SCHOOL COMMITTEE2019-20 BUDGET DEVELOPMENT

JANUARY 8, 2019

South Kingstown Schools

Pro forma Estimates Spreadsheet

Detail

Pro forma 2020

with 0% PTT*

Pro forma 2020

with 1% PTT

Pro forma 2020

with 2% PTT

Pro forma 2020 with

3% PTT

Pro forma2020 with

4% PTTState/federalRevenue (includes group home aid)

$5,443,387 $5,443,387 $5,443,387 $5,443,387 $5,443,387

Other revenue $1,035,000 $1,035,000 $1,035,000 $1,035,000 $1,035,000

PropertyTax App $53,952,664 $54,492,191 $55,031,717 $55,571,244 $56,110,771

Gross Revenue $60,431,051 $60,970,578 $61,510,104 $62,049,631 $62,589,158

Expenses$64,830,472 $64,830,472 $64,830,472 $64,830,472 $64,830,472

ReductionNeeded -$4,399,421 -$3,859,894 -$3,320,368 -$2,780,841 -$2,241,341

*PTT (Property Tax Transfer) to schools

Enrollment vs. FTE (full time equivalent) Decline

08-09 09-10 10-11 11- 12 12- 13 13-14 14-15 15-16 16-17 17-18 18-19

Net Change

2008-2018%

Change

Enroll 3591 3554(37)

3508(46)

3441(67)

3391(50)

3374(17)

3321(53)

3253(68)

3111 (142)

3069(42)

2978(91)

-613 -17.07%

FTE 589.6 567.1(22.5)

548.6(18.5)

536.7(11.9)

535.85(.85)

504.75(31.1)

491.92(12.83)

490.95(.97)

493.70+2.75

482.90(10.8)

485.80+2.90

-103.8 -17.61%

Reminder this number represents the actual FTE count. To say that this number represents all positions “cut from the budget” would be inaccurate. In addition to budget adds and cuts, we have contractual and legal obligations to add and reduce staff based on the needs of the students who move in and out of district.

K‐12 Average Class Size  (September 2018)

Grade Level Sections Contractual Class Size Actual Average Class Size

K 11 sections (same) 23 18.361 10.5 sections (down .5) 23 18.762 10.5 sections (up .5) 23 19.333 11 sections (down 2) 23 18.644 12 sections (up 1) 25 18.585 9 sections (down 1) 25 23.896 3 teams 26 19.337 3 teams 26 19.758 3 teams 26 20.75

9-12 27 19.84

Revenue Assumptions

Federal funding flat at best (likely to lose funding in the areas of Title 1, Title 2, IDEA)

State Aid Projections (9th year of funding formula)

Reduction in funding formula of approximately ($711K)

Undesignated funds

Estimated 19.47% ($500K) of fund balance will be applied as revenue

Medicaid reimbursement continues to drop

Formerly 800K ….projecting 425K

Tuitions to the ITA and CTE projected at zero (current tuitions)

Expenditure Assumptions

Teacher salaries increased by 2% plus steps per contract ($750K) Employee health insurance costs increase by 7% and dental by 3% ($449K) Out of district tuitions and transportation increased by $822K Current collective bargaining agreement terms

o NEA-SK (teachers)

Wage increase 2%

Copay 20%

o SKESP (support staff, clerks, and teacher assistants)

To be negotiated

o Council 94 (maintenance and custodial staff)

To be negotiated

Year Certified Pension Rate Non-Certified Pension Rate

2003-2004 7.99% 0.0%

2004-2005 8.72% 0.32%

2005-2006 9.72% 3.06%

2006-2007 11.62% 4.82%

2007-2008 13.04% 6.68%

2008-2009 14.86% 7.81%

2009-2010 14.17% 6.92%

2010-2011 11.25% 6.20%

2011-2012 13.23% 8.59%

2012-2013 12.01% 11.41%

2013-2014 12.26% 10.75%

2014-2015 14.01% 12.57%

2015-2016 14.33% 12.25%

2016-2017 14.08% 13.11%

2017-2018 14.14% 12.72%

2018-2019 14.35% 13.27%

2019-2020 (estimated) 15.02% 13.16%

`Pension Rate that SK pays to ERSRI & MERSOn behalf of employees

Year State Aid Trend % Budget

1996 $7,433,939 28.90%

1999 $7,925,315 25.30%

2002 $9,221,139 22.30%

2005 $9,766,903 20.01%

2006 $9,948,816 19.16%

2007 $10,516,527 18.94%

2008 $10,571,518 18.25%

2009 $10,548,698 17.62%

2010 $10,364,027 17.39%

2011 $9,255,564 15.78%

2012 (FF year 1) $8,444,527 14.45%

2013 (FF year 2) $8,513,652 14.62%

2014 (FF year 3) $8,131,786 13.87%

2015 (FF year 4) $7,818,130 13.34%

2016 (FF year 5) $7,621,000 12.89%

2017 (FF year 6) $7,318,713 12.21%

2018 (FF year 7) $6,837,992 11.29%

2019 (FF year 8) $6,108,908 9.98%

2020 (FF 9) Projected $5,443,387 TBD

State Aid to South Kingstown 1996-Current

0

5

10

15

20

25

30

35

1996 1999 2002 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Percentage of Budget (Revenue from State Aid)

Percentage of Budget (Revenue from State Aid)

Fiscal Year School Budget History in Millions

2001 $36.81M

2002 $41.56M

2003 $44.10M

2004 $47.40M

2005 $48.81M

2006 $51.92M

2007 $55.52M

2008 $57.91M

2009 $59.86M

2010 $59.61M

2011 $58.37M

2012 $57.72M

2013 $58.18M

2014 $58.56M

2015 $58.65M

2016 $59.13M

2017 $59.92M

2018 $60.57M

2019 $61.20M

School Budget History

10

20

30

40

50

60

70

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Budget in Millions

Budget in Millions

History of Property Tax

Transfer (PTT) from the

Town

Year Amount Increase % Increase

2005 37,633,138

2006 40,733,077 3,099,939 8.237%

2007 43,352,497 2,619,420 6.431%

2008 45,628,503 2,276,006 5.250%

2009 47,909,928 2,281,425 5.000%

2010 47,909,928 0 0.000%

2011 47,909,928 0 0.000%

2012 48,216,336 306,408 0.640%

2013 48,364,159 147,823 0.307%

2014 49,131,442 767,283 1.586%

2015 49,614,070 482,628 0.982%

2016 50,313,756 699,686 1.410%

2017 51,387,349 1,073,593 2.134%

2018 52,415,096 1,027,747 2.000%

2019 53,952,664 1,537,568 2.933%

2020 TBD

Percentage Increase in the PTT

0

1

2

3

4

5

6

7

8

9

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Property Tax Transfer to Schools

Property Tax Transfer to Schools

Increased Need Considerations as Identified by SC

Additional Middle School FCE (Family Community Engagement) Teacher ¼ School Resource Officer (RIDE will pay half salary & benefits) New line item needed for school lunch balances New line item needed for Styrofoam tray replacement at elementary schools Additional amount needed for CTE tuitions

Given the PTT requirements, we will not be able to honor any of these requests this year.

Items that cannot be reduced (or can be reduced with significant difficulty and risk)

Salaries (contractual) Health insurance Life insurance Dental insurance Retiree health/medical OPEB Teacher & MERS pension FICA Gasoline, fuel, & electricity Classroom teachers (K-8

staffing per contractual class sizes)

Unemployment benefits (Direct pay 100%)

Staff as required by Special Ed Director staffing plan per IEP, 504, ESL Plan, PLP, or PMP

Workers’ Compensation Purchased services (legal,

auditor, physician, dental, etc.)

Rubbish disposal Water, telephone, sewage Transportation (unless

modifications are made) Liability and vehicle insurance Outside tuitions

Items Eligible for Consideration (Staff)Should be chosen with significant discretion based on student need, safety, instructional

programming, etc. (Also depending on length of contracts)

Administrators Exempt employees Custodians Maintenance staff Guidance counselors HS section consolidation efficiencies Itinerant efficiencies Mental health staff & therapists Reading teachers and

interventionists by caseload (increase or decrease)

Specialists (SEL, CTE, internship, FCE, etc.)

Interventionists Dean of students

Instructional coaches (literacy, math, & technology)

School nurse teachers Teacher assistants Clerks & secretaries Truant officer Substitute teachers Sub clerks/TAs Sub custodians Sub administrators (not a line item

now-we have covered ) Sub nurses

Items Eligible for Consideration (Supplies & Renovation) again with considerable discretion

Instructional supplies Textbooks Library and reference

material Professional development Transportation

modifications to increase ride times or distance between bus stops

Maintenance P-accounts (supplies for maintenance department)

School P-accounts (school supplies)

Maintenance equipment replacement

Late buses Equipment buy/lease Other general line item

reductions

Items Eligible for Consideration (Sports, Music, Clubs) again with considerable discretion

High school sports HS sport invitational &

the transportation Middle school sports Intramural sports

HS clubs teacher stipend (by contract)

MS clubs (by contract) Elementary band Elementary orchestra

Items Eligible for Consideration (PROGRAMS) again with considerable discretion

CARES program contribution

Crossing guards Teacher mentor program (by

contract) MS & HS summer school

teacher stipends Saturday School teacher

stipends Portfolio Boot Camp teacher

stipends

SMILE program contribution

Student assistance counselors

Outside therapists, outside contractors and evals

Academic Proficiency Center (extra help for students after school for re-teaching and re-assessment)

Administrators- most on 2 & 3 year contracts

# Position Work Year

1 Superintendent Full Year 260 days

2 Assistant Superintendent 260 days

3 Chief Financial Officer 260 days

4 Pupil Personnel Director 260 days

5 Assistant PPS Director 260 days

6 MTSS Coordinator 260 days .5 Position

7 Reading/Literacy Director 260 days

8 STEM Coordinator 260 days

9 ESL/DLI Coordinator 260 days

10 Athletic Director 210 days

11 High School Principal 220 days

12 High School Assistant Principal -Humanities 210 days

13 High School Assistant Principal-STEAM 210 days

14 CCMS Principal 210 days

15 CCMS Assistant Principal 210 days

16 BRMS Principal 210 days

17 BRMS Assistant Principal 210 days

18 Matunuck Principal 210 days

19 Peace Dale Principal 210 days

20 Wakefield Principal 210 days

21 West Kingston Principal 210 days

22 Pre-School, Child Outreach & Kindergarten Registration Coordinator

260 days

23 Technology Director 260 days

24 Maintenance Director 260 days

23.5 FTEs out of 485.8 District FTEs – 4.8%

*Previous ReductionsFY19 Budget (exempt)FY18 Budget-.5 MTSS CoorFY17 Budget-1.0 HS Asst Principal

Exempt Employees- most on 2-3 year contracts

These employees are salaried, non-union personnel who are not entitled to overtime when working over 40 hours in one week (by the Fair Labor Standards Act), but they are not certified administrators.

# PositionWork Year

1 HR/Finance Assistant Full year 260 days

(compliance with Human Resource regulations and requirements per recent litigation)

2 Network Systems Administrator 260 days

3 Senior IT Technician 260 days

4 Assistant Maintenance Director 260 days

Was outsourced before 2009; the custodial union asked us to bring position in-house

5 Accounting Manager 260 days

6 Executive Assistant + .25 HR Support 260 days

7 Operations Manager PPS Full Year Part-time .8 FTE

8Transportation/Purchasing/Food Service Manager + .25 HR Support

260 days

9 Data Manager 260 days

9.3 FTEs out of 485.8 District FTEs – 1.9%

ReductionsFY19 Budget-1.0 IT Systems Support Technician

Teachers There are 313.2 teacher FTEs 64.5 % of Employee FTEs

There are many roles in the teacher collective bargaining unit including: Classroom Teacher, Elementary Itinerant (library,

PE/health, art, music), Pre-school Special Education Teacher, School Nurse Teacher, Dean of Students, Guidance Counselor, Occupational Therapist, Physical Therapist, Special Educator, ESL Teacher, Interventionist, Instructional Coach, Speech/Language Pathologist, Social Worker, School Psychologist, Social Emotional Learning Coach, Family & Community Engagement Teacher, etc.

Teachers are all in the same bargaining unit and are paid at the same salary scale. They all have the same work year with the exception of guidance counselors at the high school, who work additional days.

Teacher reductions None-we added 5.2 FTE

FY 2019 additions and reductions

Role FY2018 FY2019 DifferenceClassroom Teacher 270.20 275.60 +5.40

Therapists 14.5 14.1 -0.4 (0.2 OT/0.2 SLP)

Nurse 8.0 7.0 -1.0 (SKIP)

Dean of Students 3.0 4.0 +1.0 (PDES)

Psychologist 5.3 5.5 +0.2

Guidance 7.0 7.0 -

Total 308.0 313.2 +5.2

ESP Bargaining Unit Members

There are 110.8 FTEs in the ESP bargaining unit 22.8% of Employee FTEs There are many roles including:

Administrative Specialist, Administrative Secretary, Clerk, Payroll Clerk, Account Clerk II, Teacher Assistant, 1:1 Teacher Assistant, Tech Clerical Support, Child Outreach Screener, Job Coach, Bilingual Teacher Assistant, Supervisory Aide, and HR/Payroll Assistant, RBT (Registered Behavioral Technician) and Van Driver

ESP reductions -.8 FTE

FY 2019 additions and reductions

Role FY2018 FY2019 Difference

Teacher Assistants 78.4 78.2 -.20

Tech Clerk 2.0 2.0 0

Clerk 31.2 30.6 -.60

Total 111.6 110.8 -.80

Council 94 Bargaining Unit Members

There are 28 FTEs in the C94 bargaining unit 5.8% of Employee FTEs There are many roles including: Maintenance, Plumber, HVAC,

Electrician, Head Custodian, Custodian I, Custodian II, Custodian III

Area FTE

District-Maintenance 4.0

SKHS-custodial 7.5

CCMS & Admin Bldg-custodial 4.5

BRMS-custodial 3.0

PDES-custodial 3.0

MES-custodial 2.0

WES-custodial 2.0

WKES-custodial 2.0

*Previous ReductionsFY19 Budget 1.0 custodianFY18 Budget-1.0 Custodian &1.0 Maintenance

District Staffing Percentages

Staffing Category FTE % of district staffingAdmin 23.5 4.8%Exempt 9.3 1.9%Teacher 313.2 64.5%

ESP 110.8 22.8%C94 28.0 5.8%

Exempt CNA 1.0 0.2%TOTAL 485.5

Budget Meetings

Date Meeting Time Location

December 11, 2018 Initial SC Budget Conversation in Regular Business Meeting 7 PM SKHS Cafeteria

December 17, 2018 Joint Town Council/School Committee Initial Budget Hearing 7 PM Town Council

Chambers

January 8, 2019 SC Budget Conversation in Regular Business Meeting 7 PM SKHS Cafeteria

January 9, 2019 Joint Town Council/School Committee CIP Work Session 6 PM Town Council

Chambers

January 22, 2019 Budget Work Session 7 PM SKHS Cafeteria

February 12, 2019 SC Budget Conversation in Regular Business Meeting, Approve Budget 7 PM SKHS Cafeteria

Joint Town Council Work Session

On December 17, 2019, the School Committee held a joint work session on budget with the Town Council.

The Town Council asked the School Committee to develop a budget based on 1% Property Tax Transfer to schools.

That will necessitate a $3.8M budget reduction plan (CFO will have exact amount)

Since that meeting, SKSD staff have prepared responses to SC inquiries and asked the leadership team to prioritize a budget reduction plan for SC consideration.

Status of grade 5 & 6 configuration for SY 2019

The SC is exploring with RGB the option of moving the 5th

grade back to elementary September 2019 They are also exploring moving the 6th grade to either the

Hazard Building or the PDES or South Road School (would need permission of town)---savings/cost unknown at this time. RGB will present both and costs on Thursday, January 10th.

SC are also inquiring about CCMS closing and 7/8 going to BRMS.

It is important to note that the following budget reduction options do not include the aforementioned scenarios.

Configuration needs to be known before budget can be finalized.

RI Law for Certified Staff Layoff

Reminder, by state law, teachers layoffs for performance must be noticed by March 1 (February SC meeting)

Layoffs due to budget or enrollment must be noticed by June 1 (May SC meeting)

If there are budget unknowns and configuration unknowns at that time, the layoff list would unfortunately have to be more comprehensive.

Draft Budget Reduction Options

The following slides for non-personnel and personnel considerations for reduction are the starting point for the budget reduction conversation.

The major discussions will occur at the budget work session in January.

The SC budget must be finalized and delivered to the Town Manager by February 14th .

Draft Non-Personnel ReductionsIf items are restored, items in green are priority of district administrators

Storage shed HS $10K Central Office carpet $20K 15% P-account reduction $100,604 IT reduction $82,400 Athletic supplies reduction $55,326 Summer Bridge program (pre-school to

K) $9K Literacy coach supplies $2K FCE Homework Club supplies $1K Elementary health supplies $3K PLTW Robotics $1125 Energy Manager mileage $3K

(Maintenance Director would need to absorb this work)

Nurse Coordinator stipend $3,822 (principals would need to absorb this work)

Student Assistance Counselors-vendor $58,400

Intramural sports coaches $33,242 (work with the town Rec Dept to see if they could offer some intramurals)

Intramural athletic supplies $1K CARES-vendor $32K SMILE-vendor stipends $10,765 SMILE transportation $5,840 New vehicle for plowing $45K HS & MS summer school $39,831 HS & MS summer school supplies

$1,200 APC after-school programs $12,380 Late buses $53,136 Energy Manager stipend $15,759

TOTAL $599,830

Draft Personnel Options If items are restored, items in green are priority of district administrators

Exempt employee Senior IT $67,225 (resignation and would not fill; must be offset with (2) technology clerks added to ESP union)

1.0-2.0 Administrators TBD (possible offsets of a dean and 20K stipend position, depending on position) There would be transfers needed in several areas, and some personnel would need to agree to be transferred. This choice needs to be balanced with guidance reductions and safety inthe schools as well as a deep understanding of curriculum and instruction implications..

Exempt staff CNA $21,060 (no current need)

1.5 job coaches at ITA (per the SC vote on November 27th)

Enrollment has dropped low enough that split teams can be instituted at CCMS; reduction of 4 core teachers and 1.5 itinerant teachers

Enrollment has dropped low enough that split teams can be instituted at BRMS grade 6; reduction of 2 core teachers and 0.5 itinerant teachers.

1.0 HS Guidance 1.0 BRMS Guidance 1.0 Clerk MES 1.0 Clerk WES 0.5 Pre-School Teacher (drop in

enrollment) 0.5 Pre-School TA (drop in enrollment) HS FCE Teacher (new position last year-

work absorbed back by elementary FCE) SEL Coordinator (new position last year;

work absorbed by principals and teachers) Van Driver (not yet filled) 1.0 elementary music (classes for next year

could be covered by 1.0 less FTE)

Personnel options continuedIf items are restored green are priority of district administrators

2.0 Custodians (0.5 SKHS, 0.5 CCMS, 0.5 MES, 0.5 WES) would compromise some after school programs

0.2 elementary library 1.0 CCMS TA 3.0 PDES TA 2.0 MES TA 2.0 WES TA 2.0 WKES TA 1.0 BRMS TA 4.0 HS teachers (concern about

compromising the block schedule) (hope to reinstate at least 1.0)

1.0 HS Clerk 1.0 Grade 4 WES ((2) Grade 3 sections

will become (2) Grade 4 sections)

1.0 literacy coach 1.0 elementary health teacher (new

position last year) 1.0 elementary Spanish (new position

last year) 1.0 ESL teacher-shared MS HS or both

MS

If the PTT is reduced even further,other personnel options

Sharing principals among the two smallest elementary buildings

1.0 Nurse (smallest buildings share) (children who require full time nursing per medical plan would have to attend one of the larger elementary schools) OR eliminate nurse subs (contract Long term subs)

If 5/6 moves somewhere else, there could be reductions in unified arts

Contractual considerations offered by NEA-SK, SK-ESP, C94

Other ideas from SC

Required additions in the aforementioned reduction scenarios

2.0 Technology Clerks $100,864 (offset Sr IT) 1.0 Teacher Dean $127,675 (depending on Admin

chosen) $22K Stipends (depending on admin chosen) Additional Grade 5 due to enrollment $120,675

(unless enrollment drops) $40,000 increase in unemployment

APPROXIMATE Personnel Savings

Group FTE Salary Benefits Total

Admin &Exempt & CNA

4.0 $293,539 $96,802 -$390,341

NEA-SK 25.5 $1,885,860 $690,653 -$2,576,513

SK-ESP 16.10 $365,887 $260,829 -$626,716

C94 2.0 $70,075 $30,515 -$100,590

Subtotal 47.6 $2,615,361 $1,078,799 -$3,694,160

Non-Personnel -$599,830

Subtotal -$4,293,990

Additions 4.0 +371,214

$-3,922,776

APPROXIMATE District Staffing Percentages After Reductions

Staffing Category FTE

% of district staffing

WAS NOWAdmin 21.5 4.8% 4.8%

Exempt + Non-union 7.3 2.1% 1.7%

Teacher 287.7 64.5% 65.8%ESP 94.7 22.8% 21.6%C94 26.0 5.8% 5.9%

TOTAL 437.2