si libraries hac update for cimc
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Update on SIL Scanning Process for History, Art, and Culture
William E. Baxter
And
Suzanne C. Pilsk
African Art
African American History and Culture
Anthropology
American Art
American History
Asian and Middle Eastern Art
Aviation history and Space Flight
Design and Decorative Arts
Environmental Management and Ecology
History of Science and Technology
Latino History and Culture
Materials Research
Modern and Contemporary Art
Museology
Native American History and Culture
Natural History
Postal History
Tropical Biology
Trade Literature
World’s Fair Ephemera
Smithsonian Institution Libraries
Facts and Figures
Washington, D.C.
Anacostia Museum & Center for African
American History and Culture Library
Anthropology Library
Botany and Horticulture Library
The Dibner Library of the History of Science and Technology
Freer Gallery of Art and Arthur M. Sackler Gallery Library
Hirshhorn Museum and Sculpture Garden Library
Joseph F. Cullman 3rd Library of Natural History
Facts and Figures
Washington, D.C. (continued)
Museum Studies & Reference Library
National Air and Space Museum Library
National Museum of American History Library
National Museum of Natural History Library
National Postal Museum Library
National Zoological Park Library
Smithsonian American Art Museum/National Portrait Gallery Library
Warren M. Robbins Library, National Museum of African Art
California Druggist, 1897
Elsewhere
Suitland, Md.
Museum Support Center Library
National Museum of the American Indian Library
Edgewater, Md.
Smithsonian Environmental Research Center Library
New York City
Cooper-Hewitt, National Design Museum Library
Republic of Panama
Smithsonian Tropical Research Institute Library
Facts and Figures
SIL Mission (Smithsonian Directive 500)
As the largest and most diverse museum library in the world, SIL leads the Smithsonian in taking advantage of the opportunities of the digital society. SIL provides authoritative information and creates innovative services and programs for Smithsonian Institution researchers, scholars and curators, as well as the general public, to further their quest for knowledge. Through paper preservation and digital technologies, SIL ensures broad and enduring access to the Libraries’ collections for all users.
SIL’s Strategic Plan “Focus on Service” GOAL 1: COLLABORATING ACROSS BOUNDARIES
SIL creates a compelling environment for connecting, collaborating and exploring across disciplines and information boundaries
GOAL 2: DISCOVERING INFORMATION SIL enhances and eases the discovery of information in our collections for SI
scholars, researchers, scientists, and the larger world of learners
GOAL 3: CONNECTING WITH USERS SIL understands and meets user needs, serving users where they live and work
GOAL 4: BUILDING EXPERTISE SIL builds expertise on information discovery, navigation and management
GOAL 5: ENABLING OUR MISSION SIL ensures its success through increased financial strength, effective
administrative support, and organizational excellence
Facts and Figures Smithsonian Institution Libraries
Total volumes
> 1.7 million
50,000 are rare books
10,000 manuscripts
Plus “Other” such as
Trade Catalogs
> 500, 000 items
> 30,000 companies
dating from the 1800s
Circulating un-barcoded materials is a time-consuming chore requiring manual records for the transaction followed by later updating. The lack of barcodes on the books and in the catalog also means that staff cannot tell from SIRIS if an item is checked out or on the shelf. Since it is SIL’s practice to barcode each monograph and add item level information in SIRIS, this project is essentially the first step toward SIL’s goal of providing full inventory control and access to the important research collection at the Freer Sackler Library.
Freer Sackler Library Barcoding Project
Though most of the Freer Sackler Library’s collection is cataloged at the title level and resides in SIRIS, books are not barcoded. Therefore cannot be tracked using the automated circulation system of SIRIS. This results in lack of full inventory control. Procedure: •Retrieve books from shelves in call number order •Search the SIL catalog in SIRIS •Create a SIRIS item record •Barcode the book •Return to the shelf in proper order
Freer Sackler Library Barcoding Project
6,559 individual items 323 multivolume titles Some with over 10-20 volumes
Freer Sackler Library Barcoding Project
1000 items Not found 900 titles had barcodes…but, Barcodes lie! Plus Other: Relabeling, Folio section, Workflow adjustments
Turning THIS into 1’s and 0’s
Four section barcode: •1 digit designates the function of the code: Command; Person; Item •4 digits that are the prefix assigned to the agency.
•GEAC customers were given the 9XXX numbers. Smithsonian Libraries is 9088
•8 digits that are unique and have a •1 digit checksum “modulus 10 checksum” derived from the 13 preceding numbers
The CLSI company of Boston, Massachusetts - later Geac Computers (SIRIS’s early system!) developed the standard 14-digit barcode labels that became known as the Plessey Standard
Select Book ~Pull from Shelf Review Physically and
Metadata Establish viability and create
master list Send to scanning center Book is scanned & QA Book returned to library URL added to SIRIS Item scan box checked &
new Item made
Bid Lists Serials Management Pick Lists Packing Lists Monographic Management Local data flow WonderFetchtm
Send to IA scanning center Return of material Quality Review SIRIS Work Billing
Mass Scanning Workflow
Internet Archive
• 501(c)(3) organization
• Dedicated to “Universal Access to Human Knowledge”
• Founder of the Open Content Alliance
• Provides:
– Mass scanning
– Archival storage of files
– Image processing
– Technology development
Select & Dedupe
Check out and Ship
Harvest to Local
Repository
Scanning Check in and QC
Item available in
IA/BHL
Check in Add link
SIRIS
Workflow DB
Internet Archive
Item level metadata
Initiate workflow
Mark as scanned
URLs in MARC record Title level MARC
JP2000s + metadata
Generalized workflow
FY11 Pages Items
October 396 2
November 22732 74
December 8592 38
January 32646 138
February 17276 79
March 47532 152
April 34178 110
May 30676 128
June 56317 196
July 55600 246
August 53677 148
September 85707 163
History Art And Culture Scanning With Internet Archive FY 11
FY Serial Count
2010 321
2011 515
2012 217
Stamp collector’s magazine. Vol. XI, 1873. The cover is interesting – it’s magenta, has gilt lettering and an embossed design. It also has an actual stamp – un centavo from the Argentine Republic – set into the cover design
Philatelic record. Vol. III #32, September
1881.
Attractive blue cover with gilt lettering
Contains an article about the pigments
used in postage stamp ink.
Title says “Purple and brown pigments” They seem to run the gamut from yellow ochre to puce, chocolate brown and violet lake.
Questions?
Thank you
Update on SIL Scanning Process for History, Art, and Culture
William E. Baxter
And
Suzanne C. Pilsk