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Update on SIL Scanning Process for History, Art, and Culture William E. Baxter And Suzanne C. Pilsk

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Page 1: SI Libraries HAC Update for CIMC

Update on SIL Scanning Process for History, Art, and Culture

William E. Baxter

And

Suzanne C. Pilsk

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African Art

African American History and Culture

Anthropology

American Art

American History

Asian and Middle Eastern Art

Aviation history and Space Flight

Design and Decorative Arts

Environmental Management and Ecology

History of Science and Technology

Latino History and Culture

Materials Research

Modern and Contemporary Art

Museology

Native American History and Culture

Natural History

Postal History

Tropical Biology

Trade Literature

World’s Fair Ephemera

Smithsonian Institution Libraries

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Facts and Figures

Washington, D.C.

Anacostia Museum & Center for African

American History and Culture Library

Anthropology Library

Botany and Horticulture Library

The Dibner Library of the History of Science and Technology

Freer Gallery of Art and Arthur M. Sackler Gallery Library

Hirshhorn Museum and Sculpture Garden Library

Joseph F. Cullman 3rd Library of Natural History

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Facts and Figures

Washington, D.C. (continued)

Museum Studies & Reference Library

National Air and Space Museum Library

National Museum of American History Library

National Museum of Natural History Library

National Postal Museum Library

National Zoological Park Library

Smithsonian American Art Museum/National Portrait Gallery Library

Warren M. Robbins Library, National Museum of African Art

California Druggist, 1897

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Elsewhere

Suitland, Md.

Museum Support Center Library

National Museum of the American Indian Library

Edgewater, Md.

Smithsonian Environmental Research Center Library

New York City

Cooper-Hewitt, National Design Museum Library

Republic of Panama

Smithsonian Tropical Research Institute Library

Facts and Figures

Page 7: SI Libraries HAC Update for CIMC

SIL Mission (Smithsonian Directive 500)

As the largest and most diverse museum library in the world, SIL leads the Smithsonian in taking advantage of the opportunities of the digital society. SIL provides authoritative information and creates innovative services and programs for Smithsonian Institution researchers, scholars and curators, as well as the general public, to further their quest for knowledge. Through paper preservation and digital technologies, SIL ensures broad and enduring access to the Libraries’ collections for all users.

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SIL’s Strategic Plan “Focus on Service” GOAL 1: COLLABORATING ACROSS BOUNDARIES

SIL creates a compelling environment for connecting, collaborating and exploring across disciplines and information boundaries

GOAL 2: DISCOVERING INFORMATION SIL enhances and eases the discovery of information in our collections for SI

scholars, researchers, scientists, and the larger world of learners

GOAL 3: CONNECTING WITH USERS SIL understands and meets user needs, serving users where they live and work

GOAL 4: BUILDING EXPERTISE SIL builds expertise on information discovery, navigation and management

GOAL 5: ENABLING OUR MISSION SIL ensures its success through increased financial strength, effective

administrative support, and organizational excellence

Page 9: SI Libraries HAC Update for CIMC

Facts and Figures Smithsonian Institution Libraries

Total volumes

> 1.7 million

50,000 are rare books

10,000 manuscripts

Plus “Other” such as

Trade Catalogs

> 500, 000 items

> 30,000 companies

dating from the 1800s

Page 10: SI Libraries HAC Update for CIMC

Circulating un-barcoded materials is a time-consuming chore requiring manual records for the transaction followed by later updating. The lack of barcodes on the books and in the catalog also means that staff cannot tell from SIRIS if an item is checked out or on the shelf. Since it is SIL’s practice to barcode each monograph and add item level information in SIRIS, this project is essentially the first step toward SIL’s goal of providing full inventory control and access to the important research collection at the Freer Sackler Library.

Freer Sackler Library Barcoding Project

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Though most of the Freer Sackler Library’s collection is cataloged at the title level and resides in SIRIS, books are not barcoded. Therefore cannot be tracked using the automated circulation system of SIRIS. This results in lack of full inventory control. Procedure: •Retrieve books from shelves in call number order •Search the SIL catalog in SIRIS •Create a SIRIS item record •Barcode the book •Return to the shelf in proper order

Freer Sackler Library Barcoding Project

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6,559 individual items 323 multivolume titles Some with over 10-20 volumes

Freer Sackler Library Barcoding Project

1000 items Not found 900 titles had barcodes…but, Barcodes lie! Plus Other: Relabeling, Folio section, Workflow adjustments

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Turning THIS into 1’s and 0’s

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Four section barcode: •1 digit designates the function of the code: Command; Person; Item •4 digits that are the prefix assigned to the agency.

•GEAC customers were given the 9XXX numbers. Smithsonian Libraries is 9088

•8 digits that are unique and have a •1 digit checksum “modulus 10 checksum” derived from the 13 preceding numbers

The CLSI company of Boston, Massachusetts - later Geac Computers (SIRIS’s early system!) developed the standard 14-digit barcode labels that became known as the Plessey Standard

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Select Book ~Pull from Shelf Review Physically and

Metadata Establish viability and create

master list Send to scanning center Book is scanned & QA Book returned to library URL added to SIRIS Item scan box checked &

new Item made

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Bid Lists Serials Management Pick Lists Packing Lists Monographic Management Local data flow WonderFetchtm

Send to IA scanning center Return of material Quality Review SIRIS Work Billing

Mass Scanning Workflow

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Internet Archive

• 501(c)(3) organization

• Dedicated to “Universal Access to Human Knowledge”

• Founder of the Open Content Alliance

• Provides:

– Mass scanning

– Archival storage of files

– Image processing

– Technology development

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Select & Dedupe

Check out and Ship

Harvest to Local

Repository

Scanning Check in and QC

Item available in

IA/BHL

Check in Add link

SIRIS

Workflow DB

Internet Archive

Item level metadata

Initiate workflow

Mark as scanned

URLs in MARC record Title level MARC

JP2000s + metadata

Generalized workflow

Page 29: SI Libraries HAC Update for CIMC

FY11 Pages Items

October 396 2

November 22732 74

December 8592 38

January 32646 138

February 17276 79

March 47532 152

April 34178 110

May 30676 128

June 56317 196

July 55600 246

August 53677 148

September 85707 163

History Art And Culture Scanning With Internet Archive FY 11

FY Serial Count

2010 321

2011 515

2012 217

Page 30: SI Libraries HAC Update for CIMC

Stamp collector’s magazine. Vol. XI, 1873. The cover is interesting – it’s magenta, has gilt lettering and an embossed design. It also has an actual stamp – un centavo from the Argentine Republic – set into the cover design

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Philatelic record. Vol. III #32, September

1881.

Attractive blue cover with gilt lettering

Contains an article about the pigments

used in postage stamp ink.

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Title says “Purple and brown pigments” They seem to run the gamut from yellow ochre to puce, chocolate brown and violet lake.

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Questions?

Thank you

Update on SIL Scanning Process for History, Art, and Culture

William E. Baxter

And

Suzanne C. Pilsk