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  • Setting Up & Using the Supplies Network PSN

    Updated March 2017

  • © 2017 ECi Software Solutions, Inc.

    Contents About the Supplies Network PSN ........................................................................................3 Setting Up and Using the Vendor MultiLoader ..................................................................3

    Using the MultiLoader to Update DDMS Inventory with Supplies Network Products .........................3 Downloading the Price List File .......................................................................................................................3 Setting Vendor Settings ......................................................................................................................................4 Selecting the Exceptions Report Printer ......................................................................................................5 Downloading Files ................................................................................................................................................6 Starting the Update .............................................................................................................................................6

    Setting Up the Supplies Network PSN ................................................................................6 Contacting Supplies Network ...................................................................................................................................6 Setting Up the EDI Record ..........................................................................................................................................6 Setting Up the Vendor Database .............................................................................................................................7 Setting Communication Parameters ......................................................................................................................9 Creating a Customer Record....................................................................................................................................13

    Setting Up a Customer Record...................................................................................................................... 14 Setting Up Trading Partner Parameters .............................................................................................................. 14

    Using the Supplies Network PSN ......................................................................................15 Transmitting the P/O ................................................................................................................................................. 16 Changing Shipping Parameters ............................................................................................................................ 16 Requesting Acknowledgements ............................................................................................................................17

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    Setting Up & Using the Supplies Network PSN

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    About the Supplies Network PSN DDMS® now supports Supplies Network (DMI) using Private Supply Network (PSN). This allows you to electronically transmit purchase orders from your DDMS to Supplies Network, which makes the ordering process easier and more efficient. Using the Vendor MultiLoader program, you can periodically load dealer- specific Supplies Network pricing into the DDMS Item database. The purchase orders are electronically transmitted to Supplies Network in their preferred format via PSN, and you receive the acknowledgment of the purchase order automatically.

    Note: PSN set up uses graphical and text-based screens. For more information on opening and using text-based screens, see Opening Text-Based Screens (pdf ) on the Customer Support Center.

    Setting Up and Using the Vendor MultiLoader The Vendor MultiLoader program gives you access to all the supplemental vendors’ item files in just a few clicks. You can load supplemental vendor files quickly and easily.

    The Vendor MultiLoader program updates all the OPUS® supplemental vendors according to the param- eters (settings) you set. Each vendor has its own settings screen.

    The Vendor MultiLoader program is normally run once each quarter after you run the OPUS SIMPLE pro- gram. However, you can run the program as many times as the vendor files become available.

    If you need the latest version of the Vendor MultiLoader, download it to your DDMS server using PSNControl.

    1. Double-click to open PSNControl. The File Transfer window opens.

    2. Make sure the correct quarter is selected under the Step 1 heading.

    3. Under the Step 2 heading, type VENDOR in the Enter File Name box.

    4. Click Add to File Transfer List.

    5. Click Transfer Now.

    6. When the Download Complete message displays in the File Transfer List box, click Exit. The latest Vendor MultiLoader program is now installed.

    7. To start the program, click Start, then All Programs, and then VENDORMULTILOADER.exe.

    Using the MultiLoader to Update DDMS Inventory with Supplies Network Products Using the Vendor MultiLoader program takes just a few steps.

    Downloading the Price List File 1. Go to the Supplies Network website: www.suppliesnetwork.com

    2. Log in with your ID and password.

    3. Click in the top right corner of the page.

    4. Select Your Resources.

    http://support.ecisolutions.com/doc-ddms/keyop/setup/OpeningTextBased.pdf http://www.suppliesnetwork.com

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    5. Choose one of the following options to obtain your price list:

    • Current Price List: Your Supplies Network prices go into effect immediately. Select Complete Export to complete.

    • Future Price List: Your Supplies Network prices go into effect at the start of the upcoming month. A Complete Export of all SKUs is automatically selected.

    Supplies Network emails you the Price List file within 10 minutes.

    6. Save your custom file to a folder on your DDMS server.

    Note: To learn more about the Price List file, please contact your Supplies Network account representa- tive at 800-729-9300.

    Setting Vendor Settings 1. Open the Vendor MultiLoader window.

    2. In the Vendor MultiLoader window, check the box next to Supplies Network.

    3. Click Vendor Settings. The Vendor Settings dialog box for Supplies Network opens.

    4. Click Find DMI/Supplies Network Custom File and navigate to the location where you saved the cus- tom file on your DDMS server.

    5. Click Convert DMI/Supplies Network Custom File to convert your custom file to a version that is read- able by U_DMISN. A file named SNPRICES is created in your OPUS download folder.

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    Setting Up & Using the Supplies Network PSN

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    Note: If you are loading a Supplies Network Special Promotions File, see Loading the Supplies Network Special Promotions File (pdf ) for more information.

    6. Select the Create New Items option to add new items not found in your inventory. The items are cre- ated using the supplied Supplies Network number. A blank space in this box does not create items.

    7. If you choose to create new items, enter a Stock Class and Department for the items created.

    Note: The I-WHL record is created for new items. If an item’s Primary Wholesaler is not Supplies Net- work, the Supplies Network cost is added (or updated, if the record already exists) in the multi- vendor record (I-CAT).

    8. Select the Update List Price on Existing Supplies Network Items option to load the Supplies Network supplied price into the pricing record list box.

    A blank space in this box does not update the list price on existing items.

    9. Enter up to 10 stock classes to not update, if needed.

    10. Click Done.

    Selecting the Exceptions Report Printer The Exceptions Report lists items that were not added or updated, along with the reasons. This report automatically prints during the update.

    1. Enter the DDMS printer ID in the Exception Report Printer box.

    2. Click the Always box to use the same printer each time.

    Note: In addition to the Exceptions Report, the All Item Report is available in the DDMS/SR folder. The Supplies Network report is named RPT-DMISN.xls.

    http://support.ecisolutions.com/doc-ddms/item/pricing/Loading_SN_Promotions_File.pdf http://support.ecisolutions.com/doc-ddms/item/pricing/Loading_SN_Promotions_File.pdf

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    Setting Up & Using the Supplies Network PSN

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    Downloading Files 1. When you click Download Files, the PSNControl File Transfer window opens and the necessary files

    are automatically downloaded. You can see which files are unavailable in the displayed list.

    2. The vendor files are saved to the OPUS Download unit. The Download Complete message displays.

    3. Click Exit in the PSNControl File Transfer window.

    Starting the Update Now that you’ve downloaded your vendor supplemental files, you can start the update:

    1. Click Start Update to update your item files. A status update message displays next to each vendor you selected. When finished, the Update Status column shows Done.

    2. When you finish, click Exit.

    Setting Up the Supplies Network PSN Before you set up parameters for Supplies Network, make sure you have PSN set up. If this is your first PSN ven