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APPEA2017

Free-standing signage Where free-standing signage is included in a sponsorship category, only pull-up banners will be accepted. APPEA reserves the right to reject a sponsor banner if its content is considered inappropriate or unsuitable.

Company material Where included in a sponsorship category, a sample or detailed description of the company material to be provided for delegates must be submitted to APPEA for approval no later than 40 days prior to the commencement of the conference.

Branded items Where included in a sponsorship category, a sample or visual of the branded item (e.g. t-shirt, hat, apron, napkins), if being provided by the sponsor, must be submitted to APPEA for approval no later than 40 days prior to the commencement of the conference. All costs associated with branded items, if not being directly provided by APPEA, are at the sponsor’s expense.

Return freight The sponsor is responsible for organising and meeting the cost of the return of sponsor items after the conclusion of the conference. A completed consignment note and address labels must be provided to APPEA’s sponsorship coordinator no later than seven days prior to the commencement of the conference. APPEA will not be responsible for the return of banners or other goods if incomplete or incorrect documentation is provided.

How to apply for sponsorshipTo apply to sponsor the APPEA 2017 Conference and Exhibition:

● refer to the sponsorship items listed in this prospectus

● check your eligibility by referring to the sponsorship guidelines available under the sponsorship link at the conference website www.appeaconference.com.au

● decide on your sponsorship preferences — up to six preferences can be requested on the online form

● submit your sponsorship request online under sponsorship at www.appeaconference.com.au.

A confirmation email of your allocated sponsorship item will be issued, at which time you will have five working days to confirm your acceptance of the allocation. If confirmation of your acceptance is not received within five working days, APPEA has the right to re-sell the sponsorship. Your sponsorship will be regarded as fully confirmed on receipt by APPEA of your email accepting the allocation.

A tax invoice for 50% of the sponsorship fee will be issued, and payment is required within required within 10 days of receipt of the invoice. The balance of payment for your sponsorship item must be made by 20 January 2017. If payment is not received by this time, APPEA reserves the right to resell the item and hold any monies paid to date.

Sponsorship conditions

Applications open

online at 2.00pm AEST,

Tuesday 30 August 2016.


http://www.appeaconference.com.au/sponsorship/sponsorship-sales-booking/

http://www.appeaconference.com.au/sponsorship/sponsorship-sales-booking/



Terms and conditionsAPPEA20171 Definitions

1.1 APPEA means the Australian Petroleum Production & Exploration Association Limited ACN 44 000 292 713

1.2 Cancellation Date means 2 December 2016.

1.3 Confidential Information means any information: a relating to the business of the

company or the Sponsor or the Event; b of the company or the sponsor which

is designated by the respective owner as confidential; or

c of the company or the sponsor which is of a confidential or sensitive nature, which is marked or denoted as confidential or which a reasonable person to whom that information is disclosed or to whose knowledge the information comes would consider confidential,

d which is disclosed by the Organiser or the Sponsor to the other, directly or indirectly, or otherwise comes to the knowledge of that party in relation to or in connection with these terms and conditions, whether that information is in oral, visual or written form or is recorded or embodied in any other medium.

1.4 Confirmed Sponsorship means a sponsorship where a Sponsor has, following an application lodged with APPEA, been offered a specific sponsorship package and accepted it by returning the written confirmation form to APPEA.

1.5 Event means the APPEA 2017 Conference and Exhibition.

1.6 Intellectual Property means copyright, all rights conferred under statute, common law or equity in relation to inventions (including patents), registered and unregistered trademarks, registered and unregistered designs, look and feel, circuit layouts and all other rights resulting from intellectual activity in, but not limited to, the industrial, scientific, literary or artistic fields.

1.7 Organiser means the Australian Petroleum Production & Exploration Association Limited ACN 000 292 713.

1.8 Related Bodies Corporate has the meaning provided in the Corporations Act 2001 (Cth).

1.9 Sponsor means the entity sponsoring the APPEA 2017 Conference and Exhibition or a part of that Event.

1.10 Terms means these terms and conditions.

2 Applications2.1 Sponsor applications are handled in

accordance with the APPEA Conference Sponsorship Guidelines available at www.appeaconference.com.au. All Sponsors are required to lodge their preferences with the Organiser electronically. The Organiser will then notify the Sponsor which preference is successful, following which the Organiser offers the sponsorship which may then be accepted by the Sponsor by completing the written confirmation form and submitting it to the Organiser.

2.2 Upon acceptance by APPEA of an application by a Sponsor then the sponsorship will be deemed to be a Confirmed Sponsorship. APPEA reserves the right to confirm a sponsorship regardless of when a deposit is paid.

2.3 All Sponsors with Confirmed Sponsorships are required to pay the sponsorship fees as set out under clause 5.

2.4 The Organiser retains the express right to reject any Sponsor that it deems inappropriate or unsuitable in its sole discretion.

2.5 All Sponsor applications will only be accepted from the entity itself and APPEA reserves the right to reject any application from any agent purportedly acting on behalf of a principal Sponsor unless otherwise agreed in writing between the parties or with the prior written consent of the Organiser.

3 After written acceptance by the Organiser issuing a tax invoice, the Sponsor must provide an image of their logo in the format required by the Organiser and other details as required (e.g. contact details, trademarks etc.) to the Organiser within 10 days of receipt of acceptance.

4 Sponsor obligations4.1 The Sponsor must exercise the rights and

pursue the opportunities granted under these Terms in a manner consistent with the good name, goodwill, reputation and image of the Organiser and the Event and in compliance with all applicable laws, regulations and industry standards.

4.2 Only the Sponsor may exercise the rights granted under these Terms. For the avoidance of doubt, these rights may not be exercised by Related Bodies Corporate, agent or contractor of the Sponsor without the prior written consent of the Organiser.

4.3 The Sponsor must comply with any brand guidelines or other reasonable directions provided by the Organiser when using the Organiser’s Intellectual Property.

4.4 The Sponsor:a grants to the company a non-

exclusive royalty free licence to use any of the Sponsor’s Intellectual Property provided to the company to promote and market the Event;

b warrants that it owns, is licensed to use and/or is solely entitled to use the Sponsor’s Intellectual Property in Australia;

c indemnifies the Organiser against any claims, demand, suits, loss or damages (including legal costs on a full indemnity basis) to the extent that such actions arises out of a claim that a use by the Organiser of the Sponsor’s Intellectual Property under this clause infringes any intellectual property rights of a third party;

d warrants that any Sponsor content published, displayed, broadcast, advertised, exhibited or otherwise promoted by the Sponsor:

e shall comply with any specifications stated by the Organiser;

f is truthful and accurate in all respects with all applicable law (including the provisions of the Competition and Consumer Act 2010 (Cth) (CCA) and the Australian Consumer Law (ACL);

g complies at all times with these Terms.

5 Fifty per cent (50%) of the sponsorship fees must be paid by the Sponsor to the Organiser within 10 days’ of receipt of an invoice unless otherwise agreed in writing by the Organiser. The balance is required to be paid by 20 January 2017.

6 The sponsorship fee does not include conference registrations or access to delegate lists unless expressly stated as a Sponsor benefit to the Sponsor by the Organiser.

7 All sponsorship materials must be submitted to the Organiser as agreed on between the parties.

8 Sponsors may not sublet, assign or apportion any part of the Event or item(s) sponsored nor represent advertise or distribute literature or materials for the products or services of any other entity or organisation except as consented in writing by the Organiser, such consent to be reasonably withheld.


9 The Organiser, to the fullest extent permissible under law, will not be liable for damage or loss to Sponsors’ properties by fire, theft, accident, or any other cause or for any indirect or consequential damages arising from any breach of these Terms or otherwise relating to or arising from the sponsorship or the Event.

10 To the fullest extent possible under law, the Sponsor indemnifies and holds the Organiser harmless against any loss, damage, action, demand, expense, claim or obligation of whatever nature which the Organiser may suffer or incur by reason of or arising out of:a the Sponsor’s breach of the provisions

of these Terms or any other terms and conditions imposed by the Organiser;

b the application of the CCA and/or ACL in relation to these Terms or any agreement arising hereunder;

c any other wilful misconduct or negligence of the Sponsor or any person for whose conduct the Sponsor is responsible in law.

11 In the event that any statute implies any term, condition or warranty into this agreement which cannot be lawfully excluded, these Terms will apply, save that the liability of the Organiser for breach of any such implied term will be limited to the fullest extent permissible under law including the ACL, at the option of the Organiser, to any one or more of the following:a the replacement of goods or re-supply of

services to which the breach relates or the supply of equivalent goods or services

b the repair of such goodsc the payment of the cost of replacing the

goods or of acquiring equivalent goods or having the services supplied again, or

d the payment of the cost of having the goods repaired.

12 Sponsors may apply for sponsorship of single or multiple items. Should an entity be interested in sponsoring an arrangement not listed then it may contact the Organiser to discuss possible preferences.

13 In order to limit costs, the Organiser may in its sole discretion limit the number of colours used to print Sponsor logos.

14 If a Sponsor wishes to cancel a Confirmed Sponsorship, the Organiser requires a request to be received in writing by the Organiser on or before close of business by the Cancellation Date, failing which the Organiser will not refund any sponsorship monies. If a request is received on or before the Cancellation Date, the Organiser will use its best endeavours to on-sell the Confirmed Sponsorship in which event the Sponsor will receive a refund of 50% of its original sponsorship commitment within 30 days after the Cancellation Date. If the Organiser is unable to on-sell the sponsorship prior to the Cancellation Date then all sponsorship monies under these Terms will be forfeited.

15 Confidentiality15.1 Neither party may disclose any

Confidential Information of the other party without obtaining the prior written consent of the other party.

15.2 A party may disclose any Confidential Information:a to its employees, officers and agents

on a need to know basis provided that they comply with the obligations of this clause 15

b if required to do so, to the extent that the disclosure is required by law; and

c to any professional advisors.

16 The Organiser fully reserves its rights to immediately cancel, refuse and withdraw the Sponsor from the Event and any rights it may have under these Terms, without notice, where the Sponsor is in breach of these Terms or the APPEA Conference Sponsorship Guidelines, in which event the Sponsor will immediately withdraw from publication, display, broadcast, advertisement, exhibition or otherwise any Sponsor owned content in relation to the Event. If the Sponsor is in breach of these Terms any monies paid to the Organiser up to and including the date of the breach will be non-refundable.

17 The Organiser may plead these Terms in bar to any claim, action, proceeding or suit brought by the Sponsor against the Organiser for any matter, circumstance or thing, concerning or in any way relating to the Event.

18 These Terms shall be governed by the laws of the Australian Capital Territory and the Commonwealth of Australia and the parties submit to the exclusive jurisdiction of the courts of that territory.

19 These Terms constitute the sole and entire agreement between the Organiser and the Sponsor, and no warranties, representations or guarantees or other terms and conditions of any nature not contained or recorded in these Terms or the APPEA Conference Sponsorship Guidelines are of any force or effect.

20 If any clause in these Terms become invalid or are rendered unenforceable or prohibited then such clauses will be severable without invalidating or affecting the validity of the remainder of these Terms, which shall continue in full force and effect.

TERMS AND CONDITIONS

APPEA PRIVACY POLICYAPPEA is concerned with the protection of your privacy. We acknowledge and abide by our obligations under the Australian Privacy Principals contained in the Privacy Act 1988 (Cth) as amended. APPEA collects and stores your personal information for the purposes of providing registration and delegate services, education and training programs, and improving and promoting products and services, and membership status in various ways. To view full details of APPEA’s privacy policy please visit our website at www.appea.com.au/privacy-policy.

Subject at all times to its obligations under law and under APPEA’s privacy policy, by registering for this event, each individual

applicant consents to having relevant details and personal information stored on a secure database held by APPEA. Each applicant further consents to the provision of a delegate list to all event participants which will include personal information including name, position and organisation, and to the release of such certain personal information to parties directly related to the event including selected sponsors. APPEA may use information collected from the event to advise applicants of any future APPEA events and services. You may request access to personal information held by APPEA by providing a written request to APPEA’s privacy manager, or to have it corrected or updated.


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