shasta-tehama-trinity joint community college district of trustees/board agendas... ·...

SHASTA-TEHAMA-TRINITY JOINT COMMUNITY COLLEGE DISTRICT

11555 Old Oregon Trail P.O. Box 496006, Redding, CA 96049-6006

TO: BOARD OF TRUSTEES DATE: 12/8/04 FROM: Mary E. Retterer, Superintendent/President ITEM NO.: 1-6.6 INITIATOR:

Mary E. Retterer, Superintendent/President

SUBJECT:

GENERAL MATTERS, PUBLIC COMMENT, AND REPORTS

1. Call to Order 2. Roll Call 3. Flag Salute 4. Introduction of Special Guests 5. Call for Requests from the Audience to Speak to Any Item on the Agenda 6.1 Report – Faculty Association 6.2 Report – Academic Senate 6.3 Report - Classified Employees' Association 6.4 Report - Associated Student Body 6.5 Report - Superintendent/President 6.6 Report - Board Members



TO: BOARD OF TRUSTEES DATE: 12/8/04 FROM: Mary E. Retterer, Superintendent/President ITEM NO.: 6.7 INITIATOR:

Al Erdman, Vice President of Administrative Services

SUBJECT:

REPORT ON CONSTRUCTION PROJECTS

BACKGROUND Al Erdman, Vice President of Administrative Services, will provide an update on the status of current construction projects. Attached please find a report. RECOMMENDATION No action is required.





SUBJECT:

REPORT OF INCOME, EXPENDITURES, AND INVESTMENTS

BACKGROUND Attached please find a report of income and expenditures for October 2004; a report of investments for the Ivy B. Horr and Board of Trustees Scholarship Funds through Octo-ber 29, 2004; and a recap of expenditures for General Obligation Bonds, Series A, July 2002- October 2004. RECOMMENDATION No action is required.




SUBJECT:

UNAPPROVED MINUTES OF THE REGULAR BOARD MEETING HELD OCTOBER 27, 2004

BACKGROUND The unapproved minutes of the Board’s Regular Meeting held October 27, 2004, are attached. RECOMMENDATION The Superintendent/President recommends the minutes be approved, as submitted.




SUBJECT:

UNAPPROVED MINUTES OF THE REGULAR BOARD MEETING OF NOVEMBER 10, 2004

BACKGROUND The unapproved minutes of the Regular Board Meeting held November 10, 2004, are attached. RECOMMENDATION The Superintendent/President recommends the minutes be approved, as submitted.

SHASTA-TEHAMA-TRINITY

JOINT COMMUNITY COLLEGE DISTRICT 11555 Old Oregon Trail

P.O. Box 496006, Redding, CA 96049-6006


Patricia Demo, Human Resources Officer

SUBJECT:

CONSENT AGENDA PERSONNEL ITEMS – EMPLOYMENT - ACADEMIC

EMPLOYMENT - ACADEMIC Request for Temporary Reduction in Work Assignment Brad Banghart, VTEA Coordinator, has requested a temporary reduction in work as-signment from 100% to 60% for the 2005 spring semester, beginning January 18, 2005 through May 27, 2005. Temporary, Hourly, Extra Assignment Part-Time, Temporary, Substitute and Extra Assignment Personnel for the 2004-2005 School Year (Placement on the salary schedule commensurate with previous education and experience: $35.18 - $43.96 per hour) as listed below:

Thomas Harrington - Journalism Dawn McGuire – Geology Karen Rogers - Accounting

Stipends Christina Berisso, Peer Evaluation of Adjunct Math Instructor, $100 Dave Bush, Peer Evaluation of Adjunct Math Instructor, $100 Phylissa Eisentraut, Interim Museum Director for fall semester 2004, $1,200 John Harper, Gallery Co-Director, $625 Anita Maxwell, Peer Evaluation of Adjunct Engineering Instructor, $100 Lew Schmitt, Peer Evaluation of Adjunct CIS Instructor, $100 Richard Wilson, Gallery Co-Director, $625



P.O. Box 496006, Redding, CA 96049-6006



SUBJECT:

CONSENT AGENDA PERSONNEL ITEMS – EMPLOYMENT - CLASSIFIED

EMPLOYMENT - CLASSIFIED Regular or Probationary New Hires Mark Ayers, part-time Custodian, Burney, 5 hours per week, 12 months per year, Range 24, Step 1, $11.89 per hour, beginning November 5, 2004. Karen “Leslie” Bosse, part-time Staff Secretary, AmeriCorps, grant funded position, 19.5 hours per week, Range 25, Step 1, $12.20 per hour, beginning November 18, 2004 through June 30, 2005. Robert New, promotion to Pool & Laundry /Utility Worker, 40 hours per week, 12 months per year, 40% Range 29, Step 2, and 60% Range 26, Step 3, $2,417.00 per month, beginning November 10, 2004. Temporary Reduction in Work Assignment Karen Foster, Extended Education Secretary, temporary reduction in work assignment from 40 hours per week to 22 hours per week, beginning November 1, 2004 through May 27, 2005. Substitute Lisa Bevans, Head Resident, Range 23, $11.60 per hour, to work as needed beginning November 8, 2004 through January 31, 2005. Lowell Fletcher, Administrative Secretary I – Community Education, Range 33, $14.87 per hour, to work as needed beginning November 16, 2004 through June 30, 2005.

EMPLOYMENT – CLASSIFIED (Continued) Dema Hinson, Instructional Paraprofessional – DSPS, Range 28, $13.13 per hour, to work as needed beginning November 1, 2004 through June 30, 2005. Rochelle Morris, Mailroom Clerk, Range 22, $12.49 per hour, to work out of class as substitute Personnel Recruitment Assistant, Range 25, $13.11 per hour, as needed be-ginning January 10, 2005 through June 30, 2005. Robert New, Custodian, Range 24, $13.13 per hour, to work out of class as substitute Pool & Laundry/Utility Worker, Range 26/29, $13.79 per hour, as needed beginning Oc-tober 14, 2004 through November 9, 2004. Kenneth Perkins, Instructional Paraprofessional – Fine Arts, Range 28, $13.13 per hour, to work as needed beginning August 30, 2004 through June 30, 2005. Judy Saunders, Administrative Assistant – Fine Arts, Range 33, $14.87 per hour, to work as needed beginning November 29, 2004 through January 3, 2005. Approval of Temporary Short-Term Classified Positions 12-04-100, Extended Education Secretary – Red Bluff, Range 25, $12.20 per hour, not to exceed 240 hours, beginning December 9, 2004 through February 4, 2005 for addi-tional secretarial help due to increased office activity during priority registration and first two weeks of the semester.

Identified Employees are Lana Forster, Kare Hislop, and Joy Wright. 12-04-101, Personnel Technician, Range C19, $16.19 per hour, to work as needed be-ginning January 26, 2005 through April 5, 2005 to process applications and perform other recruitment functions for faculty and administrative interviews. Identified Employee is Kazumi Oyama-Nigro. Employee Identification of Prior Approved Temporary Assignments Lana Forster, Kare Hislop, and Joy Wright, Student Services Clerk – Red Bluff, Range 14, $9.29 per hour, to work as needed beginning December 1, 2004 through February 4, 2005, to provide basic information regarding paperwork, registration process, and counseling availability. #11-04-102 Short-Term Instructional / Non-Instructional Assistants, $6.75 per hour, to work as needed during the 2004-2005 School Year: Anna Dunn – ESL

Paul Green – Fine Arts Helen Hobbs – DSPS Joseph Lewis - Journalism Hillary McNeill - Journalism Dean Pruitt – CalWORKs (Categorical Funding)

EMPLOYMENT – CLASSIFIED (Continued) Special Services Provider, $10.00 per hour, to work as needed during the 2004-2005 School Year:

Jeremiah Frey – Physical Education Bob Hadley – Physical Education Mike O’Leary – GIS Contract (Categorical Funding) Bob Madison – GIS Contract (Categorical Funding) Barbara Rogers – Physical Education Justin Werness – Physical Education

Instructional Presenter, $18.00 - $20.00 per hour, to work as needed during the 2004-2005 School Year:

Kenyatta Gilliam – Fine Arts Hillary McNeill – Fine Arts

Contract / Community Education / Professional Expert Ralph Yardley, $50.00 per hour, to work one hour per week as Waste Water Operator. Stipends Christina Cicero, Coordinate activities of grant Campus Childcare Means Parents in School, $1,500 (Categorical Funding) Lindsey Crooks, Project Welcome training, $400 (Categorical Funding) Nancy Grimmer, Project Welcome training, $400 (Categorical Funding) Courtney Tanner, Project Welcome training, $400 (Categorical Funding)



P.O. Box 496006, Redding, CA 96049-6006


President’s Cabinet

SUBJECT: DONATIONS

BACKGROUND Robert V. Anderson, 24185 Hwy 44, Millville, CA 96062, has donated a 1985 Dodge 4WD Pickup, VIN 1B7HW14W4FS702230, to the Automotive Technology Program. The donor estimates the value at $1,000. James S. Bainbridge, 3371 Thomas Avenue, Anderson, CA 96007, has donated a 1981 Datsun 310, VIN JN1PN04SXBM008892, to the Automotive Technology Program. The donor estimates the value at $500. Elfi and Crystal Blurton, 2831 Fernwood Street, Redding, CA 96001, have donated a 1996 Oldsmobile Achieva, VIN 1G3NL52M2TM311839, to the Automotive Technology Program. The donor estimates the value at $1,600. Curtis S. Clowdus, 17040 Snively Road, Cottonwood, CA 96022, has donated a 1989 Toyota Camry, VIN JT2SV24EOK3310977, to the Automotive Technology Program. The donor estimates the value at $2,000. Kathleen M. Doran, 1350 Placer Street, Redding, CA 96001, has donated a 1987 Honda Accord, VIN JHMCA5634HC094787, to the Automotive Technology Program. The donor estimates the value at $1,500. William Dykes, 12450 Maria Drive, Redding, CA 96003, has donated a 1978 Chevrolet Pickup 4x4, VIN CKR148Z121663, to the Automotive Technology Program. The donor estimates the value at $2,000. Claudia Coon, 591 Hilltop Drive #28, Redding, California 96003, donated a 1989 Buick Century to the Auto Technology Department. The donor estimates the value at $2,370. Jack and Rose Davis, 4279 Hiawatha Lane, Redding, California 96003, donated $50 to Shasta College under the Taylor Motors “Cash for Classrooms” program.

BACKGROUND (Continued) Harold and Patricia Elterman, 11572 Fox Estates Court, Redding, California 96003, do-nated $50 to Shasta College under the Taylor Motors “Cash for Classrooms” program. Faustino Vera Gonzalez, 13850 Sundust Road, Redding, California 96003, donated $50 to Shasta College under the Taylor Motors “Cash for Classrooms” program. Jeanne Haddox, c/o 6355 Paso Drive, Redding, CA 96001, has donated the following equipment to the Diesel Technology Program. The donor estimates the total value at $20,000.

Line Bore Equipment valued at $5,000: Counter Bore Equipment valued at $5,000: Porto Basic Tool Kits and Parts valued at $5,000: Miscellaneous Tools and Kits valued at $5,000:

Terry L. Hartman, 4521 Arrowrock Street, Shasta Lake, CA 96019, has donated a 1988 Acura Legend, VIN JH4KA4666JC044138 to the Automotive Technology Program. The donor estimates the value at $2,200. Carolyn Mecham, 2659 Howard Drive, Redding, CA 96001, has donated a 1992 Ford Aerostar, VIN 1FMDA31X9NZB53339, to the Automotive Technology Program. The donor estimates the value at $1,000. Mrs. Rosemarie Orwig, 3824 Bechelli Lane, Redding, CA 96002, has donated $400 to the Art Department, (Chris Orwig Memorial Fund). Kathleen B. Overdeck, 5599 Pleasant View Drive, Anderson, CA 96007, has donated a 1981 Dodge Aires, VIN 1B3BK46B6BC156646, to the Automotive Technology Program. The donor estimates the value at $500. Reva M. Richard, 2150 Sacramento St., Redding, CA 96001, has donated a 1971 Cadillac Fleetwood, VIN 681691Q194110 to the Automotive Technology Program. The donor estimates the value at $500. Vernon and Julia Thomas, 22253 Francis Way, Cottonwood, California 96022, donated $50 to Shasta College under the Taylor Motors “Cash for Classrooms” program. Jeane C. Trimble, 427 Washington St., Red Bluff, CA 96080, has donated a 1994 Pontiac Bonneville, VIN 1G2HX52L3R4249356, to the Automotive Technology Pro-gram. The donor estimates the value at $3,000. Barbara VanDyke, 9935 Hillview Drive, Palo Cedro, CA 96073, has donated $50 to the Art Department (Chris Orwig Memorial Fund).

BACKGROUND (Continued) Marvin Van Voy, 2141 Western Oaks Drive, Redding, California 96002, donated a 1992 Plymouth Voyager to the Physical Plant Department. The donor estimates the value at $3,445. Earl Welch, 11470 E. Stillwater Way, Redding, CA 96003, has donated a 1981 Toyota Tercel, VIN JT2AL22G7B1181587, to the Automotive Technology Program. The donor estimates the value at $500. Mr. and Mrs. Richard Wilson, 2175 Waldon St., Redding, CA 96001, have donated $100 to the Art Department (Chris Orwig Memorial Fund). Richard Wilson, 2175 Waldon St., Redding, CA 96001, has donated “Carrizo” acrylic on canvas to the Art Department permanent art collection. The donor estimates the value at $3,500. Richard Wilson, 2175 Waldon St., Redding, CA 96001, has donated “Sugana” acrylic on canvas to the Art Department permanent art collection. The donor estimates the value at $900. Larry Worstman, 4674 Fiddleneck Drive, Redding, California 96002, donated a 1989 Chevrolet pickup to the Physical Plant Department. The donor estimates the value at $3,500. RECOMMENDATION The Superintendent/President recommends that the Board accept these donations, as offered, with the appropriate letters of appreciation.





SUBJECT:

ORGANIZATION OF THE BOARD OF TRUSTEES FOR 2004-05

BACKGROUND This meeting has been designated by the Governing Board as the Annual Organization Meeting of the Board of Trustees of the Shasta-Tehama-Trinity Joint Community Col-lege District. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees elect its officers, as follows:

1. Election of President of the Board

2. Election of Vice President of the Board

3. Election of Clerk of the Board

4. Selection of Secretary of the Board





SUBJECT:

RESOLUTION FIXING TIME FOR REGULAR MEETINGS

BACKGROUND Attached is a copy of a proposed Resolution Fixing the Time for Regular Meetings of the Board of Trustees of the Shasta-Tehama-Trinity Joint Community College District for the period January 1, 2005, through and including December 31, 2005. RECOMMENDATION The Superintendent/President recommends that the Board discuss and fix the meeting time and that the Resolution be approved.





SUBJECT:

AUTHORIZATION OF PERSONS TO SIGN FOR APPROVAL OF WARRANTS AND FUND TRANSFERS

BACKGROUND Further required business of the District’s annual organizational meeting is the authori-zation of persons to sign warrants and fund transfers. RECOMMENDATION The Superintendent/President recommends that the Governing Board authorize Mary E. Retterer, District Superintendent/President; Al Erdman, Vice President of Administrative Services; Gary Lewis, Vice President of Academic Affairs; Jane Harmon, Interim Vice President of Student Services and Cultural Diversity Programs; and Susan M. Vander-werf, Assistant to the Superintendent-President/ PIO, official District signatories for the approval of warrants and fund transfers of the Shasta-Tehama-Trinity Joint Community College District.





SUBJECT:

ELIMINATION OF CLASSIFIED POSITION AND LAYOFF OF EMPLOYEE OCCUPYING SAID POSITION

BACKGROUND The new site in Burney opened in Fall semester of 2004. The bus fleet is very old and the service was offered when no other opportunities for delivery of higher education ex-isted in these communities. At its July 14, 2004, meeting, the Board of Trustees ap-proved the elimination of the Burney bus route effective January 1, 2005. Due to lack of funds and/or lack of work, it is recommended that the District eliminate the Motor Pool Driver (McArthur Fixed Route) position and direct the layoff of the classi-fied employee who currently holds the position, effective January 31, 2005, in accor-dance with Education Code Sections 88017 and 88127 and the attached Resolution. The incumbent, who has been a District employee since December 26, 2002, has been notified of our intent to recommend this action to the Board and has been provided with her displacement rights in accordance with Education Code Section 88117 and the CSEA collective bargaining agreement, subject to Board action. RECOMMENDATION It is recommended that the Board eliminate the Motor Pool Driver (McArthur Fixed Route) position and adopt the Resolution.




Faculty Association

SUBJECT: SETTING OF PUBLIC HEARING FOR SHASTA COLLEGE FACULTY

ASSOCIATION’S INITIAL PROPOSAL FOR 2004-05 CONTRACT NE-GOTIATIONS

BACKGROUND The Shasta-Tehama-Trinity Joint Community College District received the Shasta Col-lege Faculty Association’s initial proposal, for 2004-05 contract negotiations, as at-tached. In accordance with Title VIII, California Administrative Code Sections 32900, et. seq., and California Government Code Section 3547, and in order to ensure that the public is informed of the issues that are being negotiated and knows the position of its elected representatives and to further ensure that members of the public have full opportunity to express their views in these issues of the District, the Governing Board of the Shasta-Tehama-Trinity Joint Community College District requires that all initial proposals of the District or of the exclusive representatives of the District employees, which relate to matters within the scope of representation, shall be presented at a public meeting of the Governing Board and, thereafter, shall be public record. RECOMMENDATION The Superintendent/President recommends that the Governing Board of the Shasta-Tehama-Trinity Joint Community College District set a public hearing on the Shasta Col-lege Faculty Association’s initial proposal for 2004-05 contract negotiations, for the next regular meeting of the Governing Board, to be held January 9, 2005.





SUBJECT:

ACKNOWLEDGEMENT OF QUARTERLY FINANCIAL REPORT

BACKGROUND AB 2910 requires the Superintendent of each community college district to provide a quarterly Financial Status Report to the governing board for review. The information contained in this report is intended to provide an overall view of the District’s financial condition. The report for the period July 1 through September 30, 2004 is attached. RECOMMENDATION The Superintendent/President recommends that the Board acknowledge receipt of the 2004-2005 first quarter financial status report in compliance with Education Code 94040.3.





SUBJECT:

RATIFICATION OF EXTENSION AGREEMENT FOR PURCHASE OF ELECTRICITY

BACKGROUND In August 2002, due to the exit of Enron, the District contracted with AES New Energy for electricity purchasing services, along with numerous other community college dis-tricts in California coordinated through the Community College League. AES evolved into Constellation New Energy, and the districts extended the contract in May 2003. At-tached is an agreement for an additional extension of the agreement through June 30, 2005. Community College League has recommended continuance after investigating the options. RECOMMENDATION The Superintendent/President recommends that the agreement with Constellation New Energy to extend electricity purchasing services through June 30, 2005 be ratified.





SUBJECT:

APPROVAL OF FIVE-YEAR SCHEDULED MAINTENANCE PLAN

BACKGROUND The District is required to submit an annual five-year scheduled maintenance plan to the Chancellor’s Office. Attached is the 2005 plan. Also included is a summary of the 2005-2006 proposed projects. The state typically pays 50% of the cost for projects ap-proved for funding, and the District must provide the matching funds. RECOMMENDATION The Superintendent/President recommends that the Administration be authorized to submit the five-year Scheduled Maintenance Plan to the Chancellor’s Office as pro-posed.





SUBJECT:

APPROVAL OF HAZARDOUS SUBSTANCE PROJECT FUNDING PROPOSAL

BACKGROUND The District is asked annually to submit to the Chancellor’s Office proposals for projects to reduce or eliminate potentially hazardous substances. The proposal for 2005-2006 is attached. We are requesting funds to eliminate the bat guano from five affected build-ing attics on campus. The Administration building was successfully serviced in 2003-2004 through the same funding source. The estimated cost for this project is $200,000. If approved, the state will provide 100% funding. RECOMMENDATION The Superintendent/President recommends that the 2005-2006 Hazardous Substance Funding Proposal be approved for submittal to the Chancellor’s Office.



P.O. Box 496006, Redding, CA 96049-6006



SUBJECT:

AUTHORIZATION TO SOLICIT BIDS FOR FIRE ALARM REPLACEMENT PROJECT, PHASE 2

BACKGROUND In June 2003, the District solicited bids for both Phase I and Phase II of the Fire Alarm System Replacement Project in order to bring our facilities up to current code require-ments. The only bid received far exceeded the total scheduled maintenance funding for both phases. The specifications were modified, and in November 2003, the project was re-bid successfully within the budget. However, the Department of the State Architect would not approve the final modified plans, which had been downsized to accommodate the budget, and advised the District to expand the project scope and restructure the phase work by applying for additional scheduled maintenance funding. The plans have been resubmitted to DSA and we have been advised that they are close to approval. We need to be ready to solicit bids for Phase 2 as soon as the formal ap-proval is received in order to stay within the funding timelines. RECOMMENDATION The Superintendent/President recommends that the Administration be authorized to solicit bids for Phase 2 of the Fire Alarm Replacement Project as soon as DSA approval is received.




Jane Harmon, Interim Vice President of Student Services

SUBJECT: GRANT AWARD FROM THE FOUNDATION OF COMMUNITY

COLLEGES

BACKGROUND Shasta College received a grant award from the Foundation of Community Colleges to assist CalWORKs cash-aid students who wish to become Child Development/ECE teachers. This two-year Project will develop career/education plans to educate and train TANF Community College students attending Shasta-Tehama-Trinity Joint Com-munity College and is part of the three-tiered program (Child Development Mentor Pro-gram, Child Development Training Consortium, and Child Development Careers Pro-gram). Each student will be evaluated, assessed, and his/her educational and support service needs determined before admission to the Project. Each student will have a custom-designed program identifying the instructional and support services for the stu-dent to reach the Associate Teacher (12 unit) level in two semesters. An estimated 60% of the first-year students will continue in the Project in the second year and reach the Teacher Permit level (40 units). Students will be mentored while they work in ap-proved ECE sites. The Project is expected to continue beyond this two-year period. The grant will pay for a variety of direct services to participants such as student wages while they gain their field experience, for fingerprinting and background checks, as well as to supplement ECE project facilitators’ salary for the services rendered to the project above and beyond normal hours, and/or pay for additional educational and support ser-vices to participants. The amount of the award for two (2) semesters is $22,210. The coordinator is Monte Murphy, Director of CalWORKs. The grant budget implications table is attached. RECOMMENDATION The Superintendent/President recommends that the Board approve this grant.




Gary A. Lewis, Vice President of Academic Affairs

SUBJECT: LETTER OF AGREEMENT WITH SAN FRANCISCO

COMMUNITY COLLEGE DISTRICT FOR CALIFORNIA EARLY CHILDHOOD MENTOR PROGRAM

BACKGROUND The California Department of Education has contracted with the San Francisco Com-munity College District to continue the California Early Childhood Mentor Program in the community colleges for the 2004-05 academic year. The California Early Childhood Mentor Program recruits and selects experienced childcare providers and directors to be mentors to student teachers and protégé directors. RECOMMENDATION The Superintendent/President recommends that the Board approve the attached Letter of Agreement.





SUBJECT:

AUTHORIZATION TO PURCHASE ITV EQUIPMENT

BACKGROUND The current interactive television (ITV) equipment is eight years old, is no longer under warranty, is no longer supported by the manufacturer, Lucent Technology, and third-party replacement parts are extremely difficult to obtain. This equipment is the delivery mechanism for all ITV courses delivered throughout the District. Replacing the equip-ment is necessary to ensure the delivery of the College’s course offerings to the remote sites (104 section offerings at Burney, Corning, Hayfork, Red Bluff, Weaverville and others), along with our cooperative agreement with the College of the Siskiyous and Mayers Memorial Hospital and CalVIP state-wide video conferencing. The Polycom MCG-50 conferencing system has been selected as an appropriate re-placement, at a cost of $123,000. The MCG-50 package includes equipment and soft-ware for video conferencing scheduling and delivery. Polycom is the world’s leading provider of unified collaborative communications solutions. Polycom’s price quotation reflects a $30,000 discount if an order is placed prior to December 31. However, at least two alternative quotes for comparable equipment would be solicited prior to pur-chase. Combined funding is available through the Title III grant, TTIP grant carry-over funds, and the general fund telecommunications budget. The general fund portion is an an-nual line item for ITV equipment, support and maintenance. RECOMMENDATION The Superintendent/President recommends that the purchase of replacement equip-ment for the District’s ITV course delivery system at a cost of up to $123,000 be author-ized.

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