six ways to alleviate email overload
TRANSCRIPT
www.cureo.com
Sending or receiving each email takes a minute on average.1
Email is the second most time consuming workplace activity, taking 28% of workers’ time. Only role-specific tasks take more time.2
Since time is money, what’s another way to say all this? Email is expensive.
Email can be overwhelming, making it difficult for everyone in your office to get work done. Don’t believe it?
The average worker receives 85 emails and sends 36 emails each day.
This e-guide will give you tips that will help your organization spend less time and money on email...
www.cureo.com
Before you send an email, ask yourself if the subject line is clear enough. If you were only looking at the subject line, would you know what the email was about? If not, spend some time writing a better subject line.
Write specific subject lines. 1Don’t make “question” your subject line. Instead be specific and write something like “Question about our intranet.” Your email will have a long shelf life. If the recipient is sorting through her or his inbox a few months from now, a specific subject line will help them find your email faster.
www.cureo.com
Make it easy for email recipients to understand the purpose of your message.
Write concisely: Get straight to the point so your reader can understand what you have to say within only a few seconds of opening your email.
Be specific with your questions: If you need an answer, ask the question clearly and concisely—don’t bury it in a long paragraph.
Promote good email etiquette. 2
www.cureo.com
Remember the 85 emails that the average worker receives in a day? 64 of them—or three quarters—are bacn.
Bacn is machine generated email you receive that you have implicitly requested by providing your email address to someone or some group. Here are a few ways you can reduce the amount of bacn you receive in your inbox:
Click the “unsubscribe” link at the bottom of the emails you no longer want to receive.
Don’t give your work email address online unless you want to read emails they will send you.
Create filters that will set aside bulk mail from senders you want to hear from.
Manage Your Bacn.
3
www.cureo.com
Turn Off Email Notifications. 4The pop-up notifications and the accompanying
sound when you receive an email can be a major
productivity killer.
Turn off these notifications and check your emails
a few times a day. You’ll still get to all your emails
in a timely fashion, but you won’t suffer constant
interruptions to your work.
www.cureo.com
It’s easier to find emails quickly in a clean inbox.
A simple way for you to spend less time managing your inbox is to set up folders that you can use to organize your emails. Although it takes time to set up and maintain the folders, they will save you time when you are trying to find and track past conversations.
Use Folders. 5
www.cureo.com
Don’t Use Email for Workplace or Client Collaboration. 6Email is ubiquitous—but that doesn’t mean it’s the best way for you to manage your workplace or client collaboration. Your inbox is full of non-essential emails like bacn and social discussions. A better solution is to use an intranet or client extranet that is designed to facilitate collaboration. It gives you a separate digital location for your collaborative communications so they can be kept separate from the constant stream of messages that you get in your email inbox.
Having a separate digital
space for collaboration helps
you, your team, and your
clients be more productive.
www.cureo.com
Sources: 1http://www.radicati.com/wp/wp-content/uploads/2014/01/Email-Statistics-Report-2014-2018-Executive-Summary.pdf 2http://www.mckinsey.com/insights/high_tech_telecoms_internet/the_social_economy
Cureo is a web-based collaboration platform that creates secure intranets and client extranets for organizations looking to productively engage their constituents to reduce reliance on email, advance commerce, and get things done.
Cureo gives you a space for collaboration and communication that can be shared by your internal team and your clients. Log-in is easy and everything is permission-based.
Use a Cureo Intranet/Extranet for More Efficient Workplace Communication.