sponsorship & exhibition prospectus€¦ · † acknowledgement of sponsorship on the congress...

5-9 May 2013, Brisbane - worldbuildingcongress2013.com

Sponsorship & Exhibition Prospectus

CIB World Building Congress

5-9 May 2013, Brisbane Australiaworldbuildingcongress2013.com

[email protected]

Presented by:

Biggest international event on the CIB calendar, held

every three years.

70 countries represented.

Up to 500 delegates expected.

World’s best building and construction research.

Leading researchers, government, and respected practitioners in attendance.

Papers and proceedings published in electronic and

print publications.

Exposure for the academia and industry.

Built Environment

Research Focused

on Social OutcomesThe ‘Construction and Society’ theme of this triennial

Congress will focus on this relationship. How can research

help maximise the contribution of constructed assets

to social goals? How will the research community meet

emerging social needs?

These questions are addressed by CIB Research

Commissions. All Commission interests will be covered at

the Congress.

Session Themes:

sustainability law procurement

regulation economics marketing

management IT health education

safety planning culture clients

disasters performance contexts.

Why support?

In the past, the Congress has been sponsored by

universities, and national and international contractors

wanting to align themselves with the applications of world’s

best practice, and to be recognised internationally for their

endorsement and support of quality research in the building

industry. New research such as Building Information

Modelling is just one of the topics the Program Committee

is confi dent will spike the interest of industry and delegates

alike.

Who should consider?

Large contractors and government bodies are encouraged

to consider involvement by sponsoring elements of the

Congress. The vast majority of delegates attending CIB

WBC 2013 are researchers and industry association

members.

Public Private Partnerships (PPP), building contractors,

universities, IT companies, infrastructure and engineering

services, property and Real Estate Investment Trusts

(REITS) are all expected to show interest.

Please take a moment to read the sponsorship and exhibition prospectus. Packages can be tailored according to company marketing objectives and all offers are considered.

CIB World Building

Congress 2013

Academic and industry practitioners are

invited to join one of the world’s largest

congresses for building and construction

innovation, research and development.

The International Council for Research and Innovation in

Building and Construction (CIB) is the largest building and

construction research organisation in the world with some

5000 members collaborating globally on cutting-edge

research that introduces innovation and benefi t across all

building and construction areas.

CIB World Building Congress 2013

5-9 May 2013

Brisbane Convention & Exhibition Centre

Brisbane Australia

This triennial Congress will also mark the 60th Anniversary of the CIB as a world leader in building research.

Contact

Angela MorrisbySponsorship & Exhibition Sales

CIB WBC 2013

C/- ICMS Pty Ltd

PO Box 170

Hawthorn VIC 3122

Australia

mobile +61 439 805 447

fax +61 3 9818 7111

web www.icms.com.au

email [email protected]

worldbuildingcongress2013.com


Images of Brisbane (all pages), courtesy of Brisbane Marketing.

Platinum LevelAUD30,000 (incl. GST)

• Naming rights to one (1) plenary session.

• Opportunity for a CEO or nominated representative to

host the Congress Welcome reception, and welcome

delegates to Brisbane.

• Six (6) full registrations to attend the Congress,

Welcome Reception and Dinner.

• Two (2) table tops with display panels in the exhibition

area.

• Acknowledgement of sponsorship on the Congress

website, including a link to your organisation’s website.

• Acknowledgement of sponsorship in the Congress

Handbook including a promotional paragraph and logo

in the investor listing.

• Full-page advertisement in the Congress Handbook.

• Acknowledgement of sponsorship level in the

Congress Program.

• Opportunity to provide one (1) banner for your chosen

plenary session room. Banners and delivery to be

arranged by the Sponsor.

• Opportunity to insert one (1) organisational promotional

item in the Congress Satchel.

Gold Level (three available)

AUD20,000 (incl. GST)

• Naming rights to one (1) plenary session.

• Four (4) full registrations to attend the Congress,


• One (1) table top with display panel in the exhibition

area.






• Full-page advertisement in the Congress Handbook.


Congress Program.

• Opportunity to provide one (1) banner for your chosen

plenary session room. Banners and delivery to be

arranged by the Sponsor.

• Opportunity to insert one (1) organisational promotional



Silver LevelAUD10,000 (incl. GST)

• Naming rights to one (1) lunch break.

• Three (3) full registrations to attend the Congress,



area.






• Quarter-page advertisement in the Congress

Handbook.


Congress Program.

• Opportunity to insert one (1) organisation promotional


Bronze LevelAUD5,000 (incl. GST)

• Two (2) full registrations to attend the Congress,



area.







Congress Program.



Congress Dinner SponsorAUD6,000 (incl. GST)

• Two (2) full registrations to Congress which includes

tickets to the Welcome Reception and Congress

Dinner.

• Acknowledgement at the Congress Dinner.









Speaker SponsorAUD4,000 (incl. GST)

The Organising Committee will provide a list of invited

keynote speakers who may attract sponsorship (subject to

approval by Committee and Speaker).

• The Speaker will acknowledge the support of the

Sponsor during the presentation.







Congress Program.



Congress ExhibitorAUD3,500 (incl. GST)

• One (1) full registration to attend the Congress,



area.



• Inclusion as an Exhibitor in the Congress Program.



Congress Program SponsorAUD3,000 (incl. GST)

• Acknowledgement on the front cover of the Congress

Program, alongside the Congress logo and other major

sponsor logos. Other sponsor logos will be printed in

the Congress Program as appropriate.

• One (1) full-page advertisement on the back cover

(artwork supplied by Sponsor).









Satchel SponsorAUD3,000 (incl. GST)

All delegates attending the Congress will be provided

with a satchel. The Congress Offi ce, in conjunction with

the Sponsor and the Organising Committee, will design,

purchase and delivery the satchels on-site to the Congress.

• One (1) Sponsor logo printed on the Congress satchel

along with the Congress logo.







Congress Program.



Lanyard SponsorAUD3,000 (incl. GST)

A lanyard will be worn by each delegate.

• Sponsor logo printed on the lanyard, along with the

Congress logo.








Speaker GiftsInvestment $1,000 (incl. GST)

Morning/Afternoon Tea SponsorInvestment $1,500 (incl. GST)

• Branding via one (1) company banner in the morning or

afternoon tea area.

• Announcement of sponsorship in the plenary session

prior to the break.








Over 17 international speakers who are respected in their

fi elds are invited to the Congress, and will receive a small

gift as a token of appreciation for his or her contribution.


website, including a link to the sponsors website.

• Company logo can be displayed along with the

Congress logo on the gift-wrapping paper.


Sponsorship & Exhibition Application FormPlease return completed form to the CIB WBC 2013 Organisers by fax +61 3 9818 7111 or mail to CIB WBC 2013 C/-

ICMS Pty Ltd, PO Box 170, Hawthorn VIC, Australia, 3122.

Contact details and Authorisation

Company: Contact person:

Position: Address (Number/Street)

City: State: Postcode:

Country: Email:

Telephone: Fax: Mobile:

(All items are in Australian dollars are inclusive of the Australian Goods and services tax)

Investment Level

Platinum Investment AUD $30,000

Gold Investment AUD $20,000

Silver Investment AUD $10,000

Bronze Investment AUD $5,000

Congress Dinner AUD $6,000

Speaker Sponsor AUD $4,000

Exhibitor - Table AUD $3,500

Program Sponsor AUD $3,000

Satchel Sponsor AUD $3,000

Lanyard Sponsor AUD $3,000

Morning/Afternoon Tea AUD $1,500

Speaker Gift AUD $1,000

A tax invoice will be sent once your application form has been received.

All payments must be made in Australian Dollars (AUD) only. Payment in any other currency will NOT be accepted. Full

payment must be made within 14 days from the date of invoice.

Sponsorship Total: AUD$

Exhibition Total: AUD$

Grand Total: AUD$

I/We are authorised to sign documents on behalf of the Organisation and I/we acknowledge that I/we have read the

guidelines, policies, rules and regulations governing the exhibition attached to this form and contained in the Sponsorship

& Exhibition Prospectus, and agree to be bound by them and comply with them in full. I/We acknowledge that the

Organiser retains the sole discretion to accept or reject this application.

Name: Signature: Date of Application:


Exhibition Table Bookings Exhibition Application Conditions Applications must be received on the Offi cial Application Contract Form. A tax invoice will be issued upon receipt of this

application form. Payment can be made via cheque, bank transfer and credit card. Please note credit card payments will

incur a 4% surcharge. All major credit cards accepted.

Exhibition Cancellation Policy

In exceptional circumstances the Congress Organisers will be prepared to consider cancellation of their Contract with an

Exhibitor, but only if the following conditions are complied with:

• That the request for cancellation is submitted in writing.

• That the Exhibitor agrees that the Organisers shall retain 50% of the contract price if the cancellation is accepted

between 12 and three months prior to the Congress, and 100% of the contract price if the cancellation is accepted

within three months of the opening of the Congress.

Sponsorship Application Procedure• Please complete the enclosed application form indicating your preference(s).

• Confi rmation of your application will be forwarded to you together with the appropriate invoice.

• All Applications are subject to approval from the CIB WBC 2013 Organising Committee.

The Congress Organiser will hold the confi rmed sponsorship items on your behalf for 30 days after the date of the invoice.

If payment is not received by the required date, the application will be automatically cancelled. Sponsorship items will

be sold on a fi rst- come, fi rst- served basis. Joint sponsorship may be considered. Please contact the CIB WBC 2013

Organiser for further information.

Conditions of Payment

Final payment is due no later than 14 days prior to the CIB WBC 2013 commencement date. All payments must be made

in AUD in the form of a cheque, bank draft made payable to CIB WBC 2013, or bank transfer.

The CIB WBC 2013 will also accept payments made by credit card. Please note that this will incur a 4% processing fee.

All major credit cards will be accepted.

Sponsorship Cancellation Policy

In exceptional circumstances, the CIB WBC 2013 Organiser will be prepared to consider the cancellation of their contract

with sponsors, but only if the following conditions are complied with:

• The request for cancellation is submitted in writing.

• The request is received at least six months prior to the commencement of the CIB WBC 2013.

• The CIB WBC 2013 Organiser is able to re- sell the sponsorship item.

• The reason given for the cancellation is, in the opinion of the CIB WBC 2013 Organiser, well founded.

• That the sponsor agrees that the CIB WBC 2013 shall retain 10% of the contract price if the cancellation is accepted

more than six months before the CIB WBC 2013 commences, 50% of the contract price if the cancellation is

accepted less than six months before the CIB WBC 2013 commences, and 100% of the contract price if the

cancellation is accepted less than three months before the CIB WBC 2013 commences.


1. If the Exhibitors fail to comply in any substantial respect with the terms of this

agreement the Organisers shall have the right to sell the space and the Exhibitor shall

be liable for any loss suffered by the Organisers thereby, and all monies paid by the

Exhibitor hereunder shall be absolutely forfeited to the Organisers. If the Exhibitor fails

to occupy the said space by the advertised opening of the show, the Organisers are

authorised to occupy or cause the said space to be occupied in such manner as it

may deem best for the interest of the Exhibition without refund to the said Exhibitor

and without releasing the Exhibitor from any liability hereunder.

2. No Exhibitor shall erect any sign, stand, wall or obstruction, which in the opinion of

the Organisers interferes with an adjoining Exhibitor.

3. All Exhibitors shall be producers, importers or representatives for goods and/or

services displayed. No Exhibitor shall display on their stand any advertisement for

goods manufactured and/or sold, or services provided by a non-exhibitor unless

written permission has been obtained from the Organisers. No Exhibitor or Sponsor

shall provide any delegate or visitor with access to the Internet or e-mail from within

a stand or within the venue unless written permission has been obtained from the

Organisers.

4. Dismantling the Exhibits. Exhibits must not be removed and displays not be

dismantled either partially or totally, before the closing time on the last day of the

Exhibition. All exhibits and display material must be removed as soon as possible

and by the time indicated

5. Exhibitors shall comply with the rules and regulations stipulated by the Organisers,

the venue management, the Health Department and the Metropolitan Fire Brigade

and with all relevant State and Commonwealth Acts

6. The Exhibitor will not damage any walls or fl oors or ceiling of the exhibition

area in which their stand is located by nails, screws, oil, paint, or any other cause

whatsoever and the Exhibitor shall be liable for, and make good at its own expense,

any such damage.

7. Exhibitors have seven (7) days in which to make their fi nal payment when it falls

due. After this time, if the fi nal payment has not been received, the stand will be

available for sale to another fi rm. All deposits paid to this stage will automatically be

forfeited and no refund will be made. No Exhibitor shall occupy their stand space in

the Exhibition until all monies owing to the Organisers by the Exhibitor are paid in full.

8. Exhibitors’ Liabilities. The Exhibitor agrees and acknowledges that the Organiser

shall not be liable for and hereby agrees to release and indemnify the Organiser

its servants, employees, directors, subcontractors and agents from and against

all liability, actions, suits, proceedings, damages, claims, demands, costs and

expenses whatsoever (including without prejudice to the generality of the foregoing,

any claim for costs, personal or property loss or damage, interest, contribution,

indemnity, expenses and any compensation costs and disbursements paid by the

Organisers to compromise or settle any such claims), which may be taken or made

against or incurred or become payable by the Organisers its servants, employees,

directors, subcontractors and agents or any other person or entity arising out of

or in connection with the Exhibition howsoever caused whether or not such loss

or damage is caused or contributed to either directly or indirectly as a result of any

negligent or intentional acts, defaults, or omissions on the part of the Organiser, its

servants, employees, directors, subcontractors and agents. Notwithstanding the

indemnity hereby given, the Exhibitor undertakes to arrange appropriate third party

liability insurance.

9. Insurance Liability. Neither the Organisers nor the venue owners will be responsible

for the safety of any Exhibitor or any other person, any exhibit or property of any

Exhibitor or other person or for the loss or damage of, or destruction to same, by

theft or fi re or any other cause whatsoever, or for any loss or damage whatsoever

sustained by the Exhibitor for any reason whatsoever including but without prejudice

to the generality of the foregoing any defect in the building caused by fi re, storm,

tempest, lightning, national emergency, war, labour disputes, strikes or lock-outs,

civil disturbances, explosion, Inevitable accident, force major, or any other cause

not within the control of the Organisers or for any loss or damage occasioned, if by

reason of happenings of any such event the opening of the Exhibition is prevented

or postponed or delayed or abandoned, or the building becomes wholly or partially

unavailable for the holding of the Exhibition. The Exhibitor agrees and undertakes

to insure in their full replacement value the contents of his stand and all associated

equipment and materials.

10. The Exhibitor is responsible for the safety or his products display and stand.

During move out period, material should not be left unattended at any time.

11. It is the responsibility of the Exhibitor to leave their stand space clean and tidy

during the Exhibition and after moving out.

12. The Organisers reserve the right to postpone the holding of the Exhibition from

the set dates, and to hold the Exhibition on other dates as near to the original dates

as practicable, utilising the right only where circumstances necessitate such action

and without any liability to the Organisers.

13. If due to any unforeseen circumstances it is found necessary to close the

Exhibition on any day or days or to vary the hours the Exhibition is open the

Organisers reserve the right to do so, at their sole discretion.

14. The Organisers may from time to time add to or vary the foregoing rules and

regulations and do anything at their sole discretion they deem desirable for the

proper conduct of the Exhibition, provided that such amendments or additions do

not operate to diminish the rights reserved to the Exhibitor under this agreement and

shall not operate to increase the liabilities of the Organisers.

15. Cancellation of Space: In exceptional circumstances the Organisers will be

prepared to consider cancellation of their Contract with Exhibitors, but only if the

following conditions are complied with:

a) That the request for cancellation is submitted in writing;

b) That the Organisers are able to re-let the cancelled space in its entirety;

c) That the reason given for the request of the cancellations is, in the opinion of the

Organisers, well founded;

d) That the Exhibitor agrees that the Organisers shall retain 10 percent of the

contract price if the cancellation is accepted more than twelve months before the

Exhibition, 50 percent of the contract price if the cancellation is accepted after that

time but greater than three months before the opening of the Exhibition and 100

percent of the contract price if the cancellation is accepted within three months of

the opening of the Exhibition.

16. The Organisers reserve the right in unforeseen circumstances to amend or alter

the exact site of the location of the stand and the Exhibitor undertakes to agree to

any alteration to the site or the space re-allocated by the Organisers.

17. Conduct of Exhibitors and Representatives.

Annoyance: The Organisers reserve the right to stop any activity on the part of,

supplied by, promoted by or facilitated by any Exhibitor that may in the opinion of

the Organiser cause any annoyance, loss or damage of any kind to other Exhibitors,

Sponsors or visitors. Business must be conducted only from the Exhibitor’s own

stand and under no circumstances may this be carried out from a gangway or

elsewhere in the Exhibition.

Microphones: The use of microphones and announcements (amplifi ed or otherwise)

is permitted, but the volume must not be such as to cause annoyance to other

Exhibitors. The Organisers reserve the right to prohibit their use if in the Organisers’

opinion any annoyance is being caused.

Gangways: Any encroachment upon gangways or passages shall be deemed to

be a breach of contract and articles or goods found therein during the period of the

Exhibition may be removed by the Organisers or their agents and the Organisers

shall not be responsible for any loss thereto occasioned by such removal.

Publicity Material: Any publicity material shall be displayed and/or given away only

from within the Exhibitor’s own stand. Sponsorship activities shall only occur within

the area of the Exhibitor’s own stands roving masseurs, wandering dancers etc. will

not be allowed.

Competing Events: The Exhibitor shall not arrange competing events against any of

the offi cial Congress events without prior written approval by the Congress Organiser

and the convenor. All requests must be submitted no later than three months prior to

the commencement of the Congress.

Timing: Exhibitors shall ensure that events arranged by them before and after

Congress will not overlap with Congress activities. Breakfast Meetings must fi nish

15 minutes prior to the commencement of the program, and evening functions not

commence until 30 minutes after the end of the program.

18. The Organisers shall not be responsible for any damages claimed by any person

or persons who may be injured whilst in the area allotted to the Exhibitor and the

Exhibitor agrees to indemnify the Organisers in the event of any claim made against

the Organisers.

19. Right of Rejection. Exhibits are admitted to the Exhibition, and shall remain there,

solely on strict compliance with these Rules and Regulations. The Organisers reserve

the right to prohibit in whole or in part and reject any Exhibitor or his representative in

the case of failure to comply with the Rules and Regulations. There shall be no return

of payment if the Organisers deem such rejection or prohibition necessary.

20. No stand or area within a stand may be sublet in any manner without consent of

the Organisers.

21. If there is any inconsistency between the provisions of these Regulations and the

provisions of the Sponsorship Prospectus, these Regulations shall prevail.

22. Law of the Contract. The Contract is governed in all respects by the law of the

State of Victoria and any legal action arising under the Contract shall be litigated only

in the appropriate Court having jurisdiction.

Exhibition Regulations

worldbuildingcongress2013.com

sponsorship & exhibition prospectus€¦ · † acknowledgement of sponsorship on the congress...

Documents