Multiple Versions of SharePoint Under Management Complicate Change Management 43.8% of respondents have 2 or more versions of SharePoint, while a full 13.9% have three or more.

SPS2001SP 2010Standard orEnterprise

WSS 3.0

Which SharePoint environments are currently running within your organization?

SPS2001

SPS2003

WSS 2.0

MOSS2007

WSS 3.0SP2010 Standard

or EnterpriseFoundation 2010

I don’t know

1.1%

8.7%

3.4%

50.9%

14.0%

72.1%

9.8%

2.3%

8.3%

14.7%

25.3%

15.1%

36.6%

0.0%

Strategic, enterprise-wide platformSmall team document

sharing toolDivision-wide

collaboration solution Other

At your organization, Microsoft SharePoint is… Response percent

64.9%

17%

17.7% 0.4%

How well is SharePoint governance defined (plans, roles, procedures) within your organization today?

Extremely Very Neutral Not Very Not At All

27.2%

37.7%

9.1%3.4%

22.6%

Even so, a strong majority (67.2%) stated that governance is

critical to their deployments.

Important Well-defined

26%

How important is SharePoint governance to your organization today?

Extremely Neutral Not Very Not At All17.0% 22.6% 9.1% 1.1%SPEED

LIMIT

50SPEEDLIMIT

17SPEEDLIMIT

22SPEEDLIMIT

9

SPEEDLIMIT

1

Applications platform Other

Completecollaboration

framework

Contentmanagement

systemDocumentrepository

WebPortal

How well are your lines of authority/decision-making defined?

Larger Companies View SharePoint As A Strategic, Enterprise-Wide Platform 12% More Than Their Smaller Peers

How does your organization view Microsoft SharePoint? (Pick the one that matches most closely)

While 67.2% feel that SharePoint Governance is extremely or very important – only 26% have a very or extremely well defined Governance strategy.

Extremely 7.2%

Very 33.8%

Neutral 27.3%

Not Very 23.0%

Not At All 8.6%

How is governance viewed by your organization today? Not understood 18.3%

Viewed as a one-time checklist 13.5%

Viewed as a necessary activity, but not enthusiastically embraced 40.8%

Viewed enthusiastically, mostly understood 17.2%

Viewed as a critical component of daily/weekly 10.1% SharePoint management

2X+

ULTRAGAS

~3X

Audits

29.6%

69.7%

55.6%Do you have an operational change management model in place?

Not Using Tool Using 3rd Party Tool Using PowerShell

What are your top challenges governing SharePoint? (please select all that apply)Response Percent

Visibility across your farm(s) 21.5%

Managing Security / Permissions 60.8%

Managing site settings / properties 33.6%

Not enough time to manage it 43.8%

SharePoint analysis / reporting 39.2%

Moving to the latest version (migration) 33.6%

Managing content and storage 51.3%

Managing SharePoint groups 33.6%

Working with distributed site administrators 34.0%

Moving / Copying sites around the farm 21.9%

DETOUR

How far along is your organization in your SharePoint governance efforts?

Collaboration Tools Disconnected from Business GoalsSharePoint Governance Maturity Benchmark Finds Organizations Embracing Collaboration, but Deploying with Minimal Governance

Not even started 10.2%Just starting to plan 41.1%Planning almost complete 16.6%Plan complete and starting implementation 17.4%Plan and implementation complete, 14.7%optimizing now

How do you view your role as it pertains to planning your organization's governance strategies in relation to SharePoint?

Primary accountability, 54.7%governance championAware of governance 21.6%activities, provide inputNot accountable for 5.8%governance planning

Even so, a strong majority (67.2%) stated that governance is

critical to their deployments.

67.2%

Very50.2%

Those using 3rd party tools are almost 3x as likely as those without tools to run regular audits. 30%

End User Adoption Strategy

Governance

Only 30% of all companies align their governance plans with an end user adoption strategy well or extremely well.

Companies using 3rd party tools are more than twice as likely as those not using management tools to have a written plan. Those with 3rd party tools are most likely to have documented plans at 53%.

Tools Drive Governance Enforcement & Strategy Execution — Only 29.6% of those not using a tool have an operational change manager model in place vs. 69.7% for those who use 3rd party tool, and 55.6% who use PowerShell.

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