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  • Simandou SEIA Simandou Stakeholder Engagement Plan

    Simfer S.A.

    Simandou Project SEIA Stakeholder Engagement Plan Update April 2012

    Product Group: Iron Ore

    Business Unit: Simfer S.A.

    Date: April 2012

  • Simandou Project Stakeholder Engagement Plan

    April 2012

    Simandou SEIA Simandou Stakeholder Engagement Plan

  • Simandou Project Stakeholder Engagement Plan

    April 2012

    Simandou SEIA Simandou Stakeholder Engagement Plan

    Contents 1 INTRODUCTION ....................................................................................................................................... 1

    1.1 CONTEXT OF THE DOCUMENT ................................................................................................................. 1

    1.2 PROJECT STAKEHOLDER ENGAGEMENT PRINCIPLES ............................................................................... 1

    1.3 STRUCTURE OF THIS PLAN ..................................................................................................................... 2

    2 NATIONAL REQUIREMENTS AND INTERNATIONAL STANDARDS FOR STAKEHOLDER ENGAGEMENT ............. 3

    2.1 INTRODUCTION ....................................................................................................................................... 3

    2.2 NATIONAL REQUIREMENTS FOR STAKEHOLDER ENGAGEMENT ................................................................. 3

    2.2.1 GUINEAN REQUIREMENTS FOR STAKEHOLDER ENGAGEMENT DURING THE SEIA PROCESS........ 32.2.2 GUINEAN REQUIREMENTS FOR STAKEHOLDER ENGAGEMENT IN CASES OF LAND

    ACQUISITION BY EXPROPRIATION ........................................................................................................ 52.3 INTERNATIONAL FINANCE CORPORATIONS (IFC) PERFORMANCE STANDARDS ......................................... 5

    2.3.1 INTRODUCTION ........................................................................................................................ 52.3.2 IFC PERFORMANCE STANDARD 1: SOCIAL AND ENVIRONMENTAL ASSESSMENT AND

    MANAGEMENT SYSTEMS (PS1) ........................................................................................................... 6TABLE 2.2 OBJECTIVES OF IFC PERFORMANCE STANDARD 1.................................................................. 62.3.3 IFC PERFORMANCE STANDARD 5: LAND ACQUISITION AND INVOLUNTARY RESETTLEMENT

    (PS5) 72.4 RIO TINTO STANDARDS .......................................................................................................................... 83 PROJECT STAKEHOLDERS ...................................................................................................................... 9

    3.1 INTRODUCTION ....................................................................................................................................... 9

    3.2 APPROACH TO STAKEHOLDER IDENTIFICATION ........................................................................................ 93.3 CHARACTERISATION AND PROPOSED APPROACH FOR STAKEHOLDER GROUPS ...................................... 10

    3.3.1 NATIONAL GOVERNMENT AUTHORITIES ................................................................................. 113.3.2 REGIONAL AND PREFECTURAL ADMINISTRATIONS .................................................................. 113.3.3 LOCAL ADMINISTRATION ....................................................................................................... 113.3.4 OTHER ADVISORY AND PUBLIC BODIES ................................................................................. 113.3.5 PROJECT AFFECTED COMMUNITIES AND INDIVIDUALS ............................................................ 123.3.6 VULNERABLE GROUPS .......................................................................................................... 123.3.7 CIVIL SOCIETY AND NON-GOVERNMENTAL ORGANISATIONS ................................................... 143.3.8 COMMERCE AND INDUSTRY ................................................................................................... 143.3.9 MULTILATERAL AND BILATERAL INTERNATIONAL ORGANISATIONS .......................................... 14

    4 STAKEHOLDER ENGAGEMENT ACTIVITIES ............................................................................................. 15

    4.1 INTRODUCTION ..................................................................................................................................... 15

    4.2 COMMUNICATION AND INFORMATION CHANNELS SET UP FOR THE PROJECT AND FOR THE SEIA ............. 17

    4.2.1 SEIA WEBSITE AND EMAIL ADDRESS .................................................................................... 174.2.2 SEIA BROCHURES ................................................................................................................ 174.2.3 SEIA COMMENT FORMS........................................................................................................ 184.2.4 INFO-SHOPS AND INFO-POSTS .............................................................................................. 184.2.5 LOCAL RADIO ....................................................................................................................... 204.2.6 PRESS RELEASES ................................................................................................................. 20

  • Simandou Project Stakeholder Engagement Plan

    April 2012

    Simandou SEIA Simandou Stakeholder Engagement Plan

    4.3 ENGAGEMENT ACTIVITIES COMPLETED TO DATE ................................................................................... 20

    4.3.1 ENGAGEMENT WITH THE NATIONAL GUINEAN AUTHORITIES .................................................... 204.3.2 ENGAGEMENT WITH INTERNATIONAL STAKEHOLDERS ............................................................. 214.3.3 ENGAGEMENT WITH THE PROJECTS EMPLOYEES AND CONTRACTORS .................................... 214.3.4 NATIONAL CONFERENCE IN CONAKRY ................................................................................... 214.3.5 SEIA PREFECTURAL WORKSHOPS ........................................................................................ 224.3.6 DISCLOSURE OF ADVANCE SEIA WORKS .............................................................................. 23

    4.4 FOLLOW UP ENGAGEMENT ACTIVITIES DURING THE SEIA ..................................................................... 24

    4.4.1 ONGOING AND VILLAGE LEVEL CONSULTATIONS .................................................................... 244.4.2 STAKEHOLDER TRACKING AND RESPONSE ............................................................................ 24

    4.5 THE NEXT STEPS - DISCLOSURE (RESTITUTION) OF THE SEIA REPORTS ................................................ 24

    4.5.1 AVAILABILITY OF THE SEIA REPORTS ................................................................................... 244.5.2 NATIONAL AND PREFECTURAL RESTITUTION SEIA CONFERENCES ......................................... 254.5.3 ITINERANT CARAVANS AND INFO-SHOPS IN THE IMPACTED SUB-PREFECTURES ....................... 254.5.4 DISCLOSURE BROCHURE ...................................................................................................... 254.5.5 USE OF LOCAL RADIO ........................................................................................................... 264.5.6 RECEPTION OF COMMENTS AND FEEDBACKS ON THE SEIA REPORTS ..................................... 264.5.7 FUTURE STAKEHOLDER ENGAGEMENT .................................................................................. 26

    5 GRIEVANCE MECHANISM ...................................................................................................................... 28

    5.1 INTRODUCTION ..................................................................................................................................... 28

    5.2 GRIEVANCE PRINCIPLES ....................................................................................................................... 28

    5.3 PROCESS ............................................................................................................................................. 29

    5.3.1 RECEIVING AND RECORDING THE GRIEVANCE ........................................................................ 295.3.2 SITE INSPECTION, INVESTIGATION AND RESOLUTION .............................................................. 295.3.3 RESPONSE ........................................................................................................................... 295.3.4 MONITORING AND EVALUATION ............................................................................................. 29

    6 MONITORING AND REPORTING STAKEHOLDER ENGAGEMENT ACTIVITIES ............................................... 30

    6.1 MONITORING STAKEHOLDER ENGAGEMENT ACTIVITIES ......................................................................... 30

    6.2 REPORTING STAKEHOLDER ENGAGEMENT ACTIVITIES ........................................................................... 30

    6.3 ANNUAL REPORTING ............................................................................................................................ 31

    ANNEX A PROJECT CONTACT DETAILS

    ANNEX B CURRENT LIST OF STAKEHOLDERS (MARCH 2012)

  • Simandou Project Stakeholder Engagement Plan

    April 2012

    Simandou SEIA Simandou Stakeholder Engagement Plan Page 1

    1 Introduction 1.1 Context of the Document This document presents the second issue of the Stakeholder Engagement Plan (SEP) for the proposed Simandou Project, an iron ore mining development located in eastern Guinea, approximately 600

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