3 Strategies for Hybrid SharePoint

Joel Oleson

Director of Microsoft Professional Services

Konica Minolta Business Solutions

@joeloleson

Meet Joel Oleson

• First Full Time SharePoint Admin

• Global Traveler & Blogger… Travelingepic.com

• Architect of 1st version of SharePoint online

• Regional Director of SharePoint Practice at KM

Agenda

WHY?

• Why use Office 365?

• Why use On Premise?

• Why use Hybrid?

3 Hybrid SharePoint Strategies

• Turn key - Simple / Short Term “I only need Hybrid until migration complete”

• One Way Hybrid – “I Don’t Really Trust Microsoft”

• Two Way Trusted Hybrid – “I want all that Hybrid has to offer!”

Future

• Hybrid SharePoint 2019

Why Use Office 365?

Why Use On Prem?

Why Hybrid?

It isn’t always about the Money

SharePoint 2016 SharePoint Online (Office 365)

Servers Flexible Servers No Servers to worry about.

SolutionsUnlimited Server Solutions including backward compatible and Add-ins. All solutions are options.

Tenant managedSPO Add-Ins and SPFramework for dev. All solutions are validated by O365 team.

Management You’re Central Admin You’re Tenant Admin

Backup/DRBackup/Disaster Recovery in your control

Backup handled by MS. Redundancy built in.

Feature Release

Features are stabilized updated in Server Releases and Feature packs in your release schedule of your choosing. Storage is flexible.

Features updated frequently inner ring (quickly) and outer ring (slowly). Newer Features: Modern UI, Communication sites, Teams/Groups integration, max 1 PB storage

SecuritySecurity is in your hands, you decide how much to invest

Microsoft datacenter security is tops. Some of the best in world

Mobile Apps and DesignMobile and Flex design is up to you. Supports custom mobile Master pages.

Mobile Apps Work by default, more pages mobile friendly today.

Hybrid Configuration Wizard

Hybrid Choices

• Hybrid OneDrive - Choosing this option will redirect on-premises My Sites/OneDrive for Business sites to SharePoint OnlineOneDrive for Business in Office 365. Once the wizard completes, any click of the OneDrive link from on-premises will redirect to OneDrive for Business in the cloud. Your redirection will be complete and users can begin to migrate any files to their online OneDrive. This option also sets up hybrid user profiles. When users click to view a profile, they will be redirected to the profile in Office 365.

• Hybrid Sites Features - Choosing this option sets up hybrid sites features, a suite of site integration features, as well as OneDrive for Business redirection. Clicking this option configures hybrid OneDrive for Business and hybrid user profiles, hybrid site following, and the hybrid app launcher.

• Hybrid App Launcher (2013 + July PU/2016) - This hybrid feature further integrates Office 365 with your on-premises SharePoint server farm by placing tiles like Office 365 Delve and Video (as well as custom Office 365 tiles you may have) on the on-premises SharePoint Server App Launcher. This option also sets up hybrid OneDrive for Business with user profile redirection, and sites features. You can also add and customize the tiles in the App Launcher.

• Hybrid Extranet Business-to-Business sites - Choosing this option will install extra features you can integrate with an extranet site you create in Office 365. With Office 365 extranet, partners can connect directly to a members-only site in Office 365 without access to the corporate on-premises environment or any other Office 365 site. Choosing this option sets up OneDrive for Business and user profile redirection, sites features, and hybrid app launcher.

Hybrid Choices Continued

• Hybrid Auditing (SharePoint Server 2016 only) - This feature lets on-premises SharePoint Server 2016 administrators upload on-premises user activity logs to the Office 365Compliance Center. Administrators will be able to view user activities via Audit Log search from the Office 365 Compliance Center. No additional hybrid features will be set up with this option.

• Hybrid Taxonomy - This feature allows a centralized taxonomy that's readable and writable in the Office 365 Cloud, to be used as a read-only copy on-premises. This feature includes Hybrid Content type (June 2017 PU required) which will replicate the published content types in Office 365 to on-premises. Choosing this option sets up OneDrive for Business and user profile redirection, sites features, and hybrid app launcher.

• Hybrid self-service site creation (SharePoint Server 2013 only) - This feature redirects the default self-service site creation page in SharePoint Server (/_layouts/15/scsignup.aspx) to the SharePoint Online Group Creation page. This setting can be configured independently for each web application in your farm. It helps your users create their sites in SharePoint Online instead of SharePoint Server.

• Cloud hybrid search - The hybrid picker can connect your cloud Search service application to your Office 365 tenant as part of your cloud hybrid search configuration.

Hybrid Options

• OneDrive: Redirect OneDrive for Business to OneDrive in Office 365. This will also redirect your profiles. Learn more

• OneDrive and Sites: Enable hybrid OneDrive with hybrid Sites features to give users a more seamless experience. Learn more

• App launcher: Add Office 365 Delve and Video apps, along with your custom Office 365 tiles, to your SharePoint Server app launcher. Learn more

• Extranet business-to-business (B2B) sites: Configure SharePoint Online sites for extranet business-to-business collaboration with admin-managed partner users. Learn more

• Auditing (2016 only): Enable hybrid Auditing feature to get visibility to users' file access activities in your SharePoint 2016 On-premises environment, with the power of Office 365 Audit Log Search capability. Learn more

• Taxonomy: Turn on Taxonomy Groups Replication timer job to replicate Taxonomy groups from a remote SharePoint installation (SharePoint Online) to your local SharePoint installation (on-premises). Learn more

• Hybrid Self-Service site creation (2013 only): Allows SharePoint administrators of SharePoint Server to direct users site creations requests to Office 365. Learn more

Turn key - Simple / Short Term “I only need Hybrid until migration complete”

• Search – Combined hybrid experience, until migration complete.

• Navigation – Use Global Navigation to encourage people to use the right solution.

• OneDrive – Use it in the Cloud when you’re ready.

• Sites/Home - Hybrid experience until sites migrated.

• ediscovery/DLP/Compliance Center – Do what makes sense. Keep it simple.

One Way Hybrid – “I Half Way Trust Microsoft”

Search – Only on prem shows both

results

Delve – No config. No on prem

results.

Navigation – on prem should show the services in the

cloud.

Global app launcher in

SharePoint 2013

SharePoint Home –Results provide

online only.

OneDrive – Use OneDrive online

use the Delve profiles.

Teams – Use it. It’s awesome.

Yammer –Webparts

Branding –

2 Colors

Identity – SSO

Login

Mobile – Only available in cloud.

Sharing – Only available in the

cloud.

eDiscovery/Compliance & Protection

Center

Two Way Trusted Hybrid – “I want all that Hybrid has to offer!”

Turn it all on…

This Photo by Unknown Author is licensed under CC BY-NC-SA

One Way Hybrid – “2 Way - I Trust Microsoft”

Search –Both results

Delve –Delve is king for both

Navigation –BothGlobal app

launcher BothSharePoint Home –

Results Both

OneDrive – Use OneDrive online

use the Delve profiles.

Teams – Use it. It’s awesome.

Yammer – Use webparts as

desired.

Branding – Slight differences

Identity - SSO

Mobile –Integrated Strategy

for bothSharing

eDiscovery/Compliance & Protection

Center – use online centers for both

SharePoint 2019 Hybrid -Future Proof

• There will be another version of SharePoint…- Preview available mid 2018

• Next-Gen Sync Client support – OneDrive on demand integration

• Modern UX throughout the product – Modern lists, libraries and pages (let’s hope it means Communication sites)

• Flow / Power Apps integration (HYBRID/Integration)– List integration with Flow and PowerApps move data from on prem to cloud and visa versa

• Mobile Investments – Cloud first. Anything is fair game. Let’s hope some of the mobile enhancements make it. Default good mobile experience in the mobile browsers of today.

• Apps in SPFx - future proof your dev

Questions/Vprašanja?

Twitter: @joelolesonProfile: Linkedin.com/in/joelolesonSlides: slideshare.net/joelolesonEmail: Joel.Oleson@Outlook.com